[Federal Register Volume 59, Number 174 (Friday, September 9, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-22192]


[[Page Unknown]]

[Federal Register: September 9, 1994]


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DEPARTMENT OF DEFENSE
Department of the Army

 

Privacy Act of 1974; Notice to Amend a System of Records

AGENCY: Department of the Army.

ACTION: Notice to amend a system of records.

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SUMMARY: The Department of the Army is amending one system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
October 11, 1994, unless comments are received which result in a 
contrary determination.

ADDRESSES: U.S. Army Information Systems Command, ATTN: ASOP-MP, Fort 
Huachuca, AZ 85613-5000.

FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or 
DSN 879-6856.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.

    The specific changes to the record system being amended are set 
forth below. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.
    Dated: September 2, 1994.

Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

A0351bTRADOC
    Army Correspondence Course Program (ACCP) (February 22, 1993, 58 FR 
10114).
* * * * *
    Add `microfiche.'
* * * * *
    Replace `Nonresident students are assigned a 6 month enrollment 
period or, if in multiple subcourses, and enrollment period of 1 year.' 
with `Nonresident students are assigned a 12 month enrollment period.'
    Replace `ATTN: Institute for Professional Development,' with `ATTN: 
ATIC IPS,' and change ZIP Code to `23604-5121.'
* * * * *
    Replace `ATTN: Institute for Professional Development,' with `ATTN: 
ATIC IPS,' and change ZIP Code to `23604-5121.'
    Replace `ATTN: Institute for Professional Development,' with `ATTN: 
ATIC IPS,' and change ZIP Code to `23604-5121.'
* * * * *
    Delete `from student's personnel records.'
* * * * *
A0351bTRADOC
    Army Correspondence Course Program (ACCP).
    U.S. Army Training Support Center, ATTN: ATIC IPS, Fort Eustis, VA 
23604-5121.
    Members of the Army, Navy, Marine Corps, and Air Force, Reserve 
Officer Training Corps and National Defense Cadet Corps students, 
Department of Defense civilian employees, and approved foreign military 
personnel enrolled in a nonresident course administered by the Army 
Institute for Professional Development.
    Files contain name, grade/rank, Social Security Number, address, 
service component, branch, personnel classification, military 
occupational specialty, credit hours accumulated, examination and 
lesson grades, student academic status, curricula, course description.
    10 U.S.C. 3013 and E.O. 9397.
    To record lessons and/or exam grades; maintain student academic 
status; course and subcourse descriptions; produce course completion 
certificates and reflect credit hours earned; and produce management 
summary reports.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
    Magnetic tapes, discs, paper printouts, and microfiche.
    By Social Security Number.
    Random number sign-on authentication for each inquiry made to the 
system is required. Sign-on decks to enable such access are updated 
weekly, safeguarded under Army Regulation 380-19, Information Systems 
Security, and are unique to one terminal only. Access is granted only 
to designated personnel at the Army Institute for Professional 
Development responsible for the administration and processing of 
nonresident students.
    Machine records are retained during student's enrollment, after 
which student's records are transferred to the Academic Records System 
History File for indefinite retention. Nonresident students are 
assigned a 12 month enrollment period. A hard copy transcript 
reflecting the student's personal and academic data is produced; this 
is retained by the Army Institute of Professional Development for 3 
years, then transferred to the National Personnel Records Center, St. 
Louis, MO, where it is retained for 37 years, then destroyed.
    Commander, U.S. Army Training Support Center, ATTN: ATIC IPS, Fort 
Eustis, VA 23604-5121.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Training Support Center, ATTN: ATIC IPS, 
Fort Eustis, VA 23604-5121.
    Individual should provide the full name, Social Security Number, 
and signature for identification.
    Individual making request in person must provide acceptable 
identification such as driver's license and military identification.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Training Support Center, ATTN: ATIC IPS, Fort 
Eustis, VA 23604-5121.
    Individual should provide the full name, Social Security Number, 
and signature for identification.
    Individual making request in person must provide acceptable 
identification such as driver's license and military identification.
    The Army's rules for accessing records, contesting content, and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
    From individual upon enrollment, from class records and 
instructors, and from graded examinations.
    None.
[FR Doc. 94-22192 Filed 9-8-94; 8:45 am]
BILLING CODE 5000-04-F