[Federal Register Volume 59, Number 168 (Wednesday, August 31, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-21423]


[[Page Unknown]]

[Federal Register: August 31, 1994]


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DEPARTMENT OF JUSTICE
[AAG/A Order No. 92-94]

 

Privacy Act of 1974; System of Records

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), the Executive 
Office for Immigration Review (EOIR) is publishing minor changes to its 
system of records entitled, ``Records and Management Information System 
(Justice/EOIR-001).'' Changes to the system of records include title, 
address, and citational corrections. In addition, EOIR is publishing a 
revised appendix of field office addresses, identified as Justice/EOIR-
999. Both are printed below.

    Dated: August 18, 1994.
Stephen R. Colgate,
Assistant Attorney General for Administration.

JUSTICE/EOIR-001

System name:

    Records and Management Information System (JUSTICE/EOIR-001).

System location:

    Executive Office for Immigration Review, Department of Justice, 
5107 Leesburg Pike, Suite 2400, Falls Church, Virginia 22041. The 
system is also located in EOIR field offices (see appendix identified 
as JUSTICE/EOIR-999).

Category of individuals covered by the system:

    This system contains case-related information pertaining to aliens 
and alleged aliens brought into the immigration hearing process, 
including certain aliens previously or subsequently admitted for lawful 
permanent residence.

Categories of records in the system:

    This system includes the name, file number, address and nationality 
of aliens and alleged aliens, decision memoranda, investigatory reports 
and materials compiled for the purpose of enforcing immigration laws, 
exhibits, transcripts, and other case-related papers concerning aliens, 
alleged aliens or lawful permanent residents brought into the 
administrative adjudication process.

Authority for maintenance of the system:

    This system is established and maintained under the authority 
granted the Attorney General pursuant to 44 U.S.C. 3101 and 3103 and to 
fulfill the legislative mandate under 8 U.S.C. 1103, 1226 and 1252. 
Such authority has been delegated to EOIR by 8 CFR Part 3.

Purpose(s):

    Information in this system serves as the official record of 
immigration proceedings. EOIR employees use the information to prepare, 
process and track the proceedings. The information is further used to 
generate statistical reports and various documents, i.e., hearing 
calendars and administrative orders.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:

    Information may be disseminated to the Department of State; Federal 
courts; Members of Congress; the alien or alleged alien's 
representative or attorney of record; and, to Federal, State and local 
agencies. Information is disseminated to the Department of State, 
pursuant to 8 CFR 208.11, to allow its preparation of advisory opinions 
regarding applications for political asylum; to the Federal courts to 
enable their review of EOIR administrative decisions on appeal; to 
Members of Congress to respond to constituent inquiries; and, to the 
representative or attorney of record to ensure fair representation. 
Finally, in any claim in which there is an indication of a violation or 
potential violation of law, whether civil, criminal or regulatory in 
nature, information, including investigatory information, may be 
disseminated to the appropriate Federal, State or local agency charged 
with the responsibility of investigating or prosecuting such violation 
or with enforcing or implementing such law.
    Release of information to the news media and the public: 
Information permitted to be released to the news media and the public 
pursuant to 28 CFR 50.2 may be made available from systems of records 
maintained by the Department of Justice unless it is determined that 
release of the specific information in the context of a particular 
matter would constitute an unwarranted invasion of personal privacy.
    Release of information to Members of Congress: Information 
contained in the system, not otherwise required to be released pursuant 
to 5 U.S.C. 552, may be made available to a Member of Congress or staff 
acting upon the Member's behalf when the Member or staff requests the 
information on behalf of and at the request of the individual who is 
the subject of the record.
    Release of information to the National Archives and Records 
Administration: A record from the system of records may be disclosed to 
the National Archives and Records Administration (NARA) for records 
management inspections conducted under the authority of 44 U.S.C. 2904 
and 2906.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:

Storage:

    Records are maintained in file folders which are stored in file 
cabinets. A subset of the records is maintained on fixed disks or 
removable disk packs which are stored in file cabinets. All records are 
stored in secured EOIR office space.

Retrievability:

    Manual records are indexed by alien file number. Automated records 
are retrievable by a variety of identifying data elements including, 
but not limited to, alien file number, alien name and nationality.

Safeguards:

    Information maintained in the system is safeguarded in accordance 
with Department of Justice rules and procedures. Record files are 
maintained in file cabinets accessible only to EOIR employees. 
Automated information is stored on either fixed disks or removable disk 
packs which are stored in cabinets. Only EOIR employees in possession 
of specific access codes and passwords will be able to access automated 
information. All manual and automated records and mediums are located 
in EOIR office space accessible only to EOIR employees and locked 
during off-duty hours.

Retention and disposal:

    Record files are retained for six months after the final 
disposition of the case, then forwarded to regional Federal Records 
Centers. Automated records are maintained in EOIR field office data, 
bases for ninety days after final disposition, then transferred to the 
host computer at EOIR headquarters and retained indefinitely.

System manager(s) and addresses:

    Counsel to the Director, Executive Office for Immigration Review, 
Office of the Chief Immigration Judge, U.S. Department of Justice, 5107 
Leesburg Pike, Suite 2400, Falls Church, Virginia 22041.

Notification procedure:

    Address all inquiries to the system manager listed above.

Record access procedures:

    Portions of this system are exempt from disclosure and contest by 5 
U.S.C. 522a (k)(1) and (k)(2). Make all request for access to those 
portions not so exempted by writing to the system manager identified 
above. Clearly mark the envelope and letter ``Privacy Access 
Requests'': provide the full name and notarized signature to the 
individual who is the subject of the record, his/her date and place of 
birth, or any other identifying number or information which may assist 
in locating the record; and, a return address.

Contesting record procedure:

    Direct all requests to contest or amend information maintained to 
the system manager listed above. State clearly and concisely what 
information is being contested, the reasons for contesting it, and the 
proposed amendment to the information.

Record source categories:

    Department of Justice offices and employees, primarily those of the 
Immigration and Naturalization Service; the Department of State and 
other Federal, State and local agencies; and the parties to immigration 
proceedings and their witnesses.

Systems exempted from certain provisions of the Act:

    The Attorney General has exempted certain records of this system 
from the access provisions of the Privacy Act (5 U.S.C. 552a (d)) 
pursuant to 5 U.S.C. 552a (k)(1) and (k)(2). Rules have promulgated in 
accordance with the requirements of 5 U.S.C. 553(b), (c) and (e) and 
have been published in the Federal Register.

JUSTICE/EOIR-999

Appendix to Executive Office for Immigration Review System of Records

    EOIR field offices are located as follows:

Executive Office for Immigration Review
Office of the Immigration Judge
901 N. Stuart Street, Room 708
Arlington, VA 22203

Executive Office for Immigration Review
Office of the Immigration Judge
U.S. Appraisers Bldg.
103 South Gay Street, Room 316
Baltimore, MD 21202

Executive Office for Immigration Review
Office of the Immigration Judge
JFK Federal Building
Government Center, Room E-101
Boston, MA 02203

Executive Office for Immigration Review
Office of the Immigration Judge
130 Delaware Avenue, Suite 410
Buffalo, NY 14202

Executive Office for Immigration Review
Office of the Immigration Judge
Federal Building, Room 646
536 South Clark Street
Chicago, IL 60605-1521

Executive Office for Immigration Review
Office of the Immigration Judge
Main Tower, Suite 700
1200 Main Street
Dallas, TX 75202

Executive Office for Immigration Review
Office of the Immigration Judge
Byron G. Rogers Federal Building
1961 Stout Street, Room 1403
Denver, CO 80294

Executive Office for Immigration Review
Office of the Immigration Judge
1115 N. Imperial Avenue, 1st Floor
El Centro, CA 92243

Executive Office for Immigration Review
Office of the Immigration Judge
1545 Hawkins Blvd., Suite 205
El Paso, TX 79925

El Paso Service Processing Center
8915 Montana
El Paso, TX 79925

Executive Office for Immigration Review
Office of the Immigration Judge
GSA Center
651 Federal Drive
Suite 111-14
Guaynabo, PR 00965

Executive Office for Immigration Review
Office of the Immigration Judge
201 East Jackson St.
Harlingen, TX 78550

Executive Office for Immigration Review
Office of the Immigration Judge
2320 La Branch Street, Room 2235
Houston, TX 77004

Houston Service Processing Center
15850 Export Plaza Drive
Houston, TX 77032

Laredo Contract Facility
Route 4, P.O. Box 125A
Laredo, TX 78041

Executive Office for Immigration Review
Office of the Immigration Judge
300 N. Los Angeles Street, Room 2001
Los Angeles, CA 90012

Port Isabel Service Processing Center
Route 3, Box 341, Building 37
Los Fresnos, TX 78566

Executive Office for Immigration Review
Office of the Immigration Judge
7880 Biscayne Blvd. 8th Floor
Miami, FL 33138

Krome North Service Processing Center
18201 SW. 12th Street
Miami, FL 33194

Executive Office for Immigration Review
Office of the Immigration Judge
18 Rector St., Suite 500-R
Newark, NJ 07102

Executive Office for Immigration Review
Office of the Immigration Judge
26 Federal Plaza, Room 13-130
New York, NY 10278

Executive Office for Immigration Review
Office of the Immigration Judge
201 Varick Street, Room 350
New York, NY 10014

Federal Deportation Center
Office of the the Immigration Judge
5060 East Whately Rd.
Oakdale, LA 71463

Executive Office for Immigration Review
Office of the Immigration Judge
230 North First Avenue, Room 3114
Phoenix, AZ 85025

Executive Office for Immigration Review
Office of the Immigration Judge
U.S. Post Office/Courthouse Building
615 E. Houston Street, Room 598
San Antonio, TX 78205-2040

Executive Office for Immigration Review
Office of the Immigration Judge
Samuel Fox Building
950 Sixth Avenue, Suite 400
San Diego, CA 92101

Executive Office for Immigration Review
Office of the Immigration Judge
630 Sansome Street, Suite 404
San Francisco, CA 94111

INS San Pedro Service Processing Center
2001 Seaside Avenue, Room 136
San Pedro, CA 90731

Executive Office for Immigration Review
Office of the Immigration Judge
Key Tower Building, Suite 3150
1000 Second Avenue
Seattle, WA 98104

[FR Doc. 94-21423 Filed 8-30-94; 8:45 am]
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