[Federal Register Volume 60, Number 109 (Wednesday, June 7, 1995)]
[Notices]
[Pages 30071-30072]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-13971]



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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; Notice To Add a Record System

AGENCY: Office of the Secretary of Defense, DOD.

ACTION: Notice to Add a Record System.

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SUMMARY: The Office of the Secretary of Defense proposes to add one 
system of records notices to its inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The addition will be effective on July 7, 1995, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to Chief, Records Management and Privacy Act 
Branch, Washington Headquarter Services, Correspondence and Directives, 
Records Management Division, 1155 Defense Pentagon, Washington, DC 
20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695-0970 or DSN 
225-0970.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 23, 1995, to the 
Committee on Government Reform and Oversight of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated July 
25, 1994 (59 FR 37906, July 25, 1994).

    Dated: June 1, 1995.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

DWHS P29
    Personnel Security Adjudications File.
    Directorate for Personnel and Security, Washington Headquarters 
Services, Consolidated Adjudications Facility, 1725 Jefferson Davis 
Highway, Suite 212A, Arlington, VA 22202-4191.
    Civilian employees of the Office of the Secretary of Defense, its 
components and supported organizations, the Defense Agencies (excluding 
the Military Departments, the Defense Intelligence Agency, the Defense 
Mapping Agency, the Office of the Joint Staff, the National Security 
Agency, and contractors), and certain personnel selected for assignment 
to the United States Mission to NATO.
    Records relating to an individual's personnel security clearance/
adjudication actions.
    5 U.S.C. Section 301, Executive Order 12356, Executive Order 10450, 
Executive Order 9397.
    To be used by officials of the Consolidated Adjudications Facility, 
Directorate for Personnel and Security, Washington Headquarters 
Services, to issue, deny, and revoke security clearances.
    To be used by members of the Washington Headquarters Services 
Clearance Appeal Board to determine appeals of clearance denials and 
revocations.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.
    Hard copy files are maintained in file folders; computer files are 
stored on magnetic tape and disk.
    Active personnel security adjudication files are maintained 
alphabetically by last name of subject, or by Social Security Number.
    Inactive personnel security adjudication files are serially 
numbered and indexed alphabetically.
    Files are maintained under the direct control of office personnel 
in the Consolidated Adjudications Facility during duty hours. Office is 
locked and alarmed during non-duty hours. Computer media is stored in 
controlled areas. Dial-up computer terminal access is controlled by 
user passwords that are periodically changed.
    Routine cases or those containing only minor derogatory information 
that result in a favorable determination for the individual are 
destroyed 15 years after completion date of the last investigative 
action for that file.
    Files on persons who are considered for affiliation with the DoD 
will be destroyed after 1 year if the affiliation is not completed.
    Cases containing significant derogatroy information are destroyed 
25 years after the date of the last action, except those files deemed 
to be of historcial value and/or or widespread public or congressional 
interest, which [[Page 30072]] may be retired to the National Archives 
after 15 years..
    Director for Personnel and Security, Washington Headquarters 
Services, 1155 Defense Pentagon, Room 3B347, Washington, DC 20301-1155.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Consolidated Adjudications Facility, Washington Headquarters 
Services, Personnel and Security Directorate, 1725 Jefferson Davis 
Highway, Suite 212A, Arlington, VA 22202-4191.
    Requesters should provide full name and any former names used, date 
and place of birth, and Social Security Number.
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Consolidated Adjudications Facility, Washington Headquarters Services, 
Personnel and Security Directorate, 1725 Jefferson Davis Highway, Suite 
212A, Arlington, VA 22202-4191.
    Requesters should provide full name and any former names used, date 
and place of birth, and Social Security Number.
    Requests must be signed and notarized or, if the individual does 
not have access to notary services, preceded by a signed and dated 
declaration verifying the identity of the requester, in substantially 
the following form: `I certify that the information provided by me is 
true, complete, and accurate to the best of my knowledge and belief and 
this request is made in good faith. I understand that a knowing and 
willful false, fictitious or fraudulent statement or representation can 
be punished by fine or imprisonment or both.' (Signature).
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction No. 81; 32 CFR part 311; or may be obtained 
from the system manager.
    Information is received from individuals, their attorneys and other 
authorized representatives; investigative reports from Federal 
investigative agencies; personnel security records and correspondence; 
medical and personnel records, reports and evaluations; and 
correspondence from employing agencies, and DoD and other Federal 
organizations, agencies and offices.
    Portions of this system may be exempt from certain provisions of 5 
U.S.C. 552a(k)(5), as applicable.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
(c) and (e) and published in 32 CFR part 311. For additional 
information contact the system manager.
[FR Doc. 95-13971 Filed 6-6-95; 8:45 am]
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