[Federal Register Volume 60, Number 76 (Thursday, April 20, 1995)]
[Notices]
[Pages 19742-19743]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-9307]



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DEPARTMENT OF DEFENSE
Defense Mapping Agency


Privacy Act of 1974; Notice to Amend a System of Records

AGENCY: Defense Mapping Agency, DOD.

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Mapping Agency is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
May 22, 1995, unless comments are received which result in a contrary 
determination.

ADDRESSES: Ms. Helen Sharetts-Sullivan, General Counsel Information, 
Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.

FOR FURTHER INFORMATION CONTACT: Ms. Helen Sharetts-Sullivan at (703) 
285-9315.

SUPPLEMENTARY INFORMATION: The Defense Mapping Agency systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.

    The specific changes to the record system being amended are set 
forth below. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 6, 1995.

Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

B0502-03
    Master Billet/Access Record (February 22, 1993, 58 FR 10198).
* * * * *
    Delete entry and replace with `Primary system is located at the 
Special Security Office, Defense Mapping Agency Headquarters, 8613 Lee 
Highway, Fairfax, VA 22031-2137.
    Decentralized segments exist at the DMA Hydrographic/Topographic 
Center; DMA Aerospace Center; DMA Reston Center; and the DMA Systems 
Center. Official mailing addresses are published as an appendix to 
DMA's compilation of systems of records notices.'
    Add `or a clearance level' after (SCI).
    Add to end of entry `company or agency, type of badge the 
individual is eligible to receive, type of clearance held, date-time-
group of the message, date of expiration of file at DMA location.'
* * * * *
    Add to end of entry `To verify visit approval and/or access to 
classified material through Security Specialists/Assistants, DMA 
Security Police and other contract security guards at DMA.'
* * * * *
    Delete entry and replace with `Records are stored in file server 
database for retrieval through visual display terminals and line 
printers.'
* * * * *
    Delete entry and replace with `Destroy two years after transfer, 
reassignment or separation of the individual.'
* * * * * [[Page 19743]] 
B0502-03
    Master Billet/Access Record.
    Primary system is located at the Special Security Office, Defense 
Mapping Agency Headquarters, 8613 Lee Highway, Fairfax, VA 22031-2137.
    Decentralized segments exist at the DMA Hydrographic/Topographic 
Center; DMA Aerospace Center; DMA Reston Center; and the DMA Systems 
Center. Official mailing addresses are published as an appendix to 
DMA's compilation of systems of records notices.
    All DMA employees and contractor personnel who have been 
indoctrinated for access to Sensitive Compartmented Information (SCI) 
or have been granted a clearance level. In addition, employees of other 
government agencies are included for the period during which their 
security clearance or SCI access status is permanently certified to 
DMA.
    File may contain for an individual the following: Name, rank/grade, 
military component or civilian status, Social Security Number, SCI 
billet number and title, SCI accesses authorized and held, date 
background investigation completed, date indoctrinated, date and state 
of birth, company or agency, type of badge the individual is eligible 
to receive, type of clearance held.
    E.O. 12356, National Security Information and E.O. 9397.
    To identify and verify DMA personnel authorized access to SCI in 
order to control access to secure areas for use of classified 
information, for periodic re-indoctrination (re-briefing) of employees 
for SCI access, for periodic security education and training, and for 
control and reissue of identification badges.
    To certify personnel SCI access status to the Defense Intelligence 
Agency for updating the Security Management Information System.
    To verify visit approval and/or access to classified material 
through Security Specialists/Assistants, DMA Security Police and other 
contract security guards at DMA.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information is used to certify and verify SCI access status to 
other government agencies.
    The `Blanket Routine Uses' set forth at the beginning of DMA's 
compilation of systems of records notices apply to this system.
    Records are stored in file server database for retrieval through 
visual display terminals and line printers.
    Files are retrieved by name and at least one other personal 
identifier, such as a date of birth, place of birth, Social Security 
Number or military service number. Files may also be retrieved by 
billet number.
    Buildings or facilities employ security guards. Records are 
maintained in areas accessible only to authorized personnel that are 
properly screened, cleared and trained. Transmission of system data 
between DMA components is by secure mail channels. Access to the 
database is password-protected.
    Destroy two years after transfer, reassignment or separation of the 
individual from DMA.
    Security Policy Division, ST A-15, Defense Mapping Agency, 8613 Lee 
Highway, Fairfax, VA 22031-2137.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Security Policy Division, ST A-15, Defense Mapping Agency, 8613 
Lee Highway, Fairfax, VA 22031-2137.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Security Policy Division, ST A-15, Defense Mapping Agency, 8613 Lee 
Highway, Fairfax, VA 22031-2137.
    Written requests for information should contain the full name of 
the individual, Social Security Number, current address and telephone 
number. For personal visits, the individual should be able to furnish 
personal identification containing his/her full name, Social Security 
Number, physical description, photograph, and signature.
    DMA's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in DMA 
Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
system manager.
    Information is supplied by the individual concerned through 
completion of the Personal History Statement DD Form 398. The basis for 
billet entries are security clearance or access approval messages or 
correspondence from the Defense Intelligence Agency; bases for 
incumbent entries are indoctrination oaths executed by incumbents at 
time of indoctrination.
    None.

[FR Doc. 95-9307 Filed 04-19-95; 8:45 am]
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