[Federal Register Volume 59, Number 191 (Tuesday, October 4, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-24472]


[[Page Unknown]]

[Federal Register: October 4, 1994]


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DEPARTMENT OF DEFENSE
Defense Logistics Agency

 

Privacy Act of 1974; Alteration of a Record System

AGENCY: Defense Logistics Agency, DoD.

ACTION: Alteration of a record system.

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SUMMARY: The Defense Logistics Agency proposes to alter an existing 
system of records notice subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended. The alteration consists of adding a routine use to 
the system of records notice S431.15 DLA-C, entitled Travel Record. 
This alteration also changes the system identifier from S431.15 DLA-C 
to S700.10 FO.
    DLA is also making an administrative change to all its systems with 
this notice. Under the Contesting record procedures category, all 
entries should read `The DLA rules for accessing records and for 
contesting contents and appealing initial agency determinations are 
published in DLA Regulation 5400.21; 32 CFR part 323; or may be 
obtained from the Privacy Act Officer.'

DATES: The alteration will be effective without further notice on 
November 3, 1994, unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to Privacy Act Officer, Programs and Analysis 
Division, Office of Planning and Resource Management, Defense Logistics 
Agency Administrative Support Center, Room 5A120, Cameron Station, 
Alexandria, VA 22304-6100.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Sales at (703) 617-7583.

SUPPLEMENTARY INFORMATION: The complete inventory of Defense Logistics 
Agency record system notices subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and may be obtained from the address above.

    An altered system report, as required by 5 U.S.C. 552a(5) of the 
Privacy Act was submitted on September 21, 1994, to the Committee on 
Government Operations of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated July 15, 1994 (59 FR 37906, July 25, 1994). The 
specific changes to the record system are set forth below followed by 
the system notice as altered in its entirety.

    Dated: September 29, 1994.

Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S431.15 DLA-C
    Travel Record (February 22, 1993, 58 FR 10893).
* * * * *
    Delete entry and replace with `S700.10 FO.'
* * * * *
    Delete entry and replace with `Records are maintained at all 
Defense Logistics Agency (DLA) Primary Level Field Activities (PLFAs). 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.'
    Delete entry and replace with `All DLA military members and 
civilian employees who perform travel, Temporary Duty (TDY) or 
Permanent Change of Station (PCS); individuals of other DoD agencies 
serviced by DLA under an interservice support agreement; and public and 
private sector individuals traveling under invitational travel orders.'
    Delete entry and replace with `Consists of name, Social Security 
Number, security clearance level, order number, travel itinerary, claim 
data, and financial details of real estate transactions.'
    Delete entry and replace with `Chapter 57, Title 5, United States 
Code (Travel, Transportation and Subsistence).'
    Delete entry and replace with `Records are used in administering 
the travel program, managing and tracking funds, and accounting for 
employee status for pay and leave tracking purposes.
    Data is also used by offices of counsel to determine that expenses 
relating to the sale or purchase of a residence for a PCS are 
reasonable and customary for the locality of the transaction.'
    Insert as the second paragraph `Federal agency or private sector 
organization employing the traveler for funds control, personnel 
administration, or program management purposes.'
    Delete entry and replace with `Records are maintained in both paper 
and electronic form.'
    Delete entry and replace with `By name, Social Security Number, or 
order number.'
    Delete entry and replace with `Records are maintained in areas that 
are accessible only to individuals who must service the record in the 
performance of their official duties. Electronic records are password 
protected with access restricted to authorized users.'
    Delete entry and replace with `Records are retained for three years 
and then destroyed. Supervisory level records are retained until the 
individual separates or transfers at which time the records are 
destroyed.'
    Delete entry and replace with `Finance Officers of the DLA Primary 
Level Field Activities (PLFAs). Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.'
    Delete entry and replace with `Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address inquiries to the Privacy Act Officer of the DLA 
PLFA. Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.
    Individual should provide full name and Social Security Number.'
    Delete entry and replace with `Individuals seeking access to 
records about themselves contained in this system of records should 
address inquiries to the Privacy Act Officer of the DLA PLFA. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.
    Individual should provide full name and Social Security Number.'
    Delete entry and replace with `The DLA rules for accessing records 
and for contesting contents and appealing initial agency determinations 
are published in DLA Regulation 5400.21; 32 CFR part 323; or may be 
obtained from the Privacy Act Officer.'
    Delete entry and replace with `Information is collected from the 
individual, from the hiring activity's personnel office, and from 
travel and expense forms.'
* * * * *
S700.10 FO
    Travel Record.
    Records are maintained at all Defense Logistics Agency (DLA) 
Primary Level Field Activities (PLFAs). Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.
    All DLA military members and civilian employees who perform travel, 
Temporary Duty (TDY) or Permanent Change of Station (PCS); individuals 
of other DoD agencies serviced by DLA under an interservice support 
agreement; and public and private sector individuals traveling under 
invitational travel orders.
    Consists of name, Social Security Number, security clearance level, 
order number, travel itinerary, claim data, and financial details of 
real estate transactions.
    Chapter 57, Title 5, United States Code (Travel, Transportation and 
Subsistence).
    Records are used in administering the travel program, managing and 
tracking funds, and accounting for employee status for pay and leave 
tracking purposes.
    Data is also used by offices of counsel to determine that expenses 
relating to the sale or purchase of a residence for a PCS are 
reasonable and customary for the locality of the transaction.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Federal agency or private sector organization employing the 
traveler for funds control, personnel administration, or program 
management purposes.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this record system.
    Records are maintained in both paper and electronic form.
    By name, social security number or order number.
    Records are maintained in areas that are accessible only to 
individuals who must service the record in the performance of their 
official duties. Electronic records are password protected with access 
restricted to authorized users.
    Records are retained for three years and then destroyed. 
Supervisory level records are retained until the individual separates 
or transfers at which time the records are destroyed.
    Finance Officers of the DLA Primary Level Field Activities (PLFAs). 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
inquiries to the Privacy Act Officer of the DLA PLFA. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.
    Individual should provide full name and Social Security Number.
    Individuals seeking access to records about themselves contained in 
this system of records should address inquiries to the Privacy Act 
Officer of the DLA PLFA. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.
    Individual should provide full name and Social Security Number.
    The DLA rules for accessing records and for contesting contents and 
appealing initial agency determinations are published in DLA Regulation 
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act 
Officer.
    Information is collected from the individual, from the hiring 
activity's personnel office, and from travel and expense forms.
    None.
[FR Doc. 94-24472 Filed 10-3-94; 8:45 am]
BILLING CODE 5000-04-F