[Federal Register Volume 59, Number 216 (Wednesday, November 9, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-27702]
[[Page Unknown]]
[Federal Register: November 9, 1994]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Office of the Secretary
Privacy Act of 1974; Altered System of Records
AGENCY: Office of the Secretary, HHS.
ACTION: Notification of altered system of records.
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SUMMARY: In accordance with the requirements of the Privacy Act, the
Office of the Secretary (OS) is publishing a notice of altered system
of records. The purpose of the alteration is to add a new routine use
to 51 Office of the Secretary Privacy Act systems of records.
DATES: OS invites interested parties to submit comments on the proposed
routine use on or before December 9, 1994. OS has sent a Report of
Altered System of Records to the Congress and to the Office of
Management and Budget (OMB) on November 2, 1994. The new routine use
will be effective 40 days after the date of publication unless OS
receives comments that would result in a contrary determination.
ADDRESSES: Please submit comments to: HHS Privacy Act Officer, Room
645-F, Humphrey Building, 200 Independence Avenue, SW., Washington, DC
20201.
Comments received will be available for inspection at this same
address from 8:30 a.m. to 4 p.m. Monday through Friday.
FOR FURTHER INFORMATION CONTACT: The HHS Privacy Act Officer at the
address listed above. (Telephone: 202-690-7453; not a toll free
number.)
SUPPLEMENTARY INFORMATION: OS is proposing to add a new routine use to
51 Office of the Secretary Privacy Act systems of records listed below.
This routine use will permit the disclosure of information from these
systems to certain individuals working in various OS offices but who do
not have the status of agency employees and, in many instances, do not
receive pay for their work. Examples of such categories of non-employee
workers are:
Individuals working under a personal services contract.
Student volunteers engaged under 5 U.S.C. 3511.
Job Corps enrollees engaged under the Job Training Partnership Act.
Older American Community Service Employment Act enrollees.
Some OS offices that use these non-employee workers may wish to
have them perform functions that require access to records in Privacy
Act systems of records. Therefore we have decided to promulgate a new
routine use rather than rely on subsection (b)(1) of the Privacy Act,
which authorizes access to officers and employees of the agency who
need the records in the performance of their duties.
The records will continue to be adequately protected, since the
individuals to whom the information will be disclosed work under the
supervision of agency employees. They must observe the same safeguards
that agency employees do in the maintenance of Privacy Act records.
The proposed new routine use is compatible with the data
collection, since the disclosures are being made for the very purpose
for which the information was collected, i.e., to carry out the
particular agency or program function for which the specific system of
records was established.
Dated: November 2, 1994.
Avis LaVelle,
Assistant Secretary for Public Affairs.
Altered Systems
09-90-0001 Telephone Director/Locator System, HHS/OS/ASMB
09-90-0002 Investigatory Material Compiled for Security and
Suitability Purposes, HHS/OS/OIG
09-90-0003 Criminal Investigative Files of the Inspector General
HHS/OS/OIG
09-90-0005 Safety Management Information System, HHS/OS/ASMB
09-90-0006 Applicants for Employment Records, HHS/OS/ASPER
09-90-0007 Complaints and Inquiries Records, HHS/OS/ASPER
09-90-0008 Conflict of Interest Records, HHS/OS/ASPER
09-90-0009 Discrimination Complaint Records, HHS/OS/ASPER
09-90-0010 Employee Assistance Program Records, HHS/OS/ASPER
09-90-0011 Employee Appraisal Program Records, HHS/OS/ASPER
09-90-0012 Executive Development Records, HHS/OS/ASPER
09-90-0013 Federal Employees Occupational Health Program Records,
HHS/OS/ASPER
09-90-0014 Grievances Filed Under Part 771 of 5 CFR, HHS/OS/ASPER
09-90-0015 Grievance Records Filed Under Procedures Established by
Labor-Management Negotiations, HHS/OS/ASPER
09-90-0016 HHS Motor Vehicle Operator Records, HHS/OS/ASPER
09-90-0017 Pay, Leave, and Attendance Records, HHS/OS/ASPER
09-90-0018 Personnel Records in Operating Offices, HHS/OS/ASPER
09-90-0019 Special Employment Program Records, HHS/OS/ASPER
09-90-0020 Suitability for Employment Records, HHS/OS/ASPER
09-90-0021 Training Management Information System, HHS/OS/ASPER
09-90-0022 Volunteer EEO Support Personnel Records, HHS/OS/ASPER
09-90-0023 Departmental Parking Control Policy and Records Systems,
HHS/OS/ASMB
09-90-0024 Financial Transactions of HHS Accounting and Finance
Offices, HHS/OS/ASMB
09-90-0025 Central Registry of Individuals Doing Business with HHS,
HHS/OS/ASMB
09-90-0027 Congressional Correspondence Unit, HHS/OS/ASL
09-90-0028 Biographics and Photographs of HHS Officials, HHS/OS/
ASPA
09-90-0036 Employee Suggestion Program Records, HHS/OS/ASPER
09-90-0037 Secretariat's Correspondence Control System, HHS/OS/ES
09-90-0038 Secretary's Official Files, HHS/OS/ES
09-90-0041 Consumer Mailing List, HHS/OS/OCA
09-90-0046 Consumer Complaint Correspondence System, HHS/OS/OCA
09-90-0049 Departmental Appeals Board Case and Appeal Records, HHS/
OS/DAB
09-90-0050 Case Information Management System, HHS/OS/OCR
09-90-0101 Health Care Program Violations, HHS/OS/OIG
09-90-0051 Complaint Files and Log, HHS/OS/OCR
09-90-0058 Freedom of Information Case File and Correspondence
Control Log, HHS/OS/ASPA
09-90-0059 Federal Advisory Committee Membership Files, HHS/OS/
ASPER
09-90-0062 Administrative Claims, HHS/OS/OGC
09-90-0064 Litigation Files, Administrative Complaints, and Adverse
Personnel Actions, HHS/OS/OGC
09-90-0065 Conflict of Interest--Standards of Conduct Records, HHS/
OS/OGC
09-90-0066 OGC Attorney Applicant Files, HHS/OS/OGC
09-90-0068 Federal Private Relief Legislation, HHS/OS/OGC
09-90-0069 Unfair Labor Practice Records, HHS/OS/ASPER
09-90-0072 Congressioanl Grants Notification Unit, HHS/OS/ASL
09-90-0079 Welfare Fraud Detection File, HHS/OS/OIG
09-90-0080 The Secretary's Advisory Committee Candidate Files, HHS/
OS/ES
09-90-0083 Jobs Opportunities and Basic Skills Evaluation Data
System (JOBS), HHS/OS/ASPE
09-90-0088 National Long-Term Care Channeling Demonstration, HHS/
OS/ASPE
09-90-0095 Management Information System Efficiency Reporter
(MISER) HHS/OS/ASPER
09-90-0100 Civil and Administrative Investigative Files of the
Inspector General, HHS/OS/OIG
09-90-0101 Health Care Program Violations, HHS/OS/OIG
09-90-0150 Research and Demonstration Data System, HHS/ACF/OCSE
* * * * *
The following routine use should be added as the last routine use
in all systems listed above:
* * * * *
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purposes of Such Use
Records may be disclosed to student volunteers, individuals working
under a personal services contract, and other individuals performing
functions for the Department but technically not having the status of
agency employees, if they need access to the records in order to
perform their assigned agency functions.
[FR Doc. 94-27702 Filed 11-8-94; 8:45 am]
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