[Federal Register Volume 59, Number 231 (Friday, December 2, 1994)] [Unknown Section] [Page 0] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 94-28988] [[Page Unknown]] [Federal Register: December 2, 1994] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Defense Mapping Agency Privacy Act of 1974; Notice To Delete and Amend Record Systems AGENCY: Defense Mapping Agency, DOD. ACTION: Notice to delete and amend record systems. ----------------------------------------------------------------------- SUMMARY: The Defense Mapping Agency is deleting one and amending one system of records notice in its inventory of Privacy Act systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. DMA is also updating the address directory at the end of DMA's compilation of Privacy Act system of records notices. DATES: The amendment is effective January 3, 1995, unless comments are received that would result in a contrary decision. The deletion is effective December 2, 1994. ADDRESSES: Send comments to the Information and Privacy Division, St A- 7, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. FOR FURTHER INFORMATION CONTACT: Ms. Helen Sharetts-Sullivan at (703) 285-9315. SUPPLEMENTARY INFORMATION: The Defense Mapping Agency systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The specific changes to the record system being amended are set forth below. The proposed amendment is not within the purview of subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the submission of a new or altered system reports. Dated: November 17, 1994. Patricia L. Toppings, Alternate OSD Federal Register Liaison Officer, Department of Defense. DELETION B0504-01 Personnel Special Security and Investigative Files (February 22, 1993, 58 FR 10203). Reason: This system of records is being consolidated into B0504-01, entitled Personnel Security and Suitability Files. AMENDMENT B0504-01-2 Personnel Security Files (February 22, 1993, 58 FR 10204). * * * * * Delete entry and replace with `Personnel Security and Suitability Files''. Delete entry and replace with `Personnel Security offices at Defense Mapping Agency Headquarters, Office of Human Resources, Personnel Security Division, and Defense Mapping Agency Human Resources Operations Offices, Personnel Security Branches at Defense Mapping Agency Hydrographic/Topographic Center in Bethesda, MD, and DMA Aerospace Center in St. Louis. Official mailing addresses are published as an appendix to DMA's compilation of systems of records notices.'' Delete entry and replace with `Military and civilian personnel who are assigned to, or employed by DMA; and applicants for employment by DMA whose official duties require access to classified information, occupy nonsensitive positions, and/or have been assigned to Sensitive Compartmented Information (SCI) billets, and who have therefore been investigated under the provisions of DoD and the CIA regulations.'' Delete entry and replace with `Biographical data, employment application and personnel security forms, Social Security Number, reports of interviews conducted by authorized organizations, correspondence relating to adjudicative matters (i.e. medical, law enforcement, and/or financial information, etc), reports of administrative actions and/or security violations, attorney and/or representative correspondence, and all information provided by subject.'' Delete entry and replace with `5 U.S.C. 7532 (E.O. 10450, Security Requirements for Government Employees); 5 U.S.C. 7531 (9), Presidential Memorandum, May 23, 1988; E.O. 12356, National Security Information; DoD 5200.2-R, DoD Personnel Security Program; DMA Policy Directive 522- 1, Personnel Security and Suitability Programs; Director of Central Intelligence Directive No. 1/14''; and E.O. 9397.'' Delete entry and replace with `To maintain up-to-date personnel security and suitability information for DMA civilians, military and applicant personnel who require access to classified information; to determine and ensure continued eligibility for access to classified information; to promote the efficiency of the service; and in the interests of National Security. This includes all civilian, military and applicant personnel who occupy or may occupy sensitive positions without access, and nonsensitive positions.'' * * * * * Delete entry and replace with `Most buildings, facilities employ security guards. For facilities no protected by security guards, records are maintained in cabinets with 3-position dial locks. Records are maintained in areas accessible only to authorized personnel that are properly screened, investigated and trained.'' Delete entry and replace with `Records are retained in an active file during subject is assigned to, employed by, or a current applicant with DMA. Upon termination of employment or affiliation with DMA, the file is destroyed. As required by DoD regulation, files inactivated through due process/suspension of access are retained for a period of 5 years, then destroyed. Files are retained for all action litigation or administrative actions regardless of the status of the individual.'' Delete entry and replace with `Chief, Office of Human Resources, Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.'' Delete entry and replace with `Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Office of Human Resources, Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Written requests for information must contain individual's full name, current address, telephone number, Social Security Number and signature.'' Delete entry and replace with `Individuals seeking to access to information about themselves contained in this system should address written inquiries to the Chief, Office of Human Resources, Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Written requests for information must contain individual's full name, current address, telephone number, Social Security Number and signature.'' DMA's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in DMA Instruction 5400.11; 32 CFR part 320; or may be obtained from the system manager. Delete entry and replace with `Subject themselves; investigative paperwork and related forms; reports of investigation (containing inquiries of birth, police files, Federal Bureau of Investigation files, Defense Intelligence Agency files, education, credit, neighborhood, and personnel files), and all persons interviewed, during the conduct or an official inquiry.'' * * * * * B0504-01-2 Personnel Security and Suitability Files. Personnel Security offices at Defense Mapping Agency Headquarters, Office of Human Resources, Personnel Security Division, and Defense Mapping Agency Human Resources Operations Offices, Personnel Security Branches at Defense Mapping Agency Hydrographic/Topographic Center in Bethesda, MD, and DMA Aerospace Center in St. Louis. Official mailing addresses are published as an appendix to DMA's compilation of systems of records notices. Military and civilian personnel who are assigned to, or employed by DMA; and applicants for employment by DMA whose official duties require access to classified information, occupy nonsensitive positions, and/or have been assigned to Sensitive Compartmented Information (SCI) billets, and who have therefore been investigated under the provisions of DoD and the CIA regulations. Biographical data, employment application and personnel security forms, reports of interviews conducted by authorized organizations, correspondence relating to adjudicative matters (i.e. medical, law enforcement, and/or financial information, etc), reports of administrative actions and/or security violations, attorney and/or representative correspondence, and all information provided by subject. 5 U.S.C. 7532 (E.O. 10450, Security Requirements for Government Employees); 5 U.S.C. 7531 (9), Presidential Memorandum, May 23, 1988; E.O. 12356, National Security Information; DoD 5200.2-R, DoD Personnel Security Program; DMA Policy Directive 522-1, Personnel Security and Suitability Programs; Director of Central Intelligence Directive No. 1/ 14; and E.O. 9397. To maintain up-to-date personnel security and suitability information for DMA civilians, military and applicant personnel who require access to classified information; to determine and ensure continued eligibility for access to classified information; to promote the efficiency of the service; and in the interests of National Security. This includes all civilian, military and applicant personnel who occupy or may occupy sensitive positions without access, and nonsensitive positions. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The `Blanket Routine Uses' set forth at the beginning of DMA's compilation of systems of records notices apply to this system. Paper records in file folders. Alphabetically by name of individual. Most buildings, facilities employ security guards. For facilities no protected by security guards, records are maintained in cabinets with 3-position dial locks. Records are maintained in areas accessible only to authorized personnel that are properly screened, investigated and trained. Records are retained in an active file during subject is assigned to, employed by, or a current applicant with DMA. Upon termination of employment or affiliation with DMA, the file is destroyed. As required by DoD regulation, files inactivated through due process/suspension of access are retained for a period of 5 years, then destroyed. Files are retained for all action litigation or administrative actions regardless of the status of the individual. Chief, Office of Human Resources, Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Office of Human Resources, Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Written requests for information must contain individual's full name, current address, telephone number, Social Security Number and signature. Individuals seeking to access to information about themselves contained in this system should address written inquiries to the Chief, Office of Human Resources, Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Written requests for information must contain individual's full name, current address, telephone number, Social Security Number and signature. DMA's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in DMA Instruction 5400.11; 32 CFR part 320; or may be obtained from the system manager. Subject themselves; investigative paperwork and related forms; reports of investigation (containing inquiries of birth, police files, Federal Bureau of Investigation files, Defense Intelligence Agency files, education, credit, neighborhood, and personnel files), and all persons interviewed, during the conduct or an official inquiry. None. * * * * * DEFENSE MAPPING AGENCY OFFICIAL MAILING ADDRESSES Director, ATTN: GCI St A-7, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Defense Mapping Agency Component Activities DMA Aerospace Center, 3200 South Second Street, St. Louis, MO 63118-3399. DMA Hydrographic/Topographic Center, 4600 Sangamore Road, Bethesda, MD 20816-5003. DMA Combat Support Center, 6001 MacArthur Boulevard, Bethesda, MD 20816-5501. DMA Reston Center, 12310 Sunrise Valley Drive, Reston, VA 22091- 3414. DMA Systems Center, 4600 Sangamore Road, Bethesda, MD 20816-5003. Comptroller, St A-4, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Deputy Director for Human Resources, St A-8, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Deputy Director for International Programs, St A-20, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. General Counsel, St A-7, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Deputy Director for Acquisition, St A-3, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. Deputy Director for Command Information, St A-11, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137. [FR Doc. 94-28988 Filed 12-1-94; 8:45 am] BILLING CODE 5000-04-F