[Federal Register Volume 59, Number 218 (Monday, November 14, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-28016]


[[Page Unknown]]

[Federal Register: November 14, 1994]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES
 

Statement of Organization, Functions, Delegations of Authority

    Part S of the Statement of Organization, Functions and Delegations 
of Authority for the Department of Health and Human Services (HHS) 
covers the Social Security Administration (SSA). Notice is given that 
Chapter S1, the Office of the Deputy Commissioner for Finance, 
Assessment and Management is being amended to reflect organizational 
changes within subordinate offices. These offices are the Office of 
Program and Integrity Reviews (S1K), the Office of Financial Policy and 
Operations (S1N), the Office of Budget (S1P), the Office of Acquisition 
and Grants (S1Q), the Office of Facilities Management (S1R) and the 
Office of Publications and Logistics Management (S1S). The changes are 
as follows:
    Section S1K.10  The Office of Program and Integrity Reviews--
(Organization):
    Delete:
    D. The Office of Insurance Program Quality (S1KA).
    E. The Office of Assistance Program Quality (S1KB).
    Establish:
    D. The Administration, Matching and Data Management Staff (S1K-1).
    E. The Office of Statistics and Special Area Studies (S1KE).
    1. The Division of Statistics (S1KE1).
    2. The Division of Special Studies and Analysis (S1KE2).
    3. The Division of Public Service Evaluation (S1KE3).
    H. The Office of Assistance and Insurance Program Quality (S1KG).
    1. The Division of Insurance Program Entitlement Quality (S1KG1).
    2. The Division of Insurance Program Postentitlement Quality 
(S1KG2).
    3. The Division of Assistance Program Eligibility Quality (S1KG3).
    4. The Division of Assistance Program Posteligibility Quality 
(S1KG4).
    Section S1K.20  The Office of Program and Integrity Reviews--
(Functions):
    Delete:
    D. The Office of Insurance Program Quality (S1KA) in its entirety.
    E. The Office of Assistance Program Quality (S1KB) in its entirety.
    Establish:
    D. The Administration, Matching and Data Management Staff (S1K-1) 
consolidates and focuses on a number of functions previously spread 
throughout the organization. It conducts a variety of activities that 
cross component lines and impact the organization as a whole. The staff 
provides support on all budget, personnel and staffing issues; oversees 
the implementation of the provisions of the Computer Matching and 
Privacy Protection Act of 1988 for the Agency; and supports the Office 
of Program and Integrity Reviews (OPIR) components, including the 
Office of Regional Program Integrity Reviews (ORPIR), by planning, 
developing, maintaining and improving OPIR's communications and data 
processing systems and the quality review data bases for SSA programs.
    E. The Office of Statistics and Special Area Studies (S1KE) has the 
responsibility for conducting broad-based studies and analyses of SSA's 
Retirement and Survivors Insurance (RSI), Supplemental Security Income 
(SSI), Disability Insurance (DI) and 800 Number operations and 
policies. It surveys SSA's customers to determine their satisfaction 
with field office (FO) services and whether their expectations were 
met; i.e., customer satisfaction. This effort supports the Agency 
initiative to improve the quality of services provided. The Office 
provides statistical advice and assistance to OPIR components. 
Operations research studies of SSA programs and management issues, 
designed to improve the efficiency of SSA's operational workloads, are 
also conducted in this office.
    1. The Division of Statistics (S1KE1).
    a. Provides statistical advice and support to OPIR components on 
study design, sample selection, variance calculations, hypothesis 
testing and data analysis.
    b. Develops and applies statistical profiling techniques to 
operational workloads to improve targeting of resources and/or quality 
of operations.
    2. The Division of Special Studies and Analysis (S1KE2).
    a. Designs, coordinates and conducts ad hoc studies and analyses of 
the RSI, SSI and DI programs' policies and procedures.
    b. Develops recommendations to improve quality and/or cost-
effectiveness of SSA operations.
    3. The Division of Public Service Evaluation (S1KE3).
    a. Designs, directs and coordinates the nationwide system and 
procedures for evaluating SSA's 800 Number service.
    b. Designs, directs and coordinates the evaluation of SSA's 
delivery of services to our customers by obtaining feedback of their 
expectations for, and perceptions of, SSA's service.
    c. Plans, coordinates and conducts focus group discussions on 
various issues/policies/concerns with general public and beneficiary/
recipient populations.
    H. The Office of Assistance and Insurance Program Quality (S1KG) is 
responsible for quality reviews, special studies and analyses of the 
full range of legal requirements, policies, procedures, systems and 
operations for the RSI and SSI programs, for the nonmedical aspects of 
disability in both programs, and for issues common to both programs.
    1. The Division of Insurance Program Entitlement Quality (S1KG1).
    a. Is the principal SSA source for quality measurement and data for 
preclaims (enumeration and earnings maintenance) and RSI claims actions 
and for the level of service rendered to the public with such actions.
    b. Designs, develops and conducts ongoing RSI quality reviews, 
special studies and analyses of entitlement. Special studies and 
targeted analyses are requested by Congress, higher monitoring 
authorities, the SSA Executive Staff, as well as being Division-
initiated in response to identified error issues.
    c. Maintains, analyzes and reports quality data and develops and 
promotes recommendations to improve the accuracy and cost-effectiveness 
of RSI entitlement, to improve productivity in processing entitlement 
workloads, and to improve entitlement policies and procedures.
    d. Conducts research in the areas of RSI entitlement and serves as 
SSA liaison with other Federal entities, State and local governments, 
and the private sector.
    2. The Division of Insurance Program Postentitlement Quality 
(S1KG2).
    a. Is the principal SSA source for quality measurement and data for 
RSI postentitlement actions, including Stewardship studies, and for the 
level of service rendered to the public with such actions.
    b. Designs, develops and conducts ongoing RSI quality reviews, 
special studies and analyses of postentitlement. Special studies and 
targeted analyses are requested by Congress, higher monitoring 
authorities, the SSA Executive Staff, as well as being Division-
initiated in response to identified error issues.
    c. Maintains, analyzes and reports quality data and develops and 
promotes recommendations to improve the accuracy and cost-effectiveness 
of RSI postentitlement, to improve productivity in processing 
postentitlement workloads, and to improve postentitlement policies and 
procedures.
    d. Conducts research in the areas of RSI postentitlement and serves 
as SSA liaison with other Federal entities, State and local 
governments, and the private sector.
    3. The Division of Assistance Program Eligibility Quality (S1KG3).
    a. Is the principal SSA source for quality measurement and data for 
SSI claims and subsequent determination actions and for the level of 
service rendered to the public with such actions.
    b. Designs, develops and conducts ongoing SSI quality reviews, 
special studies, and analyses of eligibility and subsequent 
determinations of eligibility. Special studies and targeted analyses 
are requested by Congress, higher monitoring authorities, the SSA 
Executive Staff, as well as being Division-initiated in response to 
identified error issues.
    c. Maintains, analyzes and reports quality data and develops and 
promotes recommendations to improve the accuracy and cost-effectiveness 
of SSI eligibility and subsequent determinations of eligibility, to 
improve productivity in processing such workloads, and to improve such 
policies and procedures.
    d. Conducts research in the areas of SSI eligibility and subsequent 
eligibility and serves as SSA liaison with other Federal entities, 
State and local governments, and the private sector.
    e. Designs automation-enhanced quality review processes.
    4. The Division of Assistance Program Posteligibility Quality 
(S1KG4).
    a. Is the principal SSA source for quality measurement and data for 
SSI posteligibility actions, including Stewardship studies, and for the 
level of service rendered to the public with such actions.
    b. Designs, develops and conducts ongoing SSI quality reviews, 
special studies, and analyses of posteligibility decisions. Special 
studies and targeted analyses are requested by Congress, higher 
monitoring authorities, the SSA Executive Staff, as well as being 
Division-initiated in response to identified error issues.
    c. Maintains, analyzes and reports quality data, performs 
consistency reviews, and develops, promotes and tracks recommendations 
to improve the accuracy of SSI posteligibility, to improve productivity 
in processing posteligibility workloads, and to improve posteligibility 
policies and procedures.
    d. Conducts research in the areas of SSI posteligibility and serves 
as SSA liaison with other Federal entities, State and local 
governments, and the private sector.
    Section S1N.10  The Office of Financial Policy and Operations--
(Organization):
    D. The Office of Financial Policy and Systems Design (S1NA):
    Delete:
    3. The Division of Internal Control and Security (S1NA3) in its 
entirety.
    Establish:
    3. The Division of Systems Security (S1NA6).
    4. The Division of Program Systems Requirements (S1NA7).
    Delete:
    E. The Office of Financial Operations (S1NB) in its entirety.
    Establish:
    E. The Office of Finance (S1NC).
    1. The Division of Central Accounting Operations (S1NC1).
    2. The Division of Administrative Payments and Recovery (S1NC2).
    3. The Division of Travel Management (S1NC3).
    F. The Office of Program Accounting Operations (S1NE).
    1. The Division of Benefit Certification and Accounting (S1NE1).
    2. The Division of Cost Analysis (S1NE2).
    Section S1N.20  The Office of Financial Policy and Operations--
(Functions):
    Revise the opening statement as follows:
    D. The Office of Financial Policy and Systems Design (S1NA) 
develops financial accounting policies, procedures and requirements for 
all SSA financial management systems: program benefits, debt management 
and financial/administrative systems. It directs the preparation and 
publication of SSA's annual financial statement, plans and directs the 
analysis of SSA's integrated financial/administrative systems and 
develops and executes Agency policies and procedures for system 
security, management integrity, cash management, administrative control 
and use of Agency funds and performance measurement including analysis 
of program outcomes, program financing adequacy, operational efficiency 
and service delivery.
    Delete:
    3. The Division of Internal Control and Security (S1NA3) in its 
entirety.
    Amend as follows:
    1. The Division of Financial Policy and Standards (S1NA4) directs 
the development of financial accounting policies and procedures for all 
SSA financial management systems in compliance with accounting 
principles and standards prescribed by the Comptroller General and 
Chief Financial Officer of the United States and fiscal policies 
prescribed by the Secretary of the Treasury. It administers SSA's 
Federal Managers' Financial Integrity Act reporting and monitoring 
program (sections 2 and 4) including a risk analysis/vulnerability 
assessment program to ensure the accuracy and accountability of SSA's 
operational and administrative processes. It manages the preparation of 
SSA's audited annual financial statement and reports required by the 
Government Performance and Results Act.
    2. The Division of Financial/Administrative Systems (S1NA5) 
provides systems analysis and support for the design, development and 
implementation of SSA's financial management systems and their 
integration with related administrative processes including 
applications to support core accounting functions of fund control, 
general ledger and reporting to higher monitoring authorities; accounts 
payable functions with connectivity to Treasury disbursing centers, 
Agency cashier and electronic commerce operations; cost analysis 
functions with determinations for Agency production, productivity and 
costs of workloads, business processes, programs and projects; travel 
management functions including document preparation, authorization and 
management information; and payroll management functions including 
full-time equivalency, workyear and dollar tracking at all 
organizational levels; the budget formulation and execution functions 
of the Office of Budget and related functions of managers SSA-wide.
    Establish:
    3. The Division of Systems Security (S1NA6) directs, coordinates 
and manages SSA's overall information systems security program. This 
includes the development of SSA's security policy requirements and 
procedures, the effective implementation of other governing directives 
in the area of security, the administration of an effective access 
control program and an onsite review program. It provides educational 
training and awareness programs to management and employees on security 
policy/requirements; serves as the Agency focal point for day-to-day 
contact with the Office of Inspector General on matters of fraud, waste 
and abuse, and provides direction and guidance to the Agency's 
component and regional security officers.
    4. The Division of Program Systems Requirements (S1NA7) directs the 
development of financial and accounting requirements for SSA's 
programmatic systems; reviews and negotiates modifications to Agency's 
functional requirements for adherence to the Chief Financial Officer's 
(CFO) requirements; participates in software validation/testing to 
ensure its effectiveness, reliability and conformance; and negotiates 
scope and timing for software releases especially to ensure prompt 
correction of material nonconformances with accounting principles and 
standards prescribed by the Comptroller General and the CFO of the 
United States.
    Delete:
    E. The Office of Financial Operations (S1NB) in its entirety.
    Establish:
    E. The Office of Finance (S1NC) directs SSA's central accounting 
and financial reporting activities and provides financial, fund 
control, cash management services that include administrative payments, 
administrative debt collection and travel management. It plans and 
directs the development of operating policies and procedures related to 
financial operations and evaluates these activities to ensure they are 
responsive to the needs of the Agency.
    1. The Division of Central Accounting Operations (S1NC1) directs 
SSA's central accounting and reporting operations and develops related 
Agency operating procedures. It monitors and reports on the status of 
Agency spending and maintains control over Agency assets, liabilities 
and appropriations; manages the Agency's cash position and flow 
including coordination with trust fund investment activities and with 
fund balances at the U.S. Treasury; manages SSA's financial reporting 
activities, including preparation of all Agency financial reports to 
higher monitoring authorities; and serves as the Agency's obligations 
control point assuring and certifying the legality and propriety of 
proposed and incurred obligations.
    2. The Division of Administrative Payments and Recovery (S1NC2) 
directs SSA's administrative payment and collection operations and 
develops related operating policies and procedures. It examines and 
certifies SSA's administrative payments; administers SSA's third party 
draft program, providing both administrative and benefit payment 
delivery service to SSA FOs nationwide; adjudicates claims submitted to 
the Agency under the Federal Tort Claims and Military Personnel and 
Civilian Employees' Claims Act; and serves as the Agency's focal point 
for administrative debt management ensuring the billing and collection 
of fees charged by SSA for reimbursable services.
    3. The Division of Travel Management (S1NC3) directs SSA's travel 
management operations and develops related operating policies and 
procedures. It serves as the Agency's focal point for travel 
management, ensuring the propriety of travel payments; examines and 
certifies SSA's travel payments; administers commercial travel agent, 
charge card, traveler's checks and automated teller machine services; 
and manages SSA's nationwide relocation services program.
    F. The Office of Program Accounting Operations (S1NE) directs SSA's 
program accounting operations including the processes which determine 
trust fund revenues, authorize recurring and daily benefit payments and 
determine the administrative expenses to be borne by each trust fund 
and the general fund for administration of titles II, XVI and XVIII of 
the Social Security Act and other Federal programs. It also plans and 
directs the formulation of SSA's operating policies and procedures in 
these areas and provides a wide range of management information and 
analysis of SSA workloads, workyears, productivity and costs.
    1. The Division of Benefit Certification and Accounting (S1NE1) 
directs SSA's benefit payment and earnings certification operations and 
develops related operating policies and procedures. It certifies and 
accounts for all benefit payments authorized under the Social Security 
Act; interacts with the Department of Treasury to ensure accurate and 
timely issuance of benefit entitlements and accounting for all related 
cash activity including proper charges and credits to the Agency's 
trust funds and general fund appropriations and master beneficiary 
records. As necessary, directs parallel actions by SSA's FOs and 
processing centers. Oversees the Agency's earnings records maintenance 
operation and maintains accounting controls necessary for interim and 
final certifications to the Secretary of Treasury which determine 
revenues paid to the Social Security and Medicare trust funds.
    2. The Division of Cost Analysis (S1NE2) directs SSA's cost 
accounting and analysis operations and the development of related 
Agency operating procedures; develops Agency workload measurement 
policy and labor distribution requirements; manages SSA's Cost Analysis 
System which supports the Agency's budget formulation and execution 
processes and satisfies the statutory requirements for attribution of 
costs to all Agency workloads, functions, business processes and 
programs. Provides a wide range of management information and analysis 
on the Agency's administrative costs, workloads, labor utilization and 
productivity.
    Section S1P.10  The Office of Budget--(Organization):
    Retitle:
    D. The Division of Administrative Budget (S1PA) to the Office of 
Administrative Budget (S1PA).
    E. The Division of Program Budget (S1PB) to the Office of Program 
Budget (S1PB).
    F. The Division of Administrative Budget Coordination and Analysis 
(S1PC) to the Office of Administrative Budget Coordination and Analysis 
(S1PC).
    Section S1P.20  The Office of Budget--(Functions)
    Retitle:
    D. The Division of Administrative Budget (S1PA) to the Office of 
Administrative Budget (S1PA).
    E. The Division of Program Budget (S1PB) to the Office of Program 
Budget (S1PB).
    F. The Division of Administrative Budget Coordination and Analysis 
(S1PC) to the Office of Administrative Budget Coordination and Analysis 
(S1PC).
    Section S1Q.10  The Office of Acquisition and Grants--
(Organization):
    Retitle:
    D. The Division of Automated Data Processing and Telecommunications 
Contracts (S1QA) to the Office of Information Resources and Programs 
Contracts (S1QA).
    E. The Division of Contract and Grant Operations (S1QB) to the 
Office of Operations Contracts and Grants (S1QB).
    F. The Division of Acquisition Policy and Information Management 
(S1QC) to the Office of Acquisition Support (S1QC).
    Section S1Q.20  The Office of Acquisition and Grants--(Functions):
    Retitle:
    D. The Division of Automated Data Processing and Telecommunications 
Contracts (S1QA) to the Office of Information Resources and Programs 
Contracts (S1QA).
    E. The Division of Contract and Grant Operations (S1QB) to the 
Office of Operations Contracts and Grants (S1QB).
    F. The Division of Acquisition Policy and Information Management 
(S1QC) to the Office of Acquisition Support (S1QC).
    Section S1R.10  The Office of Facilities Management--
(Organization):
    Delete:
    D. The Division of Facilities (S1RA).
    E. The Division of Environmental Protection and Security (S1RB).
    F. The Division of Building Operations (S1RC).
    Add:
    D. The Office of Realty Management (S1RE).
    E. The Office of Environmental Policy and Automation Resources 
(S1RG).
    F. The Office of Main Complex Management (S1RH).
    G. The Office of Outlying Buildings Management (S1RJ).
    H. The Office of Field Facilities Management (S1RK).
    I. The Office of Protective Security Services (S1RL).
    Section S1R.20  The Office of Facilities Management--(Functions):
    Delete:
    D. The Division of Facilities (S1RA).
    E. The Division of Environmental Protection and Security (S1RB).
    F. The Division of Building Operations (S1RC).
    Add:
    D. The Office of Realty Management (S1RE) directs SSA's national 
real property program, including long- and short-range planning, 
design, construction and leasing of central office and prospectus level 
field facilities, renovation projects, energy management, project 
management, and the development and implementation of policies, 
procedures and technical assistance to support these programs. The 
Office of Realty Management is SSA's representative to other agencies 
in all these areas, and participates in the development of 
governmentwide policies and procedures.
    E. The Office of Environmental Policy and Automation Resources 
(S1RG) directs SSA's national security, environmental, occupational 
health, and safety programs, including long- and short-range planning, 
management of disparate contract guard forces, automation efforts, the 
Agency's asbestos management program, national testing programs for 
water and indoor air quality, the Agency's suitability program, and the 
development and implementation of policies, procedures and technical 
assistance to support these programs. The Office of Facilities Services 
Management also coordinates budget, personnel, and other administrative 
functions for the Office of Facilities Management. The Office of 
Facilities Services Management is SSA's representative to other 
agencies in all these areas and participates in the development of 
government-wide policies and procedures.
    F. The Office of Main Complex Management (S1RH) directs SSA's 
headquarters facilities, including the East, Operations, Annex, West, 
Supply and Altmeyer Buildings. Responsibilities include long- and 
short-range planning, maintenance, repair, ongoing preventive 
maintenance, space planning, execution of safety, environmental health, 
and physical security policies, and the development and implementation 
of policies, procedures and technical assistance to support these 
programs.
    G. The Office of Outlying Buildings Management (S1RJ) directs 
operations at the Metro West, Security West, the National Computer 
Center, Hollings Ferry, and Techwood Buildings, including long- and 
short-range planning, construction and lease management, maintenance, 
repair, ongoing preventive maintenance, space planning, execution of 
safety, environmental health, and physical security policies, and the 
development of the appropriate policies, procedures and technical 
assistance to support these programs.
    H. The Office of Field Facilities Management (S1RK) directs SSA's 
space management program for all field facilities, including long- and 
short-range planning, acquisition, management, and utilization of 
space, installation of IWS/LAN, modular furniture installation, 
asbestos management, and the execution of safety, environmental health, 
and physical security policies, and the development of policies, 
procedures and technical assistance to support these programs.
    I. The Office of Protective Security Services (S1RL) directs the 
SSA's security program, including physical security, criminal 
investigation, and civil defense, designed to ensure the physical 
security of life and property on premises occupied by SSA personnel on 
a nationwide basis. The Office of Security Management is the SSA's 
representative to other agencies in all these areas and participates in 
the development of governmentwide policies and procedures.
    Section S1S.10  The Office of Publications and Logistics 
Management--(Organization) :
    Delete:
    D. The Division of Logistics Services (S1SA).
    E. The Division of Publications Management (S1SB).
    Add:
    D. The Office of Receiving, Storage and Issue (S1SC).
    E. The Office of Property Management (S1SE).
    F. The Office of Supply Management (S1SG).
    G. The Office of Logistics Planning and Process Control (S1SH).
    H. The Office of Publications Management (S1SJ).
    I. The Office of Library, Records and Reprographics (S1SK).
    J. The Office of Printing Operations (S1SL).
    K. The Office of Mail Management (S1SM).
    Section S1S.20  The Office of Publications and Logistics 
Management--(Functions):
    Delete:
    D. The Division of Logistics Services (S1SA) in its entirety.
    E. The Division of Publications Management (S1SB) in its entirety.
    Add:
    D. The Office of Receiving, Storage and Issue (S1SC).
    1. Directs the supply program nationwide by managing the operations 
of SSA warehousing facilities, including the control and maintenance of 
stock, the receipt, storage and issuance of forms, publications, 
supplies and equipment for use, and conducts ongoing inventories and 
investigates discrepancies at all sites.
    2. Provides transportation services including chauffeur service for 
the Executive Staff and shuttle service for employees between SSA 
headquarters and other buildings in the Washington/Baltimore 
metropolitan areas.
    3. Prepares and administers maintenance contracts and services for 
all SSA equipment; maintains adequate stock of repair parts for in-
house emergency repair.
    4. Performs all electrical preparations for SSA ceremonies; 
provides carpentry services for all SSA occupied buildings in the 
Baltimore/Washington area; exercises procurement authority to provide 
parts, services and maintenance for all SSA equipment; and maintains 
all equipment inventory history and records.
    E. The Office of Property Management (S1SE).
    1. Oversees all policy and procedures pertaining to the 
acquisition, utilization, accountability, transfer and disposal of SSA 
personal property. Manages and maintains the SSA Property 
Accountability System and the Property Management Officer/Custodial 
Officer network for the effective control of all SSA's sensitive, 
accountable, and personalized personal property assets. Provides SSA's 
liaison for all personal property activities with other Federal, State 
and local agencies, as well as commercial and civic organizations. 
Represents SSA's interest in the acquisition, transfer and disposal of 
personal property.
    2. Oversees the acquisition and installation of modular/systems 
furniture in SSA offices nationwide; acts as technical expert and 
plans, coordinates and implements studies and surveys related to 
providing necessary ergonomic furniture and equipment to support SSA 
employees; plans coordinates and implements studies and surveys to 
access the variety of ergonomic furniture previously purchased and new 
furniture available to SSA offices; and provides expert technical 
advice and consultative services to the SSA executive staff and to 
major headquarters and regional components.
    3. Responsible for all financial management and contracting 
activities performed within the scope of the Interagency Agreement with 
the Federal Prison Industries. Maintains audit trails for all expenses 
incurred during and after furniture installation.
    F. The Office of Supply Management (S1SG).
    1. Responsible for the development of policies, procedures and 
directives in support of SSA supply management program. Ensures that 
Agency's printing requests and justified requisitions are processed 
timely for all necessary forms, publications, office supplies and 
instructional materials.
    2. Monitors Agencywide stock items usage for making proper stock 
replenishment and to initiate scheduled shipments timely through the 
Direct Delivery Program, and oversees the replenishment of warehouse 
stock for headquarters' use, emergencies, etc.
    3. Manages the direct delivery program of scheduled shipments to 
field components of major use forms, publications and supplies; 
evaluates all supply proposals; monitors warehouse availability of on-
hand training materials to accommodate periodic changes to training 
schedules and course material configurations; and develops and oversees 
common expense supply budget.
    G. The Office of Logistics Planning and Process Control (S1SH).
    1. Responsible for the overall management and control of automatic 
data processing resources which support SSA's centralized Supply and 
Property Accountability Systems; coordinates with financial/
administrative components governmentwide on major systems management 
projects and studies and is the primary systems planning, development, 
and execution component within the Deputy Commissioners' office.
    2. Responsible for the collection, validation, process, and control 
of SSA-wide requisitions for expendable supplies; supports special 
service programs for processing field and headquarters routine and 
emergency supply requests and planned training class orders.
    H. The Office of Publications Management (S1SJ).
    1. Directs a comprehensive SSA-wide forms control, publication and 
distribution management program, including forms and publications 
design, photocomposition and electronic information dissemination 
(electronic publishing, on-line publishing/services, electronic 
reference materials and CD-ROM and multi-media production and 
delivery); provides SSA-wide special media services for visually 
impaired employees.
    2. Responsible for administering the regulatory and procedural 
requirements governing SSA's collection of information from the public, 
stemming from the Paperwork Reduction Act and providing liaison 
services with the Office of Management and Budget; and coordinates the 
Agency Administrative Instructions Manual System for the printing, 
clearance and issuance of policy, standards and procedural 
instructions.
    3. Coordinates and directs a comprehensive printing management 
program and administers the procurement of all SSA printing needs; 
prepares the Agency's Comprehensive Printing Program Plan report for 
the Joint Committee on Printing, and provides liaison on policy and 
procedures.
    4. Plans, directs and administers the SSA mail policy program, 
including developing policy and procedures for more efficient Agency 
mail processing methodologies and administers Agencywide mail 
management contracts. Provides liaison with the U.S. Postal Service in 
all national level mail management and operational policy negotiations 
and activities.
    I. The Office of Library, Records and Reprographics (S1SK).
    1. Directs, develops and maintains an Agencywide library and 
information service at SSA headquarters and nationwide. Provides on-
line information on subjects relating to SSA programs and their 
operations in a variety of media.
    2. Directs, develops and maintains a records management program. 
Develops policy and procedures regarding the retention and disposition 
of SSA's program and administrative records, administrative filing 
systems and equipment utilization, administrative correspondence, 
electronic records and vital records; and coordinates records storage 
and maintenance activities.
    3. Directs, develops and maintains a reprographics management 
program. Develops Agencywide reprographic policy and procedures and 
manages the nationwide complement of SSA's reprographic equipment; 
represents SSA in activities and negotiations with reprographic vendors 
and government officials at the Department of Health and Human Services 
and the General Services Administration.
    J. The Office of Printing Operations (S1SL).
    1. Provides SSA in-house printing services for short turnaround 
work which cannot be procured commercially.
    2. Provides coordination, technical advice and guidance to Agency 
components on SSA's in-house printing operation.
    K. Office of Mail Management (S1SM).
    1. Plans, directs and coordinates the SSA mail handling program, 
including the receipt, processing and dispatch of all incoming and 
outgoing U.S. Postal Service mail for SSA headquarters. Provides inter-
office mail service for SSA headquarters and priority delivery service 
in Washington, D.C.
    2. Administers oversight of necessary contracts such as the 
internal mail messenger service; consolidates and processes outgoing 
mail from headquarters to district offices, branch offices, program 
service centers and regional offices.
    3. Processes computer-generated priority notices to SSA 
beneficiaries nationwide, using high-speed equipment to fold, insert 
and label mailings.

    Dated: October 3, 1994.
Ruth A. Pierce,
Deputy Commissioner for Human Resources.
[FR Doc. 94-28016 Filed 11-10-94; 8:45 am]
BILLING CODE 4190-29-P