[Federal Register Volume 59, Number 110 (Thursday, June 9, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-14011]


[[Page Unknown]]

[Federal Register: June 9, 1994]


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INTERSTATE COMMERCE COMMISSION
[AAG/A Order No. 89-94]

 

Privacy Act of 1974; System of Records

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), notice is 
given that the Federal Bureau of Investigation (FBI) proposes to 
describe a separate system of records entitled, ``FBI Counterdrug 
Information Indices System'' (CIIS) (JUSTICE/FBI-016).
    The newly described FBI system reflects that automated indices, 
containing limited data, will be available to Federal law enforcement 
agencies. The indices will assist these agencies in determining whether 
the FBI may have a more detailed record which is relevant to their law 
enforcement responsibilities, and which may be made available to them 
upon request.
    Title 5 U.S.C. 552a(e) (4) and (11) provide that the public be 
provided a 30-day period in which to comment on the new routine uses of 
a system of records. The Office of Management and Budget (OMB), which 
has oversight responsibility under the Act, requires that it be given a 
40-day period in which to review these systems.
    Therefore, please submit any comments by July 11, 1994. The public, 
OMB and the Congress are invited to send written comments to Patricia 
E. Neely, Systems Policy Staff, Justice Management Division, Department 
of Justice, Washington, DC 20530 (Room 850, WCTR Building).
    A description of the system of records is provided below. In 
addition, the Department has provided a report to OMB and the Congress 
in accordance with 5 U.S.C. 552a(r).

    Dated: June 3, 1994.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/FBI-016
    FBI Counterdrug Information Indices System (CIIS) (JUSTICE/FBI-
016).
    The Department of Justice (DOJ) Computer Center, Rockville, 
Maryland, and at FBI Headquarters, Washington, DC.
    Individuals who relate in any manner to official FBI drug law 
enforcement investigations including, but not limited to, subjects, 
suspects, victims, witnesses, and close relatives and associates who 
are relevant to an investigation.
    The records in the system will consist of automated indices to 
information located in drug law enforcement case files of the FBI. 
Examples of the case files include those concerning the distribution of 
controlled substances, continuing criminal enterprises, racketeering 
enterprises, Organized Crime Drug Enforcement Task Forces cases, and 
organized crime-drug intelligence cases.
    These automated indices contain limited summary type data extracted 
from the case files. These indices will serve as a pointer system to 
FBI case files containing drug law enforcement information; but the 
system does not contain the case files themselves. Access to the case 
file information must be gained by separate contact with the 
appropriate FBI office, outside this system, after the system has been 
queried. The system will facilitate better exchange of drug law 
enforcement information between and among the FBI and DEA, and such 
other law enforcement agencies as may participate in the counterdrug 
investigative information sharing program which this system serves.
    Only specified data fields from these records will be provided. 
Examples of data fields included are name, case file number, race, sex, 
name identifiers (alias, true-name, main, reference, individual, non-
individual), locality indicators, date of birth, place of birth, ID 
numbers, addresses, violation codes, investigative classification, and 
office of origin. Data fields from cases also include status, date case 
was opened, date case was closed, and point-of-contact information such 
as squad assigned, and auxiliary office. Additional point-of-contact 
information will be provided via a table of field offices and telephone 
numbers.
    Authority for this system is found at 28 U.S.C. 534, and 44 U.S.C. 
3101.
    The records in this system have been compiled for the purpose of 
identifying, apprehending, and prosecuting individuals connected in any 
way with the manufacture, distribution, and use of illegal drugs. The 
system, by promoting the enhanced sharing of drug intelligence, is 
intended to facilitate enhanced cooperation between and among the FBI 
and DEA and such other law enforcement agencies as may participate in 
the drug law enforcement information sharing program it serves, 
eliminate duplication of efforts, and enhance the safety of law 
enforcement personnel who conduct these inherently dangerous 
investigations.
    System records or any pertinent information derived therefrom may 
be disclosed (through electronic or other means in the case of 
participating Federal law enforcement agencies, and through other, non-
electronic means as appropriate in other cases) to:
    (1) Federal, state, local, and foreign law enforcement agencies, 
and components thereof, to support their role in the detection and 
monitoring of the distribution of illegal drugs in the United States or 
such other roles in support of counterdrug law enforcement as may be 
permitted by law; direct, electronic, ``read only'' access, by Federal 
law enforcement agencies only, to the automated indices of this system 
of records may enable these agencies to: (i) Identify FBI law 
enforcement information or activities which may be relevant to their 
law enforcement responsibilities and, where such information or 
activities are identified, request access to information in FBI case 
files relating to drug law enforcement, and (ii) ensure appropriate 
coordination of such activities with the FBI;
    (2) Federal, state, local, and foreign law enforcement agencies, 
and components thereof, to the extent necessary to elicit information 
pertinent to counterdrug law enforcement;
    (3) Foreign law enforcement agencies with whom the FBI maintains 
liaison, and agencies of the U.S. foreign intelligence community to 
further the efforts of those agencies with respect to the national 
security and foreign affairs aspects of international drug trafficking;
    (4) Individuals and organizations in the course of investigations 
to the extent necessary to elicit information pertinent to counterdrug 
law enforcement;
    (5) Any person, organization, or entity within the private or 
public sector, domestic or foreign, to the extent necessary to prevent 
an imminent or potential crime which could or does directly threaten 
loss of life, serious injury, or serious loss of property;
    (6) The news media and/or the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy;
    (7) A Member of Congress or staff acting upon the Member's behalf, 
when the Member or staff requests the information on behalf of and at 
the specific request of the individual who is the subject of the 
record;
    (8) National Archives and Records Administration and the General 
Services Administration for records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906; and
    (9) To a court or adjudicative body before which the FBI is 
authorized to appear when any of the following is a party to litigation 
or has an interest in litigation and such records are determined by the 
FBI to be arguably necessary to the litigation: (i) The FBI, or any 
subdivision thereof, or (ii) any employee of the FBI in his or her 
official capacity, or (iii) any employee of the FBI in his or her 
individual capacity where the DOJ has agreed to represent the 
employees, or (iv) the United States, where the FBI determines that the 
litigation is likely to affect it or any of its subdivisions.
    Records described in this system are stored on a mainframe computer 
at the DOJ Computer Center, and on back-up storage devices at FBI 
Headquarters, which are accessible by the FBI.
    Information in the automated indices will be retrieved by name or 
other unique identifier. In addition to other Federal law enforcement 
agencies (reference routine use above), the law enforcement components 
of the DOJ may have direct, electronic, ``read only'' access (under 
subsection (b)(1) of the Privacy Act) to this system. This data will 
assist DOJ law enforcement components in identifying whether there may 
be detailed records which reside in the case files of the FBI that may 
be relevant to their law enforcement responsibilities. Where such 
records are identified, DOJ law enforcement components may request 
access to them.
    Access is limited to designated agency employees with a need-to-
know. All records are stored in a secure area of a secure building. In 
addition to controlled access to the building, the areas where records 
are kept are either attended by responsible employees, guarded by 
security personnel, and/or protected by electronic surveillance and/or 
alarm systems, as appropriate. In addition, unauthorized access to the 
automated indices is also prevented through state-of-the-art technology 
such as encryption and user ID's and multiple passwords.
    The automated indices in this system relate to case files which are 
characterized as either permanent or temporary, governed by NARA 
criteria in making such assessments. Depending on the nature of the 
case files to which they relate, the automated indices in this system 
will be retained permanently or disposed of in accordance with the FBI 
Records Disposition Schedule developed jointly by NARA and the FBI and 
approved by the United States District Court for the District of 
Columbia, Washington, DC.
    Director, Federal Bureau of Investigation, Washington, DC 20535.
    Inquires should be addressed to: Federal Bureau of Investigation, 
Freedom of Information/Privacy Acts Section, 9th Street and 
Pennsylvania Avenue, NW., Washington, DC 20535
    Same as above.
    Same as above.
    The data maintained in the automated indices in this system is 
derived from information in FBI drug law enforcement related case 
files, which are not part of this system.
    The Attorney General has exempted this system from subsections (c) 
(3) and (4), (d), (e) (1), (2) and (3), (e)(4) (G) and (H), (e) (5) and 
(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2). 
Rules have been promulgated in accordance with the requirements of 5 
U.S.C. 553 (b), (c) and (e) and have been published in the Federal 
Register.

[FR Doc. 94-14011 Filed 6-8-94; 8:45 am]
BILLING CODE 4410-02