[Federal Register Volume 59, Number 231 (Friday, December 2, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-28988]
[[Page Unknown]]
[Federal Register: December 2, 1994]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Defense Mapping Agency
Privacy Act of 1974; Notice To Delete and Amend Record Systems
AGENCY: Defense Mapping Agency, DOD.
ACTION: Notice to delete and amend record systems.
-----------------------------------------------------------------------
SUMMARY: The Defense Mapping Agency is deleting one and amending one
system of records notice in its inventory of Privacy Act systems of
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended. DMA is also updating the address directory at the end of DMA's
compilation of Privacy Act system of records notices.
DATES: The amendment is effective January 3, 1995, unless comments are
received that would result in a contrary decision. The deletion is
effective December 2, 1994.
ADDRESSES: Send comments to the Information and Privacy Division, St A-
7, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
FOR FURTHER INFORMATION CONTACT: Ms. Helen Sharetts-Sullivan at (703)
285-9315.
SUPPLEMENTARY INFORMATION: The Defense Mapping Agency systems of
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below. The proposed amendment is not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system reports.
Dated: November 17, 1994.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DELETION
B0504-01
Personnel Special Security and Investigative Files (February 22,
1993, 58 FR 10203).
Reason: This system of records is being consolidated into B0504-01,
entitled Personnel Security and Suitability Files.
AMENDMENT
B0504-01-2
Personnel Security Files (February 22, 1993, 58 FR 10204).
* * * * *
Delete entry and replace with `Personnel Security and Suitability
Files''.
Delete entry and replace with `Personnel Security offices at
Defense Mapping Agency Headquarters, Office of Human Resources,
Personnel Security Division, and Defense Mapping Agency Human Resources
Operations Offices, Personnel Security Branches at Defense Mapping
Agency Hydrographic/Topographic Center in Bethesda, MD, and DMA
Aerospace Center in St. Louis. Official mailing addresses are published
as an appendix to DMA's compilation of systems of records notices.''
Delete entry and replace with `Military and civilian personnel who
are assigned to, or employed by DMA; and applicants for employment by
DMA whose official duties require access to classified information,
occupy nonsensitive positions, and/or have been assigned to Sensitive
Compartmented Information (SCI) billets, and who have therefore been
investigated under the provisions of DoD and the CIA regulations.''
Delete entry and replace with `Biographical data, employment
application and personnel security forms, Social Security Number,
reports of interviews conducted by authorized organizations,
correspondence relating to adjudicative matters (i.e. medical, law
enforcement, and/or financial information, etc), reports of
administrative actions and/or security violations, attorney and/or
representative correspondence, and all information provided by
subject.''
Delete entry and replace with `5 U.S.C. 7532 (E.O. 10450, Security
Requirements for Government Employees); 5 U.S.C. 7531 (9), Presidential
Memorandum, May 23, 1988; E.O. 12356, National Security Information;
DoD 5200.2-R, DoD Personnel Security Program; DMA Policy Directive 522-
1, Personnel Security and Suitability Programs; Director of Central
Intelligence Directive No. 1/14''; and E.O. 9397.''
Delete entry and replace with `To maintain up-to-date personnel
security and suitability information for DMA civilians, military and
applicant personnel who require access to classified information; to
determine and ensure continued eligibility for access to classified
information; to promote the efficiency of the service; and in the
interests of National Security. This includes all civilian, military
and applicant personnel who occupy or may occupy sensitive positions
without access, and nonsensitive positions.''
* * * * *
Delete entry and replace with `Most buildings, facilities employ
security guards. For facilities no protected by security guards,
records are maintained in cabinets with 3-position dial locks. Records
are maintained in areas accessible only to authorized personnel that
are properly screened, investigated and trained.''
Delete entry and replace with `Records are retained in an active
file during subject is assigned to, employed by, or a current applicant
with DMA. Upon termination of employment or affiliation with DMA, the
file is destroyed. As required by DoD regulation, files inactivated
through due process/suspension of access are retained for a period of 5
years, then destroyed. Files are retained for all action litigation or
administrative actions regardless of the status of the individual.''
Delete entry and replace with `Chief, Office of Human Resources,
Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway,
Fairfax, VA 22031-2137.''
Delete entry and replace with `Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Chief, Office of Human Resources,
Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway,
Fairfax, VA 22031-2137.
Written requests for information must contain individual's full
name, current address, telephone number, Social Security Number and
signature.''
Delete entry and replace with `Individuals seeking to access to
information about themselves contained in this system should address
written inquiries to the Chief, Office of Human Resources, Personnel
Security Division, Defense Mapping Agency, 8613 Lee Highway, Fairfax,
VA 22031-2137.
Written requests for information must contain individual's full
name, current address, telephone number, Social Security Number and
signature.''
DMA's rules for accessing records, and for contesting contents and
appealing initial agency determinations are published in DMA
Instruction 5400.11; 32 CFR part 320; or may be obtained from the
system manager.
Delete entry and replace with `Subject themselves; investigative
paperwork and related forms; reports of investigation (containing
inquiries of birth, police files, Federal Bureau of Investigation
files, Defense Intelligence Agency files, education, credit,
neighborhood, and personnel files), and all persons interviewed, during
the conduct or an official inquiry.''
* * * * *
B0504-01-2
Personnel Security and Suitability Files.
Personnel Security offices at Defense Mapping Agency Headquarters,
Office of Human Resources, Personnel Security Division, and Defense
Mapping Agency Human Resources Operations Offices, Personnel Security
Branches at Defense Mapping Agency Hydrographic/Topographic Center in
Bethesda, MD, and DMA Aerospace Center in St. Louis. Official mailing
addresses are published as an appendix to DMA's compilation of systems
of records notices.
Military and civilian personnel who are assigned to, or employed by
DMA; and applicants for employment by DMA whose official duties require
access to classified information, occupy nonsensitive positions, and/or
have been assigned to Sensitive Compartmented Information (SCI)
billets, and who have therefore been investigated under the provisions
of DoD and the CIA regulations.
Biographical data, employment application and personnel security
forms, reports of interviews conducted by authorized organizations,
correspondence relating to adjudicative matters (i.e. medical, law
enforcement, and/or financial information, etc), reports of
administrative actions and/or security violations, attorney and/or
representative correspondence, and all information provided by subject.
5 U.S.C. 7532 (E.O. 10450, Security Requirements for Government
Employees); 5 U.S.C. 7531 (9), Presidential Memorandum, May 23, 1988;
E.O. 12356, National Security Information; DoD 5200.2-R, DoD Personnel
Security Program; DMA Policy Directive 522-1, Personnel Security and
Suitability Programs; Director of Central Intelligence Directive No. 1/
14; and E.O. 9397.
To maintain up-to-date personnel security and suitability
information for DMA civilians, military and applicant personnel who
require access to classified information; to determine and ensure
continued eligibility for access to classified information; to promote
the efficiency of the service; and in the interests of National
Security. This includes all civilian, military and applicant personnel
who occupy or may occupy sensitive positions without access, and
nonsensitive positions.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of DMA's
compilation of systems of records notices apply to this system.
Paper records in file folders.
Alphabetically by name of individual.
Most buildings, facilities employ security guards. For facilities
no protected by security guards, records are maintained in cabinets
with 3-position dial locks. Records are maintained in areas accessible
only to authorized personnel that are properly screened, investigated
and trained.
Records are retained in an active file during subject is assigned
to, employed by, or a current applicant with DMA. Upon termination of
employment or affiliation with DMA, the file is destroyed. As required
by DoD regulation, files inactivated through due process/suspension of
access are retained for a period of 5 years, then destroyed. Files are
retained for all action litigation or administrative actions regardless
of the status of the individual.
Chief, Office of Human Resources, Personnel Security Division,
Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Chief, Office of Human Resources, Personnel Security Division,
Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Written requests for information must contain individual's full
name, current address, telephone number, Social Security Number and
signature.
Individuals seeking to access to information about themselves
contained in this system should address written inquiries to the Chief,
Office of Human Resources, Personnel Security Division, Defense Mapping
Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Written requests for information must contain individual's full
name, current address, telephone number, Social Security Number and
signature.
DMA's rules for accessing records, and for contesting contents and
appealing initial agency determinations are published in DMA
Instruction 5400.11; 32 CFR part 320; or may be obtained from the
system manager.
Subject themselves; investigative paperwork and related forms;
reports of investigation (containing inquiries of birth, police files,
Federal Bureau of Investigation files, Defense Intelligence Agency
files, education, credit, neighborhood, and personnel files), and all
persons interviewed, during the conduct or an official inquiry.
None.
* * * * *
DEFENSE MAPPING AGENCY OFFICIAL MAILING ADDRESSES
Director, ATTN: GCI St A-7, Defense Mapping Agency, 8613 Lee
Highway, Fairfax, VA 22031-2137.
Defense Mapping Agency Component Activities
DMA Aerospace Center, 3200 South Second Street, St. Louis, MO
63118-3399.
DMA Hydrographic/Topographic Center, 4600 Sangamore Road, Bethesda,
MD 20816-5003.
DMA Combat Support Center, 6001 MacArthur Boulevard, Bethesda, MD
20816-5501.
DMA Reston Center, 12310 Sunrise Valley Drive, Reston, VA 22091-
3414.
DMA Systems Center, 4600 Sangamore Road, Bethesda, MD 20816-5003.
Comptroller, St A-4, Defense Mapping Agency, 8613 Lee Highway,
Fairfax, VA 22031-2137.
Deputy Director for Human Resources, St A-8, Defense Mapping
Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
Deputy Director for International Programs, St A-20, Defense
Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
General Counsel, St A-7, Defense Mapping Agency, 8613 Lee Highway,
Fairfax, VA 22031-2137.
Deputy Director for Acquisition, St A-3, Defense Mapping Agency,
8613 Lee Highway, Fairfax, VA 22031-2137.
Deputy Director for Command Information, St A-11, Defense Mapping
Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
[FR Doc. 94-28988 Filed 12-1-94; 8:45 am]
BILLING CODE 5000-04-F