[Federal Register Volume 59, Number 231 (Friday, December 2, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-28988]


[[Page Unknown]]

[Federal Register: December 2, 1994]


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DEPARTMENT OF DEFENSE
Defense Mapping Agency

 

Privacy Act of 1974; Notice To Delete and Amend Record Systems

AGENCY: Defense Mapping Agency, DOD.

ACTION: Notice to delete and amend record systems.

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SUMMARY: The Defense Mapping Agency is deleting one and amending one 
system of records notice in its inventory of Privacy Act systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended. DMA is also updating the address directory at the end of DMA's 
compilation of Privacy Act system of records notices.

DATES: The amendment is effective January 3, 1995, unless comments are 
received that would result in a contrary decision. The deletion is 
effective December 2, 1994.

ADDRESSES: Send comments to the Information and Privacy Division, St A-
7, Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.

FOR FURTHER INFORMATION CONTACT: Ms. Helen Sharetts-Sullivan at (703) 
285-9315.

SUPPLEMENTARY INFORMATION: The Defense Mapping Agency systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.

    The specific changes to the record system being amended are set 
forth below. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system reports.

    Dated: November 17, 1994.

Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

DELETION

B0504-01
    Personnel Special Security and Investigative Files (February 22, 
1993, 58 FR 10203).
    Reason: This system of records is being consolidated into B0504-01, 
entitled Personnel Security and Suitability Files.

AMENDMENT

B0504-01-2
    Personnel Security Files (February 22, 1993, 58 FR 10204).
* * * * *
    Delete entry and replace with `Personnel Security and Suitability 
Files''.
    Delete entry and replace with `Personnel Security offices at 
Defense Mapping Agency Headquarters, Office of Human Resources, 
Personnel Security Division, and Defense Mapping Agency Human Resources 
Operations Offices, Personnel Security Branches at Defense Mapping 
Agency Hydrographic/Topographic Center in Bethesda, MD, and DMA 
Aerospace Center in St. Louis. Official mailing addresses are published 
as an appendix to DMA's compilation of systems of records notices.''
    Delete entry and replace with `Military and civilian personnel who 
are assigned to, or employed by DMA; and applicants for employment by 
DMA whose official duties require access to classified information, 
occupy nonsensitive positions, and/or have been assigned to Sensitive 
Compartmented Information (SCI) billets, and who have therefore been 
investigated under the provisions of DoD and the CIA regulations.''
    Delete entry and replace with `Biographical data, employment 
application and personnel security forms, Social Security Number, 
reports of interviews conducted by authorized organizations, 
correspondence relating to adjudicative matters (i.e. medical, law 
enforcement, and/or financial information, etc), reports of 
administrative actions and/or security violations, attorney and/or 
representative correspondence, and all information provided by 
subject.''
    Delete entry and replace with `5 U.S.C. 7532 (E.O. 10450, Security 
Requirements for Government Employees); 5 U.S.C. 7531 (9), Presidential 
Memorandum, May 23, 1988; E.O. 12356, National Security Information; 
DoD 5200.2-R, DoD Personnel Security Program; DMA Policy Directive 522-
1, Personnel Security and Suitability Programs; Director of Central 
Intelligence Directive No. 1/14''; and E.O. 9397.''
    Delete entry and replace with `To maintain up-to-date personnel 
security and suitability information for DMA civilians, military and 
applicant personnel who require access to classified information; to 
determine and ensure continued eligibility for access to classified 
information; to promote the efficiency of the service; and in the 
interests of National Security. This includes all civilian, military 
and applicant personnel who occupy or may occupy sensitive positions 
without access, and nonsensitive positions.''
* * * * *
    Delete entry and replace with `Most buildings, facilities employ 
security guards. For facilities no protected by security guards, 
records are maintained in cabinets with 3-position dial locks. Records 
are maintained in areas accessible only to authorized personnel that 
are properly screened, investigated and trained.''
    Delete entry and replace with `Records are retained in an active 
file during subject is assigned to, employed by, or a current applicant 
with DMA. Upon termination of employment or affiliation with DMA, the 
file is destroyed. As required by DoD regulation, files inactivated 
through due process/suspension of access are retained for a period of 5 
years, then destroyed. Files are retained for all action litigation or 
administrative actions regardless of the status of the individual.''
    Delete entry and replace with `Chief, Office of Human Resources, 
Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway, 
Fairfax, VA 22031-2137.''
    Delete entry and replace with `Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Chief, Office of Human Resources, 
Personnel Security Division, Defense Mapping Agency, 8613 Lee Highway, 
Fairfax, VA 22031-2137.
    Written requests for information must contain individual's full 
name, current address, telephone number, Social Security Number and 
signature.''
    Delete entry and replace with `Individuals seeking to access to 
information about themselves contained in this system should address 
written inquiries to the Chief, Office of Human Resources, Personnel 
Security Division, Defense Mapping Agency, 8613 Lee Highway, Fairfax, 
VA 22031-2137.
    Written requests for information must contain individual's full 
name, current address, telephone number, Social Security Number and 
signature.''
    DMA's rules for accessing records, and for contesting contents and 
appealing initial agency determinations are published in DMA 
Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
system manager.
    Delete entry and replace with `Subject themselves; investigative 
paperwork and related forms; reports of investigation (containing 
inquiries of birth, police files, Federal Bureau of Investigation 
files, Defense Intelligence Agency files, education, credit, 
neighborhood, and personnel files), and all persons interviewed, during 
the conduct or an official inquiry.''
* * * * *
B0504-01-2
    Personnel Security and Suitability Files.
    Personnel Security offices at Defense Mapping Agency Headquarters, 
Office of Human Resources, Personnel Security Division, and Defense 
Mapping Agency Human Resources Operations Offices, Personnel Security 
Branches at Defense Mapping Agency Hydrographic/Topographic Center in 
Bethesda, MD, and DMA Aerospace Center in St. Louis. Official mailing 
addresses are published as an appendix to DMA's compilation of systems 
of records notices.
    Military and civilian personnel who are assigned to, or employed by 
DMA; and applicants for employment by DMA whose official duties require 
access to classified information, occupy nonsensitive positions, and/or 
have been assigned to Sensitive Compartmented Information (SCI) 
billets, and who have therefore been investigated under the provisions 
of DoD and the CIA regulations.
    Biographical data, employment application and personnel security 
forms, reports of interviews conducted by authorized organizations, 
correspondence relating to adjudicative matters (i.e. medical, law 
enforcement, and/or financial information, etc), reports of 
administrative actions and/or security violations, attorney and/or 
representative correspondence, and all information provided by subject.
    5 U.S.C. 7532 (E.O. 10450, Security Requirements for Government 
Employees); 5 U.S.C. 7531 (9), Presidential Memorandum, May 23, 1988; 
E.O. 12356, National Security Information; DoD 5200.2-R, DoD Personnel 
Security Program; DMA Policy Directive 522-1, Personnel Security and 
Suitability Programs; Director of Central Intelligence Directive No. 1/
14; and E.O. 9397.
    To maintain up-to-date personnel security and suitability 
information for DMA civilians, military and applicant personnel who 
require access to classified information; to determine and ensure 
continued eligibility for access to classified information; to promote 
the efficiency of the service; and in the interests of National 
Security. This includes all civilian, military and applicant personnel 
who occupy or may occupy sensitive positions without access, and 
nonsensitive positions.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DMA's 
compilation of systems of records notices apply to this system.
    Paper records in file folders.
    Alphabetically by name of individual.
    Most buildings, facilities employ security guards. For facilities 
no protected by security guards, records are maintained in cabinets 
with 3-position dial locks. Records are maintained in areas accessible 
only to authorized personnel that are properly screened, investigated 
and trained.
    Records are retained in an active file during subject is assigned 
to, employed by, or a current applicant with DMA. Upon termination of 
employment or affiliation with DMA, the file is destroyed. As required 
by DoD regulation, files inactivated through due process/suspension of 
access are retained for a period of 5 years, then destroyed. Files are 
retained for all action litigation or administrative actions regardless 
of the status of the individual.
    Chief, Office of Human Resources, Personnel Security Division, 
Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, Office of Human Resources, Personnel Security Division, 
Defense Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
    Written requests for information must contain individual's full 
name, current address, telephone number, Social Security Number and 
signature.
    Individuals seeking to access to information about themselves 
contained in this system should address written inquiries to the Chief, 
Office of Human Resources, Personnel Security Division, Defense Mapping 
Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
    Written requests for information must contain individual's full 
name, current address, telephone number, Social Security Number and 
signature.
    DMA's rules for accessing records, and for contesting contents and 
appealing initial agency determinations are published in DMA 
Instruction 5400.11; 32 CFR part 320; or may be obtained from the 
system manager.
    Subject themselves; investigative paperwork and related forms; 
reports of investigation (containing inquiries of birth, police files, 
Federal Bureau of Investigation files, Defense Intelligence Agency 
files, education, credit, neighborhood, and personnel files), and all 
persons interviewed, during the conduct or an official inquiry.
    None.

* * * * *

DEFENSE MAPPING AGENCY OFFICIAL MAILING ADDRESSES

    Director, ATTN: GCI St A-7, Defense Mapping Agency, 8613 Lee 
Highway, Fairfax, VA 22031-2137.

Defense Mapping Agency Component Activities

    DMA Aerospace Center, 3200 South Second Street, St. Louis, MO 
63118-3399.

    DMA Hydrographic/Topographic Center, 4600 Sangamore Road, Bethesda, 
MD 20816-5003.

    DMA Combat Support Center, 6001 MacArthur Boulevard, Bethesda, MD 
20816-5501.

    DMA Reston Center, 12310 Sunrise Valley Drive, Reston, VA 22091-
3414.

    DMA Systems Center, 4600 Sangamore Road, Bethesda, MD 20816-5003.

    Comptroller, St A-4, Defense Mapping Agency, 8613 Lee Highway, 
Fairfax, VA 22031-2137.

    Deputy Director for Human Resources, St A-8, Defense Mapping 
Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.

    Deputy Director for International Programs, St A-20, Defense 
Mapping Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.

    General Counsel, St A-7, Defense Mapping Agency, 8613 Lee Highway, 
Fairfax, VA 22031-2137.

    Deputy Director for Acquisition, St A-3, Defense Mapping Agency, 
8613 Lee Highway, Fairfax, VA 22031-2137.

    Deputy Director for Command Information, St A-11, Defense Mapping 
Agency, 8613 Lee Highway, Fairfax, VA 22031-2137.
[FR Doc. 94-28988 Filed 12-1-94; 8:45 am]
BILLING CODE 5000-04-F