[Federal Register Volume 59, Number 107 (Monday, June 6, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-13636]


[[Page Unknown]]

[Federal Register: June 6, 1994]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

36 CFR Parts 1252, 1254, and 1260

RIN 3095-AA53

 

Public Use of Records and Donated Historical Materials

AGENCY: National Archives and Records Administration (NARA).

ACTION: Final rule.

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SUMMARY: The National Archives and Records Administration (NARA) is 
updating and clarifying its regulations relating to public use of 
records and donated historical materials that have been transferred to 
NARA. Most of the changes in this regulation merely clarify existing 
practices and will have no significant impact upon the public. Changes 
in research room rules, such as requiring a picture identification when 
applying for a research card and prohibiting ink pens and chewing gum 
in rooms where original records are present, are intended to provide 
greater protection for the historically valuable holdings of NARA.

EFFECTIVE DATE: July 6, 1994.

FOR FURTHER INFORMATION CONTACT: Mary Ann Hadyka or Nancy Allard on 
301-713-6730 or TDD 301-713-6760.

SUPPLEMENTARY INFORMATION: As stated in its proposed rule published on 
October 22, 1993 (58 FR 54540), NARA is making some minimal changes in 
research room rules. We received three comments to these proposed rule 
changes. The three comments were received from customers who use the 
regional archives. Since many researchers in the regions travel long 
distances, they felt the proposed 3-hour limit and ``first come first 
served'' policy for use of microfilm readers would create a 
``hardship'' to their research. Currently, some regional archives allow 
reservations of microfilm readers and impose time limits on use that 
reflect local demand for the equipment. NARA is amending this rule to 
give the regional archive directors the discretion to modify this new 
rule in a way that benefits the users of their facility.
    In Sec. 1254.26, we have made two additional nonsubstantive 
changes. We updated the title, Reference Services Branch Chief, to 
reflect a reorganization of the unit responsible for the research 
rooms. The revised title is Director, User Services Division. We have 
also clarified the procedure in Sec. 1254.26(a) concerning permission 
for research privileges for students under the age of 16 to state 
explicitly that prospective student researchers are encouraged to 
contact the National Archives in advance of their visit to determine 
their eligibility to do research. This reminder should particularly 
assist out-of-town and foreign students in making their research plans.
    Since all the records from the Pickett Street facility have moved 
to the new NARA facility in College Park, Maryland (National Archives 
at College Park), all references to the Pickett Street facility have 
been changed to National Archives at College Park. In addition, a 
reference has been added to self-service copiers in National Archives 
at College Park for the records transferred from the National Archives 
Building and the Washington National Records Center. Because this 
change affects only the location of records, and not any conditions on 
their use, and because the location of the records was the subject of a 
separate rule making upon which public comment was invited (59 FR 
6899), these changes are being made final without prior notice of 
proposed rule making.
    This final rule contains two information collections, application 
for researcher identification cards and request to microfilm records, 
for which OMB approval has been received. This is not a significant 
regulation under Executive Order 12866 and has not been reviewed by 
OMB. As required by the Regulatory Flexibility Act, it is hereby 
certified that this rule will not have a significant impact on small 
entities.

List of Subjects

36 CFR Part 1252

    Archives and records.

36 CFR Part 1254

    Archives and records, Confidential business information, Freedom of 
information, Micrographics, Reporting and recordkeeping requirements.

36 CFR Part 1260

    Archives and records, Classified information.

    For the reasons set forth in the preamble under 44 U.S.C. 2104(a), 
chapter XII of title 36 of the Code of Federal Regulations is amended 
as follows:

PART 1252--PUBLIC USE OF RECORDS, DONATED HISTORICAL MATERIALS, AND 
FACILITIES; GENERAL

    1. The authority citation for part 1252 continues to read as 
follows:

    Authority: 44 U.S.C. 2104(a).

    2. Section 1252.1 is revised to read as follows:


Sec. 1252.1  Scope.

    This subchapter prescribes rules and procedures governing the 
public use of records and donated historical materials in the custody 
of the National Archives and Records Administration (NARA). Except for 
part 1250, this subchapter does not apply to current operating records 
of NARA. This subchapter also prescribes rules and procedures governing 
the public use of certain NARA facilities.

    3. In Sec. 1252.2, the definitions of Director, Federal records 
center, Federal records center records, Records, and Researcher are 
revised; the definition of Archives is removed; and the definitions of 
Archives or archival records, Documents, Nixon Presidential historical 
materials and Presidential records are added in alphabetical order to 
read as follows:


Sec. 1252.2  Definitions.

* * * * *
    Archives or archival records mean Federal records that have been 
determined by NARA to have sufficient historical or other value to 
warrant their continued preservation by the U.S. Government, and have 
been transferred to the National Archives of the United States.
    Director means the head of a Presidential library, the head of a 
Presidential Materials Staff, the head of a NARA division, branch, 
archival center, or unit responsible for servicing archival records, 
the head of a regional archives, or the head of a Federal records 
center.
    Documents mean, for purposes of part 1254 of this chapter, 
archives, FRC records, donated historical materials, Nixon Presidential 
historical materials, and Presidential records, regardless of the media 
on which they are contained. Document form may include paper, 
microforms, photographs, sound recordings, motion pictures, maps, 
drawings, and electronic files.
* * * * *
    Federal records center includes the Washington National Records 
Center, the National Personnel Records Center, and the Federal records 
centers listed in Sec. 1253.6 of this chapter.
    Federal records center records (FRC records) mean records which, 
pending their transfer to the National Archives of the United States or 
their disposition in any other manner authorized by law, have been 
transferred to a Federal records center operated by NARA.
    Nixon Presidential historical materials has the meaning specified 
in Sec. 1275.16 of this chapter.
    Presidential records has the meaning specified in Sec. 1270.14 of 
this chapter.
    Records mean records or microfilm copies of records transferred to 
NARA under 44 U.S.C. 2107 and 3103; namely, archives and Federal 
records center records as the terms are defined in Sec. 1252.2. The 
term records does not include current operating records of NARA, the 
public availability of which is governed by part 1250 of this chapter, 
or donated historical materials as defined in this section.
    Researcher means a person who has been granted access to original 
documents or copies of documents.

PART 1254--AVAILABILITY OF RECORDS AND DONATED HISTORICAL MATERIALS

    4. The authority citation for part 1254 continues to read as 
follows:

    Authority: 44 U.S.C. 2101-2118, 5 U.S.C. 552, and E.O. 12600, 52 
FR 23781, 3 CFR, 1987 Comp., p. 235.

    5. Part 1254 is amended by removing the terms ``record'' and 
``records'' or ``Records'' in the following sections and adding in 
their place the terms ``document'' and ``documents'' or ``Documents'' 
respectively.
    a. Replace ``record'' with ``document'' in:

Sec.
    1254.27(f)(2)
    1254.98(c)

    b. Replace ``records'' or ``Records'' with ``documents'' or 
``Documents'' in:

Sec.
    1254.1(a)
    1254.1(d)
    1254.2(a)
    1254.2(c)
    1254.2(d)
    1254.4(a) wherever it appears
    1254.4(b)
    1254.4(d) wherever it appears
    1254.8(c)
    1254.18 wherever it appears
    1254.20(b)
    1254.26(e)(2)
    1254.27(c)(2)
    1254.27(f)(2)
    1254.27(f)(4)
    1254.27(f)(5)
    1254.70(a)
    1254.71(c)(1)
    1254.71(c)(2) wherever it appears
    1254.71(c)(3) wherever it appears
    1254.71(d) introductory text wherever it appears
    1254.71(d)(2) wherever it appears
    1254.71(d)(4)
    1254.71(d)(5)
    1254.92(c)(1) introductory text
    1254.94(b) whenever it appears
    1254.94(f) introductory text
    1254.94(f)(3)
    1254.94(g) introductory text
    1254.94(g)(1)
    1254.94(g)(2)
    1254.94(g)(3)
    1254.94(g)(4)
    1254.94(g)(5) wherever it appears
    1254.94(g)(6) wherever it appears
    1254.94(h)
    1254.94(i) wherever it appears
    1254.96(a) introductory text wherever it appears
    1254.96(a)(1)
    1254.96(a)(2)
    1254.96(a)(3)
    1254.96(a)(5)
    1254.96(b)
    1254.98(a)
    1254.98(d)
    1254.100(b) wherever it appears
    1254.100(c)
    1254.100(d)
    1254.102(d)

    6. Section 1254.1 is amended by revising paragraphs (b) and (e) to 
read as follows:


Sec. 1254.1  General provisions.

* * * * *
    (b) Original documents will not normally be made available when 
microfilm copies or other alternative copies of the documents are 
available.
* * * * *
    (e) Requests received in the normal course of reference service 
that do not specifically cite the Freedom of Information Act (5 U.S.C. 
552) are not considered requests made under the act. Requests under the 
act must follow the procedure set forth in subpart C or subpart D of 
this part.
* * * * *
    7. Section 1254.2 is amended by revising the section heading and 
paragraph (b) to read as follows:


Sec. 1254.2  Location of documents and hours of use.

* * * * *
    (b) The locations and hours of operation (expressed in local time) 
of the depositories administered by the National Archives and Records 
Administration are shown in part 1253 of this chapter.
* * * * *
    8. Section 1254.4 is amended by revising paragraph (c) to read as 
follows:


Sec. 1254.4  Research procedures.

* * * * *
    (c) Researchers who wish to use documents not on microfilm in a 
depository where the microfilm research room is separate from textual 
research rooms, must complete a researcher identification application 
form and provide the information needed to decide which documents can 
be made available. Researchers who wish to use only microfilm documents 
in a depository where the microfilm research room is not separate from 
textual research rooms must also comply with this paragraph. Applicants 
must show identification containing a picture or physical description 
of the applicant, e.g., a driver's license or school identification 
card. Exceptions to this requirement must be approved by the director. 
If applying for access to large quantities of documents or to documents 
that are especially fragile or valuable, the researcher may be required 
to furnish additional information about personal or professional 
qualifications or to furnish additional reasons why access is required. 
The collection of information contained in this paragraph has been 
approved by the Office of Management and Budget with the control number 
3095-0016.
* * * * *


Sec. 1254.8  [Amended]

    9. In Sec. 1254.8, paragraph (c) is amended by removing the term 
``National Archives Field Archives Branch'' and adding the term 
``Regional Archives.''
    10. Section 1254.10 is revised to read as follows:


Sec. 1254.10  Registration.

    Researchers must register each day they enter a research facility, 
furnishing the information asked on the registration sheet and may be 
asked to provide additional personal identification.
    11. Section 1254.12 is revised to read as follows:


Sec. 1254.12  Researcher's responsibility for documents.

    (a) The research room attendant may limit the quantity of documents 
delivered to a researcher at one time. The researcher must sign for the 
documents received and may be required to show his/her researcher 
identification card. The researcher is responsible for the proper 
handling of and prevention of damage to all documents delivered to him/
her until he/she returns them. When the researcher is finished using 
the documents, the documents must be returned to the research room 
attendant. The reference service slip that accompanies the documents to 
the research room must not be removed. If asked to do so, the 
researcher must return documents as much as 15 minutes before closing 
time. Before leaving a research room, even for a short time, a 
researcher must notify the research room attendant and place all 
documents in their proper containers.
    (b) When microfilm is available on a self-service basis, research 
room attendants will assist researchers in identifying research sources 
on microfilm and provide information concerning how to locate and 
retrieve the roll(s) of film containing the information of interest. 
The researcher is responsible for retrieving and examining the roll(s). 
Unless a researcher requires assistance in learning how to operate 
microfilm reading equipment, the researcher is expected to install the 
microfilm on the reader. Unless otherwise permitted, a researcher is 
limited to one roll of microfilm at a time. After using each roll, the 
researcher is responsible for refiling the roll of microfilm in the 
location from which it was removed, unless instructed otherwise.
    (c) Researchers are responsible for complying with provisions of 
the Copyright Act (Title 17, United States Code) which governs the 
making and use of electrostatic copies or other reproductions of 
copyrighted materials.

    12. Section 1254.14 is revised to read as follows:


Sec. 1254.14  Restrictions on using microfilm readers.

    (a) Use of the microfilm readers in the National Archives Building 
will be on a first-come, first-served basis. When other researchers are 
waiting to use a microfilm reader, a 3-hour limit may be placed on 
using a reader. After 3 hours of machine use, the researcher may sign 
the waiting list for an additional 3-hour period.
    (b) The number of researchers in the microfilm research room in the 
National Archives Building will be limited, for fire safety reasons, to 
those researchers assigned a microfilm reader.
    (c) Directors of regional archives may permit reservations for use 
of microfilm readers and set time limits on use to meet local 
circumstances. Rules for use will be posted in the research room.

    13. Section 1254.16 is revised to read as follows:


Sec. 1254.16  Prevention of damage to documents.

    (a) Researchers must exercise all possible care to prevent damage 
to documents.
    (b) Documents may not be used at a desk where there is food or 
liquid or where an ink pen is being used. Only pencils may be used in 
research rooms where original documents are used.
    (c) Documents must not be leaned on, written on, folded anew, 
traced, or handled in any way likely to cause damage.
    (d) Documents must be identified for reproduction only with a paper 
tab provided by NARA. Documents may not be fastened with paper clips or 
rubber bands.
    (e) Microfilm must be carefully removed from and returned to the 
proper microfilm boxes. Care must be taken loading and unloading 
microfilm from microfilm readers. Damaged microfilm must be reported to 
the research room attendant as soon as it is discovered.
    (f) Exceptionally valuable or fragile documents may be used only 
under the conditions specified by the research room attendant.


Sec. 1254.22  [Redesignated as Sec. 1254.17]

    14. Section 1254.22 is redesignated as Sec. 1254.17 and revised to 
read as follows:


Sec. 1254.17  Keeping documents in order.

    A researcher must keep unbound documents in the order in which they 
are delivered to him/her. Documents that appear to be in disorder must 
not be rearranged by the researcher, but must be referred to the 
research room attendant. Researchers may use only one folder at a time. 
Researchers are not allowed to remove documents from more than one 
container at a time. Researchers should bring to the attention of the 
research room attendant microfilm put in the wrong box or file cabinet.

    15. In Sec. 1254.20, paragraph (a) is revised to read as follows:


Sec. 1254.20  Conduct.

    (a) Regulations. Researchers are subject to the provisions of part 
1280 of this chapter and to all rules and regulations issued and posted 
or distributed by a facility director supplementing subpart B of this 
part, including rules on the use of NARA equipment. Eating, drinking, 
and chewing gum in a research room are prohibited. Smoking is 
prohibited except in designated smoking areas. Loud talking and other 
activities likely to disturb other researchers are also prohibited. 
Persons desiring to use typewriters, computers, sound recording 
devices, or similar equipment must work in areas designated by the 
research room attendant.
* * * * *
    16. The section heading of Sec. 1254.26 and paragraphs (a), (b), 
(d), (f), and (h)(1) are revised to read as follows:


Sec. 1254.26  Additional rules for use of certain research rooms in 
NARA facilities in the Washington, DC, area.

    (a) Admission to research rooms in the National Archives Building, 
the Washington National Records Center, and the National Archives at 
College Park facility at which original documents are made available is 
limited to individuals examining and/or copying documents and other 
materials in the custody of the National Archives and Records 
Administration. Children under the age of 16 will not be admitted to 
these research rooms unless they have been granted research privileges 
or are granted an exception to this provision to view specific 
documents that a parent or other accompanying adult researcher is 
using. The exception will be granted by the Director of the User 
Services Division for a child who is able to read and who will be 
closely supervised by the adult researcher while in the research room. 
Normally, such a child will be admitted only for the short period 
required to view the documents. Unless otherwise permitted, children 
under the age of 16 who have been granted special permission to 
accompany an adult using records may not actively participate in 
research activities, e.g., removing, copying, or refiling documents. 
Students under the age of 16 who wish to perform research on original 
documents must apply in person to the Director of the User Services 
Division and present a letter of reference from a teacher. Such 
students may contact the National Archives by phone or letter in 
advance of their visit to discuss their eligibility for research 
privileges. Students under the age of 16 who have been granted research 
privileges will be required to be accompanied in the research room by 
an adult with similar privileges, unless the Director of the User 
Services Division specifically waives this requirement with respect to 
individual researchers.
    (b) The procedures in paragraphs (c) through (g) of this section 
apply to all research rooms in the National Archives Building (except 
the Microfilm Research Room); the Suitland Research Room in the 
Washington National Records Center; and the research rooms in the 
National Archives at College Park. These procedures are in addition to 
the procedures specified elsewhere in this part.
* * * * *
    (d) Researchers must present a valid researcher identification card 
to the guard or research room attendant on entering the room. All 
researchers are required to sign each day the research room 
registration sheet at the entrance to the research room. Researchers 
will also record the time they leave the research room at the end of 
the visit for that day. Researchers are not required to sign in or out 
when leaving the area temporarily.
* * * * *
    (f) NARA will furnish to researchers, without charge, pencils and 
specially marked lined and unlined notepaper and notecards, for use in 
the research rooms. Pencils and unused notepaper and notecards should 
be returned to the research room attendant at the end of the day.
* * * * *
    (h) * * *
    (1) Use of NARA viewing and listening equipment in the research 
room is provided on a first-come-first-served basis. When others are 
waiting to use the equipment, a three-hour limit may be imposed on the 
use of the equipment.
* * * * *
    17. Section 1254.27 is amended by revising the section heading, by 
removing from paragraph (a) the title ``National Archives field 
branch'' and adding in its place the title ``regional archives,'' by 
revising paragraph (b), by removing from paragraphs (c)(2) and (c)(3) 
the title ``chief of the branch administering the research room'' and 
adding in its place the title ``director,'' and by revising the 
introductory text of paragraph (f) and paragraphs (f)(3) and (f)(6) to 
read as follows:


Sec. 1254.27  Additional rules for use of certain research rooms in 
Federal records centers, regional archives, and Presidential libraries.

* * * * *
    (b) Researchers must present a valid researcher identification card 
to the guard or research room attendant on entering the room. All 
researchers are required to sign each day the research room 
registration sheet at the entrance to the research room. Where 
instructed to do so, researchers also sign out when leaving the 
research room for the day. Researchers are not required to sign in or 
out when leaving the area temporarily or at the end of the day.
* * * * *
    (f) Researchers may use NARA self-service copiers or authorized 
personal paper-to-paper copiers to copy documents in accordance with 
NARA document handling instructions and after review of the documents 
by the research room attendant to determine their suitability for 
copying. The director or the senior archivist on duty in the research 
room will review the determination of suitability if requested by the 
researcher. The following types of documents are not suitable for 
copying on a self-service or personal copier:
* * * * *
    (3) Documents larger than the glass copy plate of the copier;
* * * * *
    (6) Documents which, in the judgement of the research room 
attendant, are in poor physical condition or which may be subject to 
possible damage if copied.

    18. Section 1254.35 is added to read as follows:


Sec. 1254.35  Presidential records and Nixon Presidential materials.

    Access to Presidential records transferred to NARA is governed by 
36 CFR part 1270. Access to the Nixon Presidential materials is 
governed by 36 CFR part 1275.

    19. Section 1254.36 is revised to read as follows:


Sec. 1254.36  Donated historical materials.

    The public use of donated historical materials is subject to 
restrictions on their use and availability as stated in writing by the 
donors or depositors of such materials and other restrictions imposed 
by statute. (Researchers are encouraged to confer with the appropriate 
director or reference staff member on any question of copyright.) In 
addition, use is subject to all conditions specified by the Archivist 
of the United States for purposes of archival preservation.

    20. Section 1254.40 is revised to read as follows:


Sec. 1254.40  Access to national security information.

    (a) Declassification of and public access to national security 
information and material, hereinafter referred to as ``classified 
information'' or collectively termed ``information'' is governed by 
Executive Order 12356 of April 2, 1982 (3 CFR, 1982 Comp., p. 166), the 
implementing Information Security Oversight Office Directive Number 1 
of June 22, 1982 (47 FR 27836, June 25, 1982) and the Freedom of 
Information Act (5 U.S.C. 552).
    (b) Public access to documents declassified in accordance with this 
regulation may be restricted or denied for other reasons under the 
provisions of 5 U.S.C. 552(b) for accessioned agency records; 36 CFR 
1254.36 for donated historical materials; 44 U.S.C. 2201 et seq. and 36 
CFR part 1270 for Presidential records; and 44 U.S.C. 2111 note and 36 
CFR part 1275 for Nixon Presidential materials.


Sec. 1254.42  [Redesignated as Sec. 1260.2]

    21. Section 1254.42 is redesignated as Sec. 1260.2 in subchapter D 
of this chapter.

    22. In Sec. 1254.48, paragraphs (a) and (c) are revised to read as 
follows:


Sec. 1254.48  Access by historical researchers and former Presidential 
appointees.

    (a) Access to classified information may be granted to U.S. 
citizens who are engaged in historical research projects or who 
previously occupied policy-making positions to which they were 
appointed by the President. Persons desiring permission to examine 
material under this special historical researcher/Presidential 
appointees access program should contact NARA at least 4 months before 
they desire access to the materials to permit time for the responsible 
agencies to process the requests for access. NARA will inform 
requesters of the agencies to which they will have to apply for 
permission to examine classified information, including classified 
information originated by the White House or classified information in 
the custody of the National Archives which was originated by a defunct 
agency.
* * * * *
    (c) To protect against the possibility of unauthorized access to 
restricted documents, a director may issue instructions supplementing 
the research room rules provided in subpart B.

    23. Section 1254.50 is revised to read as follows:


Sec. 1254.50  Fees.

    NARA will charge requesters for copies of declassified documents 
according to the fees listed in Sec. 1258.12 of this chapter.

    24. In Sec. 1254.70, paragraph (b) is revised to read as follows:


Sec. 1254.70  NARA copying services.

* * * * *
    (b) In order to preserve the original documents, documents which 
are available on microfilm or other alternate copy will not be copied 
by other means as long as a legible copy (electrostatic, photographic, 
or microfilm) can be made from the microfilm.

    25. In Sec. 1254.71, paragraphs (a), (b)(1), (b)(2)(i), (d)(3), 
(d)(6), (f), and (g)(1) are revised to read as follows:


Sec. 1254.71  Researcher use of the self-service card-operated copiers 
in the National Archives Building, the Washington National Records 
Center and the National Archives at College Park.

    (a) General. Self-service card-operated copiers are located in 
research rooms in the National Archives Building, the Suitland Research 
Room in the Washington National Records Center, and the National 
Archives at College Park. Other copiers set aside for use by 
reservation are located in designated research areas. Procedures for 
use are outlined in paragraphs (b) through (g) of this section.
    (b) * * *
    (1) Copiers located in research rooms in the National Archives 
Building, the Suitland Research Room in the Washington National Records 
Center, and the National Archives at College Park may be used until 15 
minutes prior to closing of the research room. There is a five-minute 
time limit on these copiers when others are waiting to use the copier. 
Researchers using microfilm reader-printers may be limited to three 
copies when others are waiting to use the machine. Researchers wishing 
to copy large quantities of documents should see a staff member in the 
research room to reserve a copier for an extended time period.
    (2) * * *
    (i) A copier may be reserved for one hour at a time in the textual 
research room in the National Archives Building and the National 
Archives at College Park and for one-half hour at a time in the 
Microfilm Research Room in the National Archives Building and in the 
Suitland Research Room in the Washington National Records Center. 
Another appointment may be reserved after completing the scheduled 
appointment. The appointment may be forfeited if the researcher does 
not arrive within 10 minutes after the scheduled time.
* * * * *
    (d) * * *
    (3) Documents larger than the glass copy plate of the copier;
* * * * *
    (6) Documents which, in the judgement of the research room 
attendant, are in poor physical condition or which may be subject to 
possible damage if copied.
    (f) Purchasing debitcards for copiers. Researchers may use cash to 
purchase a debitcard from a vending machine during the hours that self-
service copiers are in operation. Additionally, debitcards may be 
purchased with cash, check, money order, credit card, or funds from an 
active deposit account from the Cashier's Office located in room G-1 of 
the National Archives Building between the hours of 8:45 a.m. and 4:30 
p.m., Monday through Friday, except Federal holidays. During the 
evening and weekend hours, the research room supervisor can make change 
for $20 or less. The debitcard will, when inserted into the copier, 
enable the user to make copies, for the appropriate fee, up to the 
value on the debitcard. Researchers may add value to the debitcard by 
using the vending machine. The fee for self-service copies is found in 
Sec. 1258.12 of this chapter.
    (g) * * *
    (1) To obtain a refund of any unused amount on a debitcard, a 
researcher must bring the debitcard to the Cashier's Office in room G-1 
of the National Archives Building. Cash refunds for debitcards are 
currently limited to $20.00 or less. Refunds due for more than $20.00 
are currently paid by U.S. Treasury check in approximately 6-8 weeks. 
Refunds due on debitcards obtained using credit cards will be made by 
issuing a credit of the refund amount to the credit card. Refunds due 
on debitcards obtained using funds from a deposit account will be made 
by crediting the refund to the deposit account.
* * * * *
    26. Section 1254.72 is revised to read as follows:


Sec. 1254.72  Information about documents.

    (a) Upon request, overall information pertaining to holdings or 
about specific documents will be furnished, provided that the time 
required to furnish the information is not excessive, and provided that 
the information is not restricted (see subpart C and subpart D).
    (b) When so specified by a director, requests must be made on 
prescribed forms. Such forms will be approved by OMB as information 
collections and will bear the approved control number.

    27. Section 1254.74 is revised to read as follows:


Sec. 1254.74  Information from documents.

    Normally, information contained in the documents will be furnished 
in the form of photocopies of the documents, subject to the provisions 
of Sec. 1254.70. NARA will certify facts and make administrative 
determinations on the basis of archives, or of FRC records when 
appropriate officials of other agencies have authorized NARA to do so. 
Such certifications and determinations will be authenticated by the 
seal of NARA, the National Archives of the United States, or the 
transferring agency, as appropriate.

    28. Section 1254.76 is revised to read as follows:


Sec. 1254.76  Certification of copies.

    The responsible director, or any of his or her superiors, the 
Director of the Federal Register, and their designees are authorized to 
certify copies of documents as true copies.

    29. Section 1254.90 is amended by revising paragraph (a) to read as 
follows:


Sec. 1254.90  General.

    (a) This subpart establishes rules and procedures governing the use 
of privately owned microfilm equipment to film archival records and 
donated historical materials in the National Archives Building, the 
Washington National Records Center, the regional archives, and the 
Presidential libraries.
* * * * *
    30. Section 1254.92 is amended by revising the section heading and 
paragraph (a), redesignating paragraphs (c)(5), (c)(5)(i), (c)(5)(ii), 
and (c)(6) as paragraphs (d), (d)(1), (d)(2), and (e), respectively, 
and revising redesignated paragraph (d)(2) to read as follows:


Sec. 1254.92  Requests to microfilm records and donated historical 
materials.

    (a) Requests to microfilm archival records or donated historical 
materials (except donated historical materials under the control of the 
Office of Presidential Libraries) in the National Archives Building, 
the Washington National Records Center, or the regional archives must 
be made in writing to the Assistant Archivist for the National Archives 
(NN), NARA, Washington, DC 20408. Requests to microfilm records or 
donated historical materials in a Presidential library or donated 
historical materials in the National Archives Building under the 
control of the Office of Presidential Libraries must be made in writing 
to the Assistant Archivist for Presidential Libraries (NL), NARA, 
Washington, DC 20408. OMB control number 3095-0017 has been assigned to 
the information collection contained in this section.
* * * * *
    (d) * * *
    (2) If the original documents are donated historical materials, the 
requester must agree to include on the film this statement: ``The 
documents reproduced in this publication are donated historical 
materials from (name of donor) in the custody of the (name of 
Presidential library or National Archives). The National Archives 
administers them in accordance with the requirements of the donor's 
deed of gift and the U.S. Copyright Law, Title 17, U.S.C.''.
* * * * *


Sec. 1254.96  [Amended]

    31. In section 1254.96, the word ``evluation'' in paragraph (a) is 
corrected to read ``evaluation.''

PART 1260--DECLASSIFICATION OF AND PUBLIC ACCESS TO NATIONAL 
SECURITY INFORMATION

    32. The authority citation for part 1260 continues to read as 
follows:

    Authority: 44 U.S.C. 2104(a); Executive Order 123356 of April 2, 
1982 (3 CFR 1982 Comp., p. 166).


Sec. 1260.2  [Redesignated from 1254.42]

    33. Section 1260.2 is redesignated from Sec. 1254.42 of this 
chapter.

    Dated: May 27, 1994.
Trudy Huskamp Peterson,
Acting Archivist of the United States.
[FR Doc. 94-13636 Filed 6-3-94; 8:45 am]
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