[Federal Register Volume 59, Number 188 (Thursday, September 29, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-24022]


[[Page Unknown]]

[Federal Register: September 29, 1994]


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DEPARTMENT OF DEFENSE
Department of the Navy

 

Privacy Act of 1974; Alteration of a record system.

AGENCY: Department of the Navy, DoD

ACTION: Alteration of a record system.

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SUMMARY: The Department of the Navy proposes to alter an existing 
system of records notice subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended. The Department of the Navy proposes to add an 
additional routine use for the system as follows: `Information relating 
to professional qualifications of chaplains may be provided to civilian 
certification boards and committees, including, but not limited to, 
state and federal licensing authorities and ecclesiastical endorsing 
organizations.'' Other minor administrative amendments are being made.

DATES: The alteration will be effective without further notice on 
October 31, 1994, unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to the Acting Head, PA/FOIA Branch, Office of 
the Chief of Naval Operations (N09B30), 2000 Navy Pentagon, Washington, 
DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (703) 614-2004 or 
DSN 224-2004.

SUPPLEMENTARY INFORMATION: The complete inventory of the Department of 
the Navy record system notices subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and may be obtained from the address above.

    An altered system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on September 19, 1994, to the Committee on 
Government Operations of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated July 15, 1994 (59 FR 37906, July 25, 1994). The 
specific changes to the record system are set forth below followed by 
the system notice as altered in its entirety.
    Dated: September 23, 1994.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

N01070-3
    Navy Personnel Records System (February 22, 1993, 58 FR 10696).
* * * * *
    Delete first paragraph and replace with `Active duty records are 
located at the Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 
20370-5001; Naval Reserve Personnel Center, New Orleans, LA 70149-7800; 
and local activity to which individual is assigned. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
system of record notices.'
* * * * *
    Add the following `Information relating to professional 
qualifications of chaplains may be provided to civilian certification 
boards and committees, including, but not limited to, state and federal 
licensing authorities and ecclesiastical endorsing organizations.'
* * * * *
    Delete entry and replace with `Chief of Naval Personnel (Pers 06), 
Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001; 
Commanding Officers, Officers in Charge, and Heads of Department of the 
Navy activities. Official mailing addresses are published as an 
appendix to the Navy's compilation of system of record notices.'
    Delete first paragraph and replace with `Individuals seeking to 
determine whether this system of records contains information about 
themselves should address written inquiries to the Chief of Naval 
Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, 
Washington, DC 20370-5001 or contact the personnel officer were 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of record notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.'
    Delete first paragraph and replace with `Individuals seeking access 
to records about themselves contained in this system of records should 
address written inquiries to the Chief of Naval Personnel (Pers 06), 
Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001 or 
contact the personnel officer were assigned.'
* * * * *
N01070-3
    Navy Personnel Records System.
    Active duty records are located at the Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001; Naval Reserve Personnel Center, 
New Orleans, LA 70149-7800; and local activity to which individual is 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of record notices.
    Secondary systems are located at the Department of the Navy 
Activities in the chain of command between the local activity and the 
headquarters level; Federal Records Storage Centers; National Archives. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of system of record notices.
    All Navy military personnel: officers, enlisted, active, inactive, 
reserve, fleet reserve, retired, midshipmen, officer candidates, and 
Naval Reserve Officer Training Corps personnel.
    Personnel service jackets and service records, correspondence and 
records in both automated and non-automated form concerning 
classification, assignment, distribution, promotion, advancement, 
performance, recruiting, retention, reenlistment, separation, training, 
education, morale, personal affairs, benefits, entitlements, discipline 
and administration of naval personnel.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To assist officials and employees of the Navy in the management, 
supervision and administration of Navy personnel (officer and enlisted) 
and the operations of related personnel affairs and functions.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the National Research Council in 
Cooperative Studies of the National History of Disease; of Prognosis 
and of Epidemiology. Each study in which the records of members and 
former members of the naval service are used must be approved by the 
Chief of Naval Personnel.
    To officials and employees of the Department of Health and Human 
Services, Department of Veteran Affairs, and Selective Service 
Administration in the performance of their official duties related to 
eligibility, notification and assistance in obtaining benefits by 
members and former members of the Navy.
    To officials and employees of the Department of Veteran Affairs in 
the performance of their duties relating to approved research projects.
    To officials and employees of Navy Relief and the American Red 
Cross in the performance of their duties relating to the assistance of 
the members and their dependents and relatives, or related to 
assistance previously furnished such individuals, without regard to 
whether the individual assisted or his/her sponsor continues to be a 
member of the Navy.
    To duly appointed Family Ombudsmen in the performance of their 
duties related to the assistance of the members and their families.
    To state and local agencies in the performance of their official 
duties related to verification of status for determination of 
eligibility for Veterans Bonuses and other benefits and entitlements.
    To officials and employees of the Office of the Sergeant at Arms of 
the United States House of Representatives in the performance of their 
official duties related to the verification of the active duty naval 
service of Members of Congress.
    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged or retired from 
the Armed Forces information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual the United States Government will be liable for the 
losses the facility may incur.
    To federal, state, local, and foreign (within Status of Forces 
agreements) law enforcement agencies or their authorized 
representatives in connection with litigation, law enforcement, or 
other matters under the jurisdiction of such agencies.
    Information relating to professional qualifications of chaplains 
may be provided to civilian certification boards and committees, 
including, but not limited to, state and federal licensing authorities 
and ecclesiastical endorsing organizations.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices also apply to this 
system.
    Automated records may be stored on magnetic tapes, disc, and drums. 
Manual records may be stored in paper file folders, microfiche or 
microfilm.
    Automated records may be retrieved by name and Social Security 
Number. Manual records may be retrieved by name, Social Security 
Number, enlisted service number, or officer file number.
    Computer facilities and terminals are located in restricted areas 
accessible only to authorized persons that are properly screened, 
cleared and trained. Manual records and computer printouts are 
available only to authorized personnel having a need to know.
    Records are retained one year past retirement, removal, or 
resignation of the member and then transferred to the National 
Personnel Records Center (Military Personnel Records), 9700 Page 
Avenue, St. Louis, MO 63132-5101 for permanent retention.
    Chief of Naval Personnel (Pers 06), Washington, DC 20370-5000; 
Commanding Officers, Officers in Charge, and Heads of Department of the 
Navy activities. Official mailing addresses are published as an 
appendix to the Navy's compilation of system of record notices.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Chief of Naval Personnel (Pers 06), Navy Department, Washington, 
DC 20370-5000 or contact the personnel officer where assigned. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of system of record notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Chief of Naval Personnel, Arlington 
Annex, Federal Office Building 2, Washington, DC, for assistance with 
records located in that building; or the individual may visit the local 
activity to which attached for access to locally maintained records. 
Proof of identification will consist of Military Identification Card 
for persons having such cards, or other picture-bearing identification.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Chief of 
Naval Personnel (Pers 06), Navy Department, Washington, DC 20370-5000 
or contact the personnel officer where assigned. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
system of records notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Chief of Naval Personnel (Pers 06), 
Arlington Annex, Federal Office Building 2, Washington, DC, for 
assistance with records located in that building; or the individual may 
visit the local activity to which attached for access to locally 
maintained records. Proof of identification will consist of Military 
Identification Card for persons having such cards, or other picture-
bearing identification.
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.
    Correspondence; educational institutions; federal, state, and local 
court documents; civilian and military investigatory reports; general 
correspondence concerning the individual; official records of 
professional qualifications; Navy Relief and American Red Cross 
requests for verification of status.
    None.
[FR Doc. 94-24022 Filed 9-28-94; 8:45 am]
BILLING CODE 5000-04-F