[Federal Register Volume 59, Number 159 (Thursday, August 18, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-20224]


[[Page Unknown]]

[Federal Register: August 18, 1994]


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DEPARTMENT OF DEFENSE

48 CFR Parts 204 and 253

 

Defense Federal Acquisition Regulation Supplement; Uniform 
Procurement Instrument Identification Numbers

AGENCY: Department of Defense (DoD).

ACTION: Proposed rule and request for comments.

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SUMMARY: The Defense Acquisition Regulations (DAR) Council is proposing 
to amend the Defense Federal Acquisition Regulation Supplement (DFARS) 
to revise the numbering system for identifying Department of Defense 
(DoD) orders placed against another DoD activity's contracts and to 
replace the DoD activity address numbers with DoD activity address 
codes.

DATES: Comments on the proposed rule should be submitted in writing to 
the address shown below on or before September 19, 1994, to be 
considered in the formulation of the final rule.

ADDRESSES: Interested parties should submit written comments to: 
Defense Acquisition Regulations Council, ATTN: Mrs. Linda Holcombe, 
PDUSD(A&T)DP(DAR), IMD 3D139, 3062 Defense Pentagon, Washington DC 
20301-3062. Please cite DFARS Case 92-D044 in all correspondence 
related to this issue.

FOR FURTHER INFORMATION CONTACT:
Ms. Linda S. Holcombe, Procurement Analyst, DAR Council, (703) 604-
5929, FAX No. (703) 604-5971.

SUPPLEMENTARY INFORMATION:

A. Background

    For information and planning purposes, a proposed revision to the 
DFARS uniform procurement instrument identification numbering system 
was included as Attachment 1 to the Defense Acquisition Circular 91-1. 
The proposed revisions to DFARS Subparts 204 and 253 differ 
substantially from those Attachment 1 revisions and provide a 
streamlined, uniform system for identifying orders placed against 
another activity's contracts as well as a uniform system of identifying 
contracting activities through use of the DoD activity address codes 
with are universal throughout supply, logistics and procurement 
organizations.

B. Regulatory Flexibility Act

    The proposed rule is not expected to have a significant economic 
impact on a substantial number of small entities within the meaning of 
the Regulatory Flexibility Act, 5 U.S.C. 601 et. seq. because the 
numbering system proposed for DoD orders placed against another DoD 
activity's contracts is identical to that presently in use throughout 
DoD when numbering orders placed against contracts issued outside of 
DoD. The change from use of the DoD activity address numbers listed in 
DFARS Appendix G, to the use of existing DoD activity address codes 
prescribed by DoD 4000.25-6-M, DoD Activity Address Directory, does not 
affect the public because it merely changes the characters used to 
identify particular contracting activities. No new requirements are 
being imposed on the public. An Initial Regulatory Flexibility Analysis 
has therefore not been performed. The proposed rule applies to both 
large and small businesses. Comments are invited from small businesses 
and other interested parties. Comments from small entities will be 
considered in accordance with 5 U.S.C. 610. Such comments must be 
submitted separately and cite DFARS Case 92-D044 in all correspondence.

C. Paperwork Reduction Act

    The Paperwork Reduction Act does not apply because the proposed 
rule does not impose reporting or recordkeeping requirements which 
require the approval of OMB under 44 U.S.C. 3501, et. seq.

List of Subjects in 48 CFR Parts 204 and 253

    Government procurement.
Claudia L. Naugle,
Deputy Director, Defense Acquisition Regulations Council.

    Therefore, it is proposed that 48 CFR Parts 204 and 253 be amended 
as follows:
    1. The authority citation for 48 CFR Parts 204 and 253 continues to 
read as follows:

    Authority: 41 U.S.C. 421 and 48 CFR Chapter 1.

PART 204--ADMINISTRATIVE MATTERS

    2. Section 204.7000 is revised to read as follows:


204.7000  Scope.

    This subpart prescribes policies and procedures for assigning 
numbers to all solicitations, contracts, and related instruments. This 
supbart--
    (a) Does not apply to solicitations or contracts issued by the 
Defense Commerical Communications Office of the Defense Information 
Systems Agency; and
    (b) Is optional for solicitations and contracts that will be 
completely administered and paid by purchasing office or the consignee, 
except that--
    (1) The procurement instrument identification (PII) number, 
including modification numbers, shall not exceed 26 characters 
(excluding hyphens); and
    (2) The number shall begin with the DoD activity address code 
(DODAAC) of the office issuing the instrument and the fiscal year in 
accordance with 204.7003(a) (1) and (2).
    3. Section 204.7002 is revised to read as follows:


204.7002  Procedures.

    (a) In assigning PII numbers--
    (1) Use only the alpha-numeric characters, as prescribed in this 
supbart; and
    (2) Do not use the letters ``I'' or ``O''.
    (b) If department/agency procedures require other identification on 
the solicitation, contract, or other related instrument forms, enter it 
in such a location so as to separate it clearly from the PII number.
    (c) Enter the basic PII number and any supplementary numbers in the 
spaces provided on the solicitation, contract, or related instrument 
forms. Separate the major elements by dashes, e.g., N00023-90-D-0009. 
If there is insufficient space provided on the form, enter the number 
in the upper right corner of the form and identify what it is (e.g., 
Supplementary PII Number N00023-90-F-0120). When issuing calls/orders 
against a non-DoD contract, Federal Supply Schedule or agreement, treat 
the non-DoD contract, schedule or agreement number as if it is a basic 
PII number for the purpose of completing solicitation, contract or 
related forms.
    4. Section 204.7003 is revised to read as follows:


204.7003  Basic PII number (issued by a DoD activity).

    (a) Elements of a number. The number consists of 13 alpha-numeric 
characters grouped to convey certain information.
    (1) Positions 1 through 6.
    The first six positions identify the office issuing the instrument. 
Use the six-position alpha/numeric DoD activity address code as 
prescribed by DoD 4000.25-6-M, DoD Activity Address Directory.
    (2) Positions 7 through 8.
    The seventh and eighth positions are the last two digits of the 
fiscal year in which the PII number is assigned.
    (3) Position 9.
    Indicate the type of instrument by entering one of the following 
upper case letters in position nine--
    (i) Blanket purchase agreements--A
    (ii) Invitations for bids--B
    (iii) Contracts of all types except indefinite delivery contracts, 
facilities contracts, sales contracts, and contracts placed with or 
through other Government departments or agencies.--C
    (iv) Indefinite delivery contracts--D
    (v) Facilities contracts--E
    (vi) Contracting actions placed with or through other Government 
departments or agencies or against contracts placed by such departments 
or agencies outside the DoD (including actions placed using the 
Procurement List published by the Committee for the Purchase from the 
Blind and Other Severely Handicapped. This letter is also used in 
supplementary PII numbers. See 204.7004(a)(2)(iii)(B).)--F
    (vii) Basic ordering agreements--G
    (viii) Agreements, including basic agreements and loan agreements, 
but excluding blanket purchase agreements, basic ordering agreements, 
and leases--H
    (ix) (Do not use)--I
    (x) (Do not use. This letter is used only in supplementary PII 
numbers. See 204.7004(a)(2)(iii)(A).--J
    (xi) Short form research contract--K
    (xii) Lease agreement--L
    (xiii) Purchase orders--Manual (assign W when numbering capacity of 
M is exhausted during the fiscal year)--M
    (xiv) Notice of intent to purchase--N
    (xv) (Do not use)--O
    (xvi) Purchase order--automated (assign V when numbering capacity 
of P is exhausted during a fiscal year)--P
    (xvii) Request for quotation--manual--Q
    (xviii) Request for proposal--R
    (xix) Sales contract--S
    (xx) Request for quotation--automated (assign U when numbering 
capacity of T is exhausted during a fiscal year)--T
    (xxi) (See T)--U
    (xxii) (See P)--V
    (xxiii) (See M)--W
    (xxiv) (Reserved for departmental use)--X
    (xxv) Imprest fund--Y
    (xxvi) Reserved for departmental use--Z
    (4) Positions 10 through 13.
    Enter the unique serial number of the instrument in these 
positions. A separate series of unique serial numbers may be used for 
any type of instrument listed in paragraph (a)(3) of this section. 
Activities shall assign such series of PII numbers sequentially. An 
activity may reserve blocks of serial numbers for use by its various 
components.
    (b) Illustration of PII number. The following illustrates a 
properly configured PII number--

ABILLING CODE 5000-04-M

TP18AU94.003


BILLING CODE 5000-04-C

    5. Section 204.7004 is revised to read as follows:


204.7004  Supplementary PII (SPII) numbers.

    Use supplementary numbers with the basic PII number, to identify--
    (a) Delivery orders under indefinite delivery contracts, orders 
under basic ordering agreements, calls under blanket purchase 
agreements, and DOD orders against Federal Supply Schedule contracts.
    (1) Orders or calls issued by the office identified in the basic 
PII number. Use a four-position alpha-numeric serial number added to 
the basic PII number. Use serial numbers beginning with 0001 and 
continuing through 9999. When the numeric identifiers run out, use 
alpha characters or a combination of alpha and numeric characters (but 
do not use alpha characters ``I'' or ``O'').
    (2) Orders or calls issued by an office other than the office 
identified in the basic PII number. Construct a 13-position 
supplementary PII number as follows:
    (i) Positions 1 through 6. To identify the office issuing the order 
or call, use the six-position alpha-numeric DoD Activity Address Code 
(DODAAC) prescribed by DoD 4000.25-6-M, DoD Activity Address Directory.
    (ii) Positions 7 and 8.
    Use the last two digits of the fiscal year in which the SPII number 
is assigned.
    (iii) Position 9.
    (A) For orders or calls placed against a contract or agreement 
issued by a department or agency within DoD, enter an upper case J.
    (B) For orders or calls placed against a contract or agreement 
issued by a department or agency outside DoD, enter an upper case F.
    (iv) Positions 10 through 13.
    Enter the unique serial number beginning with 0001 and continuing 
through 9999. Each office issuing orders or calls may assign a separate 
series of unique serial numbers for the J or F instrument types listed 
in (iii). When the numeric identifiers run out, use alpha characters as 
follows: A000-ZZZZ, except do not use the letters ``I'' and ``O''.
    Activities shall assign such series of SPII numbers sequentially. 
An activity may reserve blocks of serial numbers for use by its various 
components.
    (b) Amendments to solicitations.
    Number amendments to solicitations sequentially using a four-
position numeric serial number added to the basic PII number and 
beginning with 0001, e.g., N00062-91-R-1234-0001.
    (c) Modifications to contracts and agreements.
    (1) Number modifications to contracts and agreements using a six-
position alpha-numeric serial number added to the basic PII number.
    (2) Position 1.
    Identify the office issuing the modification--
    (i) Contract administration office
    (ii) Contracting office
    (3) Position 2.
    Identify Air Force provisioned orders, initial or amended shipping 
instructions meeting the conditions given below, and definization of 
letter contracts by using only the letters prescribed below. If none of 
the following situations apply, then assign the modification a serial 
number using positions two through six, but do not use I, K through Q 
or S through Z in this position two. See examples in paragraph (c)(5) 
of this section.
    (i) Use K, L, M, N, P or Q in position two if the modification is 
issued by the Air Force and is a provisioned item order.
    (ii) Use S in position two if the modification provides initial or 
amended shipping instructions and the price changes.
    (iii) Use T, U, V, W, X or Y in position two if the modification 
provides initial or amended shipping instructions when the contract has 
f.o.b origin delivery terms and the price does not change.
    (iv) Use Z in position two if the modification definitizes a letter 
contract.
    (4) Positions 3 through 6.
    Use a separate series of serial numbers for each type of 
modification listed in paragraph (c)(3) of this section.
    (5) Examples of proper numbering for positions 2-6 (the first 
position will be either ``A'' or ``P'') are as follows:

------------------------------------------------------------------------
                                   Provisioned items                    
                                    order (reserved        Shipping     
       Normal modification        for use by the Air     instructions   
                                      Force only)                       
------------------------------------------------------------------------
00001-99999.....................  K0001-K9999.......  S0001-S9999       
  then..........................  KA001-KZ999.......  SA001-SZ999       
A0001-A9999.....................  L0001-L9999.......  T0001-T9999       
B0001-B9999.....................  LA001-LZ999.......  TA001-TZ999       
  and so on to..................  M0001-M9999.......  U0001-U9999       
H0001-H9999.....................  MA001-MZ999.......  UA001-UZ999       
  then..........................  N0001-N9999.......  V0001-V9999       
J0001-J9999.....................  NA001-NZ999.......  VA001-VZ999       
  then..........................  P0001-P9999.......  W0001-W9999       
R0001-R9999.....................  PA001-PZ999.......  WA001-WZ999       
  then..........................  Q0001-Q9999.......  X0001-X9999       
AA001-HZ999.....................  QA001-QZ999.......  XA001-XZ999       
  then..........................  ..................  Y0001-Y9999       
JA001-JZ999.....................                      YA001-YZ999       
RA001-RZ999.....................                      ..................
------------------------------------------------------------------------

    (6) If the contract administration office is changing the contract 
administration or disbursement office for the first time and is using 
computer-generated modifications to notify many offices, it uses the 
six-position supplementary number ARZ999. If either office has to be 
changed again during the life of the contract, the supplementary number 
will be ARZ998, and on down as needed.
    (7) Each office authorized to issue modifications shall assign the 
supplementary identification numbers in sequence. Do not assign the 
numbers until it has been determined that a modification is to be 
issued.
    (d) Modifications to calls or orders issued by the office 
identified in the basic PII number.
    Use a two-position alpha-numeric suffix, known as a call or order 
modification indicator, to identify these modifications.
    (1) Modifications issued by a purchasing office begin with 01, 02, 
and so on through 99, then B1 through B9, BA through BZ, C1 through C9, 
and so on through ZZ.
    (2) Modifications issued by a contract administration office begin 
with 1A, 1B, and so on through 9Z, followed by A1, A2, and so on to A9, 
then AA, AB, and so on through AZ.
    (e) Modifications to calls or orders issued by an office other than 
the office identified in the basic PII number.
    Number these modifications as prescribed in paragraph (d) of this 
section. Disregard the instructions in paragraph (c)(3) for identifying 
certain types of modifications by coding position two, and assign the 
modification a serial number using positions two through six, e.g., 
A00001 or P00001.

PART 253--FORMS

    6. Section 253.204-70(b)(2) is revised to read as follows:


253.204-70  DD Form 350, Individual Contracting Action Report.

    (a) * * *
    (b) (1) * * *
    (2) Block B2, Mod. Order or Other ID Number. Enter the Supplemental 
procurement instrument identification number (if there is one) that was 
assigned in accordance with 204.7004 or as permitted by 204.7000. Calls 
and orders will have either a four-position or a 13-position number 
(see 204.7004(a)) and modifications (including modifications of calls 
or orders) will have either a six position or a two-position 
modification number (see 204.7004(c), (d) or (e)).
* * * * *
[FR Doc. 94-20224 Filed 8-17-94; 8:45 am]
BILLING CODE 5000-04-M