[Federal Register Volume 59, Number 248 (Wednesday, December 28, 1994)]
[Unknown Section]
[Page ]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-28115]


[Federal Register: December 28, 1994]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Agency for Health Care Policy and Research


Privacy Act of 1974; Annual Publication of Systems of Records

Agency: Department of Health and Human Services (HHS); Public Health 
Service (PHS); Agency for Health Care Policy and Research (AHCPR).

Action: Annual Publication of Revisions to PHS Privacy Act System 
Notices.

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Summary: The Agency for Health Care Policy and Research (AHCPR) is 
publishing this notice in accordance with Office of Management and 
Budget Circular No. A-130, Appendix I, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' which 
requires that agencies review each system of records annually and 
publish any minor changes in the Federal Register.
    The AHCPR has completed the annual review of its systems of records 
and is publishing below (1) a table of contents which lists all active 
systems of records in AHCPR, and (2) those minor changes which an 
individual needs to know to obtain his or her records, such as changes 
in the system location of records or the address of system managers.

    Dated: November 4, 1994.
Clifton R. Gaus,
Administrator.

Table of Contents

09-35-0001  Agency for Health Care Policy and Research, Grants 
Information and Tracking System with Contracts Component (GIAnT), 
HHS/AHCPR/OM.
09-35-0002  National Medical Expenditure Survey, HHS/AHCPR/CGHSIR.
09-35-0003  AIDS Cost and Service Utilization Survey (ACSUS), HHS/
AHCPR/CGHSER.
09-35-0004  Medical Treatment Effectiveness Program (MEDTEP) 
Research, HHS/AHCPR.
09-35-0004
    Agency for Health Care Policy and Research, Medical Treatment 
Effectiveness Program (MEDTEP), HHS/AHCPR.
    Minor changes have been made to this system notice. The following 
categories are hereby revised:
    Agency for Health Care Policy and Research, Medical Treatment 
Effectiveness Program (MEDTEP), HHS/AHCPR/OFQEHC and CMER.
Agency for Health Care Policy and Research, Office of the Forum for the 
Quality and Effectiveness in Health Care (OFQEHC), Cost Analysis and 
Evaluation Research Team, Suite 310, 6000 Executive Boulevard, 
Rockville, Maryland 20852
Health Care Financing Administration, Bureau of Data Management and 
Strategy (BDMS), Office of Computer Operations, 6325 Security 
Boulevard, Baltimore, Maryland 21218
National Institutes of Health, Division of Computer Research and 
Technology (DCRT), Building 12A, Room 4037, 9000 Rockville Pike, 
Bethesda, Maryland 20852
Public Health Service, Parklawn Computer Center (PCC), Rockville, 
Maryland 20857

    Inactive records will be stored at Washington National Records 
Center, Room 125, 4205 Suitland Road, Suitland, Maryland 20409. Medical 
records for Medicare Accuracy Studies are located at the Federal 
Records Center, 100 Dan Fox Drive, Pittsfield, Massachusetts 01201.
    A current list of contractors is available by writing to the System 
Manager at the address below: Agency for Health Care Policy and 
Research, Office of the Forum for the Quality and Effectiveness in 
Health Care (OFQEHC), Cost Analysis and Evaluation Research Team, Suite 
310, 6000 Executive Boulevard, Rockville, Maryland 20852.
    1. Authorized users: These records will be maintained at the 
following sites: The Health Care Financing Administration (HCFA) 
computer in Baltimore, Maryland; the National Institutes of Health 
(NIH) DCRT mainframe computer in Bethesda, Maryland; the PHS Parklawn 
Computer Center (PCC) in Rockville, Maryland; or the AHCPR contractor 
computers. Access is by password known only to authorized users who are 
AHCPR OFQEHC and Center for Medical Effectiveness Research (CMER) staff 
or contractors or their employees responsible for the conduct of 
authorized research, and who are authorized access to these data.
    2. Physical safeguards: Access to computer systems where data are 
stored electronically is restricted to individuals with special 
identification codes and accounts. The data set names are known only to 
those individuals with a need to know for authorized research. Inactive 
records in hard copy or on magnetic media are stored at the Federal 
Records Storage Facility with Records Management approval and with the 
safeguards and security provided by the facility. Rooms where records 
are stored are double locked when not in use. During regular business 
hours, rooms are unlocked but access is controlled by on-site 
personnel.
    3. Procedural and technical safeguards: Approval for access and use 
of the HCFA, NIH, PCC, and AHCPR contractors mainframe computers is 
required prior to issuing user ID and account. A password is required 
to access the terminal and a data set name controls the release of data 
only to authorized users. All users of confidential information in 
connection with the performance of their research (see Authorized 
Users, above) protect information from public view and from 
unauthorized personnel entering an unsupervised office. Records 
maintained at the Federal Records Storage Facility cannot be released 
without adhering to proper procedure and only to authorized individuals 
in AHCPR OFQEHC and CMER.
    The AHCPR staff monitors contractor compliance with the provisions 
of the Privacy Act, as well as compliance with the confidentiality 
protection in 42 U.S.C. 229a-1(c). Contractor system security must be 
commensurate with the use and sensitivity of the records.
    After completion of the proposed studies, AHCPR OFQEHC and CMER 
staff and contractors will retire hard copy records and/or records on 
magnetic media to a Federal Records Center. The AHCPR contractors will 
delete all records from their computer systems upon completion of the 
specified studies and retain no copies of any of these records. Records 
may be retired to a Federal Records Center and subsequently disposed of 
in accordance with the AHCPR Records Disposition Schedule. The records 
disposition schedule and disposal standard for these records may be 
obtained by writing to the system manager at the address below.

Policy-Coordinating Official

 Director, Cost Analysis and Evaluation Research Team, Office of the 
Forum for the Quality and Effectiveness in Health Care, Agency for 
Health Care Policy and Research, Suite 310, 6000 Executive Boulevard, 
Rockville, Maryland 20852, (301) 594-4015
Director, Cost Analysis and Evaluation Research Team, Agency for Health 
Care Policy and Research, Office of the Forum for the Quality and 
Effectiveness in Health Care, Suite 310, 6000 Executive Boulevard, 
Rockville, Maryland 20852, Telephone (301) 594-4015
Project Officer, Pediatric Gastroenteritis Research, Agency for Health 
Care Policy and Research, Center for Medical Effectiveness Research, 
Suite 605, 2101 East Jefferson Street, Rockville, Maryland 20852, 
Telephone (301) 594-1485
Project Officer, C-Section Research, Agency for Health Care Policy and 
Research, Center for Medical Effectiveness Research, Suite 605, 2101 
East Jefferson Street, Rockville, Maryland 20852, Telephone (301) 594-
1485
Project Officer, Schizophrenia Research, Agency for Health Care Policy 
and Research, Center for Medical Effectiveness Research, Suite 605, 
2101 East Jefferson Street, Rockville, Maryland 20852, Telephone (301) 
594-1485
Project Officer, Low Birth Weight Research, Agency for Health Care 
Policy and Research, Center for Medical Effectiveness Research, Suite 
605, 2101 East Jefferson Street, Rockville, Maryland 20852, Telephone 
(301) 594-1485
Project Officer, Stroke Research, Agency for Health Care Policy and 
Research, Center for Medical Effectiveness Research, Suite 605, 2101 
East Jefferson Street, Rockville, Maryland 20852, Telephone (301) 594-
1485
Project Officer, Guidelines Evaluation Contracts, Agency for Health 
Care Policy and Research, Office of Program Development, Suite 603, 
2101 East Jefferson Street, Rockville, Maryland 20852, Telephone (301) 
594-1455.

[FR Doc. 94-28115 Filed 12-27-94; 8:45 am]
BILLING CODE 4160-90-P