[Federal Register Volume 59, Number 180 (Monday, September 19, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-23041]


[[Page Unknown]]

[Federal Register: September 19, 1994]


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DEPARTMENT OF DEFENSE
Defense Logistics Agency

 

Privacy Act of 1974; Alteration of a Record System

AGENCY: Defense Logistics Agency, DoD.

ACTION: Alteration of a record system.

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SUMMARY: The Defense Logistics Agency proposes to alter an existing 
system of records notice subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended. The alteration adds the Department of Labor as a 
routine user to comply with regulatory requirements to report serious 
accidents (29 CFR 1960.70).

DATES: The alteration will be effective without further notice on 
October 19, 1994, unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to Privacy Act Officer, Programs and Analysis 
Division, Office of Planning and Resource Management, Defense Logistics 
Agency Administrative Support Center, Room 5A120, Cameron Station, 
Alexandria, VA 22304-6100.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 617-7583.

SUPPLEMENTARY INFORMATION: The complete inventory of Defense Logistics 
Agency record system notices subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and may be obtained from the address above.

    An altered system report, as required by 5 U.S.C. 552a(5) of the 
Privacy Act was submitted on September 8, 1994, to the Committee on 
Government Operations of the House of Representatives, the Committee on 
Governmental Affairs of the Senate, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated July 15, 1994 (59 FR 37906, July 25, 1994). The 
specific changes to the record system are set forth below followed by 
the system notice as altered in its entirety.
    Dated: September 13, 1994.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S370.20 DLA-WH
    Individual Accident Case Files (February 22, 1993, 58 FR 10891).
* * * * *
    Delete entry and replace with `S600.30 CAAE.'
    Delete entry and replace with `Safety and Health Accident Case 
Files.'
    Delete entry and replace with `Headquarters Defense Logistics 
Agency, Cameron Station, Alexandria, VA 22304-6100, and the DLA Primary 
Level Field Activity Safety and Health offices. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.'
    Delete entry and replace with `All individuals who are injured, 
made ill, or suffer property damage resulting from DLA operations.'
    Delete entry and replace with `Name, Social Security Number, age, 
home address and telephone number, accident reports, witness 
statements, photographs, and proposed or actual corrective action, 
where appropriate.'
    Delete and replace with `10 U.S.C. 136, Assistant Secretaries of 
Defense; 29 U.S.C. 651 et seq., The Occupational Safety and Health Act 
of 1970 (OSHA); E.O. 9397 (SSN); E.O. 12196, Occupational Safety and 
Health Programs for Federal Employees; 29 CFR part 1960, subpart I, 
Recordkeeping and Reporting Requirements for Federal Occupational 
Safety and Health Programs.'
    Delete entry and replace with `Information is maintained to comply 
with regulatory reporting requirements; to identify cause of accident; 
to formulate accident prevention programs; to identify individuals 
involved in repeated accidents; and to prepare statistical reports as 
required.'
    Add as a second paragraph after `as follows:' `To the Department of 
Labor to comply with the requirement to report Federal civilian 
employee on-the-job accidents.'
    Delete entry and replace with `Records are stored in paper and 
electronic formats.'
    Delete entry and replace with `Retrieved by name, Social Security 
Number, or mishap report number.'
    Delete entry and replace with `Access is limited to record 
custodian or persons responsible for servicing the record in 
performance of their official duties. Paper records are stored in 
locked cabinets or rooms controlled by personnel screening. Access to 
electronic records is restricted by the use of passwords which are 
changed periodically.'
    Delete entry and replace with `Cases involving reportable mishaps 
are destroyed five years after case is closed. Cases involving non-
reportable mishaps are destroyed three years after case is closed.'
    Delete entry and replace with `Staff Director, Environmental and 
Safety Policy, Headquarters, Defense Logistics Agency, Cameron Station, 
Alexandria, VA 22304-6100; and the Safety and Health Offices of the 
Defense Logistics Agency Primary Level Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.'
    Delete entry and replace with `Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to the system manager of the 
particular Defense Logistics Agency activity involved. Official mailing 
addresses are published as an appendix to DLA's compilation of systems 
of records notices.'
    Delete entry and replace with `Individuals seeking access to 
records about themselves contained in this system of records should 
address inquiries to the system manager of the particular Defense 
Logistics Agency activity involved. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.'
* * * * *
    Delete entry and replace with `Information is obtained from the 
record subject, supervisors, medical units, DLA protective service, 
civilian police, fire departments, investigating officers, or witnesses 
to accident.'
* * * * *
S600.30 CAAE
    Safety and Health Accident Case Files.
    Headquarters Defense Logistics Agency, Cameron Station, Alexandria, 
VA 22304-6100, and the DLA Primary Level Field Activity Safety and 
Health offices. Official mailing addresses are published as an appendix 
to DLA's compilation of systems of records notices.
    All individuals who are injured, made ill, or suffer property 
damage resulting from DLA operations.
    Name, Social Security Number, age, home address and telephone 
number, accident reports, witness statements, photographs, and proposed 
or actual corrective action, where appropriate.
    10 U.S.C. 136, Assistant Secretaries of Defense; 29 U.S.C. 651 et 
seq., The Occupational Safety and Health Act of 1970 (OSHA); E.O. 9397 
(SSN); E.O. 12196, Occupational Safety and Health Programs for Federal 
Employees; 29 CFR part 1960, subpart I, Recordkeeping and Reporting 
Requirements for Federal Occupational Safety and Health Programs.
    Information is maintained to comply with regulatory reporting 
requirements; to identify cause of accident; to formulate accident 
prevention programs; to identify individuals involved in repeated 
accidents; and to prepare statistical reports as required.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor to comply with the requirement to report 
Federal civilian employee on-the-job accidents (29 CFR 1960).
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.
    Records are stored in paper and electronic formats.
    Retrieved by name, Social Security Number, or mishap report number.
    Access is limited to record custodian or persons responsible for 
servicing the record in performance of their official duties. Paper 
records are stored in locked cabinets or rooms controlled by personnel 
screening. Access to electronic records is restricted by the use of 
passwords which are changed periodically.
    Cases involving reportable mishaps are destroyed five years after 
case is closed. Cases involving non-reportable mishaps are destroyed 
three years after case is closed.
    Staff Director, Environmental and Safety Policy, Headquarters, 
Defense Logistics Agency, Cameron Station, Alexandria, VA 22304-6100; 
and the Safety and Health Offices of the Defense Logistics Agency 
Primary Level Field Activities. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the system manager of the particular Defense Logistics Agency 
activity involved. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.
    Individuals seeking access to records about themselves contained in 
this system of records should address inquiries to the system manager 
of the particular Defense Logistics Agency activity involved. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.
    The DLA rules for accessing records and for contesting contents and 
appealing initial agency determinations are published in DLA Regulation 
5400.21; 32 CFR part 323; or may be obtained from the system manager.
    Information is obtained from the record subject, supervisors, 
medical units, DLA protective service, civilian police, fire 
departments, investigating officers, or witnesses to accident.
    None.
[FR Doc. 94-23041 Filed 9-16-94; 8:45 am]
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