[Federal Register Volume 59, Number 148 (Wednesday, August 3, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-18909]


[[Page Unknown]]

[Federal Register: August 3, 1994]


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DEPARTMENT OF DEFENSE
Office of the Secretary of Defense

 

Privacy Act of 1974; Notice to Add a Record System

AGENCY: Office of the Secretary of Defense, DOD.

ACTION: Notice to add a record system.

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SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records notice to its inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on September 2, 1994, unless 
comments are received that would result in a contrary determination.

ADDRESS(ES): Send comments to Chief, Records Management and Privacy Act 
Branch, Washington Headquarter Services, Correspondence and Directives, 
Records Management Division, 1155 Defense Pentagon, Washington, DC 
20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg, OSD Privacy Act Officer 
at (703) 695-0970 or DSN 225-0970.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974, as 
amended, (5 U.S.C. 552a) have been published in the Federal Register 
and are available from the address above.

    A new system report, as required by 5 U.S.C. 552a(r) of the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended, was submitted on July 25, 
1994, to the Committee on Government Operations of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated June 
25, 1993 (58 FR 36075, July 2, 1993).
    Dated: July 29, 1994.


Patricia Toppings
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DUSDA 05
    Human Radiation Research Review.
    Department of Defense Radiation Experiments Command Center, 6801 
Telegraph Road, Alexandria, VA 22310-3398; and the Office of the Under 
Secretary of Defense for Acquisition and Technology, Assistant to the 
Secretary of Defense (Atomic Energy), 3010 Defense Pentagon, 
Washington, DC 20301-3010.
    Individuals who were or may have been the subject of tests 
involving ionizing radiation or other human-subject experimentation; 
individuals who have inquired or provided information to the Department 
of Energy Helpline or the Department of Defense Human Radiation 
Experimentation Command Center concerning such testing.
    Military and DoD civilian personnel who participated in atmospheric 
nuclear testing between 1945 and 1962 or the occupation of Hiroshima 
and Nagasaki are already included in the Defense Nuclear Agency's 
Nuclear Test Personnel Review (NTPR) program and are not part of this 
effort. The Defense Nuclear Agency's system of records notice that 
covers the NTPR is HDNA 010, entitled Nuclear Test Participants. 
However, inquiries referred from the Helpline that later are determined 
to fall within this category will be included in the system.
    Information in the system includes an individual's name, Social 
Security Number or service number, last known or current address, 
occupational information, dates and extent of involvement in an 
experiment, exposure data, medical data, medical history of subject and 
relatives, and other documentation of exposure to ionizing radiation or 
other agents.
    The system contains information abstracted from historical records, 
and information furnished to the Department of Defense, Department of 
Energy or other Federal Agencies by affected individuals or other 
interested parties.
    Records include human radiation experimentation conducted from 1944 
to the present. However, experiments conducted after May 20, 1974 (the 
date of issuance of the Department of Health, Education and Welfare 
Regulations for the Protection of Human Subjects, 45 CFR part 46), may 
be covered by other systems of records.
    Common and routine medical practices, such as established 
diagnostic and treatment methods involving incidental exposures to 
ionizing radiation are not included within this system.
    Examples of such methods are panorex radiographs for dental 
evaluations and thyroid scans for the evaluation and treatment of hypo/
hyperthyroidism.
    10 U.S.C. 133, E.O. 12891 (January 15, 1994), E.O. 9397 (November 
22, 1943).
    For use by agency officials and employees, or authorized 
contractors, and other DoD components in the preparation of the 
histories of human radiation experimentation; to conduct scientific 
studies or medical follow-up programs; to respond to Congressional and 
Executive branch inquiries; and to provide data or documentation 
relevant to the exposure of individuals.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from this system of records may be disclosed to 
officials and contract personnel of the Human Radiation Experimentation 
Interagency Working Group as well as other designated government 
agencies, for the purposes described above. These agencies are the 
National Aeronautics and Space Administration; Department of Justice; 
Department of Energy; Department of Health and Human Services; 
Department of Veterans Affair; the White House Advisory Committee; 
Central Intelligence Agency; and Office of Management and Budget.
    The `Blanket Routine Uses' published at the beginning of the Office 
of the Secretary of Defense's compilation of systems notices apply to 
this system.
    Paper records in file folders, microfilm/fiche, computer magnetic 
tape disks, and printouts in secure computer facilities.
    Records are retrieved by case number, name, study control number, 
Social Security Number, or service number.
    Access to or disclosure of information is limited to authorized 
personnel. Paper records filed in folders, microfilm/fiche and computer 
printouts are stored in areas accessible only by authorized personnel. 
Buildings are protected by security guards and intrusion alarm systems. 
Magnetic tapes are stored in a controlled area within limited access 
facilities. Access to computer programs is controlled through software 
applications that require validation prior to use.
    Files will be retained permanently. They will be maintained in the 
custody of the command center until all claims have been settled and 
then transferred to the National Archives and Records Administration.
    Under Secretary of Defense of Acquisition and Technology, Assistant 
to the Secretary of Defense (Atomic Energy), 3010 Defense Pentagon, 
Washington, DC 20301-3010.
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Director, Department of Defense Radiation 
Experiments Command Center, 6801 Telegraph Road, Alexandria, VA 22310-
3398, or Under Secretary of Defense for Acquisition and Technology, 
Office of the Assistant to the Secretary of Defense (Atomic Energy), 
3010 Defense Pentagon, Washington, DC 20310-3010.
    Individual should provide full name, Social Security Number, or 
service number, and if known, case or study control number.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
Director, Department of Defense Radiation Experiments Command Center, 
6801 Telegraph Road, Alexandria, VA 22310-3398, or Under Secretary of 
Defense, Office of the Assistant to the Secretary of Defense (Atomic 
Energy), 3010 Defense Pentagon, Washington, DC 20301-3010.
    Individuals should provide full name, Social Security Number, or 
service number, and if known, case or study control number.
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    Information will be collected directly from individuals, as well as 
extracted from historical records to include personnel files and lists, 
training files, medical records, legal case files, radiation and other 
hazard exposure records, occupational and industrial accident records, 
employee insurance claims, organizational and institutional 
administrative files, and related sources. The specific types of 
records used are determined by the nature of an individual's exposure 
to radiation.
    None.
[FR Doc. 94-18909 Filed 8-2-94; 8:45 am]
BILLING CODE 5000-04-F