[Federal Register Volume 59, Number 248 (Wednesday, December 28, 1994)]
[Unknown Section]
[Page ]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-28883]


[Federal Register: December 28, 1994]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention


Privacy Act of 1974: Annual Publication of Systems of Records

AGENCY: Centers for Disease Control and Prevention (CDC), HHS.

ACTION: Publication of minor changes to notices of systems of records.

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SUMMARY: In accordance with the Office of Management and Budget 
Circular No. A-130, Appendix I, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' the Centers for Disease 
Control and Prevention (CDC) is publishing the table of contents and 
minor changes to its notices of systems of records.

SUPPLEMENTARY INFORMATION: CDC has completed the annual review of its 
systems of records and is publishing below the table of contents and 
those minor changes which affect the public's right or need to know, 
such as clarification of categories of individuals covered by systems, 
and changes in the storage, retention and disposal, system location of 
records, or the designation and address of system managers. CDC is also 
deleting one of its systems of records.

1. Table of Contents

    A. The following CDC active system of records was last published in 
the Federal Register, 57 FR 62812, December 31, 1992:

09-20-0136 Epidemiologic Studies and Surveillance of Disease 
Problems, HHS/CDC/NCID.
    B. The following CDC active systems of records were last published 
in the Federal Register, 51 FR 42449, November 24, 1986:

09-20-0001  Certifying Interpreting Physician File, HHS/CDC/NIOSH.
09-20-0055  Administrative Files for Research/Demonstration and 
Training Grants, and Cooperative Agreements Applications, HHS/CDC/
PGO.
09-20-0059  Division of Training Mailing List, HHS/CDC/NIOSH.
09-20-0089  Studies of Treatment of Tuberculosis and Other 
Mycobacterioses, HHS/CDC/NCPS.
09-20-0090  Studies of Testing for Tuberculosis and Other 
Mycobacterioses, HHS/CDC/NCPS.
09-20-0096  Records of Tuskegee Study Health Benefit Recipients, 
HHS/CDC/NCPS.
09-20-0102  Alien Mental Waiver Program, HHS/CDC/NCPS.
09-20-0103  Alien Tuberculosis Follow-up Program, HHS/CDC/NCPS.
09-20-0106  Specimen Handling for Testing and Related Data, HHS/CDC/
NCID.
09-20-0112  Fellowship Program and Guest Researcher Records, HHS/
CDC/HRMO.
09-20-0113  Epidemic Investigation Case Records, HHS/CDC/NCID.
09-20-0117  Medical and Test Record Results of Individuals Involved 
in NIOSH Laboratory Studies, HHS/CDC/NIOSH.
09-20-0118  Study at Work Sites Where Agents Suspected of Being 
Occupational Hazards Exist, HHS/CDC/NIOSH.
09-20-0137  Passport File, HHS/CDC/IHPO.
09-20-0138  Epidemic Intelligence Service Officers Files, HHS/CDC/
EPO.
09-20-0147  Occupational Health Epidemiological Studies, HHS/CDC/
NIOSH.
09-20-0149  Morbidity Studies in Coal Mining, Metal and Non-metal 
Mining and General Industry, HHS/CDC/NIOSH.
09-20-0153  Mortality Studies in Coal Mining, Metal and Non-metal 
Mining and General Industry, HHS/CDC/NIOSH.
09-20-0154  Medical and Laboratory Studies, HHS/CDC/NIOSH.
09-20-0157  Clinical Laboratory Personnel Proficiency Test Results 
(Medicare), HHS/CDC/PHPPO.
09-20-0159  Records of Subjects in Certification, Testing, Studies 
of Personal Protective Devices, and Accident Investigations, HHS/
CDC/NIOSH.
09-20-0160  Records of Subjects in Health Promotion and Education 
Studies, HHS/CDC/NCCDPHP.
09-20-0161  Records of Health Professionals in Disease Prevention 
and Control Training Programs, HHS/CDC/NCPS.
09-20-0162  Records of Subjects in Agent Orange, Vietnam Experience, 
and Selected Cancers Studies, HHS/CDC/NCEH.

    C. The following active CDC systems were last published in the 
Federal Register, 51 FR 42368, November 24, 1986:
09-20-0163  Applicants for National Center for Health Statistics 
Technical Assistance, HHS/CDC/NCHS. (Formerly numbered 09-37-0009.)
09-20-0168  Curricula Vitae of Consultants to the National Center 
for Health Statistics, HHS/CDC/NCHS. (Formerly numbered 09-37-0014.)
09-20-0169  Users of Health Statistics, HHS/CDC/NCHS. (Formerly 
numbered 09-37-0016.)

    D. The following CDC active systems were last published in the 
Federal Register, 49 FR 37692, September 25, 1984:
09-20-0164  Health and Demographic Surveys Conducted in Probability 
Samples of the United States Population, HHS/CDC/NCHS. (Formerly 
numbered 09-37-0010.)
09-20-0165  Health Manpower Inventories and Surveys, HHS/CDC/NCHS. 
(Formerly numbered 09-37-0011.)
09-20-0166  Vital Statistics for Births, Deaths, Fetal Deaths, 
Marriages, and Divorces Occurring in the United States During Each 
Year, HHS/CDC/NCHS. (Formerly numbered 09-37-0012.)
09-20-0167  Health Resources Utilization Statistics, HHS/CDC/NCHS. 
(Formerly numbered 09-37-0013.)

2. Delected System of Records

    CDC is deleting system 09-20-0000, Cooperative Mycoses Study, a 
system covering individuals with miscellaneous fungal infections who 
participated in the cooperative mycoses study conducted between 1947 
and 1973 at the former CDC Kansas City Field Station, Ecological 
Investigations Division, Kansas City, Kansas, to evaluate treatment of 
systemic fungal diseases by the Public Health Service and clinicians in 
selected hospitals and sanitoriums. The last portion of the records 
from the year 1973 have now been maintained for the prescribed 20 year 
retention period. Because of the potential need for further analysis 
and studies, the records are being retained and subsumed under CDC's 
umbrella system 09-20-0136, ``Epidemiologic Studies and Surveillance of 
Disease Problems.''
    3. The following systems are amended to reflect changes in the 
system location of records or the system manager and address category:
09-20-0001
Certifying Interpreting Physician File, HHS/CDC/NIOSH.

    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
* * * * *
    Division of Respiratory Disease Studies, National Institute for 
Occupational Safety and Health, 1095 Willowdale Road, Morgantown, WV 
26505-2845.
    Data are also occasionally located at contractor sites as studies 
are developed, data collected, and reports written. A list of 
contractor sites where individually identified data are currently 
located is available upon request to the system manager.
* * * * *
    Administrative Officer, Division of Respiratory Disease Studies 
(DRDS), National Institute for Occupational Safety and Health (NIOSH), 
1095 Willowdale Road, MS 217, Morgantown, WV 26505-2845.
    Chief, Examinations Processing Branch, DRDS, NIOSH, Receiving 
Center, Post Office Box 4258, MS 122, Morgantown, WV 26504-4258.
    Policy coordination is provided by: Director, Division of 
Respiratory Disease Studies, National Institute for Occupational Safety 
and Health, 1095 Willowdale Road, MS 220, Morgantown, WV 26505-2845.
* * * * *
09-20-0055
Administrative Files for Research/Demonstration and Training Grants, 
and Cooperative Agreements Applications, HHS/CDC/PGO.

    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
* * * * *
    Division of Research Grants, National Institutes of Health, 
Westbard Bldg., Westbard Avenue, Bethesda, MD 20014.
    Grants Management Office, Procurement and Grants Office, Rm. 300, 
Buckhead Bldg., Centers for Disease Control and Prevention, 1600 
Clifton Road, NE, Atlanta, GA 30333.
    Office of Extramural Coordination and Special Projects, National 
Institute for Occupational Safety and Health (NIOSH), Bldg. 1, Rm. 
3053, Centers for Disease Control and Prevention, 1600 Clifton Road, 
NE, Atlanta, GA 30333.
    Division of Training and Manpower Development, Division of 
Biomedical and Behavioral Science, Division of Physical Sciences and 
Engineering, and Division of Surveillance, Hazard Evaluations, and 
Field Studies, NIOSH, 4676 Columbia Parkway, Cincinnati, OH 45226.
    Division of Respiratory Disease Studies and Division of Safety 
Research, NIOSH, 1095 Willowdale Road, Morgantown, WV 26505-2845.
    Federal Records Center, 4205 Suitland Road, Suitland, MD 20409, and 
1557 St. Joseph Avenue, East Point, GA 30344.
    A list of contractor sites where individually identified data are 
currently located is available upon request to the system manager.
    Data are also occasionally located at grantee sites as studies are 
developed, data collected, and reports written. A list of grantee sites 
where individually identified data are currently located is available 
upon request to the system manager.
* * * * *
    Grants Management Officer, Procurement and Grants Office, Buckhead 
Bldg., Rm. 300, MS E09, Centers for Disease Control and Prevention, 
1600 Clifton Road, NE, Atlanta, GA 30333.
    Associate Director for Extramural Programs, NIOSH, Bldg. 1, Rm. 
3053, MS D30, Centers for Disease Control and Prevention, 1600 Clifton 
Road, NE, Atlanta, GA 30333.
    Policy coordination is provided by: Associate Director for 
Management and Operations, Bldg. 1, Rm. 2011, MS D15, Centers for 
Disease Control and Prevention, 1600 Clifton Road, NE, Atlanta, GA 
30333.
* * * * *
09-20-0112
Fellowship Program and Guest Researcher Records, HHS/CDC/HRMO.

    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
* * * * *
    Recruitment Branch, Human Resources Management Office, Bldg. l, Rm. 
B237, Centers for Disease Control and Prevention, 1600 Clifton Road, 
NE, Atlanta, GA 30333.
    National Personnel Records Center (Civilian Personnel Records), 111 
Winnebago Street, St. Louis, MO 63118.
* * * * *
    Chief, Recruitment Branch, Human Resources Management Office, Bldg. 
l, Rm. 1043, MS D45, Centers for Disease Control and Prevention, 1600 
Clifton Road, NE, Atlanta, GA 30333.
* * * * *
 09-20-0136
Epidemiologic Studies and Surveillance of Disease Problems, HHS/CDC/
NCID.

    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
* * * * *
    National Center for Infectious Diseases, Bldg. 1, Rm. 6013, Centers 
for Disease Control and Prevention, 1600 Clifton Road, NE, Atlanta, GA 
30333.
    National Center for Prevention Services, Corporate Square, Bldg. 
11, Rm. 2106, Centers for Disease Control and Prevention, 1600 Clifton 
Road, NE, Atlanta, GA 30333.
    National Center for Environmental Health, Chamblee Bldg. 101, Rm. 
3116, Centers for Disease Control and Prevention, 4770 Buford Highway, 
NE, Atlanta, GA 30341-3724.
    National Center for Injury Prevention and Control, Koger Davidson 
Bldg., Rm. 1078, Centers for Disease Control and Prevention, 4770 
Buford Highway, NE, Atlanta, GA 30341-3724.
    Epidemiology Program Office, Bldg. 1, Rm. 5009, Centers for Disease 
Control and Prevention, 1600 Clifton Road, NE, Atlanta, GA 30333.
    Public Health Practice Program Office, Executive Park, Bldg. 24, 
Rm. 110, Centers for Disease Control and Prevention, 1600 Clifton Road, 
NE, Atlanta, GA 30333.
    National Center for Chronic Disease Prevention and Health 
Promotion, Rhodes Bldg., Rm. 4000, Centers for Disease Control and 
Prevention, 4770 Buford Highway, NE, Atlanta, GA 30341-3724.
    National Immunization Program, Corporate Square, Bldg. 12, Rm. 
5113, Centers for Disease Control and Prevention, 1600 Clifton Road, 
NE, Atlanta, GA 30333.
    Federal Records Center, 1557 St. Joseph Avenue, East Point, GA 
30344.
    A list of contractor sites where individually identifiable data are 
currently located is available upon request to the appropriate system 
manager.
* * * * *
    Director, National Center for Infectious Diseases, Bldg. 1, Rm. 
6013, MS C12, Centers for Disease Control and Prevention, 1600 Clifton 
Road, NE, Atlanta, GA 30333.
    Director, National Center for Prevention Services, Corporate 
Square, Bldg. 11, Rm. 2106, MS E07, Centers for Disease Control and 
Prevention, 1600 Clifton Road, NE, Atlanta, GA 30333.
    Director, National Center for Environmental Health, Chamblee Bldg. 
101, Rm. 3116, MS F29, Centers for Disease Control and Prevention, 4770 
Buford Highway, NE, Atlanta, GA 30341-3724.
    Director, National Center for Injury Prevention and Control, Koger 
Davidson Bldg., Rm. 1078, MS F36, Centers for Disease Control and 
Prevention, 4770 Buford Highway, NE, Atlanta, GA 30341-3724.
    Director, Epidemiology Program Office, Bldg. 1, Rm. 5009, MS C08, 
Centers for Disease Control and Prevention, 1600 Clifton Road, NE, 
Atlanta, GA 30333.
    Director, Public Health Practice Program Office, Executive Park, 
Bldg. 24, Rm. 110, MS E20, Centers for Disease Control and Prevention, 
1600 Clifton Road, NE, Atlanta, GA 30333.
    Director, National Center for Chronic Disease Prevention and Health 
Promotion, Rhodes Bldg., Rm. 4000, MS K40, Centers for Disease Control 
and Prevention, 4770 Buford Highway, NE, Atlanta, GA 30341-3724.
    Director, National Immunization Program, Corporate Square, Bldg. 
12, Rm. 5113, MS E05, Centers for Disease Control and Prevention, 1600 
Clifton Road, NE, Atlanta, GA 30333.
    Policy coordination is provided by: Associate Director for 
Management and Operations, Bldg. 1, Rm. 2011, MS D15, Centers for 
Disease Control and Prevention, 1600 Clifton Road, NE, Atlanta, GA 
30333.
* * * * *
09-20-0149
    Morbidity Studies in Coal Mining, Metal and Non-metal Mining and 
General Industry, HHS/CDC/NIOSH.
    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
* * * * *
    Division of Respiratory Disease Studies (DRDS), National Institute 
for Occupational Safety and Health (NIOSH), 1095 Willowdale Road, 
Morgantown, WV 26505-2845.
    A list of contractor sites where individually identifiable data are 
currently located is available upon request to the system manager.
    Also, occasionally data may be located at the facilities of 
collaborating researchers where analyses are performed, data collected 
and reports written. A list of these facilities is available upon 
request to the system manager. Data may be located only at those 
facilities that have an adequate data security program and the 
collaborating researcher must return the data to NIOSH or destroy 
individual identifiers at the conclusion of the project.
 * * * * *
    Administrative Officer, Division of Respiratory Disease Studies 
(DRDS), National Institute for Occupational Safety and Health (NIOSH), 
1095 Willowdale Road, MS 217, Morgantown, WV 26505-2845.
    Epidemiologist, Epidemiological Investigations Branch, DRDS, NIOSH, 
1095 Willowdale Road, MS 234, Morgantown, WV 26505-2845.
    Policy coordination is provided by: Director, Division of 
Respiratory Disease Studies, National Institute for Occupational Safety 
and Health, 1095 Willowdale Road, MS 220, Morgantown, WV 26505-2845.
* * * * *
09-20-0153
Mortality Studies in Coal Mining, Metal and Non-metal Mining and 
General Industry, HHS/CDC/NIOSH.
    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
* * * * *
    Division of Respiratory Disease Studies, National Institute for 
Occupational Safety and Health, 1095 Willowdale Road, Morgantown, WV 
26505-2845.
    A list of contractor sites where individually identifiable data are 
currently located is available upon request to the system manager.
    Also, occasionally data may be located at the facilities of 
collaborating researchers where analyses are performed, data collected 
and reports written. A list of these facilities is available upon 
request to the system manager. Data may be located only at those 
facilities that have an adequate data security program and the 
collaborating researcher must return the data to NIOSH or destroy 
individual identifiers at the conclusion of the project.
 * * * * *
    Administrative Officer, Division of Respiratory Disease Studies 
(DRDS), National Institute for Occupational Safety and Health (NIOSH), 
1095 Willowdale Road, MS 217, Morgantown, WV 26505-2845.
    Epidemiologist, Epidemiological Investigations Branch, DRDS, NIOSH, 
1095 Willowdale Road, MS 234, Morgantown, WV 26505-2845.
    Policy coordination is provided by: Director, Division of 
Respiratory Disease Studies, National Institute for Occupational Safety 
and Health, 1095 Willowdale Road, MS 220, Morgantown, WV 26505-2845.
* * * * *
09-20-0154
Medical and Laboratory Studies, HHS/CDC/NIOSH.

    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
 * * * * *
    Division of Respiratory Disease Studies, National Institute for 
Occupational Safety and Health, 1095 Willowdale Road, Morgantown, WV 
26505-2845.
    A list of contractor sites where individually identifiable data are 
currently located is available upon request to the system manager.
    Also, occasionally data may be located at the facilities of 
collaborating researchers where analyses are performed, data collected 
and reports written. A list of these facilities is available upon 
request to the system manager. Data may be located only at those 
facilities that have an adequate data security program and the 
collaborating researcher must return the data to NIOSH or destroy 
individual identifiers at the conclusion of the project.
 * * * * *
    Administrative Officer, Division of Respiratory Disease Studies 
(DRDS), National Institute for Occupational Safety and Health (NIOSH), 
1095 Willowdale Road, MS 217, Morgantown, WV 26505-2845.
    Health Science Administrator, Clinical Investigations Branch, DRDS, 
NIOSH, 1095 Willowdale Road, MS 245, Morgantown, WV 26505-2845.
    Policy coordination is provided by: Director, Division of 
Respiratory Disease Studies, National Institute for Occupational Safety 
and Health, 1095 Willowdale Road, MS 220, Morgantown, WV 26505-2845.
 * * * * *
09-20-0161
Records of Health Professionals in Disease Prevention and Control 
Training Programs, HHS/CDC/NCPS.

    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
 * * * * *
    National Center for Prevention Services, Corporate Square, Bldg. 
12, Rm. 3308, Centers for Disease Control and Prevention, 1600 Clifton 
Road, NE, Atlanta, GA 30333.
    Public Health Practice Program Office, Bldg. 2, Rm. B50, Centers 
for Disease Control and Prevention, 1600 Clifton Road, NE, Atlanta, GA 
30333.
    National Center for Injury Prevention and Control, Koger Davidson 
Bldg., Rm. 1078, Centers for Disease Control and Prevention, 4770 
Buford Highway, NE, Atlanta, GA 30341-3724.
    Division of Health Education, Executive Park, Bldg. 4, Agency for 
Toxic Substances and Disease Registry, 1600 Clifton Road, NE, Atlanta, 
GA 30333.
    Federal Records Center, 1557 St. Joseph Avenue, East Point, GA 
30344.
    A list of contractor sites where individually identifiable data are 
currently located is available upon request to the appropriate system 
manager.
 * * * * *
    Director, National Center for Prevention Services, Corporate 
Square, Bldg. 11, Rm. 2106, MS E07, Centers for Disease Control and 
Prevention, 1600 Clifton Road, NE, Atlanta, GA 30333.
    Director, Public Health Practice Program Office, Executive Park, 
Bldg. 24, Rm. 110, MS E20, Centers for Disease Control and Prevention, 
1600 Clifton Road, NE, Atlanta, GA 30333.
    Director, National Center for Injury Prevention and Control, Koger 
Davidson Bldg., Rm. 1078, MS F36, Centers for Disease Control and 
Prevention, 4770 Buford Highway, NE, Atlanta, GA 30341-3724.
    Director, Division of Health Education, Executive Park, Bldg. 4, 
Rm. 2220D, MS E33, Agency for Toxic Substances and Disease Registry, 
1600 Clifton Road, NE, Atlanta, GA 30333.
    Policy coordination is provided by: Associate Director for 
Management and Operations, Bldg. 1, Rm. 2011, MS D15, Centers for 
Disease Control and Prevention, 1600 Clifton Road, NE, Atlanta, GA 
30333.
* * * * *
    4. The following system notices are amended to clarify and more 
accurately describe the categories of individuals, purpose, storage, 
retrievability, retention and disposal categories:
09-20-0001
    Certifying Interpreting Physician File, HHS/CDC/NIOSH.

    Minor alterations have been made to this system notice. The 
following category is revised in its entirety:
 * * * * *
    The main purpose is to certify physicians as qualified to interpret 
X-rays using the ILO system of classification for pneumoconiosis.
 * * * * *
09-20-0149
    Morbidity Studies in Coal Mining, Metal and Non-metal Mining and 
General Industry, HHS/CDC/NIOSH.

    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
 * * * * *
    Computer tapes/disks and printouts, CD ROM; microfiche, and manual 
files.
 * * * * *
    Name and/or assigned numerical identifier, plant name, and study 
name are some of the indices used to retrieve records from this system. 
Social Security numbers, supplied on a voluntary basis may occasionally 
be used for data retrieval.
* * * * *
     Master records for completed studies are maintained in agency 
until transferred to the National Archives, which will occur within 
five years of completion. Source documents for computer data are 
disposed of when no longer needed in the study, as determined by the 
system manager, and as provided in the signed consent form, as 
appropriate. Disposal methods include erasing computer tapes, burning 
or shredding paper materials or transferring records to the Federal 
Records Center when no longer needed for evaluation and analysis. 
Electronic records are maintained according to the provisions of the 
Records Control Schedule for NIOSH Electronic Records, which is 
consistent with the records maintenance requirements for other forms of 
records. Copies of notifications to workers/private physicians of 
needed medical attention and/or medical treatment are destroyed when no 
longer needed for administrative purposes, but may be retained for as 
long as seventy years. Paper records are destroyed by paper recycling 
process when 20 years old, unless needed for further study.
* * * * *
09-20-0153
    Mortality Studies in Coal Mining, Metal and Non-metal Mining and 
General Industry, HHS/CDC/NIOSH.

    Minor alterations have been made to this system notice. The 
following category is revised in its entirety:
* * * * *
     Computer tapes/disks and printouts, CD ROM; microfiche, and manual 
files.
* * * * *
    Name and/or assigned numerical identifier, plant name, and study 
name are some of the indices used to retrieve records from this system. 
Social Security numbers, supplied on a voluntary basis may occasionally 
be used for data retrieval.
* * * * *
    Master records for completed studies are maintained in agency until 
transferred to the National Archives, which will occur within five 
years of completion. Source documents for computer data are disposed of 
when no longer needed in the study, as determined by the system 
manager, and as provided in the signed consent form, as appropriate. 
Disposal methods include erasing computer tapes, burning or shredding 
paper materials or transferring records to the Federal Records Center 
when no longer needed for evaluation and analysis. Electronic records 
are maintained according to the provisions of the Records Control 
Schedule for NIOSH Electronic Records, which is consistent with the 
records maintenance requirements for other forms of records. Copies of 
notifications to workers/private physicians of needed medical attention 
and/or medical treatment are destroyed when no longer needed for 
administrative purposes, but may be retained for as long as seventy 
years. Paper records are destroyed by paper recycling process when 20 
years old, unless needed for further study.
* * * * *
09-20-0154
    Medical and Laboratory Studies, HHS/CDC/NIOSH.
    Minor alterations have been made to this system notice. The 
following categories are revised in their entirety:
* * * * *
    Individuals who have had examinations at Division of Respiratory 
Disease Studies (DRDS) or submitted medical information in cooperation 
with a DRDS study.
* * * * *
    Computer tapes/disks and printouts, CD ROM; microfiche, and manual 
files.
* * * * *
    Master records for completed studies are maintained in agency until 
transferred to the National Archives, which will occur within five 
years of completion. Source documents for computer data are disposed of 
when no longer needed in the study, as determined by the system 
manager, and as provided in the signed consent form, as appropriate. 
Disposal methods include erasing computer tapes, burning or shredding 
paper materials or transferring records to the Federal Records Center 
when no longer needed for evaluation and analysis. Electronic records 
are maintained according to the provisions of the Records Control 
Schedule for NIOSH Electronic Records, which is consistent with the 
records maintenance requirements for other forms of records. Copies of 
notifications to workers/private physicians of needed medical attention 
and/or medical treatment are destroyed when no longer needed for 
administrative purposes, but may be retained for as long as seventy 
years. Paper records are destroyed by paper recycling process when 20 
years old, unless needed for further study.
* * * * *
    5. The following system notice is amended to reflect the deletion 
of a routine use to the Department of Labor which is not needed.
09-20-0001
    Certifying Interpreting Physician File, HHS/CDC/NIOSH.

    Minor alterations have been made to this system notice. The 
following category is revised in its entirety:
* * * * *
    Name and address supplied to coal operators and X-ray facilities so 
that they may contact physicians to do work for them.
    Disclosure may be made to a congressional office from the record of 
an individual in response to a verified inquiry from the congressional 
office made at the written request of that individual.
    The Department of Health and Human Services (HHS) may disclose 
information from this system of records to the Department of Justice, 
or to a court or other tribunal, when (a) HHS, or any component 
thereof; or (b) any HHS employee in his or her official capacity; or 
(c) any HHS employee in his or her individual capacity where the 
Department of Justice (or HHS, where it is authorized to do so) has 
agreed to represent the employee; or (d) the United States or any 
agency thereof where HHS determines that the litigation is likely to 
affect HHS or any of its components, is a party to litigation or has an 
interest in such litigation, and HHS determines that the use of such 
records by the Department of Justice, the court or other tribunal is 
relevant and necessary to the litigation and would help in the 
effective representation of the governmental party, provided, however, 
that in each case, HHS determines that such disclosure is compatible 
with the purpose for which the records were collected.
    Records subject to the Privacy Act are disclosed to private firms 
for data entry, computer systems analysis and computer programming 
services. The contractors promptly return data entry records after the 
contracted work is completed. The contractors are required to maintain 
Privacy Act safeguards.
    In the event of litigation initiated at the request of NIOSH, the 
Institute may disclose such records as it deems desirable or necessary 
to the Department of Justice to enable the Department to effectively 
represent the Institute, provided such disclosure is compatible with 
the purpose for which the records were collected. The only types of 
litigative proceedings that NIOSH is authorized to request are (1) 
enforcement of a subpoena issued to an employer to provide relevant 
information, or (2) contempt citation against an employer for failure 
to comply with a warrant obtained by the Institute.

    Dated: November 16, 1994.
Joseph R. Carter,
Acting Associate Director for Management and Operations, Center for 
Disease Control and Prevention (CDC).
[FR Doc. 94-28883 Filed 12-27-94; 8:45 am]
BILLING CODE 4163-18-P