[Federal Register Volume 59, Number 239 (Wednesday, December 14, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-30721]


[[Page Unknown]]

[Federal Register: December 14, 1994]


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OFFICE OF PERSONNEL MANAGEMENT

 

Privacy Act of 1974; Notification of a New System of Records

AGENCY: Office of Personnel Management (OPM).

ACTION: Add one new record system.

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SUMMARY: OPM proposes to add one new system of records to its inventory 
of record systems subject to the Privacy Act of 1974 as amended. This 
action is necessary to meet the requirements of the Privacy Act to 
publish in the Federal Register notice of the existence and character 
of record systems maintained by the agency.

DATES: OPM invites comments on the proposed system of records on or 
before January 13, 1995. The system notice will be effective January 
23, 1995 unless OPM has received comments that would result in a 
contrary determination.

ADDRESSES: Send written comments to Steve Van Rees, Chief, Facilities 
Services Division, Office of Procurement and Administrative Services, 
Administrative Group, 1900 E Street NW., room 1330, Washington, DC 
20415-0001.

FOR FURTHER INFORMATION CONTACT:
Ms. Leslie Crawford at (703) 908-8565.

SUPPLEMENTARY INFORMATION: This notice is being published under the 
authority of 5 U.S.C. 552a(e)(4). OPM's Internal and Central system 
notices were previously published in the Federal Register in full on 
April 12, 1993 (58 FR 19154). OPM's Governmentwide system notices were 
last published in full on August 10, 1992 (57 FR 35698), with a 
correction published on November 30, 1992 (57 FR 56733).
    The authority for maintaining parking records is derived from the 
Federal Property and Administrative Services Act of 1949, as amended, 
and 5 U.S.C. 301. OPM manages its parking facilities through a system 
designed to encourage the use of carpools. OPM personnel who 
participate in the program fill out an application for a parking permit 
that contains personal information. The applications and information 
from the application forms are maintained in both automated and paper 
format, with records retrievable by use of personal identifiers.
    In accordance with 5 U.S.C. 552a(r), OPM has sent a Report of a New 
System of Records to the Congress and the Office of Management and 
Budget.
Lorraine A. Green,
Deputy Director.
OPM/INTERNAL-13
    Parking Program Records.
    Facilities Services Division, Office of Procurement and 
Administrative Services, Administrative Group, Office of Personnel 
Management, 1900 E Street, NW., Washington, DC 20415-0001.
    Current OPM employees and others who use OPM parking facilities.
    This system contains records relating to the administration of the 
parking permit system for OPM's central office at the Theodore 
Roosevelt Office Building, 1900 E Street, NW., Washington, DC. The 
records include information such as name; Social Security Number; 
employing organization; assigned permit number; home and office 
telephone numbers; home address; vehicle information; and duty hours 
and location.
    Includes the following with any revisions or amendments:
    Federal Property and Administrative Services Act of 1949, as 
amended, and 5 U.S.C. 301.
    These records are used to administer the parking program at OPM, 
collect information for tax purposes, and compare records with other 
Federal agencies to ensure parking privileges are not abused. These 
records may also may be used to locate individuals for personal 
research.
    These records and information in these records may be used:
    a. To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
OPM becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    b. To provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual.
    c. To disclose information to another Federal agency, to a court, 
or a party in litigation before a court or in an administrative 
proceeding being conducted by a Federal agency, when the Government is 
a party to the judicial or administrative proceeding. In those cases 
where the Government is not a party to the proceeding, records may be 
disclosed if a subpoena has been signed by a judge.
    d. By the National Archives and Records Administration in records 
management inspections.
    e. By OPM in the production of summary descriptive statistics and 
analytical studies in support of the function for which the records are 
collected and maintained, or for related work force studies. While 
published studies do not contain individual identifiers, in some 
instances the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference.
    f. To disclose information to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which OPM is authorized to appear, when:
    (1) OPM, or any component thereof; or
    (2) Any employee of OPM in his or her official capacity; or
    (3) Any employee of OPM in his or her individual capacity where the 
Department of Justice or OPM has agreed to represent the employee; or
    (4) The United States, when OPM determines that litigation is 
likely to affect OPM or any of its components;

is a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or OPM is deemed by 
OPM to be relevant and necessary to the litigation provided, however, 
that the disclosure is compatible with the purpose for which records 
were collected.
    g. To disclose information to contractors, grantees, or volunteers 
performing or working on a contract, service, grant, cooperative 
agreement, or job for the Federal Government.
    h. To disclose information to the Internal Revenue Service and 
State and local tax authorities.
    i. To disclose information to officials of labor organizations 
recognized under 5 U.S.C. Chapter 71 when relevant and necessary to 
their duties of exclusive representation concerning personnel policies, 
practices, and matters affecting working conditions.
    j. To disclose information in computer matching activities, 
including comparison of parking records with other Federal agencies, 
and for the purpose of assigning tax liabilities related to the fringe 
benefit accrual value of parking.
    These records are maintained in file folders and in an automated 
data base.
    These records are retrieved by the names, Social Security Numbers, 
permit numbers, addresses, or vehicle information of the individuals on 
whom they are maintained.
    These records are stored in secure areas and are available only to 
authorized personnel whose duties require access.
    These records are maintained for varying periods of time, in 
accordance with NARA General Records Schedules 2 (pay) and 11 (parking 
permits). Disposal of manual records is by shredding or burning; 
electronic data is erased.
    Assistant Director for Procurement and Administrative Services, 
Administration Group, Office of Personnel Management, 1900 E Street 
NW., Washington, DC 20415-0001.
    Individuals wishing to determine whether this system of records 
contains information on them should contact the system manager 
indicated. Individuals must furnish the following for their records to 
be located and identified:
    a. Full name.
    b. Parking permit number (if appropriate).
    c. Vehicle license number (if appropriate).
    Individuals wishing to request access to records about them should 
contact the system manager indicated. Individuals must provide the 
following information for their records to be located and identified:
    a. Full name.
    b. Parking permit number (if appropriate).
    c. Vehicle license number (if appropriate).
    Individuals requesting access must also follow the OPM's Privacy 
Act regulations regarding verification of identify and access to 
records (5 CFR part 297).
    Individuals wishing to request amendment of records about them 
should contact the system manager indicated. Individuals must furnish 
the following information for their records to be located and 
identified:
    a. Full name.
    b. Parking permit number (if appropriate).
    c. Vehicle license number (if appropriate).
    Individuals requesting amendment must also follow the OPM's Privacy 
Act regulations regarding verification of identity and amendment of 
records (5 CFR part 297).
    Information in this system of records is obtained from:
    a. The individuals to whom the records pertain.
    b. Information taken from official OPM records.
    c. Other Federal agency parking records.

[FR Doc. 94-30721 Filed 12-13-94; 8:45 am]
BILLING CODE 6325-O-M