[Federal Register Volume 59, Number 123 (Tuesday, June 28, 1994)]
[Unknown Section]
[Page ]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-15556]


[Federal Register: June 28, 1994]


_______________________________________________________________________

Part V





Department of Housing and Urban Development





_______________________________________________________________________



Office of the Assistant Secretary for Public and Indian Housing



_______________________________________________________________________



Funding Availability for Technical Assistance to Public Housing 
Authorities and Public Housing Police Departments; Notice
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Office of the Assistant Secretary for Public and Indian Housing
[Docket No. N-94-3799; FR-3711-N-01]


Notice of Funding Availability for Technical Assistance to Public 
Housing Authorities and Public Housing Police Departments

AGENCY: Office of the Assistant Secretary for Public and Indian 
Housing, HUD.

ACTION: Notice of funding availability (NOFA).

-----------------------------------------------------------------------

SUMMARY: This NOFA announces funding of up to $1.5 million for 
qualified vendors to: (1) Develop a program to improve public housing 
police departments in 11 designated cities, (2) facilitate law 
enforcement service agreements between housing authorities and local 
government, and (3) provide the technical assistance to implement the 
program and agreements developed under (1) and (2).

DATES: Applications must be received at HUD Headquarters at the address 
below on or before 3 pm, Eastern Daylight Time, August 2, 1994. This 
application deadline is firm as to date and hour. In the interest of 
fairness to all competing applicants, the Department will treat as 
ineligible for consideration any application that is received after the 
deadline. Applicants should take this into account and make early 
submission of their materials to avoid any risk of loss of eligibility 
brought about by any unanticipated or delivery-related problems. 
Applications received after the deadline will not be considered.

ADDRESSES: An original and four copies of the application must be sent 
to the Drug-Free Neighborhoods Division, Office of Resident 
Initiatives, Public and Indian Housing, Department of Housing and Urban 
Development, room 4116, 451 Seventh Street SW., Washington, DC 20410.

FOR FURTHER INFORMATION, CONTACT: Malcolm (Mike) Main, Drug-Free 
Neighborhoods Division, Office of Resident Initiatives, Public and 
Indian Housing, Department of Housing and Urban Development, room 4116, 
451 Seventh Street SW., Washington, DC 20410, telephone (202) 708-1197. 
A telecommunications device for hearing or speech impaired persons 
(TDD) is available at (202) 708-0850. (These are not toll-free 
telephone numbers.)

SUPPLEMENTARY INFORMATION:

Paperwork Reduction Act Statement

    The information collection requirements contained in this notice 
have been submitted to the Office of Management and Budget for review 
under the provisions of the Paperwork Reduction Act of 1980 (44 U.S.C. 
3501-3520). The OMB control number, when assigned, will be published in 
the Federal Register.
    Public reporting burden for the collection of information 
requirements contained in this NOFA are estimated to include the time 
for reviewing the instructions, searching existing data sources, 
gathering and maintaining the data needed, and completing and reviewing 
the collection of information. Information on the estimated public 
reporting burden for all of the technical assistance NOFAs under this 
program is provided below. Send comments regarding this burden estimate 
or any other aspect of this collection of information, including 
suggestions for reducing this burden, to the Department of Housing and 
Urban Development, Rules Docket Clerk, 451 Seventh Street SW., room 
10276, Washington DC 20410-0500; and to the Office of Information and 
Regulatory Affairs, Office of Management and Budget, Attention: Desk 
Officer for HUD, Washington, DC 20503. 

----------------------------------------------------------------------------------------------------------------
                                                    No. of       No. of                                         
             No. of NOFAs affected               respondents  respondents     Total      Hours per    Total No. 
                                                   per NOFA    per NOFA    respondents  respondents      hrs.   
----------------------------------------------------------------------------------------------------------------
Per year:                                                                                                       
    6..........................................           10            1           60           40       2,400 
                                                ----------------------------------------------------------------
Total for three years:                                                                                          
    18.........................................           10            1          180           40        7,200
----------------------------------------------------------------------------------------------------------------

I. Purpose and Substantive Description

(a) Purpose

    The overall objectives of this grant are to: (1) Develop a program 
to improve public housing police departments in 11 designated cities, 
(2) facilitate law enforcement service agreements between housing 
authorities and local government, and (3) provide the technical 
assistance to implement the program and agreements developed under (1) 
and (2).

(b) Authority

    This grant is authorized under Chapter 2, Subtitle C, Title V of 
the Anti-Drug Abuse Act of 1988 (42 U.S.C. 11901 et seq.), as amended 
by Section 581 of the National Affordable Housing Act of 1990 (NAHA), 
approved November 28, 1990, Pub. L. 101-625, and Section 161 of the 
Housing and Community Development Act of 1992 (HCDA 1992) (Pub. L. 102-
550, approved October 28, 1992).

(c) Award Amounts

    The Departments of Veterans Affairs and Housing and Urban 
Development, and Independent Agencies Appropriations Act 1993 (approved 
October 28, 1993, Pub. L. 103-124), (94 App. Act) appropriated $265 
million for the Drug Elimination Program of which $5 million is to be 
used for funding technical assistance and training. The funding 
available under this NOFA is a part of this $5 million.
    A cost-reimbursable grant for $1.5 million for a 1-year base 
period, with 4 option years, will be awarded under this NOFA. The 
applicant must submit a five year strategy which includes the first 
year budget of $1.5 million. Each additional fiscal year award will be 
for comparable amounts based upon an evaluation of grant performance 
and the availability of funds.

(d) Eligibility

    (1) Eligible applicants. Applicants must demonstrate executive 
managerial law enforcement experience in the following areas or they 
will not be considered for funding:
    (i) Conducting law enforcement assessments in cities of a 
population of 500,000 or more;
    (ii) Conducting law enforcement assessments of public housing 
police departments;
    (iii) Design, development and delivery of training and technical 
assistance programs for law enforcement agencies;
    (iv) Development and implementation of law enforcement policies, 
procedures and manuals, personnel management systems, fiscal tracking 
systems, dispatch systems, records management, patrol strategy and 
crime prevention programs;
    (v) Managing the accreditation process of local law enforcement 
agencies;
    (vi) Developing technical and physical security systems in public 
housing or the private sector;
    (vii) Design and implementation of community policing programs; and
    (viii) Working with Federal and local law enforcement agencies.
    (2) Activities/tasks to be funded. The grantees selected for 
funding under this NOFA shall perform the following tasks:
    (i) Task 1--Public Housing Police Department Upgrades. The 
following subtasks are to be performed in 11 designated cities that 
have both municipal police and housing authority police departments 
serving public housing residents. In addition, the grantee will be 
required to hold a briefing, for up to three representatives from each 
designated city, of the tasks to be accomplished under this grant. The 
briefing is to be conducted in the Washington, DC area immediately 
after completion and approval of the management and work plan under 
section (j)(4) of this NOFA. The Department conducted a study to 
identify housing authority (HA) police departments that met the 
following criteria: they were moving towards national or State 
accreditation; their officers were State or local commissioned police 
officers and/or had completed police academy training; and they had 
operations and salaries that were funded with HUD operating subsidies 
or other HUD funds. Based upon this study the Department determined 
that the HAs listed below had their own HA police departments which met 
these criteria. The 11 housing authorities (HA) and cities for Task 1 
are:

Baltimore HA and Community Development, Baltimore, MD
Boston HA, Boston, MA
Buffalo HA, Buffalo, NY
Chicago HA, Chicago, IL
Cuyahoga Metropolitan HA, Cleveland, OH
HA of the City of Los Angeles, Los Angeles, CA
HA of the City of Oakland, Oakland, CA
HA of the City of Pittsburgh, Pittsburgh, PA
Newark HA, Newark, NJ
Philadelphia HA, Philadelphia, PA
HA of the City of Waterbury, Waterbury, CT

    The New York City Housing Authority has a housing authority police 
department. This department has already been accredited as of March 27, 
1994 and therefore will not be included in this NOFA.
    (A) Task 1 Subtask 1--Law Enforcement Services Agreements. The 
grantee shall facilitate law enforcement service agreements, for 
additional law enforcement services beyond the HA cooperation 
agreement, between housing authorities and local government. The 
grantee shall work with public housing officials and local governments 
in the 11 cities with public housing police departments to negotiate 
and implement additional law enforcement service agreements between 
local police and public housing officials. The anticipated agreements 
would relate to the provision of police services to public housing 
residents by municipal police and public housing police, access to 
emergency services, baseline services provided to public housing 
residents, reporting of crimes city-wide and in public housing, and 
other items that may be of mutual interest to the city and/or housing 
authority.
    (B) Task 1 Subtask 2--Policy and Procedures Manual. The grantee 
shall work with public housing police departments in 11 cities to 
develop and implement a state of the art police policy and procedures 
manual. Where a manual exists, the manual should be edited to the point 
that relevant policies, procedures and general orders are clearly 
defined for public housing services.
    (C) Task 1 Subtask 3--Personnel Management System. The grantee 
shall work with public housing police departments in 11 cities to 
develop and implement a modern police personnel management system to 
include recruitment, selection, initial and continuing training, 
evaluation, compensation, job descriptions, and promotional systems. 
The grantee shall also, through focus groups and/or needs assessment, 
identify topics for a core curriculum for continuing HA police officer 
training in areas specific to HAs, such as vertical patrols, 
investigative techniques, and sensitivity training.
    (D) Task 1 Subtask 4--Fiscal Tracking System. The grantee shall 
work with public housing authorities and housing police departments in 
11 cities to develop a consistent fiscal tracking system that 
incorporates modern financial management systems into the way the 
authorities and police justify and track expenditures. Fiscal planning 
should be incorporated into the fiscal system so that a procedure 
exists to reflect anticipated costs five years into the future. In 
addition, the grantee shall work with housing authority officials in 11 
cities to identify the source of funding for police and security 
upgrades and establish timelines for completion of upgrades.
    (E) Task 1 Subtask 5--Emergency Dispatch System. The grantee shall 
work with public housing police departments and municipal police 
departments in 11 cities to develop a state of the art emergency 
dispatch system for public housing residents that reflects the most 
expeditious way to provide residents in each of the 11 cities with 
emergency police response. This task is to include developing 
recommendations for assuring communications between public housing 
police departments and municipal police departments, 911 services, non-
emergency calls, anticipated expenditures by authority for technical 
upgrades, and training requirements for officers and dispatchers.
    (F) Task 1 Subtask 6--Records Management. The grantee shall work 
with public housing police departments in 11 cities to develop a 
records management system that represents state of the art practices in 
collecting, coding, filing, analyzing and accessing police information. 
This task is to include an assessment of computer hardware and software 
that may be appropriate for use in each city, interface between records 
and dispatch in the housing police, interface between municipal police 
departments and housing authority police departments, compliance with 
Uniform Crime Reporting (UCR) and/or the National Incident Based 
Reporting System (NIBRS) procedures, forms for collecting data, and 
staffing requirements for the records function.
    (G) Task 1 Subtask 7--Patrol Strategies. The grantee shall work 
with public housing police departments in 11 cities to develop and 
implement modern police patrol strategies for public housing police 
departments to include patrol procedures, vertical patrols, development 
of staffing criteria, patrol beat development, response to calls or 
crimes, proactive strategies, bicycle patrols, investigation of crimes 
by patrol personnel, follow-up procedures with victims, stake-out 
strategies, and use of crime analysis.
    (H) Task 1 Subtask 8--Crime Prevention Programs. The grantee shall 
work with public housing police departments in 11 cities to develop and 
implement crime prevention programs. This task is to include programs 
to counter crime and fear of crime, programs to enlist and maintain 
public cooperation, police officer programs, use of residents and 
training of residents.
    (I) Task 1 Subtask 9--Technical and Physical Security Programs. The 
grantee shall work with public housing police departments in 11 cities 
to develop and implement technical security programs in public housing 
buildings to include the use of closed circuit television cameras, 
monitors, sensors, fencing, locks, access control, lighting, parking 
and other state of the art programs. This task is to include 
recommendations on staffing buildings with guards and the anticipated 
costs by building or development.
    (J) Task 1 Subtask 10--Accreditation for Law Enforcement Agencies. 
The grantee shall work with 11 public housing police departments to 
become accredited police departments, or to elevate their professional 
capacity to the point that the housing authority police department 
meets all the standards promulgated by the Commission on Accreditation 
for Law Enforcement Agencies (CALEA) relative to the work provided by 
the respective public housing police departments.
    (K) Task 1 Subtask 11--Community Policing Programs. The grantee 
shall work with public housing police departments in 11 cities to 
design, develop and implement community policing programs that are 
tailored to public housing. This Task is to include the development and 
implementation of training programs for public housing police 
department officers, municipal police department officers, housing 
authority officials and residents in the 11 cities.
    (ii) Task 2--Additional Law Enforcement Service Agreements Between 
Housing Authorities and Local Police Departments for Police Services. 
The grantee shall work with public housing departments and local 
governments in a minimum of 15 cities, to be identified after the grant 
award, without public housing police departments to negotiate and 
implement additional law enforcement service agreements, beyond the HA 
cooperation agreement, between local police departments and public 
housing officials. The anticipated agreements would relate to the 
provision of police services to public housing residents by municipal 
police, access to emergency services, baseline services provided to 
public housing residents, reporting of crimes city-wide and in public 
housing, and other items that may be of mutual interest to the city 
and/or housing authority. In this task, the cities would be selected 
through joint discussion between HUD and the vendor.
    (iii) Task 3--Technical Assistance. The grantee shall work with the 
designated housing authorities and local governments to provide 
technical assistance to each of the housing authorities to facilitate 
effective relationships and improve law enforcement service delivery. 
The grantee will provide technical assistance to housing authorities to 
assist in implementing the recommendations identified in the course of 
implementing Tasks 1 and 2.
    (iv) Task 4--Required Reports. The grantee shall provide HUD a 
written report on the proposed implementation plan for each public 
housing police department, and the 15 HAs without police departments 
where the grantee is to provide technical assistance between the HA and 
local government, prior to implementing any activities. It is 
understood that the recommendations for one public housing police 
department may apply in another public housing police department; 
however, each housing police department is to have a separate report 
with recommendations, costs, suggested sources of funding, staffing 
implications, and timelines.
    (e) Application submission requirements.
    (1) Applicants must submit a completed application for Federal 
Assistance (Standard Form 424). The SF-424 is the face sheet for the 
application. The applicant will provide budget information on Standard 
Form 424A, including a program narrative, a detailed budget narrative 
with supporting cost analysis. The applicant will identify their legal 
and accounting services that will be used.
    (2) Application format requirements:
    (i) Applicant's cover letter.
    (ii) TAB 1--Standard Form 424, Application for Federal Assistance.
    (iii) TAB 2--Standard Form 424A, Budget Information with attached 
program narrative, a detailed budget with budget narrative with 
supporting cost analysis and legal and accounting services. The 
narrative must include the applicant's financial capability, i.e., the 
fiscal controls and accounting procedures which assure that Federal 
funds will be accounted for properly. The applicant must demonstrate 
that it has the management and financial capability to effectively 
implement a project of this size and scope. The applicant must submit a 
five year strategy which includes the first year budget of $1.5 million 
with 4 option years of comparable funding amounts.
    (iv) TAB 3--Program implementation plan (Tasks 1-4). Applicants 
must prepare a plan that describes clearly and in detail the strategy 
and structure for the implementation of all tasks within this NOFA:
    (A) The first year of project implementation, identifying:
    (1) Each task that will be initiated in the first year;
    (2) A plan to implement task 1, 3 and 4 throughout all of the below 
listed 11 designated housing authorities over the course of the five 
year strategy--Baltimore HA and Community Development, Baltimore, MD; 
Boston HA, Boston, MA; Chicago HA, Chicago, IL; Cuyahoga Metropolitan 
HA, Cleveland, OH; HA of the City of Los Angeles, Los Angeles, CA; 
Newark HA, Newark, NJ; HA of the City of Oakland, Oakland, CA; 
Philadelphia HA, Philadelphia, PA; Buffalo HA, Buffalo, NY; HA of the 
City of Pittsburgh, Pittsburgh, PA; and the HA of the City of 
Waterbury, Waterbury, CT. The plan must indicate where the tasks 
initiated in the first year will be carried out; and
    (3) A plan to implement Tasks 2, 3 and 4 for a minimum of 15 cities 
throughout all of the cities in the first year.
    (4) There must be a time-task plan which clearly identifies the 
major milestones and products, organizational responsibility, and 
schedule for the completion of activities and products.
    (v) TAB 3A--First year timetable. A timetable for the completion of 
each task initiated in the first year, which may extend beyond the 
first year.
    (vi) TAB 3B--Five year timetable. A timetable for initiation and 
completion of each remaining task over the five year period.
    (vii) TAB 4--Applicant's corporate qualifications.
    (A) Each applicant must fully describe its organizational 
structure, staff size, and prior experience in community policing and 
security issues in public housing and/or other programs designed to 
provide security to residents of public housing. Applicants must 
demonstrate that their organizational structure, staff size, and prior 
experience is sufficient to implement effectively a project of this 
size and scope. In addition, the applicant must demonstrate experience 
in conducting assessments of security/law enforcement in public 
housing; executive experience in managing and implementing 
accreditation of law enforcement agencies; and experience in technical 
physical security in both public housing and the private sector.
    (B) The plan must include an annotated organizational chart 
depicting the roles and responsibilities of key organizational and 
functional components and a list of key personnel responsible for 
managing and implementing the major elements of the program.
    (viii) TAB 5--Qualifications of the Program Staff. Applicant must 
fully describe the capabilities and work experience of all key staff 
who will be working on this project. Applicants must include a staffing 
plan to fulfill the requirements of the required tasks, including staff 
titles and the staff's related educational background, experience, and 
skills; and the time each will be required to contribute to the 
project.
    (ix) TAB 6--Representations, certifications, and other statements 
of the vendor.
    (A) Certification Regarding Federal Employment.
    (B) Certification of Procurement Integrity.
    (C) Certification and Disclosure Regarding Payments to Influence 
Certain Federal Transactions.
    (D) SF-LLL Disclosure of Lobbying Activities.
    (E) Certification Regarding Debarment, Suspension, Proposed 
Debarment, and other Responsibility Matters.
    (F) Certification Regarding Drug-Free Workplace Requirements.
    (G) Prior to award execution, a successful applicant must submit a 
certification that it will comply with:
    (1) Section 3 of the Housing and Community Development Act of 1968, 
Employment Opportunities for Lower Income Persons in Connection with 
Assisted Projects (12 U.S.C. 1701u), and with implementing regulations 
at 24 CFR part 135. Section 3 requires, that to the greatest extent 
feasible, opportunities for training and employment be given to lower 
income residents of the project area within the unit of local 
government or metropolitan area (or nonmetropolitan county) and for 
work in connection with the project to be awarded to eligible 
businesses located in or owned in substantial part by persons residing 
in the area;
    (2) Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d-
2000d-4) (Nondiscrimination in Federally Assisted Programs) and 
implementing regulations issued at 24 CFR part 1; and
    (3) The prohibitions against discrimination on the basis of age 
under the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and 
implementing regulations at 24 CFR part 146, and the prohibitions 
against discrimination against persons with disabilities individuals 
under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and 
implementing regulations at 24 CFR part 8.
    (x) Applicants wishing to make a personal presentation before the 
selection panel in support of their written application may schedule a 
presentation by contacting Malcolm E. Main on (202) 708-1197. All 
presentations must be scheduled by the application due date.
    (f) Selective Criteria/Factors for Award. The Department will award 
the grant to the applicant(s) that best meets all of the factors below. 
All applications will be evaluated in accordance with the following 
factors (their weights are indicated in parentheses). Applicants shall 
provide a statement within their proposals that addresses each of the 
factors listed below. Applications will be reviewed and rated according 
to the extent to which they meet the following factors, which total 100 
points:
    (1) Technical Soundness and Understanding of the Application (25 
Points Maximum).
    (i) Technical Soundness of the Application (12 Points Maximum). The 
technical quality, clarity, creativity, thoroughness, specificity, and 
feasibility of the application and methodology should be reflected as 
the application is assessed on the basis of:
    (A) The level of detail in which the application describes how it 
will implement each activity required in the project Tasks 1-4;
    (B) The extent to which the application provides a technically 
sound and cost effective means for designing and implementing changes 
in public housing police departments.
    (ii) Basic Understanding of Security Issues in Public Housing as 
Well as Programs Designed to Provide Security to Residents of Public 
Housing (13 Points Maximum). The application will be assessed based on 
the extent to which it demonstrates a clear understanding of the 
security issues in public housing as well as programs designed to 
provide security to residents of public housing, particularly as the 
knowledge relates to all Tasks.
    (2) Organizational Management and Capabilities (25 Points Maximum). 
Grantees must demonstrate their ability to manage, organize and 
complete on schedule all of the tasks and responsibilities associated 
with this project.
    (i) Project Director (13 Points Maximum).
    (A) The extent to which the proposed Project Director has:
    (1) Executive experience in managing projects of a similar type and 
scope, including proven ability to manage the performance of complex 
multi-site projects within the time and resource limits;
    (2) Executive experience in managing projects involving law 
enforcement in cities with populations of 500,000 or more;
    (3) A clear understanding of the methodology and techniques 
necessary to perform the tasks of this grant;
    (4) Executive experience in designing and implementing, for police 
departments of various sizes, law enforcement systems and community 
policing policies and procedures that include the following:
    (A) Organization and management.
    (B) Personnel management.
    (C) Patrol operations.
    (D) Criminal investigations.
    (E) Dispatch, records, and property.
    (F) Management systems.
    (G) Crime analysis system.
    (H) Crime prevention.
    (I) Police department accreditation.
    (J) Community Policing.
    (ii) Project Staff (12 Points Maximum).
    (A) The extent to which technical and management staff members 
proposed for the project have:
    (1) Demonstrated extensive experience in police program 
development, research, management, curriculum design, training 
development, delivery and on-site technical assistance delivery which 
involved community policing; and
    (2) Relevant technical skills and prior experience of proposed 
individuals that display ability to handle complex issues relating to 
public housing security and implementing revisions to organizations.
    (B) The extent to which the proposed staff has:
    (1) Implemented community policing, law enforcement policy, 
practices and procedures.
    (2) Expertise on a management and administrative level--with 
Federal and/or local law enforcement, technical security design 
experience, and law enforcement training.
    (3) Quality of Management and Work Plan (30 Points Maximum).
    (i) Soundness and completeness of the overall plan for the 
allocation of resources and schedule to accomplish the tasks of work 
within the contract time frame, including: feasibility, clarity and 
completeness of work assignment plan and schedule of tasks; delineation 
of task responsibilities and accountability and communication among 
project staff and between grantee and HUD; reasonableness and 
completeness of procedures for supervising and coordinating task 
performance of project staff; and, adequacy of controls over scheduling 
and expenditures. (15 points maximum)
    (ii) Appropriateness of the proposed level of effort to be provided 
by the Project Director, key professional staff, supporting staff and 
principal authors of the application. (15 points maximum)
    (4) Corporate and Management Expertise (20 Points Maximum).
    (i) Ability of the applicant to conduct high quality work within 
the contract time frame and budget.
    (ii) Ability of the applicant to provide stability, continuity and 
uniformity of both staff and management.
    (iii) Successful experience in managing and implementing HUD or 
other federal agency contracts.
    (g) Review Process. Applications submitted in response to this 
competitive announcement will be reviewed by a panel of HUD 
representatives, which will make recommendations to the Assistant 
Secretary for Public and Indian Housing, Department of Housing and 
Urban Development based upon the applicant's score. The panel will 
assign numerical values based on the weighted selection factors. In the 
case of a tie, preference will be given to the highest numerical score 
for the Program Implementation Plan (TAB 3 of the application). The 
final award decision will be made by the Assistant Secretary for Public 
and Indian Housing, Department of Housing and Urban Development. 
Letters will be sent to all applicants notifying them that their 
proposal has been selected or the reason(s) it was not selected. HUD 
will then negotiate specific terms of the award with the selected 
applicant.
    (h) Administrative requirements.
    (1) Award Period. A cost-reimbursable grant for $1.5 million for a 
1-year base period, with 4 option years. The applicant must submit a 
five year strategy which includes the first year budget of $1.5 
million. Each additional fiscal year award will be for comparable 
amounts if funds are appropriated.
    (2) Grant Agreement. After the application has been approved, HUD 
and the applicant shall enter into a grant agreement setting forth the 
amount of the grant and its applicable terms, conditions, financial 
controls, payment mechanism/schedule, report requirements, and special 
conditions.
    (3) Award Orientation. Within the first week after the effective 
date of the grant, the Project Director and all key personnel shall 
attend a meeting at HUD Headquarters in Washington, DC, for the purpose 
of establishing a common understanding with respect to the purposes of 
the grant, the scope of work necessary to achieve the purposes, the 
time frame, methodology, and deliverables.
    (4) Management and Work Plan. The grantee shall develop a draft 
management and work plan that addresses all of the task requirements. 
This draft plan shall be submitted to HUD for review and comment by the 
end of the second week of the grant, setting forth the timing of all 
stages of the project outlined in the tasks below, describing the 
techniques, materials and experiences of staff for this project. The 
plan shall include a detailed allocation of grant resources and a 
schedule for the accomplishment of the grant work. HUD shall submit its 
comments and suggestions to the grantee within one week from receipt of 
the draft plan. A Final Management and Work Plan incorporating HUD's 
comments and suggestions shall be submitted by the end of the third 
week of the grant.

II. Other Matters

    Environmental Impact. A grant under this program is categorically 
excluded from review under the National Environmental Policy Act of 
1969 (NEPA) in accordance with 24 CFR part 50.20(p). However, prior to 
an award of grant funds, HUD will perform an environmental review to 
the extent required by HUD's environmental regulations at 24 CFR part 
50, including the applicable related authorities at 24 CFR 50.4.
    Federalism Impact. The General Counsel, as the Designated Official 
under section 6(a) of Executive Order 12612, Federalism, has determined 
that the policies contained in this notice will not have substantial 
direct effects on States or their political subdivisions, or the 
relationship between the Federal government and the States, or on the 
distribution of power and responsibilities among the various levels of 
government and, therefore, the provisions of this notice do not have 
``federalism implications'' within the meaning of the Order. The notice 
implements a program that encourages HAs to develop a plan for 
addressing the problem of drug-related crime, and makes available 
grants to HAs to help them carry out their plans. As such, the program 
would help HAs combat serious drug-related crime problems in their 
developments, thereby strengthening their role as instrumentalities of 
the States. In addition, further review under the Order is unnecessary, 
since the notice generally tracks the statute and involves little 
implementing discretion.
    Family Impact. The General Counsel, as the Designated Official for 
Executive Order 12606, the Family, has determined that the provisions 
of this grant have the potential for a positive, although indirect, 
impact on family formation, maintenance and general well-being within 
the meaning of the Order. As such, this grant is intended to improve 
the quality of life of public and Indian housing development residents, 
including families, by reducing the incidence of drug-related crime.

Section 102 HUD Reform Act--Documentation and Public Access 
Requirements; Applicant/Recipient Disclosures

    Documentation and public access. HUD will ensure that documentation 
and other information regarding each application submitted pursuant to 
this NOFA are sufficient to indicate the basis upon which assistance 
was provided or denied. This material, including any letters of 
support, will be made available for public inspection for a five-year 
period beginning not less than 30 days after the award of the 
assistance. Material will be made available in accordance with the 
Freedom of Information Act (5 U.S.C. 552) and HUD's implementing 
regulations at 24 CFR part 15. In addition, HUD will include the 
recipients of assistance pursuant to this NOFA in its quarterly Federal 
Register notice of all recipients of HUD assistance awarded on a 
competitive basis. (See 24 CFR 12.14(a) and 12.16(b), and the notice 
published in the Federal Register on January 16, 1992 (57 FR 1942), for 
further information on these requirements.)
    Disclosures. HUD will make available to the public for five years 
all applicant disclosure reports (HUD Form 2880) submitted in 
connection with this NOFA. Update reports (also Form 2880) will be made 
available along with the applicant disclosure reports, but in no case 
for a period less than three years. All reports--both applicant 
disclosures and updates--will be made available in accordance with the 
Freedom of Information Act (5 U.S.C. 552) and HUD's implementing 
regulations at 24 CFR part 15. (See 24 CFR subpart C, and the notice 
published in the Federal Register on January 16, 1992 (57 FR 1942), for 
further information on these disclosure requirements.)

Section 103 HUD Reform Act

    HUD's regulation implementing section 103 of the Department of 
Housing and Urban Development Reform Act of 1989 was published May 13, 
1991 (56 FR 22088) and became effective on June 12, 1991. That 
regulation, codified as 24 CFR Part 4, applies to the funding 
competition announced today. The requirements of the rule continue to 
apply until the announcement of the selection of successful applicants.
    HUD employees involved in the review of applications and in the 
making of funding decisions are limited by Part 4 from providing 
advance information to any person (other than an authorized employee of 
HUD) concerning funding decisions, or from otherwise giving any 
applicant an unfair competitive advantage. Persons who apply for 
assistance in this competition should confine their inquiries to the 
subject areas permitted under 24 CFR Part 4.
    Applicants who have questions should contact the HUD Office of 
Ethics (202) 708-3815. (This is not a toll-free number.) The Office of 
Ethics can provide information of a general nature to HUD employees, as 
well.

Section 112 HUD Reform Act

    Section 13 of the Department of Housing and Urban Development Act 
contains two provisions dealing with efforts to influence HUD's 
decisions with respect to financial assistance. The first imposes 
disclosure requirements on those who are typically involved in these 
efforts--those who pay others to influence the award of assistance or 
the taking of a management action by the Department and those who are 
paid to provide the influence. The second restricts the payment of fees 
to those who are paid to influence the award of HUD assistance, if the 
fees are tied to the number of housing units received or are based on 
the amount of assistance received, or if they are contingent upon the 
receipt of assistance. Section 13 was implemented by final rule 
published in the Federal Register on May 17, 1991 (56 FR 22912). If 
readers are involved in any efforts to influence the Department in 
these ways, they are urged to read the final rule, particularly the 
examples contained in Appendix A of the rule.

Prohibition Against Lobbying Activities

    The use of funds awarded under this grant is subject to the 
disclosure requirements and prohibitions of section 319 of the 
Department of Interior and Related Agencies Appropriations Act for 
Fiscal Year 1990 (31 U.S.C. 1352) (The ``Byrd Amendment'') and the 
implementing regulations at 24 CFR part 87. These authorities prohibit 
recipients of federal contracts, grants, or loans from using 
appropriated funds for lobbying the Executive or Legislative branches 
of the federal government in connection with a specific contract, 
grant, or loan. The prohibition also covers the awarding of contracts, 
grants, cooperative agreements, or loans unless the recipient has made 
an acceptable certification regarding lobbying.
    Under 24 CFR part 87, applicants, recipients, and subrecipients of 
assistance exceeding $100,000 must certify that no federal funds have 
been or will be spent on lobbying activities in connection with the 
assistance.

    Authority: Sec. 5127, Public Housing Drug Elimination Act of 
1988 (42 U.S.C. 11901 et seq.); sec. 7(d), Department of Housing and 
Urban Development Act (42 U.S.C. 3535(d)).

    Dated: June 20, 1994.
Michael B. Janis,
General, Deputy Assistant Secretary for Public and Indian Housing.
[FR Doc. 94-15556 Filed 6-27-94; 8:45 am]
BILLING CODE 4210-33-P