[Federal Register Volume 59, Number 192 (Wednesday, October 5, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-24666]


[[Page Unknown]]

[Federal Register: October 5, 1994]


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DEPARTMENT OF THE INTERIOR
Office of the Secretary

 

Privacy Act of 1974; Establishment of System of Records

    Pursuant to the provisions of the Privacy Act of 1974, as amended 
(5 U.S.C. 552a), notice is hereby given that the Department of the 
Interior proposes to establish a new system of records to be maintained 
by the Office of Financial Management. The system, entitled 
``Delinquent Debtors File--Interior, OS-84,'' will include information 
pertaining to current Departmental employees, former Departmental 
employees, and other Federal employees indebted and owing money to the 
Department, who have been identified as delinquent debtors. The 
information contained in this system will be used for the purpose of 
collecting debts owed to the Department through administrative offset 
or salary offset procedures. The notice is published in its entirety 
below.
    As required by the Privacy Act of 1974, as amended (5 U.S.C. 
552a(r)), the Office of Management and Budget, the Senate Committee on 
Governmental Affairs, and the House Committee on Government Operations 
have been notified of this action.
    5 U.S.C. 552a(e)(11) requires that the public be provided a 30-day 
period in which to comment on the intended use of the information in 
the system of records. The Office of Management and Budget, in its 
Circular A-130, requires a 40-day period in which to review such 
proposals. Written comments on this proposal can be addressed to the 
Departmental Privacy Act Officer, Office of the Secretary, Office of 
Administrative Services, 1849 ``C'' Street NW, Mail Stop 5412 MIB, 
Washington, DC 20240, telephone (202) 208-6045. Comments received 
within 40 days of publication in the Federal Register (November 14, 
1994), will be considered. The system will be effective as proposed at 
the end of the comment period, unless comments are received which would 
require a contrary determination.

    Dated: September 16, 1994.
Albert C. Camacho,
Director, Office of Administrative Services.
INTERIOR/OS-84
    Delinquent Debtor File--Interior, OS-84.
    U.S. Department of the Interior, Office of the Secretary, Division 
of Financial Management, m.s. 7258 MIB, 1849 C St. NW, Washington, DC 
20240.
    Employees, former employees, and other Federal employees indebted 
and owing money to the Department of the Interior.
    Delinquent debt records consisting of the debtor's name, Social 
Security Number, address, amount of debt, date debt arose, office 
referring debt, and related correspondence.
    Federal Claims Collection Act of 1966, Pub. L. 89-508, Debt 
Collection Act of 1982, Pub. L. 97-365, and E.O. 9397.
    The primary purpose of the records is to collect debts owed to the 
Department using salary offset or administrative offset procedures.
    Disclosures outside the Department of the Interior may be made: (1) 
To the General Accounting Office, Department of Justice, United States 
Attorney, or other Federal agencies for further collection action on 
any delinquent account when circumstances warrant; (2) To a commercial 
credit reporting agency for the purpose of either adding to a credit 
history file or obtaining a credit history file for use in the 
administration of debt collection; (3) To a debt collection agency for 
the purpose of collection services to recover indebtedness owed to the 
Department; (4) To any Federal agency where the individual debtor is 
employed or receiving some form of remuneration for the purpose of 
enabling that agency to collect debts on the Department's behalf by 
administrative or salary offset procedures under the provisions of the 
Debt Collection Act of 1982 (Pub. L. 97-365); (5) To any other Federal 
agency including, but not limited to, the Internal Revenue Service 
pursuant to 31 U.S.C. 3720A, for the purpose of effecting an 
administrative offset against the debtor of a delinquent debt owed to 
the Department by the debtor; (6) To the Internal Revenue Service by 
computer matching to obtain the mailing address of a taxpayer for the 
purpose of locating such taxpayer to collect or to compromise a Federal 
claim by the Department against the taxpayer pursuant to 26 U.S.C. 
6103(m)(2) and in accordance with 31 U.S.C. 37121, 3716, and 3718. 
Note: The Department will disclose an individual's mailing address 
obtained from the IRS pursuant to 26 U.S.C. 6103(m)(2) only for the 
purpose of debt collection. Disclosures to a debt collection agency 
will be made only to facilitate the collection or compromise of a 
Federal claim under the Debt Collection Act of 1982. Disclosures to a 
consumer reporting agency will be made only for the limited purpose of 
obtaining a commercial credit report on the individual taxpayer. 
Address information obtained from the Internal Revenue Service will not 
be used or shared for any other Departmental purpose or disclosed to 
another Federal, state, or local agency which seeks to locate the same 
individuals for its own debt collection purpose; (7) To the Defense 
Manpower Data Center, Department of Defense, the U.S. Postal Service or 
to any other Federal, state, or local agency, a data base of 
information consisting of the debtor's name, Social Security Number, 
and amount owed, for the purpose of conducting an authorized computer 
matching program in compliance with the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, so as to identify and locate delinquent debtors in 
order to start a recoupment process on an individual basis of any debt 
owed to the Department by the debtors arising out of any administrative 
or program activities or services administered by the Department; (8) 
To any creditor Federal agency seeking assistance for the purpose of 
that agency implementing administrative or salary offset procedures in 
the collection of unpaid financial obligations owed the United States 
government from an individual. (9) To the U.S. Department of Justice or 
to a court or adjudicative body with jurisdiction when (a) the United 
States, the Department of the Interior, a component of the Department, 
or, when represented by the government, an employee of the Department 
is a party to litigation or anticipated litigation or has an interest 
in such litigation, and (b) the Department of the Interior determines 
that the disclosure is relevant or necessary to the litigation and is 
compatible with the purpose for which the records were compiled; (10) 
Of information indicating a violation or potential violation of a 
statute, regulation, rule, order or license, to appropriate Federal, 
State, local or foreign agencies responsible for investigating or 
prosecuting the violation or for enforcing or implementing the statute, 
rule, regulation, order or license; (11) To a congressional office in 
response to an inquiry the individual has made to the congressional 
office.
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be 
made from this system to consumer reporting agencies as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
    Records are stored in automated and manual form.
    Records are retrieved by the name or Social Security Number of the 
individual debtor.
    Records are maintained with access controls meeting the 
requirements of 43 CFR 2.51.
    Records are retained by the Division of Financial Management only 
for the duration of computer matching programs. Upon conclusion of 
these programs, records are returned to their respective, originating 
offices, where they are retained and disposed of in accordance with 
approved agency schedules. Backup copies are retained for one calendar 
year, and then destroyed.
    Chief, Division of Financial Management, Office of the Secretary, 
U.S. Department of the Interior, m.s. 7258 MIB, 1849 C St. NW, 
Washington, DC 20240.
    An individual requesting notification of the existence of records 
on him or her should address his/her request to the System Manager. The 
request must be in writing, signed by the requester, and comply with 
the content requirements of 43 CFR 2.60.
    An individual requesting access to records maintained on him or her 
should address his/her request to the System Manager. The request must 
be in writing, signed by the requester, and comply with the content 
requirements of 43 CFR 2.63.
    An individual requesting amendment of a record maintained on him or 
her should address his/her request to the System Manager. The request 
must be in writing, signed by the requester, and comply with the 
content requirements of 43 CFR 2.71.
    Departmental and Bureau financial offices.
    None.

[FR Doc. 94-24666 Filed 10-4-94; 8:45 am]
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