[Federal Register Volume 59, Number 148 (Wednesday, August 3, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-18819]


[[Page Unknown]]

[Federal Register: August 3, 1994]


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Part III





Department of Education





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Reporting of Cash Expenditures and Submission of Payment Requests for 
Federal Funds That Will Expire on September 30, 1994; Notice
DEPARTMENT OF EDUCATION

 
Reporting of Cash Expenditures and Submission of Payment Requests 
for Federal Funds That Will Expire on September 30, 1994

AGENCY: Department of Education.

ACTION: Notice of deadline.

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SUMMARY: The Secretary advises the public that the unexpended portions 
of contracts, grants, and cooperative agreements awarded by the 
Department of Education (ED) from appropriation funds that expired on 
September 30, 1989, will be deobligated and the unexpended funds 
canceled on September 30, 1994. This action is required by an amendment 
to title 31 of the United States Code that establishes procedures for 
closing appropriation accounts. This notice, to remind ED's recipients 
of the deadline and thereby minimize any financial difficulties they 
may encounter, is in addition to the notices sent directly to ED's 
recipients on a quarterly basis that emphasize the same information.

DATES: The deadlines for submitting reports of cumulative cash 
expenditures or requesting payments appear elsewhere in this notice.

FOR FURTHER INFORMATION CONTACT: For information regarding the 
contracts, grants, and cooperative agreements affected by the September 
30, 1994 deadline, contact Shirley Jackson, U.S. Department of 
Education, 400 Maryland Avenue, SW., Room 3083, FOB-6, Washington, DC 
20202-4331. Telephone: (202) 401-1114. Individuals who use a 
telecommunications device for the deaf (TDD) may call the Federal 
Information Relay Service (FIRS) at 1-800-877-8339 between 8 a.m. and 8 
p.m., Eastern time, Monday through Friday.

SUPPLEMENTARY INFORMATION: The Department of Education makes most 
payments for contracts, grants, and cooperative agreements through 
either the Department of Education Payment Management System (EDPMS) or 
the National Finance Center (NFC). ED requires recipients paid through 
EDPMS to report total cumulative cash expenditures in the period 
(monthly or quarterly, depending on the recipient's reporting status) 
in which the expenditures were incurred. This report is prepared by ED 
and sent to each recipient for completion and return to ED by a 
specified date.
    Administrative payments by ED are made through the NFC. These 
include, but are not limited to, contracts, purchase orders, and travel 
payments. Requests for payment from the NFC must be submitted to the 
address indicated on the document that the recipient received from ED 
when it requested the services. For contract payments, the recipient 
must send a bill for services to the appropriate ED contracting 
officer. The requests must be made in a timely manner to receive 
payment.
    Until enactment of Pub. L. 101-510 on November 5, 1990, 
appropriated funds generally remained available indefinitely to make 
payments of valid obligations. Pub. L. 101-510 established limits on 
the time during which payments could be made from appropriations 
available for only a limited period of time. Appropriations for most of 
ED's programs and administrative activities are included in this 
category.
    As a result of Pub. L. 101-510, appropriations available for a 
limited period may be used for payments of valid obligations for only 
five years after the expiration of their period of availability for 
Federal obligation. After that time, the unexpended balance of those 
funds is canceled and returned to the Treasury Department and is 
unavailable for restoration for any purpose. The funds to be canceled 
on September 30, 1994, are those for appropriations that ceased to be 
available for Federal obligation on September 30, 1989. These include 
nearly all funds obligated by ED for contracts, grants, or cooperative 
agreements on or before that date.
    If recipients do not report, on a timely basis, that all funds 
obligated by ED from an appropriation expiring on September 30, 1989, 
have been fully expended, the unexpended balance of the award will be 
deobligated and the funds canceled and returned to the Treasury 
Department.
    To prevent the cancellation on September 30, 1994, of the 
unliquidated portions of obligations for which payments will be 
required, recipients of ED's contracts, grants, and cooperative 
agreements that were made from appropriations expiring on September 30, 
1989, must submit cash expenditure reports or bills according to the 
following schedule:
    EDPMS: For those contracts, grants, or cooperative agreements for 
which total cumulative cash expenditures have not been reported and 
recorded in EDPMS or its predecessor payment systems, the recipient 
must report the total cumulative cash expenditures to ED by August 31, 
1994. ED sends a quarterly letter providing information to recipients 
regarding the process for recording cash expenditures.
    NFC: For those recipients who receive payments through NFC, 
requests for payments must be received by ED for contracts, and by NFC 
for other types of payments, by August 15, 1994, so that payments can 
be made by September 30, 1994.
    After September 30, 1994, any requests for payment associated with 
the obligations will be handled on a case-by-case basis; that is, any 
portion of obligations referred to in this notice for contracts, grants 
or cooperative agreements that was canceled may, within limits 
established in Pub. L. 101-510, be paid from funds currently available 
for award for the same purpose. If current funds are not available, the 
payment of canceled balances would depend on a new budget request and 
favorable congressional action upon that request.

    Authority: Pub. L. 101-510.

    Dated: July 27, 1994.
Richard W. Riley,
Secretary of Education.
[FR Doc. 94-18819 Filed 8-2-94; 8:45 am]
BILLING CODE 4000-01-P