[Federal Register Volume 59, Number 207 (Thursday, October 27, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-26627]


[[Page Unknown]]

[Federal Register: October 27, 1994]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Social Security Administration

 

Privacy Act of 1974; Report of New Systems of Records

AGENCY: Social Security Administration (SSA), HHS.

ACTION: Notification of new systems of records and new routine uses.

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SUMMARY: In accordance with the Privacy Act of 1974 (5 U.S.C. 
552a(e)(4)), we are notifying the public of our intent to establish two 
new systems of records. The proposed systems are entitled ``SSA-
Initiated Personal Earnings and Benefit Estimate Statement (SIPEBES) 
History File, HHS/SSA/OSR, 09-60-0224'' and ``SSA-Initiated Personal 
Earnings and Benefit Estimate Statement Address System for Certain 
Territories, HHS/SSA/OSR, 09-60-0225.'' For convenience we will refer 
to these systems as the ``History File'' and the ``Territory Address 
System,'' respectively.
    We are also proposing to establish routine uses of the information 
to be maintained in the two systems. The proposed routine uses are 
discussed below.
    We invite public comment on this publication.

DATES: We filed a report of the proposed systems of records with the 
Senate Committee on Governmental Affairs, the House Committee on 
Government Operations, and the Office of Management and Budget, Office 
of Information and Regulatory Affairs, on October 3, 1994. The proposed 
systems, including the proposed routine uses, will become effective as 
proposed, without further notice, on November 12, 1994, unless we 
receive comments on or before that date which would warrant preventing 
the systems from taking effect.

ADDRESSES: Interested individuals may comment on this proposal by 
writing to the SSA Privacy Officer, 3-D-1 Operations Building, 6401 
Security Boulevard, Baltimore, Maryland 21235. All comments received 
will be available for public inspection at the above address.

FOR FURTHER INFORMATION CONTACT:
Mr. Peter J. Benson, Office of Policy, 6401 Security Boulevard, 
Baltimore, Maryland 21235; telephone 410-965-1736.

SUPPLEMENTARY INFORMATION:

I. Description of the Proposed Systems of Records

    Section 1143(c) of the Social Security Act requires SSA to phase in 
a program, beginning not later than October 1, 1999, for mailing a 
PEBES annually to everyone:
    (a) Who has reached at least age 25,
    (b) Who has had some earnings reported to his/her Social Security 
number (SSN),
    (c) Who is not receiving benefits under Title II of the Social 
Security Act, and
    (d) For whom SSA can determine a mailing address.
    The phasing in requires SSA to furnish PEBES by not later than 
September 30, 1995, to everyone who has reached age 60 by October 1, 
1994, who is currently not receiving title II benefits, for whom some 
earnings have been reported, and for whom a current mailing address can 
be established; and from October 1, 1994, to September 30, 1999, to 
everyone who attains age 60 during that period and who meets the other 
criteria for receiving the PEBES. The PEBES will be sent in the fiscal 
year (October 1 through September 30) in which the individual attains 
age 60.
    The two systems together will enable SSA to mail Personal Earnings 
and Benefit Estimate Statements (PEBES) to certain individuals, 
pursuant to section 1143 of the Social Security Act (42 U.S.C. 1320b-
13).
    SSA has previously maintained current address information only for 
those persons currently entitled to monthly Social Security benefits. 
Therefore, SSA must obtain address information for everyone to whom SSA 
will be required to mail a PEBES.
    As discussed below, SSA will use different sources for obtaining 
the address information that will be maintained in the systems.
    A. History File. For persons living within a State of the United 
States or the District of Columbia, SSA will use address information 
obtained from the Internal Revenue Service (IRS), reflecting addresses 
taken from Federal income tax returns. SSA will maintain this address 
information obtained from IRS in the History File.
    After the PEBES have been released in a given mailing cycle, SSA 
will inevitably receive inquiries from some individuals about their 
PEBES, or alleging that they did not receive a PEBES. The History File 
will enable SSA to verify whether a PEBES was released to that person, 
when, to what address, and what address source was used. The History 
File will also permit statistical studies involving the PEBES system.
    B. Territory Address System. For persons living in Puerto Rico or 
in a territory of the United States who are not required to file 
Federal income tax returns, SSA must obtain their addresses from 
sources other than the IRS. SSA will obtain this information from the 
Commonwealth and Territorial governments. SSA must maintain these data 
until needed for a PEBES mailing. We therefore are establishing the 
Territory Address System of records for that purpose. After an address 
is identified from the Territory Address System and a PEBES is mailed, 
the address information will be maintained in the History File.

II. Collection and Maintenance of Data in the Systems

    Information for the History File (each individual's address 
information, other personal information, and information about the 
PEBES mailing) will be obtained from IRS and from sources within SSA, 
respectively.
    Information for the Territory Address System will be obtained 
primarily from the Commonwealth and Territorial governments, possibly 
supplemented from other sources.

III. Proposed Routine Use Disclosures of Data in the Systems

    We are proposing to establish the following routine use disclosures 
of the information that will be maintained in the two systems. The 
routine use disclosures are identical for both systems except as noted. 
Information may be disclosed as follows:
    1. Information may be disclosed to contractors and other Federal 
agencies, as necessary, to assist SSA in the efficient administration 
of its programs. We contemplate disclosing information under this 
routine use only in situations in which SSA may enter a contractual or 
similar agreement with a third party to assist in accomplishing an 
agency function relating to this system of records.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 U.S.C. 6103) will not 
be disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    Contractors will safeguard information disclosed to them consistent 
with the requirements of the Privacy Act.
    We contemplate disclosing information under this routine use only 
when SSA enters into a contractual or similar agreement with a third 
party to help SSA maintain the proposed systems or to carry out the 
PEBES mailing program.
    In administering our program, we often find that it is more 
efficient to use an outside contractor to carry out some of our 
functions. This proposed routine use would allow us to disclose 
information from the system under these circumstances.
    2. Information may be disclosed to a congressional office in 
response to an inquiry from the congressional office made at the 
request of the subject of the record.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 6103) will not be 
disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    We contemplate disclosing information under this routine use only 
in situations in which the individual asks his/her Member of Congress 
to intercede in an SSA matter on his/her behalf. Information will be 
disclosed from the proposed systems only when the Member of Congress 
inquires and presents evidence that he/she is acting on behalf of the 
individual whose record is requested.
    3. Information may be disclosed to the Department of Justice (DOJ), 
a court, or other tribunal, or another party before such tribunal, 
when:
    (1) SSA, or any component thereof; or
    (2) any SSA employee in his/her official capacity; or
    (3) any SSA employee in his/her individual capacity when DOJ (or 
SSA, when it is authorized to do so) has agreed to represent the 
employee; or
    (4) the United States or any agency thereof when SSA determines 
that the litigation is likely to affect the operations of SSA or any of 
its components, Is a party to litigation or has an interest in such 
litigation, and SSA determines that the use of such records by DOJ, the 
court or other tribunal, or other party before the tribunal is relevant 
and necessary to the litigation, provided, however, that in each case 
SSA determines that such disclosure is compatible with the purposes for 
which the records were collected.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 U.S.C. 6103) will not 
be disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    This proposed routine use would permit us to disclose information 
from the proposed systems when an SSA component and/or employee is 
involved in litigation involving information in the proposed system. 
The routine use would also permit disclosure when SSA brings suit or 
when another party bring suit and SSA has an interest in the 
litigation.
    4. Information may be disclosed to the Office of the President for 
responding to an individual pursuant to an inquiry received from that 
individual or from a third party on his or her behalf.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 U.S.C. 6103) will not 
be disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    We contemplate disclosing information under this routine use in 
situations in which that individual or someone else on the individual's 
behalf asks the President to intercede in an SSA matter pertaining to 
the individual. Information may be disclosed from the proposed systems 
when the Office of the President inquires and presents evidence that it 
is acting on behalf of the individual whose record is requested.
    5. Nontax return information, the disclosure of which is not 
expressly restricted by Federal law, may be disclosed to the General 
Services Administration and the National Archives and Records 
Administration under 44 U.S.C. 2904 and 2906, as amended by the 
National Archives and Records Administration Act of 1984, for the use 
of those agencies in conducting records management studies.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 U.S.C. 6103) will not 
be disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    The Administrator of the General Services Administration (GSA) and 
the Archivist of the National Archives and Records Administration 
(NARA) are charged by 44 U.S.C. 2904 with promulgating safeguards, 
procedures, and guidelines regarding records management and conducting 
records management studies. Section 2906 of that law, also amended by 
the NARA Act of 1984, provides that GSA and NARA are to have access to 
Federal agencies' records and that agencies are to cooperate with GSA 
and NARA. In carrying out these responsibilities, it may be necessary 
for GSA and NARA to have access to these two proposed systems of 
records. In such instances, the routine use will facilitate disclosure.
    6. Information may be disclosed to the Internal Revenue Service 
(IRS) for auditing SSA's compliance with the safeguard provisions of 
the Internal Revenue Code of 1986, as amended.
    This routine use applied only to the History File which maintains 
some information obtained from the IRS. As necessary, the routine use 
will allow disclosure to IRS to ensure that SSA is in compliance with 
safeguard standards.

IV. Compatibility of the Proposed Routine Uses

    Both the Privacy Act of 1974 (5 U.S.C. 552a(a)(7) and (b)(3)) and 
our disclosure regulations (20 CFR part 401) permit us to disclose 
information under a routine use for a purpose which is compatible with 
the purposes for which we collected the information. Paragraph 
401.310(c) of the regulations permits us to disclose information under 
a routine use to administer our programs. Section 401.205 of the 
regulations requires us to disclose information when a law specifically 
requires the disclosure.
    The proposed routine uses numbered 1, 2, 3, 4, and 6, described 
above, will facilitate SSA's administration of its programs. Routine 
use number 5 will allow GSA or NARA to inspect our records, as required 
by 44 U.S.C. 2904 and 2906, when those agencies conduct records 
management studies. Thus, all the routine uses are appropriate and meet 
the criteria in the Privacy Act and SSA's regulations.

V. Safeguards

    We will employ a number of security measures to minimize the risk 
of unauthorized access to or disclosure of personal data in the two 
proposed systems. These measures include the use of passwords and 
access codes to enter the computer system which will maintain the data, 
and storage of the computerized records in secured areas which are 
accessible only to employees who require the information in performing 
their official duties. SSA employees who have access to the data will 
be informed of the criminal penalties of the Privacy Act for 
unauthorized access to or disclosure of information maintained in the 
system.
    In addition, any contract which SSA may sign with a third party in 
order to carry out the required mailings will stipulate that (a) the 
contractor must establish safeguards to protect the personal 
information temporarily in its custody, in accordance with Privacy Act 
requirements; (b) the contractor may use the information only as 
necessary in fulfilling the contract; and (c) the contractor is subject 
to criminal penalties for violations of the Privacy Act.

VI. Effect of the Proposed Systems of Records on Individual Rights

    As discussed above, the proposed systems of records will enable SSA 
to mail PEBES. Recipients will benefit from the PEBES because these 
statements will help them plan their finances and check the accuracy of 
SSA's records. The routine uses will benefit individuals by helping SSA 
run its programs smoothly.
    SSA will adhere to all provisions of the Privacy Act, Social 
Security Act, and other applicable laws in our maintenance and use of 
the information. Thus, we do not anticipate that the system will have 
any adverse effect on individuals' rights.

    Dated: October 3, 1994.
Shirley S. Chater,
Commissioner of Social Security.
09-60-0224
    SSA-Initiated Personal Earnings and Benefit Estimate Statement 
(SIPEBES) History File, HHS/SSA/OSR.
    None.
    Social Security Administration, Office of Systems, 6401 Security 
Boulevard, Baltimore, MD 21235.
    Any person:
     Who lives in a state or territory of the United States or 
the District of Columbia;
     Who has reached age 25;
     Who has had earnings posted to his/her Social Security 
number (SSN);
     Who is not receiving benefits under title II of the Social 
Security Act; and
     For whom the Social Security Administration (SSA) can 
determine the current mailing address.
    This system contains the following information about each 
individual:
     Name;
     SSN;
     Address to which the PEBES was mailed;
     Date of birth;
     Sex;
     Disposition code (to indicate earnings discrepancy or 
refusal);
     Date of SIPEBES issuance;
     Whether the PEBES was issued at the individual's request 
or SSA's initiative;
     Primary language (English or Spanish);
     Address source (IRS, the individual, or other);
     IRARN-CD (a code reserved for future use).
     PROC-CD (a code reserved for future use).
    Sections 205(a), 205(c)(2), and 1143 of the Social Security Act (42 
U.S.C. 405(a), 405(c)(2), and 1320b-13); the Federal Records Act of 
1950 (64 Stat. 583), as amended.
    This system is used for the following purposes:
     To establish and retrieve specific records for PEBES 
processing;
     To identify whether or when a person has previously 
received an SIPEBES;
     To help SSA respond to PEBES inquiries; and
     To conduct statistical studies.
    Disclosure may be made for routine uses as indicated below:
    1. Information may be disclosed to contractors and other Federal 
agencies, as necessary, to assist SSA in the efficient administration 
of its programs. We contemplate disclosing information under this 
routine use only in situations in which SSA may enter a contractual or 
similar agreement with a third party to assist in accomplishing an 
agency function relating to this system of records.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 U.S.C. 6103) will not 
be disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    2. Information may be disclosed to a congressional office in 
response to an inquiry from the congressional office made at the 
request of the subject of the record.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 U.S.C. 6103) will not 
be disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    3. To the Department of Justice (DOJ), a court, or other tribunal, 
or another party before such tribunal, when:
    (1) SSA, or any component thereof; or
    (2) Any SSA employee in his/her official capacity; or
    (3) Any SSA employee in his/her individual capacity when DOJ (or 
SSA, when it is authorized to do so) has agreed to represent the 
employee; or
    (4) The United States or any agency thereof when SSA determines 
that the litigation is likely to affect the operations of SSA or any of 
its components,

is a party to litigation or has an interest in such litigation, and SSA 
determines that the use of such records by DOJ, the court or other 
tribunal, or the other party before the tribunal is relevant and 
necessary to the litigation, provided, however, that in each case SSA 
determines that such disclosure is compatible with the purposes for 
which the records were collected.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 U.S.C. 6103) will not 
be disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    4. Information may be disclosed to the Office of the President for 
responding to an individual pursuant to an inquiry received from that 
individual or from a third party on his or her behalf.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 U.S.C. 6103) will not 
be disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    5. Nontax return information, the disclosure of which is not 
expressly restricted by Federal law, may be disclosed to the General 
Services Administration and the National Archives and Records 
Administration under 44 U.S.C. 2904 and 2906, as amended by the 
National Archives and Records Administration Act of 1984, for the use 
of those agencies in conducting records management studies.
    Wage and other information which is subject to the disclosure 
provisions of the Internal Revenue Code (IRC, 26 U.S.C. 6103) will not 
be disclosed under this routine use unless disclosure is expressly 
permitted by the IRC.
    6. Information may be disclosed to the Internal Revenue Service 
(IRS) for auditing SSA's compliance with the safeguard provisions of 
the Internal Revenue Code of 1986, as amended.
    Records may be stored in magnetic media (e.g., magnetic tape and 
disc), microfilm, or paper.
    Data will be retrieved from the system by SSN and name.
    Safeguards for automated records have been established in 
accordance with the Department of Health and Human Services (HHS) 
Information Resources Management Manual, Part 6, Automated Information 
Systems Security Program Handbook. This includes maintaining the 
magnetic tapes and discs within an enclosure attended by security 
guards. Anyone entering or leaving this enclosure must have a special 
badge issued only to authorized personnel.
    For computerized records electronically transmitted between Central 
Office and Field Office locations (including organizations 
administering SSA programs under contractual agreements), safeguards 
include a lock/unlock password system, exclusive use of leased 
telephone lines, a terminal-oriented transaction matrix, and an audit 
trail. All microfilm and paper files are accessible only by authorized 
personnel who have a need for the information in performing their 
official duties.
    SSA's terminals are equipped with physical key locks. The terminals 
are also fitted with adapters to permit the future installation of data 
encryption devices and devices to permit the identification of terminal 
users.
    Contractors will safeguard information disclosed to them consistent 
with the requirements of the Privacy Act.
    All tapes, discs, and microfilm files are updated periodically. 
Out-of-date magnetic tapes and discs are erased. Out-of-date microfilm 
is shredded.
    SSA retains correspondence one year when it concerns documents 
returned to an individual, denials of confidential information, release 
of confidential information to an authorized third party, and 
undeliverable material; for four years when it concerns information and 
evidence pertaining to coverage, wage, and self-employment 
determinations or when it affects future claims development, especially 
coverage, wage, and self-employment determinations. Correspondence is 
destroyed, when appropriate, by shredding. Magnetic media records are 
maintained indefinitely.
    Director, Office of Pre-Claims Requirements, Office of Systems 
Requirements, Social Security Administration, 6401 Security Boulevard, 
Baltimore, MD 21235.
    An individual can determine if this system contains a record 
pertaining to him/her by providing his/her name, signature, and SSN, 
or, if the SSN is not known, name, signature, date and place of birth, 
mother's birth name, and father's name to the address shown above under 
``System manager'' and by referring to this system. (Furnishing the SSN 
is voluntary, but it will enable an easier and faster search for an 
individuals record.)
    An individual requesting notification of records in person need not 
furnish any special documents of identify. Documents which one would 
normally carry on one's person are sufficient (e.g., credit cards, 
driver's license, or voter registration card). An individual requesting 
notification via mail or telephone must furnish a minimum of his/her 
name, date of birth, and address in order to establish identify, plus 
any additional information which may be requested. These procedures 
conform with HHS Regulations, 45 CFR part 5b.
    Same as notification procedures. Also, requesters should reasonably 
identify the record contents they are seeking. These procedures conform 
with HHS Regulations, 45 CFR part 5b.
    Same as notification procedures. Also, requesters should reasonably 
identify the record, specify the information they are contesting and 
state the corrective action sought and the reasons for the correction 
with supporting justification. These procedures conform with HHS 
Regulations, 45 CFR part 5b.
    Information in this system is obtained from the Numident File of 
the SSA system of records entitled ``Master File of Social Security 
Number Holders, HHS/SSA/OSR (09-60-0058)''; and from the IRS.
    None.
09-60-0225
    SSA-Initiated Personal Earnings and Benefit Estimate Statement 
Address System for Certain Territories. HHS/SSA/OSR.
    None.
    Social Security Administration, Office of Systems, 6401 Security 
Boulevard, Baltimore, MD 21235.
    Records may also be located at contractor sites. Contact the system 
manager at the address below for contractor addresses.
    Any person:
     Who lives in Guam, Puerto Rico, or the United States 
Virgin Islands,
     Who has reached age 25,
     Who has had earnings posted to his/her SSN,
     Who is not receiving benefits under Title II of the Social 
Security Act, and
     From whom SSA can determine the current mailing address.
    This system contains the following information about each 
individual:
     Name;
     Sex;
     SSN;
     Address;
     Whether a PEBES was issued at the individual's request or 
SSA's initiative;
     A country name code.
    Sections 205(a), 205(c)(2), and 1143 of the Social Security Act (42 
U.S.C. 405(a), 405(c)(2), and 1320b-13); the Federal Records Act of 
1950 (64 Stat. 583).
    The system is used for the following purposes:
     To establish and retrieve specific records for PEBES 
processing for individuals living in the specified areas;
     To help SSA respond to PEBES inquiries; and
     To conduct statistical studies.
    Disclosure may be made from routine uses as indicated below:
    1. Information may be disclosed to contractors and other Federal 
agencies, as necessary, to assist SSA in the efficient administration 
of its programs. We contemplate disclosing information under this 
routine use only in situations in which SSA may enter a contractual or 
similar agreement with a third party to assist in accomplishing an 
agency function relating to this system of records.
    2. Information may be disclosed to a congressional office in 
response to an inquiry from the congressional office made at the 
request of the subject of the record.
    3. Information may be disclosed to the Department of Justice (DOJ), 
a court, or other tribunal, or another party before such tribunal, 
when:
    (1) SSA, or any component thereof; or
    (2) Any SSA employee in his/her official capacity; or
    (3) Any SSA employee in his/her individual capacity when DOJ (or 
SSA, when it is authorized to do so) has agreed to represent the 
employee; or
    (4) The United States or any agency thereof when SSA determines 
that the litigation is likely to affect the operation of SSA or any of 
its components.

is a party to litigation or has an interest in such litigation, and SSA 
determines that the use of such records by DOJ, the court or other 
tribunal, or the other party before the tribunal is relevant and 
necessary to the litigation, provided, however, that in each case SSA 
determines that such disclosure is compatible with the purposes for 
which the records were collected.
    4. Information may be disclosed to the Office of the President for 
responding to an individual pursuant to an inquiry received from that 
individual or from a third party on his or her behalf.
    5. Nontax return information, the disclosure of which is not 
expressly restricted by Federal law, may be disclosed to the General 
Services Administration and the National Archives and Records 
Administration under 44 U.S.C. 2904 and 2906, as amended by the 
National Archives and Records Administration Act of 1984, for the use 
of those agencies in conducting records management studies.
    Records will be stored in magnetic media (e.g., magnetic tape and 
disc).
    Data will be retrieved from the system by SSN, name, and date of 
issuance of the PEBES.
    Safeguards for automated records have been established in 
accordance with the Department of Health and Human Services (HHS) 
Information Resources Management Manual, Part 6, Automated Information 
Systems Security Program Handbook. This includes maintaining the 
magnetic tapes and discs within an enclosure attended by security 
guards, Anyone entering or leaving this enclosure must have a special 
badge issued only to authorized personnel.
    For computerized records electronically transmitted between Central 
Office and Field Office locations (including organizations 
administering SSA programs under contractual agreements), safeguards 
include a lock/unlock password system, exclusive use of leased 
telephone lines, a terminal-oriented transaction matrix, and an audit 
trail. All microfilm and paper files are accessible only by authorized 
personnel who have a need for the information in performing their 
official duties.
    SSA's terminals are equipped with physical key locks. The terminals 
are also fitted with adapters to permit the future installation of data 
encryption devices and devices to permit the identification of terminal 
users.
    All tapes, discs, and microfilm files are updated periodically. 
Out-of-date magnetic tapes and discs are erased. Out-of-date microfilm 
is shredded.
    SSA retains correspondence one year when it concerns documents 
returned to an individual, denials of confidential information, release 
of confidential information to an authorized third party, and 
undeliverable material; for four years when it concerns information and 
evidence pertaining to coverage, wage, and self-employment 
determinations or when it affects future claims development, especially 
coverage, wage, and self-employment determinations. Correspondence is 
destroyed, when appropriate, by shredding. Magnetic media records are 
maintained indefinitely.
    Director, Office of Pre-Claims Requirements, Office of Systems 
Requirements, Social Security Administration, 6401 Security Boulevard, 
Baltimore, MD 21235.
    An individual can determine if this system contains a record 
pertaining to him/her by providing his/her name, signature, and SSN, 
or, if the SSN is not known, name, signature, date and place of birth, 
mother's birth name, and father's name to the address shown above under 
``System manager'' and by referring to this system. (Furnishing the SSN 
is voluntary, but it will enable an easier and faster search for an 
individuals' record.)
    An individual requesting notification of records in person need not 
furnish any special documents of identity. Documents which one would 
normally carry on one's person are sufficient (e.g., credit cards, 
driver's license, or voter registration card). An individual requesting 
notification via mail or telephone must furnish a minimum of his/her 
name, date of birth, and address in order to establish identity, plus 
any additional information which may be requested. These procedures 
conform with HHS Regulations, 45 CFR Part 5b.
    Same as notification procedures. Also, requesters should reasonably 
identify the record contents they are seeking. These procedures conform 
with HHS Regulations, 45 CFR Part 5b.
    Same as notification procedures. Also, requesters should reasonably 
identify the record, specify the information they are contesting and 
state the corrective action sought and the reasons for the correction 
with supporting justification. These procedures conform with HHS 
Regulations, 45 CFR part 5b.
    Information in this system is obtained from the Commonwealth of 
Puerto Rico and the Territories of Guam and the United States Virgin 
Islands.
    None.

[FR Doc. 94-26627 Filed 10-26-94; 8:45 am]
BILLING CODE 4190-29-M