[Federal Register Volume 59, Number 168 (Wednesday, August 31, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-21423]
[[Page Unknown]]
[Federal Register: August 31, 1994]
-----------------------------------------------------------------------
DEPARTMENT OF JUSTICE
[AAG/A Order No. 92-94]
Privacy Act of 1974; System of Records
Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), the Executive
Office for Immigration Review (EOIR) is publishing minor changes to its
system of records entitled, ``Records and Management Information System
(Justice/EOIR-001).'' Changes to the system of records include title,
address, and citational corrections. In addition, EOIR is publishing a
revised appendix of field office addresses, identified as Justice/EOIR-
999. Both are printed below.
Dated: August 18, 1994.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/EOIR-001
System name:
Records and Management Information System (JUSTICE/EOIR-001).
System location:
Executive Office for Immigration Review, Department of Justice,
5107 Leesburg Pike, Suite 2400, Falls Church, Virginia 22041. The
system is also located in EOIR field offices (see appendix identified
as JUSTICE/EOIR-999).
Category of individuals covered by the system:
This system contains case-related information pertaining to aliens
and alleged aliens brought into the immigration hearing process,
including certain aliens previously or subsequently admitted for lawful
permanent residence.
Categories of records in the system:
This system includes the name, file number, address and nationality
of aliens and alleged aliens, decision memoranda, investigatory reports
and materials compiled for the purpose of enforcing immigration laws,
exhibits, transcripts, and other case-related papers concerning aliens,
alleged aliens or lawful permanent residents brought into the
administrative adjudication process.
Authority for maintenance of the system:
This system is established and maintained under the authority
granted the Attorney General pursuant to 44 U.S.C. 3101 and 3103 and to
fulfill the legislative mandate under 8 U.S.C. 1103, 1226 and 1252.
Such authority has been delegated to EOIR by 8 CFR Part 3.
Purpose(s):
Information in this system serves as the official record of
immigration proceedings. EOIR employees use the information to prepare,
process and track the proceedings. The information is further used to
generate statistical reports and various documents, i.e., hearing
calendars and administrative orders.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Information may be disseminated to the Department of State; Federal
courts; Members of Congress; the alien or alleged alien's
representative or attorney of record; and, to Federal, State and local
agencies. Information is disseminated to the Department of State,
pursuant to 8 CFR 208.11, to allow its preparation of advisory opinions
regarding applications for political asylum; to the Federal courts to
enable their review of EOIR administrative decisions on appeal; to
Members of Congress to respond to constituent inquiries; and, to the
representative or attorney of record to ensure fair representation.
Finally, in any claim in which there is an indication of a violation or
potential violation of law, whether civil, criminal or regulatory in
nature, information, including investigatory information, may be
disseminated to the appropriate Federal, State or local agency charged
with the responsibility of investigating or prosecuting such violation
or with enforcing or implementing such law.
Release of information to the news media and the public:
Information permitted to be released to the news media and the public
pursuant to 28 CFR 50.2 may be made available from systems of records
maintained by the Department of Justice unless it is determined that
release of the specific information in the context of a particular
matter would constitute an unwarranted invasion of personal privacy.
Release of information to Members of Congress: Information
contained in the system, not otherwise required to be released pursuant
to 5 U.S.C. 552, may be made available to a Member of Congress or staff
acting upon the Member's behalf when the Member or staff requests the
information on behalf of and at the request of the individual who is
the subject of the record.
Release of information to the National Archives and Records
Administration: A record from the system of records may be disclosed to
the National Archives and Records Administration (NARA) for records
management inspections conducted under the authority of 44 U.S.C. 2904
and 2906.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in file folders which are stored in file
cabinets. A subset of the records is maintained on fixed disks or
removable disk packs which are stored in file cabinets. All records are
stored in secured EOIR office space.
Retrievability:
Manual records are indexed by alien file number. Automated records
are retrievable by a variety of identifying data elements including,
but not limited to, alien file number, alien name and nationality.
Safeguards:
Information maintained in the system is safeguarded in accordance
with Department of Justice rules and procedures. Record files are
maintained in file cabinets accessible only to EOIR employees.
Automated information is stored on either fixed disks or removable disk
packs which are stored in cabinets. Only EOIR employees in possession
of specific access codes and passwords will be able to access automated
information. All manual and automated records and mediums are located
in EOIR office space accessible only to EOIR employees and locked
during off-duty hours.
Retention and disposal:
Record files are retained for six months after the final
disposition of the case, then forwarded to regional Federal Records
Centers. Automated records are maintained in EOIR field office data,
bases for ninety days after final disposition, then transferred to the
host computer at EOIR headquarters and retained indefinitely.
System manager(s) and addresses:
Counsel to the Director, Executive Office for Immigration Review,
Office of the Chief Immigration Judge, U.S. Department of Justice, 5107
Leesburg Pike, Suite 2400, Falls Church, Virginia 22041.
Notification procedure:
Address all inquiries to the system manager listed above.
Record access procedures:
Portions of this system are exempt from disclosure and contest by 5
U.S.C. 522a (k)(1) and (k)(2). Make all request for access to those
portions not so exempted by writing to the system manager identified
above. Clearly mark the envelope and letter ``Privacy Access
Requests'': provide the full name and notarized signature to the
individual who is the subject of the record, his/her date and place of
birth, or any other identifying number or information which may assist
in locating the record; and, a return address.
Contesting record procedure:
Direct all requests to contest or amend information maintained to
the system manager listed above. State clearly and concisely what
information is being contested, the reasons for contesting it, and the
proposed amendment to the information.
Record source categories:
Department of Justice offices and employees, primarily those of the
Immigration and Naturalization Service; the Department of State and
other Federal, State and local agencies; and the parties to immigration
proceedings and their witnesses.
Systems exempted from certain provisions of the Act:
The Attorney General has exempted certain records of this system
from the access provisions of the Privacy Act (5 U.S.C. 552a (d))
pursuant to 5 U.S.C. 552a (k)(1) and (k)(2). Rules have promulgated in
accordance with the requirements of 5 U.S.C. 553(b), (c) and (e) and
have been published in the Federal Register.
JUSTICE/EOIR-999
Appendix to Executive Office for Immigration Review System of Records
EOIR field offices are located as follows:
Executive Office for Immigration Review
Office of the Immigration Judge
901 N. Stuart Street, Room 708
Arlington, VA 22203
Executive Office for Immigration Review
Office of the Immigration Judge
U.S. Appraisers Bldg.
103 South Gay Street, Room 316
Baltimore, MD 21202
Executive Office for Immigration Review
Office of the Immigration Judge
JFK Federal Building
Government Center, Room E-101
Boston, MA 02203
Executive Office for Immigration Review
Office of the Immigration Judge
130 Delaware Avenue, Suite 410
Buffalo, NY 14202
Executive Office for Immigration Review
Office of the Immigration Judge
Federal Building, Room 646
536 South Clark Street
Chicago, IL 60605-1521
Executive Office for Immigration Review
Office of the Immigration Judge
Main Tower, Suite 700
1200 Main Street
Dallas, TX 75202
Executive Office for Immigration Review
Office of the Immigration Judge
Byron G. Rogers Federal Building
1961 Stout Street, Room 1403
Denver, CO 80294
Executive Office for Immigration Review
Office of the Immigration Judge
1115 N. Imperial Avenue, 1st Floor
El Centro, CA 92243
Executive Office for Immigration Review
Office of the Immigration Judge
1545 Hawkins Blvd., Suite 205
El Paso, TX 79925
El Paso Service Processing Center
8915 Montana
El Paso, TX 79925
Executive Office for Immigration Review
Office of the Immigration Judge
GSA Center
651 Federal Drive
Suite 111-14
Guaynabo, PR 00965
Executive Office for Immigration Review
Office of the Immigration Judge
201 East Jackson St.
Harlingen, TX 78550
Executive Office for Immigration Review
Office of the Immigration Judge
2320 La Branch Street, Room 2235
Houston, TX 77004
Houston Service Processing Center
15850 Export Plaza Drive
Houston, TX 77032
Laredo Contract Facility
Route 4, P.O. Box 125A
Laredo, TX 78041
Executive Office for Immigration Review
Office of the Immigration Judge
300 N. Los Angeles Street, Room 2001
Los Angeles, CA 90012
Port Isabel Service Processing Center
Route 3, Box 341, Building 37
Los Fresnos, TX 78566
Executive Office for Immigration Review
Office of the Immigration Judge
7880 Biscayne Blvd. 8th Floor
Miami, FL 33138
Krome North Service Processing Center
18201 SW. 12th Street
Miami, FL 33194
Executive Office for Immigration Review
Office of the Immigration Judge
18 Rector St., Suite 500-R
Newark, NJ 07102
Executive Office for Immigration Review
Office of the Immigration Judge
26 Federal Plaza, Room 13-130
New York, NY 10278
Executive Office for Immigration Review
Office of the Immigration Judge
201 Varick Street, Room 350
New York, NY 10014
Federal Deportation Center
Office of the the Immigration Judge
5060 East Whately Rd.
Oakdale, LA 71463
Executive Office for Immigration Review
Office of the Immigration Judge
230 North First Avenue, Room 3114
Phoenix, AZ 85025
Executive Office for Immigration Review
Office of the Immigration Judge
U.S. Post Office/Courthouse Building
615 E. Houston Street, Room 598
San Antonio, TX 78205-2040
Executive Office for Immigration Review
Office of the Immigration Judge
Samuel Fox Building
950 Sixth Avenue, Suite 400
San Diego, CA 92101
Executive Office for Immigration Review
Office of the Immigration Judge
630 Sansome Street, Suite 404
San Francisco, CA 94111
INS San Pedro Service Processing Center
2001 Seaside Avenue, Room 136
San Pedro, CA 90731
Executive Office for Immigration Review
Office of the Immigration Judge
Key Tower Building, Suite 3150
1000 Second Avenue
Seattle, WA 98104
[FR Doc. 94-21423 Filed 8-30-94; 8:45 am]
BILLING CODE 4410-01-M