[Federal Register Volume 59, Number 231 (Friday, December 2, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-29682]


[[Page Unknown]]

[Federal Register: December 2, 1994]


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DEPARTMENT OF DEFENSE
Department of the Air Force

 

Privacy Act of 1974; Notice To Add a System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force proposes to add a record 
system to its inventory of systems of records notices subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on January 
3, 1995, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Assistant Air Force Access Programs 
Officer, SAF/AAIA, 1610 Air Force Pentagon, Washington, DC 20330-1610.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-3491 or 
DSN 227-3491.

SUPPLEMENTARY INFORMATION: The complete inventory of Department of Air 
Force record system notices subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.

    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on November 21, 1994, to the Committee on 
Government Operations of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated July 15, 1994 (59 FR 37906, July 25, 1994).

    Dated: November 28, 1994.

Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F051 AF JA A
    Judge Advocate General's Professional Conduct Files.
    Office of the Ethics Administrator, Office of the Air Force Judge 
Advocate General, 1420 Air Force Pentagon, Washington, DC 20330-1420;
    Army-Air Force Exchange Service Headquarters, General Counsel, P.O. 
Box 660202, Dallas, TX 75266-0202;
    Defense Commissary Agency Headquarters, General Counsel, Building 
P11200, Fort Lee, VA 23801; and
    Defense Logistics Agency, Judge Advocate, Alexandria, VA 22310-
6130.
    The Judge Advocate's office at headquarters of major commands, 
field operating offices, and unified commands. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.
    Judge advocates (active duty, reserve, or guard), civilian 
attorneys employed by The Judge Advocate General's department and 
civilian attorneys subject to the disciplinary authority of The Judge 
Advocate General who have been the subject of a complaint related to 
their professional conduct.
    Records include, but are not limited to complaints with 
substantiating documents; letters/transcriptions of complaints, 
allegations and queries; letters of appointment; reports of reviews, 
inquiries, and investigations with supporting attachments, exhibits and 
photographs; records of interviews; witness statements; 
recommendations; reports of legal reviews of case files; reports of 
Advisory Committee reviews; congressional responses; memoranda; letters 
and reports of findings and actions taken; letters to complainants and 
subjects of investigations; letters of rebuttal from subjects; 
financial, personnel, administrative, adverse information, and 
technical reports.
    10 U.S.C. 8037, Judge Advocate General, Deputy Judge Advocate 
General: Appointment and duties; RCM 109, Manual for Courts- Martial 
1984.
    To assist The Judge Advocate General in the evaluation, management, 
administration and regulation of the delivery of legal services by 
offices and personnel under his jurisdiction.
    To ensure the proper qualifications for the practice of law are met 
and maintained by each attorney practicing under the direct or indirect 
supervision of The Judge Advocate General.
    To ensure licensing agencies of the individual states (including 
the District of Columbia) and the various courts that licensed Air 
Force attorneys are advised of adverse determinations documenting 
violations of the rules of professional responsibility affecting an 
attorney's fitness to practice law, this in an effort to protect the 
Air Force and the general public from substandard legal practitioners.
    To record the disposition of ethics complaints and to document 
ethics violations and corrective action taken.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records, or information contained 
therein, may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To federal and state agencies or bar associations charged with 
licensing and authorizing attorneys to practice law, and to various 
courts authorizing attorneys to practice before said courts, in order 
to protect the public and ensure the proper administration of justice.
    To current and potential governmental employers during authorized 
background checks to assist their efforts to protect the public and 
ensure the proper administration of justice.
    The Air Force `Blanket Routine Uses' set forth at the beginning of 
the Air Force's compilation of systems of records notices apply to this 
system.
    Maintained in file folders, in computer, and on computer output 
products.
    Retrieved by name of individual.
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software. Computers 
must be accessed with a password.
    Retained in office files for three (3) years after year in which 
case is closed. Records are destroyed by tearing into pieces, 
shredding, pulping, macerating or burning. Computer records are 
destroyed by erasing, deleting or overwriting.
    Office of The Judge Advocate General, Ethics Administrator, 1420 
Air Force Pentagon, Washington, DC 20330-1420.
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
the Office of The Judge Advocate General, Ethics Administrator, 1420 
Air Force Pentagon, Washington, DC 20330-1420.
    Individuals seeking access to records about themselves contained in 
this system should address written requests to the Office of The Judge 
Advocate General, Ethics Administrator, 1420 Air Force Pentagon, 
Washington, DC 20330-1420.
    The Air Force rules for accessing records and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.
    Information is received from individuals; federal, state and local 
authorities; other Air Force records; state bar records; law 
enforcement records; educational records; complainants; inspectors; 
witnesses and subjects of inquiries.
    None.
[FR Doc. 94-29682 Filed 12-1-94; 8:45 am]
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