[Federal Register Volume 59, Number 197 (Thursday, October 13, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-25328]


[[Page Unknown]]

[Federal Register: October 13, 1994]


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DEPARTMENT OF THE TREASURY
Departmental Offices

 

Privacy Act of 1974, as amended; System of Records

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of proposed new system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Department of the Treasury 
(Department) gives notice of a newly proposed Treasury-wide system of 
records, Telephone Call Detail Records--Treasury/DO .211. Two existing 
systems of records will be removed from the Treasury's inventory of 
Privacy Act systems when the Treasury-wide notice is effective.

DATES: Comments must be received no later than November 14, 1994. The 
proposed system of records will be effective November 22, 1994, unless 
the Department receives comments which would result in a contrary 
determination.

ADDRESSES: Comments should be sent to Office of Telecommunications 
Management, Department of the Treasury, Room 2150, 1425 New York 
Avenue, NW, Washington, DC 20220. Comments will be made available for 
inspection and copying in the Treasury Department library. An 
appointment for inspecting the comments can be made by contacting the 
library at (202) 622-0980.

FOR FURTHER INFORMATION CONTACT:
Nelson Hughes, Office of Telecommunications Management, Department of 
the Treasury, Room 2150, 1425 New York Avenue, NE, Washington, DC 
20220. Telephone number (202) 622-1562.

SUPPLEMENTARY INFORMATION: This report is to give notice of a proposed 
new Treasury-wide system of records entitled Telephone Call Detail 
Records--Treasury/DO .211 which is subject to the Privacy Act of 1974, 
5 U.S.C. 552a.
    The Department is establishing the Telephone Call Detail Records 
system to enhance its ability to assess employee use of the telephone 
system provided by the Department. Since parts of this system are 
retrieved by individual identifier, the Privacy Act of 1974, as 
amended, requires a general notice of the existence of this system of 
records to the public. The information may be used for 
telecommunication traffic studies, cost projections or other management 
studies and to enable the Department to verify call usage, determine 
responsibility for placement of specific long distance and/or local 
calls, and detect possible abuse of the government-provided long 
distance network. The records generated by the telephone systems used 
by the Department may identify individual telephone numbers and, in 
some instances, individual users. The records may also identify the 
originating number from which long distance and local calls are made. 
This system may contain telephone assignment records, results of 
administrative inquiries to determine responsibility for the placement 
of specific local or long distance calls if waste, fraud or abuse 
patterns are detected, or other records as required by individual 
components. The Department will maintain these records to further the 
Government's fiscal responsibility and accountability provision.
    The Privacy Act notices covering the comptroller of the Currency's 
Telephone Usage Information System (TUIS)--Treasury/CC .315 and the 
Internal Revenue Service's FTS2000 On-line Certification of Usage 
System (FOCUS)--Treasury/IRS 24.100 are duplicative of the proposed 
Treasury-wide system of records and will be incorporated into the 
Treasury-wide system. In accordance with OMB Circular A-130, the two 
existing notices will be deleted from the Treasury Department's 
inventory of systems of records. The notice for Treasury/CC .315 was 
last published at 57 FR 13943 dated April 17, 1992. The notice for 
Treasury/IRS 24.100 was last published at 58 FR 64350 dated December 6, 
1993.
    The new system of records report, as required by 5 U.S.C. 551a(r) 
of the Privacy Act, has been submitted to the Committee on Government 
Operations of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget, pursuant to Appendix I to OMB Circular A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
July 15, 1994.
    The following Privacy Act notices: Comptroller of the Currency's 
Telephone Usage Information System (TUIS)--Treasury/CC .315, and 
Internal Revenue Service's FTS2000 On-line Certification of Usage 
System (FOCUS)--Treasury/IRS 24.100 are removed.
    The proposed Treasury-wide system of records Telephone Call Detail 
Records--Treasury/DO .211 is published in its entirety below.
Alex Rodriguez,
Deputy Assistant Secretary (Administration).
Treasury/DO .211
    Telephone Call Detail Records.
    Department of the Treasury, 1425 New York Avenue, NW, Washington DC 
20220. Other locations of this records system consisting of the 
following Treasury components and their associated field offices are: 
Departmental Offices (DO), including the Office of Inspector General 
(OIG); Bureau of Alcohol, Tobacco and Firearms (ATF); Comptroller of 
the Currency (CC); United States Customs Service (CS); Bureau of 
Engraving and Printing (BEP); Federal Law Enforcement Training Center 
(FLETC); Financial Management Service (FMS); Internal Revenue Service 
(IRS); United States Mint (Mint); Bureau of the Public Debt (BPD); 
United States Secret Service (USSS), and the Office of Thrift 
Supervision (OTS).
    Individuals (generally agency employees and contractor personnel) 
who make local and/or long distance calls, individuals who received 
telephone calls placed from or charged to agency telephones.
    Records relating to the use of Department telephones to place local 
and/or long distance calls, whether through the Federal 
Telecommunications System (FTS), commercial systems, or similar 
systems; including voice, data, and videoconference usage; Foncard 
numbers assigned to employees; records of any charges billed to 
Department telephones; records relating to location of Department 
telephones; and the results of administrative inquires to determine 
responsibility for the placement of specific local or long distance 
calls. Telephone calls made to any Treasury Office of Inspector General 
Hotline numbers are excluded from the records maintained in this system 
pursuant to the provisions of 5 U.S.C., Appendix 3, Section 7(b) 
(Inspector General Act of 1978).
    12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C. 481, 5 U.S.C. 301 and 41 CFR 
201-21.6.
    The Department, in accordance with 41 CFR 201-21.6, Use of 
Government Telephone Systems, established the Telephone Call Detail 
program to enable it to analyze call detail information for verifying 
call usage, to determine responsibility for placement of specific long 
distance calls, and for detecting possible abuse of the government-
provided long distance network.
    These records and information from these records may be disclosed: 
(1) To representatives of the General Services Administration or the 
National Archives and Records Administration who are conducting records 
management inspections under authority of 44 U.S.C. 2904 and 1906; (2) 
to employees or contractors of the agency to determine individual 
responsibility for telephone calls; (3) to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (4) to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings where relevant 
and necessary; (5) to a telecommunications company providing 
telecommunication support to permit servicing the account; (6) to 
another Federal agency to effect an interagency salary offset, or an 
interagency administrative offset, or to a debt collection agency for 
debt collection services. Mailing addresses acquired from the Internal 
Revenue Service may be released to debt collection agencies for 
collection services, but shall not be disclosed to other government 
agencies; (7) to the Department of Justice for the purpose of 
litigating an action or seeking legal advice; (8) in a proceeding 
before a court, adjudicative body, or other administrative body, before 
which the agency is authorized to appear when: (a) The agency, or (b) 
any employee of the agency in his or her official capacity, or (c) any 
employee of the agency in his or her individual capacity where the 
Department of Justice has agreed to represent the employee; or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to the litigation or has an interest in 
such litigation, and the use of such records by the agency is deemed 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged; (9) to a congressional office in response 
to an inquiry made at the request of the individual to whom the record 
pertains; (10) to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114, the Merit Systems Protection Board, arbitrators, the 
Federal Labor Relations Authority, and other parties responsible for 
the administration of the Federal labor-management program for the 
purpose of processing any corrective actions or grievances or 
conducting administrative hearings or appeals or if needed in the 
performance of other authorized duties; (11) to the Defense Manpower 
Data Center (DMDC), Department of Defense, the U.S. Postal Service, and 
other Federal agencies through authorized computer matching programs to 
identify and locate individuals who are delinquent in their repayment 
of debts owed to the Department, or one of its components, in order to 
collect a debt through salary or administrative offsets; (12) in 
response to a Federal agency's request made in connection with the 
hiring or retention of an individual, issuance of a security clearance, 
license, contract, grant, or other benefit by the requesting agency, 
but only to the extent that the information disclosed is relevant and 
necessary to the requesting agency's decision on the matter.
    Disclosures pursuant to 5 U.S.C. 522a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims 
Collections Act of 1966 (31 U.S.C. 3701(a)(3)).
    Microform, electronic media, and/or hard copy media.
    Records may be retrieved by individual name, component headquarters 
and field offices, by originating or terminating telephone number, by 
Foncard number, by time of day, identification number or assigned 
telephone number.
    Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with TD P 71-10, Department of the Treasury 
Security Manual, and any supplemental guidance issued by individual 
components.
    Records are maintained in accordance with National Archives and 
Records Administration General Records Schedule 23. Hard copy and 
microform media disposed by shredding or incineration. Electronic media 
erased electronically.
    Department of the Treasury: Official prescribing policies and 
practices--Director, Office of Telecommunications Management, 
Department of the Treasury, Room 2150, 1425 New York Avenue NW, 
Washington, DC 20220. The system managers for the Treasury components 
are:
    Do: Chief, Telecommunications Branch, Automated Systems Division, 
Room 1121, 1500 Pennsylvania Avenue NW, Washington, DC 20220.
    OIG: Assistant Inspector General for Policy, Planning and 
Resources, Office of the Inspector General, Department of the Treasury, 
Room 7119, 1201 Constitution Avenue NW., Washington, DC 20220.
    ATF: Chief, Telecommunications Services Branch, 650 Massachusetts 
Avenue NW, Washington, DC 20552.
    CC: Associate Director, Telecommunications, Systems Support 
Division, Office of the Comptroller of the Currency, 835 Brightseat 
Road, Landover, MD 20785.
    CS: Chief, Voice Communications, Office of Systems Engineering and 
Operations, Field Office Division, 7681 Boston Boulevard, Springfield, 
VA 22153.
    BEP: Deputy Associate Director (Chief Information Officer), Office 
of Information Systems, Bureau of Engraving and Printing, Room 711A, 
14th and C Street SW, Washington, DC 20228.
    FLETC: Information Systems Officer, Information Systems Division, 
ISD-Building 94, Glynco, GA 31524.
    FMS: Manager, Programs Branch, Room 135, 3700 East West Highway, 
Hyattsville, MD 20782.
    IRS: Official prescribing policies and practices--National 
Director, Network and Systems Management, Internal Revenue Service, 111 
Constitution Avenue NW, Washington, DC 20224. Office maintaining the 
system--Director, Detroit Computing Center, (DCC), 1300 John C. Lodge 
Drive, Detroit, MI 48226.
    Mint: Assistant Director for Management Services, 
Telecommunications Division, 633 3rd Street NW, Washington, DC 20220.
    BPD: Official prescribing policies and practices--Assistant 
Commissioner (Office of Automated Information Systems), 200 Third 
Street, Room 202, Parkersburg, WV 26106-1328. Office maintaining the 
system--Division of Technical Services, 200 Third Street, Room 107, 
Parkersburg, WV 26106-1328.
    USSS: Chief, Information Resources Management Division, 1800 G 
Street NW, Room 1000, Washington, DC 20223.
    OTS: Assistant Director for Information Resources Management, 1700 
G Street NW, 2nd Floor, Washington, DC 20552
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.
    See ``Notification procedure'' above.
    Telephone assignment records, call detail listings, results of 
administrative inquiries to individual employees, contractors or 
offices relating to assignment of responsibility for placement of 
specific long distance or local calls.
    None.

[FR Doc. 94-25328 Filed 10-12-94; 8:45 am]
BILLING CODE 4810-25-M