[Federal Register Volume 59, Number 178 (Thursday, September 15, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-22794]


[[Page Unknown]]

[Federal Register: September 15, 1994]


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DEPARTMENT OF LABOR

Office of the Secretary

 

Privacy Act of 1974; Proposed Routine Uses For Several Systems of 
Records; Proposed Amendment to One System of Records

AGENCY: Office of the Secretary, Labor.

ACTION: Notice; publication of proposed routine uses for several 
systems of records and a proposed amendment to one system of records.

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SUMMARY: The Privacy Act of 1974 requires that each agency publish 
notice of a proposed routine use to a system of records, as well as 
proposals to revise an existing system of records. This notice proposes 
that two new routine uses be added to a total of four existing systems 
of records. The first routine use will be added to four systems, and 
the second routine use will be added to three systems. Finally, the 
Department proposes that one system of records be amended with respect 
to the ``RECORD SOURCE'' category. These actions will permit this 
Department to participate in the Internal Revenue Service Income Tax 
Refund Offset Program.

DATES: Persons wishing to comment on this proposal may do so by October 
17, 1994.

EFFECTIVE DATE: Unless there is a further notice in the Federal 
Register, these two routine uses amendments, and this amendment to the 
``RECORD SOURCE'' category for one system of records, will become 
effective on October 20, 1994.

ADDRESSES: Written comments may be mailed or delivered to Robert A. 
Shapiro, Associate Solicitor, Division of Legislation and Legal 
Counsel, U.S. Department of Labor, 200 Constitution Avenue, NW., Room 
N-2428, Washington, DC 20210.

FOR FURTHER INFORMATION CONTACT:
Miriam McD. Miller, Co-Counsel for Administrative Law, Office of the 
Solicitor, Department of Labor, 200 Constitution Avenue, NW., Room N-
2428, Washington, DC 20210, telephone (202) 219-8188.

SUPPLEMENTARY INFORMATION: In 1992 the Congress passed and the 
President signed into law the Cash Management Improvement Act 
Amendments of 1992, which requires Federal agencies to participate in 
the Internal Revenue Service (IRS) Income Tax Refund Offset Program. 
Within the near future the Department of Labor will be publishing a 
regulation to specify the procedures that this Department will follow 
with regard to referral, by its constituent offices, administrations 
and bureaus, of past due legally enforceable debts to IRS for 
collection by income tax refund offset. As part of this program, the 
Department must amend its notice for its Privacy Act systems of 
records.

    This document proposes that two new routine uses be added to a 
total of four existing systems of records. The first routine use will 
be added to four systems, and the second routine use will be added to 
three systems. Finally, the Department proposes that one system of 
records be amended with respect to the ``RECORD SOURCE'' category. 
These actions will permit this Department to participate in the 
Internal Revenue Service Income Tax Refund Offset Program. This 
Department's most recent Privacy Act compilation was published in the 
Federal Register on September 23, 1993 at 58 FR 49549.

Proposed Routine Uses

    1. The first proposed routine use will amend four existing systems 
of records. The affected systems are: DOL/GOVT-1, Office of Workers' 
Compensation Programs, Federal Employees' Compensation Programs File; 
DOL/OSEC-4, Credit Data on Individual Debtors; DOL/OASAM-1, Attendance, 
Leave and Payroll File; and DOL/OASAM-15, Travel and Transportation 
System. This amendment will permit the Department to send information 
to the Department of Defense and to the United States Postal Service in 
order for them to determine, by computer matching, whether or not the 
debtor is employed or retired from federal service or the U.S. Postal 
Service. If the employee or retiree is receiving money from a federal 
or postal agency, then the Department must seek debt collection from 
these funds instead of offset from the debtor's tax refund. This 
routine use will also verify the employee's current mailing address.
    2. The second proposed routine use will amend three of the four 
above mentioned systems. These are: DOL/GOVT-1; DOL/OASAM-1, and DOL/
OASAM-15. This amendment will permit the Department actually to refer 
the debt to the IRS for offset from any tax refund due to the debtor.
    3. In a third amendment, we propose to amend DOL/OSEC-4, Credit 
Data on Individual Debtors, so that the ``RECORD SOURCE CATEGORIES'' 
will include information received from other agencies. This action will 
permit this Department to store information received from the 
Department of Defense, the United States Postal Service, and the IRS in 
a system of records.
    The public, the Office of Management and Budget (OMB), and the 
Congress are invited to submit written comments on this document. A 
report on this document has been provided to OMB and to the Congress as 
required by OMB Circular A-130, Revised, and 5 U.S.C. 552a(r).
    Accordingly, for all the above reasons, the Department proposes to 
amend its systems notices for the Privacy Act of 1974, as follows:

Amendment

Amendment No. 1

    The Department hereby adds the below presented paragraph to the 
following four systems of records. It is added to the ``ROUTINE USES'' 
category for each of those four systems as follows:
    A. The below presented paragraph is added to DOL/GOVT-1, Office of 
Workers' Compensation Programs, Federal Employees Compensation Act 
File, as paragraph ``n.'', under the ``ROUTINE USES'' category.
    B. The below presented paragraph is added to DOL/OSEC-4, Credit 
Data on Individual Debtors, as paragraph ``F.'', under the ``ROUTINE 
USES'' category.
    C. The below paragraph is added to DOL/OASAM-1, Attendance, Leave 
and Payroll File, as paragraph ``F.'', under the ``ROUTINE USES'' 
category.
    D. The below paragraph is added to DOL/OASAM-15, Travel and 
Transportation System, as paragraph ``I.'', under the ``ROUTINE USES'' 
category.
    This is the paragraph which is being added to the above systems of 
records to the ``ROUTINE USES'' category:
    Records from this system of records may be disclosed to the Defense 
Manpower Data Center--Department of Defense and the United States 
Postal Service to conduct computer matching programs for the purpose of 
identifying and locating individuals who are receiving Federal salaries 
or benefit payments and are delinquent in their repayment of debts owed 
to the United States Government under certain programs administered by 
the United States Department of Labor in order to collect the debts 
under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-
365) by voluntary repayment, or by salary or administrative offset 
procedures.

Amendment No. 2

    The Department of Labor hereby adds the below presented paragraph 
to the following three systems of records. It is added to the ``ROUTINE 
USES'' category for each of these three systems as follows.
    A. The below presented paragraph is added to DOL/GOVT-1, Office of 
Workers' Compensation Programs, Federal Employees' Compensation Act 
File, as an additional sentence to paragraph ``i.'', under the 
``ROUTINE USES'' category.
    B. The below presented paragraph is added to DOL/OASAM-1, 
Attendance, Leave and Payroll Files, as an additional sentence to 
paragraph E.(1) under the ``ROUTINE USES'' category.
    C. The below presented paragraph is added to DOL/OASAM-15, Travel 
and Transportation System, as an additional sentence to paragraph 
``F.'', under the ``ROUTINE USES'' category.
    This is the paragraph which is being added to the above systems of 
records to the ``ROUTINE USES'' category:
    Records from this system of record may be disclosed to the Internal 
Revenue Service for the purpose of offsetting a Federal claim from any 
income tax refund that may be due to the debtor.

Amendment No. 3

    DOL/OSEC-4, Credit Data on Individual Debtors, is amended by 
revising the ``RECORD SOURCE CATEGORIES'' to read as follows:
DOL/OSEC-4
    Credit Data on Individual Debtors.
* * * * *
    Information in this system is obtained from consumer credit 
reports, agency investigative reports, debtor's personal financial 
statements, correspondence and records relating to hearings on the 
debt, from federal agencies, and from other DOL systems of records.
* * * * *
    Signed at Washington, DC this 9th day of September, 1994.
Robert B. Reich,
Secretary of Labor.
[FR Doc. 94-22794 Filed 9-14-94; 8:45 am]
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