[Federal Register Volume 59, Number 144 (Thursday, July 28, 1994)]
[Unknown Section]
[Page ]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-18421]


[Federal Register: July 28, 1994]


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DEPARTMENT OF DEFENSE
Defense Nuclear Agency


Privacy Act of 1974; Notice to Add a System of Records

AGENCY: Defense Nuclear Agency, DOD.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Nuclear Agency proposes to add an exempt system of 
records to its inventory of systems of records notices subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on August 
29, 1994, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to General Counsel, Defense Nuclear Agency, 
6801 Telegraph Road, Alexandria, VA 22310-3398.

FOR FURTHER INFORMATION CONTACT: Ms. Sandy Barker at (703) 325-7681.

SUPPLEMENTARY INFORMATION: The complete inventory of Defense Nuclear 
Agency systems of records notices subject to the Privacy Act of 1974, 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the above address.

    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 8, 1994, to the 
Committee on Government Operations of the House of Representatives, the 
Committee on Governmental Affairs of the Senate, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated June 25, 1993 (58 FR 
36075, July 2, 1993).

    Dated: July 20, 1994.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

HDNA 011
    Inspector General Investigation Files.
    Office of the Inspector General, Headquarters, Defense Nuclear 
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
    Any person who is the subject of or a witness for an Inspector 
General investigation.
    The system contains files on individual investigations including 
investigative reports and related documents generated during the course 
of or subsequent to an investigation.
    Reports of investigation contain the authority for the 
investigation, matters investigated, narrative, documentary evidence, 
and transcripts of verbatim testimony or summaries thereof.
    The system includes `Hotline' telephone logs, investigator 
workpapers and memoranda and letter referrals to management or others, 
and a chronological listing for identification and location of files.
    5 U.S.C. 4 App. 4(a)(1) and 6(a)(2); 10 U.S.C. 140; and E.O. 9397.
    To investigate the facts and circumstances surrounding allegations 
or problems reported to the OIG.
    Open and closed case listings are used to manage investigations, to 
produce statistical reports, and to control various aspects of the 
investigative process.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the DNA 
compilation of systems of records notices will apply to this system.
    Paper records in file folders, computer disks and log books.
    Retrieved alphabetically by surname of individual, year, 
investigation number, hotline case number, referral number or 
investigative subject matter.
    Access is limited to the Inspector Generals staff, and, as 
delegated by the Commanding Officer, or Officer-in-Charge, on a need to 
know basis. Case records are maintained in locked security containers.
    Automated records are controlled by limiting physical access to 
terminals and by the use of passwords. Work areas are sight controlled 
during normal duty hours. Buildings are protected by security guards 
and an intrusion alarm system.
    Requests for assistance and/or complaints acted on by the Inspector 
General are retained at the agency for 2 years and subsequently 
destroyed as classified waste.
    Computer disks are cleared, erased or destroyed when no longer 
useful.
    Office of the Inspector General, Headquarters, Defense Nuclear 
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
the Inspector General, Headquarters, Defense Nuclear Agency, 6801 
Telegraph Road, Alexandria, VA 22310-3398.
    Individual should provide their name, address, and proof of 
identity (photo identification for in person access or an unsworn 
declaration in accordance with 28 U.S.C. 1746 or a notarized statement 
may be required for identity verification).
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Inspector General, Headquarters, Defense Nuclear Agency, 6801 
Telegraph Road, Alexandria, VA 22310-3398.
    Individuals should provide their name, address, and proof of 
identity (photo identification for in person access or an unsworn 
declaration in accordance with 28 U.S.C. 1746 or a notarized statement 
may be required for identity verification).
    The DNA rules for accessing records, and for contesting records and 
appealing initial agency determinations are published in DNA 
Instruction 5400.11A; 32 CFR part 318; or may be obtained from the 
system manager or the General Counsel, Headquarters, Defense Nuclear 
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
    From the individual, DNA records and reports, DNA employees, 
witnesses, informants, and other sources providing or containing 
pertinent information.
    Portions of this system of records may be exempt pursuant to 5 
U.S.C. 552a(k)(2) as applicable.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32 CFR part 318. For additional information 
contact the Office of General Counsel, Headquarters, Defense Nuclear 
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
[FR Doc. 94-18421 Filed 7-27-94; 8:45 am]
BILLING CODE 5000-04-F