[Federal Register Volume 59, Number 197 (Thursday, October 13, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-25348]


[[Page Unknown]]

[Federal Register: October 13, 1994]


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DEPARTMENT OF DEFENSE
Defense Logistics Agency

 

Privacy Act of 1974; Notice to add a Record System

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to add a record system.

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SUMMARY: The Defense Logistics Agency proposes to add a system of 
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended.

DATES: The addition will be effective without further notice on 
November 14, 1994, unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to Privacy Act Officer, Programs and Analysis 
Division, Office of Planning and Resource Management, Defense Logistics 
Agency Administrative Support Center, Room 5A120, Cameron Station, 
Alexandria, VA 22304-6100.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Sales at (703) 617-7583.

SUPPLEMENTARY INFORMATION: The complete inventory of Defense Logistics 
Agency record system notices subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and may be obtained from the address above.

    A proposed system report, as required by 5 U.S.C. 552a(5) of the 
Privacy Act was submitted on September 30, 1994, to the Committee on 
Government Operations of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated July 15, 1994 (59 FR 37906, July 25, 1994).
    Dated: October 6, 1994.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

S300.10 CAH
    Voluntary Leave Transfer Program Records.
    Records are maintained by the personnel offices of the Defense 
Logistics Agency (DLA) Primary Level Field Activities (PLFAs). Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.
    Individuals who have volunteered to participate in the leave 
transfer program as either a donor or a recipient.
    Leave recipient records contain the individual's name, 
organization, office telephone number, Social Security Number, position 
title, grade, pay level, leave balances, number of hours requested, 
brief description of the medical or personal hardship which qualifies 
the individual for inclusion in the program, the status of that 
hardship, and a statement that selected data elements may be used in 
soliciting donations.
    The file may also contain medical or physician certifications and 
agency approvals or denials.
    Donor records include the individual's name, organization, office 
telephone number, Social Security Number, position title, grade, and 
pay level, leave balances, number of hours donated and the name of the 
designated recipient.
    5 U.S.C. 6331 et seq. (Leave); 10 U.S.C. 136 (Assistant Secretaries 
of Defense); E.O. 9397 (SSN); and 5 CFR Part 630.
    The file is used in managing the DLA Voluntary Leave Transfer 
program. The recipient's name, position data, organization, and a brief 
hardship description are published internally for passive solicitation 
purposes. The Social Security Number is sought to effectuate the 
transfer of leave from the donor's account to the recipient's account.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-connected injury or illness; 
where leave donor and leave recipient are employed by different Federal 
agencies, to the personnel and pay offices of the Federal agency 
involved to effectuate the leave transfer.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this record system.
    Records are stored in paper and computerized form.
    Records are retrieved by name or Social Security Number.
    Records are accessed by custodian of the records or by persons 
responsible for servicing the record system in performance of their 
official duties. Records are stored in locked cabinets or rooms and are 
controlled by personnel screening and computer software.
    Records are destroyed one year after the end of the year in which 
the file is closed.
    Personnel offices of the DLA Primary Level Field Activities. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer of the particular DLA activity involved. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.
    Individual should provide full name and Social Security Number.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer of the particular DLA activity involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Individual should provide full name and Social Security Number.
    The DLA rules for accessing records and for contesting contents and 
appealing initial agency determinations are published in DLA Regulation 
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act 
Officer.
    Information is provided primarily by the record subject; however, 
some data may be obtained from personnel and leave records.
    None.

[FR Doc. 94-25348 Filed 10-12-94; 8:45 am]
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