[Federal Register Volume 60, Number 13 (Friday, January 20, 1995)]
[Notices]
[Pages 4151-4153]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-1371]



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DEPARTMENT OF DEFENSE

Privacy Act of 1974; Amend System of Records

AGENCY: Department of the Air Force, DOD.

ACTION: Amend system of records.

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SUMMARY: The Department of the Air Force proposes to amend one system 
of records notice in its inventory of systems of records notices 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on February 21, 1995, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Assistant Air Force Access Programs 
Officer, SAF/AAIQ, 1610 Air Force Pentagon, Washington, DC 20330-1610.

FOR FURTHER INFORMATION CONTACT: Mr. Jim Gibson at (703) 697-3491 or 
DSN 227-3491.

SUPPLEMENTARY INFORMATION: The complete inventory of Department of the 
Air Force system of records notices subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.

    The amendment is not within the purview of subsection (r) of the 
Privacy Act (5 U.S.C. 552a), as amended, which requires the submission 
of an altered system report. The specific changes to the system of 
records notice is set forth below followed by the system notice, as 
amended, published in its entirety.

    Dated: January 12, 1995.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

F040 AF MP J
    Civilian Appeal and Grievance System (May 23, 1984, 49 FR 21786).
* * * * *
    Delete entry and replace with `Air Force Appellate Review Office, 
1535 Command Drive, Suite E309, Andrews AFB, MD 20331-7002; all 
Civilian Personnel Flights where appeals and/or grievances are filed. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.'
* * * * *
    Delete entry and replace with `Documents pertaining to the appeal 
or grievance filed by an employee or employee's representative which 
may contain personal information such as Social Security Number, date 
of birth, home address, home phone, and nature of appeal or grievance.'
* * * * *
    Delete entry and replace with `Appeal and grievance files are 
maintained by the Air Force Civilian Appellate Review Office pending 
administrative proceedings by management to resolve [[Page 4152]] the 
matters in dispute including adjudication proceedings by the Office of 
Complaint Investigations Examiner and final Air Force decision by 
management officials authorized to act under current regulations.'
* * * * *
    Delete entry and replace with `Records are accessed by person(s) 
responsible for servicing the record system in performance of their 
official duties and by authorized personnel who are properly screened 
and cleared for need-to-know. Records are stored in locked rooms and 
cabinets.'
    Delete entry and replace with `Records are destroyed 3 years after 
case is closed. Records are destroyed by tearing into pieces, 
shredding, pulping, macerating, or burning.'
    Delete entry and replace with `Director, Air Force Civilian 
Appellate Review Office, 1535 Command Drive, Suite E309, Andrews AFB, 
MD 20331-7002, and Chiefs of Civilian Personnel Flights where appeals 
and grievances are filed. Official mailing addresses are published as 
an appendix to the Air Force's compilation of systems of records 
notices.'
    Delete entry and replace with `Individuals seeking to determine 
whether this system of records contains information on themselves 
should address inquiries to the Director, Air Force Civilian Appellate 
Review Office, 1535 Command Drive, Suite E309, Andrews AFB, MD 20331-
7002, or Chiefs of Civilian Personnel Flights where appeals and 
grievances are filed. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records notices.'
    Delete entry and replace with `Individuals seeking to access 
records about themselves contained in this system should address 
requests to the Director, Air Force Civilian Appellate Review Office, 
1535 Command Drive, Suite E309, Andrews AFB, MD 20331-7002, or Chief of 
Civilian Personnel Flights where appeals and grievances are filed. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.'
    Delete entry and replace with `The Department of the Air Force 
rules for accessing records, and for contesting contents and appealing 
initial agency determinations are published in Air Force Instruction 
37-132; 32 CFR part 806b; or may be obtained from the system manager.'
    Add the word `Flight' between `Personnel' and `Officer.'
* * * * *
F040 AF MP J
    Civilian Appeal and Grievance System.
    Air Force Appellate Review Office, 1535 Command Drive, Suite E309, 
Andrews AFB, MD 20331-7002; all Civilian Personnel Flights where 
appeals and/or grievances are filed. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.
    United States citizen employees of the Air Force who are paid from 
appropriated funds and who are either nonbargaining unit employees or 
bargaining unit employees in a unit where no collective bargaining 
agreement has been negotiated. The system includes supervisors, 
civilian personnel officers, and other management officials of the Air 
Force.
    Documents pertaining to the appeal or grievance filed by an 
employee or employee's representative which may contain personal 
information such as Social Security Number, date of birth, home 
address, home phone, and nature of appeal or grievance.
    5 CFR part 771 and E.O. 9397.
    Appeal and grievance files are maintained by the Air Force Civilian 
Appellate Review Office pending administrative proceedings by 
management to resolve the matters in dispute including adjudication 
proceedings by the Office of Complaint Investigations Examiner and 
final Air Force decision by management officials authorized to act 
under current regulations.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records, or information contained 
therein, may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.
    Maintained in paper form.
    Retrieved by name.
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets.
    Records are destroyed 3 years after case is closed. Records are 
destroyed by tearing into pieces, shredding, pulping, macerating, or 
burning.
    Director, Air Force Civilian Appellate Review Office, 1535 Command 
Drive, Suite E309, Andrews AFB, MD 20331-7002, and Chiefs of Civilian 
Personnel Flights where appeals and grievances are filed. Official 
mailing addresses are published as an appendix to the Air Force's 
compilation of systems of records notices.
    Individuals seeking to determine whether this system of records 
contains information on them should address inquiries to the Director, 
Air Force Civilian Appellate Review Office, 1535 Command Drive, Suite 
E309, Andrews AFB, MD 20331-7002, or Chiefs of Civilian Personnel 
Flights where appeals and grievances are filed. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Director, Air Force Civilian 
Appellate [[Page 4153]] Review Office, 1535 Command Drive, Suite E309, 
Andrews AFB, MD 20331-7002, or Chief of Civilian Personnel Flights 
where appeals and grievances are filed. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.
    Documents created by the servicing Civilian Personnel Flight 
officer; information provided by the individual or representative; 
reports completed after formal hearings/inquiries; hearing proceedings 
and legal documentation.
    None.

[FR Doc. 95-1371 Filed 1-19-95; 8:45 am]
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