[Federal Register Volume 59, Number 211 (Wednesday, November 2, 1994)]
[Notices]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-27123]


[[Page Unknown]]

[Federal Register: November 2, 1994]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary

 

Privacy Act of 1974 DOT/ALL 10 Debt Collection File

    The Department of Transportation (DOT) proposes to add a new record 
system to its inventory of systems of records notices.
    Any person or agency may submit written comments on the proposed 
system to the Department of Transportation, Office of the Secretary, B-
30, Attn: Steve Swanson, 400 Seventh Street SW, Washington, DC 20590. 
Comments to be considered must be received by December 6, 1994.
    If no comments are received, the proposed system will become 
effective on the above mentioned date. If comments are received, the 
comments will be considered and where adopted, the document will be 
republished with the change.

    Issued in Washington, DC, October 24, 1994.
 Jon H. Seymour,
 Assistant Secretary for Administration.

Narrative Statement for the Department of Transportation

Office of the Secretary

    The Office of the Secretary of Transportation proposes to add the 
record system, DOT/ALL-10, Debt Collection File. The purpose of the 
system is the administrative management and collection of delinquent 
debts. The debts include past due loan payments, overpayments, fines, 
penalties, fees, damages, interest, leases, sales of real or personal 
property, etc., due to the Department of Transportation and debts due 
to other Federal departments and agencies that may be referred to the 
Department of Transportation for collection to the extent the 
Department of Transportation controls funds due the debtor.
    The authority for the maintenance of this system is the Federal 
Claims Collection Act of 1966, Pub. L. 89-508; Debt Collection Act of 
1982, Pub. L. 97-365; and Executive Orders 9397 and 11222.
    Individuals receiving benefits in the form of salary and/or other 
forms of compensation already have disclosed the subject information to 
a federal agency; therefore this system presents no undue threat to 
privacy rights of individuals.
    A description of the steps taken to safeguard these records is 
given under the appropriate heading of the Federal Register system of 
records notice.
    No changes to existing procedural or exemption rules are required 
for this proposed new system.
    The purpose of this report is to comply with the Office of 
Management and Budget Circular, A-130, Appendix I, dated June 25, 1993.
 DOT/ALL-10
    Debt Collection File
    Federal Aviation Administration, General Ledger Branch, Mike 
Monroney Aeronautical Center, 6500 S. MacArthur Blvd., Oklahoma City, 
OK 73125.
    Persons currently or formerly associated with the Department of 
Transportation (DOT) who are financially indebted to the U.S. 
Government under some particular service or program of the DOT other 
than under a contract. Individuals may include current, retired, or 
formerly employed DOT personnel or personnel from other Federal 
agencies.
    Information varies depending on the individual debtor, and includes 
the history of debt collection activity on the individual. Normally, 
the name, Social Security Number (SSN), address, amount of debt or 
delinquent amount, basis of the debt, date debt arose, office referring 
debt, collection efforts, credit reports, debt collection letters and 
correspondence to or from the debtor relating to the debt. 
Correspondence with employing agencies of debtors or Office of 
Personnel Management or Department of Defense, as appropriate, 
requesting that action begin to collect the delinquent debt through 
voluntary or involuntary offset procedures against the employee's 
salary or compensation due a retiree.
    Federal Claims Collection Act of 1966 (Pub.L. 89-508), 31 U.S.C. 
Chapter 37, Subchapter I (General), and Subchapter II (Claims of the 
United States Government); Debt Collection Act of 1982 (Pub.L. 97-365); 
5 U.S.C. 5514, Installment Deduction for Indebtedness (salary offset); 
section 206 of Executive Order 11222; Executive Order 9397; and 49 CFR 
part 92, Salary Offset (DOT).
    For the administrative management and collection of all delinquent 
debts, including past due loan payments, overpayments, fines, 
penalties, fees, damages, interest, leases, sales of real or personal 
property, etc., due to the DOT and debts due to other Federal 
departments and agencies that may be referred to the DOT for collection 
to the extent DOT controls funds due the debtor.
    This system provides for the implementation of the salary offset 
provisions of 5 U.S.C. 5514, the administrative offset provisions of 31 
U.S.C. 3716 and the provisions of the Federal Claims Collection 
Standards (FCCS). It applies to personal rather than contract debts. 
Guidance regarding contract debts is contained in the Federal 
Acquisition Regulation. Records in this record system are subject to 
use in authorized and approved computer matching programs regulated 
under the Privacy Act of 1974 (5 U.S.C. 552a), as amended, for debt 
collection purposes.
    a. To the U.S. General Accounting Office (GAO), Department of 
Justice, United States Attorney, or other Federal agencies for further 
collection action on any delinquent account when circumstances warrant.
    b. To a debt collection agency for the purpose of collection 
services to recover monies owed to the U.S. Government under certain 
programs or services administered by the DOT.
    c. Debtor's name, Social Security Number, the amount of debt, and 
the history of the debt may be disclosed to any Federal agency where 
the individual debtor is employed or receiving some form of 
remuneration for the purpose of enabling that agency to collect a debt 
owed the U.S. Government on DOT's behalf by counseling the debtor for 
voluntary repayment or by initiating administrative or salary offset 
procedures under the provisions of the Debt Collection Act of 1982 
(Pub.L. 97-365).
    d. To the Internal Revenue Service (IRS) by computer matching to 
obtain the mailing address of a taxpayer for the purpose of locating 
such taxpayer to collect or to compromise a Federal claim by DOT 
against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance 
with 31 U.S.C. 3711, 3217, and 3718.

    Note: Redisclosure of a mailing address from the IRS may be made 
only for the purpose of debt collection, including to a debt 
collection agency in order to facilitate the collection or 
compromise of a Federal claim under the Debt Collection Act of 1982, 
except that a mailing address to a consumer reporting agency is for 
the limited purpose of obtaining a commercial credit report on the 
particular taxpayer. Any such address information obtained from the 
IRS will not be used or shared for any other DOT purpose or 
disclosed to another Federal, state, or local agency which seeks to 
locate the same individual for its own debt collection purpose.

    e. Data base information consisting of debtor's name, Social 
Security Number, and amount owed may be disclosed to the Defense 
Manpower Data Center (DMDC), Department of Defense, the U.S. Postal 
Service or to any other Federal, state, or local agency for the purpose 
of conducting an authorized computer matching program in compliance 
with the Privacy Act of 1974 (5 U.S.C. 552a), as amended, so as to 
identify and locate delinquent debtors in order to start a recoupment 
process on an individual basis of any debt owed DOT by the debtor 
arising out of any administrative or program activities or services 
administered by DOT.
    f. Disclosure of personal and financial information from this 
system on current, retired, or former employees of DOT or U.S. Coast 
Guard members may be made to any creditor Federal agency seeking 
assistance for the purpose of that agency requesting voluntary 
repayment or implementing administrative or salary offset procedures in 
the collection of unpaid financial obligations owed the U.S. Government 
from an individual affiliated with the DOT. An exception to this 
routine use is an individual's mailing address obtained from the IRS 
pursuant to 26 U.S.C. 6103(m)(2).
    Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
record system to consumer reporting agencies as defined in the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The disclosure, once 
determined to be valid and overdue, is limited to information necessary 
to establish the identity of the individual, including name, address, 
and taxpayer identification number (Social Security Number); the 
amount, status, and history of the claim; and the agency or program 
under which the claim arose for the sole purpose of allowing the 
consumer reporting agency to prepare a commercial credit report.
    The storage for records on personal computers is kept on floppy 
disks. Storage on microcomputers is first downloaded onto a floppy disk 
and then locked in a file cabinet. Data kept in paper file folders are 
locked in file cabinets.
    Records are retrieved by name or Social Security Number.
    Computers provide privacy and access limitation by requiring a user 
name and password match. These records are available only to those 
persons whose official duties require such access. Records are kept in 
limited access areas during duty hours and in locked cabinets at all 
other times.
    Records are disposed of when ten years old except documents needed 
for an ongoing investigation in which case the record will be retained 
until no longer needed for the investigation. Data tracks on floppy 
disks are overwritten a minimum of three times.
    Department of Transportation, Director, Office of Financial 
Management (B-30), 400 Seventh Street, SW., Washington, DC 20590.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the particular DOT operating administration or component in care of 
the ``system location'' above. Individual should furnish full name, 
Social Security Number, current address and telephone number.
    Same as above.
    Same as above.
    Information in this system of records is obtained from the 
individual, creditor agencies, Federal employing agency of debtor, 
collection agencies, Federal, state or local agencies furnishing 
identifying information and/or address of debtor, as well as other 
internal DOT records such as payroll information.
    None.

[FR Doc. 94-27123 Filed 11-1-94; 8:45 am]

BILLING CODE 4910-62-P