[Federal Register Volume 59, Number 211 (Wednesday, November 2, 1994)]
[Notices]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-27123]
[[Page Unknown]]
[Federal Register: November 2, 1994]
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DEPARTMENT OF TRANSPORTATION
Office of the Secretary
Privacy Act of 1974 DOT/ALL 10 Debt Collection File
The Department of Transportation (DOT) proposes to add a new record
system to its inventory of systems of records notices.
Any person or agency may submit written comments on the proposed
system to the Department of Transportation, Office of the Secretary, B-
30, Attn: Steve Swanson, 400 Seventh Street SW, Washington, DC 20590.
Comments to be considered must be received by December 6, 1994.
If no comments are received, the proposed system will become
effective on the above mentioned date. If comments are received, the
comments will be considered and where adopted, the document will be
republished with the change.
Issued in Washington, DC, October 24, 1994.
Jon H. Seymour,
Assistant Secretary for Administration.
Narrative Statement for the Department of Transportation
Office of the Secretary
The Office of the Secretary of Transportation proposes to add the
record system, DOT/ALL-10, Debt Collection File. The purpose of the
system is the administrative management and collection of delinquent
debts. The debts include past due loan payments, overpayments, fines,
penalties, fees, damages, interest, leases, sales of real or personal
property, etc., due to the Department of Transportation and debts due
to other Federal departments and agencies that may be referred to the
Department of Transportation for collection to the extent the
Department of Transportation controls funds due the debtor.
The authority for the maintenance of this system is the Federal
Claims Collection Act of 1966, Pub. L. 89-508; Debt Collection Act of
1982, Pub. L. 97-365; and Executive Orders 9397 and 11222.
Individuals receiving benefits in the form of salary and/or other
forms of compensation already have disclosed the subject information to
a federal agency; therefore this system presents no undue threat to
privacy rights of individuals.
A description of the steps taken to safeguard these records is
given under the appropriate heading of the Federal Register system of
records notice.
No changes to existing procedural or exemption rules are required
for this proposed new system.
The purpose of this report is to comply with the Office of
Management and Budget Circular, A-130, Appendix I, dated June 25, 1993.
DOT/ALL-10
Debt Collection File
Federal Aviation Administration, General Ledger Branch, Mike
Monroney Aeronautical Center, 6500 S. MacArthur Blvd., Oklahoma City,
OK 73125.
Persons currently or formerly associated with the Department of
Transportation (DOT) who are financially indebted to the U.S.
Government under some particular service or program of the DOT other
than under a contract. Individuals may include current, retired, or
formerly employed DOT personnel or personnel from other Federal
agencies.
Information varies depending on the individual debtor, and includes
the history of debt collection activity on the individual. Normally,
the name, Social Security Number (SSN), address, amount of debt or
delinquent amount, basis of the debt, date debt arose, office referring
debt, collection efforts, credit reports, debt collection letters and
correspondence to or from the debtor relating to the debt.
Correspondence with employing agencies of debtors or Office of
Personnel Management or Department of Defense, as appropriate,
requesting that action begin to collect the delinquent debt through
voluntary or involuntary offset procedures against the employee's
salary or compensation due a retiree.
Federal Claims Collection Act of 1966 (Pub.L. 89-508), 31 U.S.C.
Chapter 37, Subchapter I (General), and Subchapter II (Claims of the
United States Government); Debt Collection Act of 1982 (Pub.L. 97-365);
5 U.S.C. 5514, Installment Deduction for Indebtedness (salary offset);
section 206 of Executive Order 11222; Executive Order 9397; and 49 CFR
part 92, Salary Offset (DOT).
For the administrative management and collection of all delinquent
debts, including past due loan payments, overpayments, fines,
penalties, fees, damages, interest, leases, sales of real or personal
property, etc., due to the DOT and debts due to other Federal
departments and agencies that may be referred to the DOT for collection
to the extent DOT controls funds due the debtor.
This system provides for the implementation of the salary offset
provisions of 5 U.S.C. 5514, the administrative offset provisions of 31
U.S.C. 3716 and the provisions of the Federal Claims Collection
Standards (FCCS). It applies to personal rather than contract debts.
Guidance regarding contract debts is contained in the Federal
Acquisition Regulation. Records in this record system are subject to
use in authorized and approved computer matching programs regulated
under the Privacy Act of 1974 (5 U.S.C. 552a), as amended, for debt
collection purposes.
a. To the U.S. General Accounting Office (GAO), Department of
Justice, United States Attorney, or other Federal agencies for further
collection action on any delinquent account when circumstances warrant.
b. To a debt collection agency for the purpose of collection
services to recover monies owed to the U.S. Government under certain
programs or services administered by the DOT.
c. Debtor's name, Social Security Number, the amount of debt, and
the history of the debt may be disclosed to any Federal agency where
the individual debtor is employed or receiving some form of
remuneration for the purpose of enabling that agency to collect a debt
owed the U.S. Government on DOT's behalf by counseling the debtor for
voluntary repayment or by initiating administrative or salary offset
procedures under the provisions of the Debt Collection Act of 1982
(Pub.L. 97-365).
d. To the Internal Revenue Service (IRS) by computer matching to
obtain the mailing address of a taxpayer for the purpose of locating
such taxpayer to collect or to compromise a Federal claim by DOT
against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance
with 31 U.S.C. 3711, 3217, and 3718.
Note: Redisclosure of a mailing address from the IRS may be made
only for the purpose of debt collection, including to a debt
collection agency in order to facilitate the collection or
compromise of a Federal claim under the Debt Collection Act of 1982,
except that a mailing address to a consumer reporting agency is for
the limited purpose of obtaining a commercial credit report on the
particular taxpayer. Any such address information obtained from the
IRS will not be used or shared for any other DOT purpose or
disclosed to another Federal, state, or local agency which seeks to
locate the same individual for its own debt collection purpose.
e. Data base information consisting of debtor's name, Social
Security Number, and amount owed may be disclosed to the Defense
Manpower Data Center (DMDC), Department of Defense, the U.S. Postal
Service or to any other Federal, state, or local agency for the purpose
of conducting an authorized computer matching program in compliance
with the Privacy Act of 1974 (5 U.S.C. 552a), as amended, so as to
identify and locate delinquent debtors in order to start a recoupment
process on an individual basis of any debt owed DOT by the debtor
arising out of any administrative or program activities or services
administered by DOT.
f. Disclosure of personal and financial information from this
system on current, retired, or former employees of DOT or U.S. Coast
Guard members may be made to any creditor Federal agency seeking
assistance for the purpose of that agency requesting voluntary
repayment or implementing administrative or salary offset procedures in
the collection of unpaid financial obligations owed the U.S. Government
from an individual affiliated with the DOT. An exception to this
routine use is an individual's mailing address obtained from the IRS
pursuant to 26 U.S.C. 6103(m)(2).
Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this
record system to consumer reporting agencies as defined in the Fair
Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims
Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The disclosure, once
determined to be valid and overdue, is limited to information necessary
to establish the identity of the individual, including name, address,
and taxpayer identification number (Social Security Number); the
amount, status, and history of the claim; and the agency or program
under which the claim arose for the sole purpose of allowing the
consumer reporting agency to prepare a commercial credit report.
The storage for records on personal computers is kept on floppy
disks. Storage on microcomputers is first downloaded onto a floppy disk
and then locked in a file cabinet. Data kept in paper file folders are
locked in file cabinets.
Records are retrieved by name or Social Security Number.
Computers provide privacy and access limitation by requiring a user
name and password match. These records are available only to those
persons whose official duties require such access. Records are kept in
limited access areas during duty hours and in locked cabinets at all
other times.
Records are disposed of when ten years old except documents needed
for an ongoing investigation in which case the record will be retained
until no longer needed for the investigation. Data tracks on floppy
disks are overwritten a minimum of three times.
Department of Transportation, Director, Office of Financial
Management (B-30), 400 Seventh Street, SW., Washington, DC 20590.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the particular DOT operating administration or component in care of
the ``system location'' above. Individual should furnish full name,
Social Security Number, current address and telephone number.
Same as above.
Same as above.
Information in this system of records is obtained from the
individual, creditor agencies, Federal employing agency of debtor,
collection agencies, Federal, state or local agencies furnishing
identifying information and/or address of debtor, as well as other
internal DOT records such as payroll information.
None.
[FR Doc. 94-27123 Filed 11-1-94; 8:45 am]
BILLING CODE 4910-62-P