[Federal Register Volume 59, Number 180 (Monday, September 19, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-23040]


[[Page Unknown]]

[Federal Register: September 19, 1994]


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DEPARTMENT OF DEFENSE
Department of the Army

 

Privacy Act of 1974; Notice to Add Systems of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to add systems of records.

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SUMMARY: The Department of the Army proposes to add two record systems 
to its inventory of systems of records notices subject to the Privacy 
Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on October 
19, 1994, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Information 
Requirements Division, ASOP-MP, Department of the Army, Fort Huachuca, 
AZ 85613-5000.

FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or 
DSN 879-6856.

SUPPLEMENTARY INFORMATION: The complete inventory of the Department of 
the Army systems of records notices subject to the Privacy Act of 1974, 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the above address.

    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on September 8, 
1994, to the Committee on Government Operations of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated July 
25, 1994 (59 FR 37906, July 25, 1994).

    Dated: September 13, 1994.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0027-40CE
    Corps of Engineers Case Management Information Files.
    U.S. Army Engineer Division, South Atlantic, CESAD-IM-SO-S, 77 
Forsyth Street, SW, Atlanta, GA 30335-6801, with input and access 
locations at all Corps of Engineers' Counsel Offices. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
    Individuals involved in litigation, contract claims and appeals, 
procurement fraud, potentially responsible party negotiations under the 
Comprehensive Environmental Response Compensation and Liability Act, 
and patents and technology transfer with the Corps of Engineers, 
including parties to the action, attorneys, forum officials, 
contracting officers, project managers, inventors, witnesses, Corps of 
Engineers' attorneys and other Federal agency attorneys.
    Records relating to litigation, contract claims and appeals, 
procurement fraud, potentially responsible party negotiations under the 
Comprehensive Environmental Response Compensation and Liability Act and 
patents and technology transfer, involving the Corps of Engineers; 
including names, addresses and phone numbers of individuals, case name, 
the forum, status of the action, summaries of the action, action 
number, project name and location, remedies or relief requested, 
milestones and suspense dates, title of invention and royalty 
information.
    5 U.S.C. 301; 10 U.S.C. 2301 et seq.; 15 U.S.C. 1 et seq.; 15 
U.S.C. 3701 et seq.; 31 U.S.C. 3729 et seq; and 42 U.S.C. 9601 et seq; 
and E.O. 9397.
    To allow the Corps of Engineers legal offices to monitor, and to 
contact individuals involved in, litigation, contract claims and 
appeals, procurement fraud, potentially responsible party negotiations 
under the Comprehensive Environmental Response Compensation and 
Liability Act, and patents and technology transfer, involving the Corps 
of Engineers.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Litigation, contract and appeal records are disclosed to Department 
of Justice and U.S. Attorney's offices involved in a particular case, 
for use in the litigation. Most of this information is filed in the 
courts and is therefore a public record.
    Procurement fraud records may be disclosed to Department of Justice 
and U.S. Attorney's offices for use in litigation.
    Names of individuals and companies involved in potentially 
responsible party negotiations may be disclosed to the Environmental 
Protection Agency, Department of Justice and the involved parties for 
the purpose of facilitating potentially responsible party negotiations.
    Patent records may be disclosed to the U.S. Patent and Trademark 
Office, Department of Commerce; appropriate authorities in foreign 
countries, for foreign patent filings; parties to a licensing 
arrangement for specific files involved; and contractors and government 
agencies, to conduct patent investigations and evaluations.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
    Magnetic tapes/disks and printouts.
    By individual's name, address and telephone number; in conjunction 
with the forum name; docket or contract number; office symbol; action 
name; file number; type of action; category of action; disposition of 
action; date of action and amount of award.
    Access is restricted to authorized users in Corps of Engineers' 
legal offices. Computer records are maintained in a building protected 
by security guards. Access or update of information in automated media 
is by a system of passwords. Printed records are kept in locked 
offices. Access to procurement fraud information is further restricted 
to those having a need therefore in the performance of official duties.
    Records relating to Civil Works litigation, contract claims and 
appeals and potentially responsible party negotiations are retained for 
30 years or indefinitely depending on the specific case.
    Records for cases and contract claims not involving litigation are 
retained for 10 years.
    Records relating to procurement fraud matters are retained for 1 
year after the close of the case.
    Records relating to government patent applications are retained for 
25 years.
    Records relating to technology transfer matters are retained until 
superseded or obsolete.
    Chief Counsel, U.S. Army Corps of Engineers, 20 Massachusetts 
Avenue, NW, Washington, DC 20314-1000.
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Chief Counsel, ATTN: CECC-ZB, U.S. Army Corps of 
Engineers, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
    Individual must provide full name, current address and telephone 
number, category of record (litigation, contract claims and appeals, 
procurement fraud, potentially responsible party negotiations, patents 
or technology transfer) and signature.
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Chief 
Counsel, U.S. Army Corps of Engineers, ATTN: CECC-ZB, 20 Massachusetts 
Avenue, NW, Washington, DC 20314-1000.
    Individual must provide full name, current address and telephone 
number, category of record (litigation, contract claims and appeals, 
procurement fraud, potentially responsible party negotiations, patents 
or technology transfer) and signature.
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Department 
of the Army Regulation 340-21; 32 CFR part 505; or may be obtained from 
the system manager.
    From documents provided by the individual, his/her attorney, court 
records, Army records, investigation reports, other Federal agencies 
and state and local agencies, the Patent and Trademark Office.
    None.
A1130-2-442CE
    Corps of Engineers Civilian Uniform Record Files.
    U.S. Army Corps of Engineers District Commands, Water Resources 
Development Projects and uniform contractors. Segments of this system 
are also maintained at Engineer Divisions and Corps of Engineers 
Headquarters. Official mailing addresses are published as an appendix 
to the Army's compilation of systems of records notices, or may be 
obtained from the system manager.
    Corps of Engineers' personnel required to wear uniforms, including 
Natural Resources Management, Lock and Dam and Floating Plant 
personnel.
    Records relating to personal clothing; name, account number, sex, 
project location, weight, height, clothing measurements, length of 
employment and type of uniform (ENG Form 4891-R and uniform 
contractor's order forms).
    5 U.S.C. 5901-5903; Engineer Regulations 1130-2-442, 670-2-2, and 
670-2-3; and E.O. 9397.
    To facilitate ordering, and to reflect accountability for civilian 
uniforms issued to the Corps of Engineers' Natural Resources 
Management, Lock and Dam and Floating Plant personnel.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices, apply to this system.
    Paper records in file folders; magnetic tapes/discs.
    By name and account number in conjunction with, project location, 
length of employment and type of uniform.
    Records are maintained in locked buildings, offices and files. Most 
buildings are also protected by security guards. Access to the system 
is limited to authorized Corps of Engineers personnel and uniform 
contractors who have a need therefor in the performance of their 
official duties.
    Files are destroyed one year after separation of employee.
    Chief of Engineers, Headquarters U.S. Army Corps of Engineers, 
ATTN: CECW-OD, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief of Engineers, ATTN: CECW-OD, U.S. Army Corps of Engineers, 
20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
    Individual must provide full name, current address and telephone 
number, account number (last four digits of their Social Security 
Number), project location and signature.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief 
of Engineers, U.S. Army Corps of Engineers, ATTN: CECW-OD, 20 
Massachusetts Avenue, NW, Washington, DC 20314-1000.
    Individual must provide full name, current address and telephone 
number, account number (last four digits of their Social Security 
Number), project location and signature.
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Department 
of the Army Regulation 340-21; 32 CFR part 505; or may be obtained from 
the system manager.
    From the individual.
    None.
[FR Doc. 94-23040 Filed 9-16-94; 8:45 am]
BILLING CODE 5000-04-F