[Federal Register Volume 59, Number 102 (Friday, May 27, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-12946]


[[Page Unknown]]

[Federal Register: May 27, 1994]


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DEPARTMENT OF THE INTERIOR
 

Privacy Act of 1974--Alteration of Notice of System of Records

    Pursuant to the provisions of the Privacy Act of 1974, as amended 
(5 U.S.C. 552a), notice is hereby given that the Department of the 
Interior proposes to alter a notice describing a Departmentwide system 
of records managed by the Office of Aircraft Services to expand one 
category of records included in the system, to add one additional 
category of individuals covered by the system, and to add one new use 
of the records in the system. The notice being altered, which is 
published in its entirety below, is ``Federal and Non-Federal Aviation 
Personnel, Equipment and Mishap Information System--Interior, DOI-07,'' 
previously published on March 8, 1984 (49 FR 8680) as ``Aircraft Crew/
Mechanic Information File--Interior, Office of the Secretary-7.''
    The category of records proposed for expansion in DOI-07 is 
accident experience data. Added to information obtained in 
investigations of aircraft accidents is data reported involving 
aircraft incidents, aviation hazards, and aircraft maintenance 
deficiencies.
    The additional category of individuals covered by the system 
proposed for DOI-07 is pilots, aircrews, and ground personnel of 
cooperating government agencies, organizations and private individuals.
    The new use of system records proposed for DOI-07 allows for 
aircraft mishap trend analysis and for development of statistical data 
for use in the Interior Aircraft Accident Prevention Program.
    In DOI-07, the existing system name is revised to more adequately 
convey the Departmentwide extent of the scope-of-system coverage.
    All other changes proposed for DOI-07 are editorial in nature, 
clarify and update existing statements, and reflect organizational, 
address and other miscellaneous administrative revisions which have 
occurred since the previous publication of the material in the Federal 
Register: To wit, the existing storage statement is revised to more 
accurately describe the current method of data storage; the existing 
retrievability statement is revised to reflect current indexing 
capabilities; the existing retention and disposal statement is revised 
to account for the disposition of records proposed for inclusion in the 
system; the existing system record source categories statement is 
revised to more clearly identify current sources of system data; and 
the existing location statement and existing system manager(s) and 
address statements are revised to reflect changes in addresses of 
system managers.
    As required by the Privacy Act of 1974, as amended (5 U.S.C. 
552a(r)), the Office of Management and Budget, the Senate Committee on 
Governmental Affairs, and the House Committee on Government Operations 
have been given notice of this proposed alteration.
    5 U.S.C. 552a(e)(11) requires that the public be provided a 30-day 
period in which to comment on the new, intended uses of the information 
in this system of records. The Office of Management and Budget, in its 
Circular A-130, requires a 40-day period in which to review such 
proposals. Written comments on this proposal can be addressed to the 
Departmental Privacy Act Officer, Office of the Secretary, Office of 
Administrative Services, 1849 ``C'' Street NW., Mail Stop 5412 MIB, 
Washington, DC 20240, telephone (202) 208-6045. Comments received 
within 40 days of publication in the Federal Register will be 
considered. The notice shall be effective as proposed at the end of the 
comment period, unless comments are received which would require a 
contrary determination.

    Dated: May 20, 1994.
Albert C. Camacho,
Director, Office of Administrative Services.
INTERIOR/DOI-07
    Federal and Non-Federal Aviation Personnel, Equipment, and Mishap 
Information System--Interior, DOI-07.
    (1) National Headquarters: Office of Aircraft Services, Office of 
the Director, Aviation Safety Office, 2350 West Robinson Road, Boise, 
Idaho 83705-5355.
    (2) Office of Aircraft Services, Division of Technical Services, 
2350 West Robinson Road, Boise, Idaho 83705-5355.
    (3) Office of Aircraft Services, Alaska Regional Office, 4343 
Aircraft Drive, Anchorage, Alaska 99502.
    (4) Office of Aircraft Services, Northwest Area Office, 2741 
Airport Way, Boise, Idaho 83705.
    (5) Office of Aircraft Services, Southwest Area Office, One West 
Deer Valley Road, Suite 115, Phoenix, Arizona 85027.
    (6) Office of Aircraft Services, East Area Office, 1954 Airport 
Road, Suite 101, Chamblee, Georgia 30341.
    (1) Professional, dual-function and incidental pilots, air crews, 
mechanics and ground personnel employed by Interior bureaus; (2) 
Pilots, aircrews, mechanics, and ground personnel of commercial 
operators utilized by Interior bureaus; (3) Pilots, aircrews, 
mechanics, and ground personnel of cooperating government agencies, 
organizations and private individuals.
    The system contains information relative to certificates, 
qualifications, experience levels, training and proficiency, and 
performance of individuals. Identifying information pertaining to 
individuals includes name, birth date, and social security number or 
FAA certificate number. The system also contains aviation mishap data 
pertaining to accidents, incidents, aviation hazards and maintenance 
deficiencies. This information includes accident summary, accident and 
other mishap reports, type of mishap, and pilot, crew member, and 
mechanic certificate number.
    5 U.S.C. 301, Reorganization Plan 3 of 1950.
    Disclosures within the Department of the Interior may be made to 
employees of the Department: (1) To determine aircraft/crew/mechanic/
ground personnel qualifications to comply with Office of Aircraft 
Services procedures and directives; (2) To perform aircraft mishap 
trend analysis and develop statistical data for use in the Interior 
Aircraft Accident Prevention Program.
    Disclosures outside the Department of the Interior may be made: (1) 
To the U.S. Department of Justice or in a proceeding before a court or 
adjudicative body when (a) the United States, the Department of the 
Interior, a component of the Department, or, when represented by the 
government, an employee of the Department is a party to litigation or 
anticipated litigation or has an interest in such litigation, and (b) 
the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which the records were compiled; (2) Of information 
indicating a violation or potential violation of a statute, regulation, 
rule, order or license, to appropriate Federal, State, local or foreign 
agencies responsible for investigating or prosecuting the violation or 
for enforcing or implementing the statute, rule, regulation, order or 
license; (3) To a Federal agency that has requested information 
necessary or relevant to the hiring, firing, or retention of an 
employee, or the issuance of a security clearance, contract, license, 
pilot qualification card, grant or other benefit, but only to the 
extent that the information disclosed is relevant and necessary to the 
requesting agency's decision on the matter; (4) To Federal, State, and 
local agencies, or to commercial businesses where necessary to obtain 
information relevant to the hiring or retention of an employee, or the 
issuance of a security clearance, license, pilot qualification card, 
contract, grant, or other benefit; and (5) To a congressional office 
from the record of an individual in response to an inquiry the 
individual has made to the congressional office.
    Records are maintained manually, in file folders or on microfiche 
film, or electronically, in computer files.
    (1) Records on Interior employees are indexed by agency, location, 
name, FAA certificate number, social security number, duty 
classification, type of mishap, accident summary and date of birth; (2) 
Records on commercial operator personnel are indexed by name, FAA 
certificate number, social security number, type of mishap, accident 
summary, and date of birth; (3) Records on cooperating government 
agencies, organizations, and private individuals are indexed by agency, 
location, name, FAA certificate number, social security number, type of 
mishap, accident summary and date of birth.
    Access to records is limited to Departmental employees who have an 
official need to use the records in the performance of their duties. 
When not in use by authorized personnel, paper and microfiche records 
are stored in locked file cabinets or in secured rooms. Electronically 
stored records are protected from unauthorized access through use of 
access codes, entry logs, and other system-based protection methods.
    Records in this system are retained for seven (7) years and then 
destroyed.
    (1) National Headquarters: Director, Aviation Safety Office, Office 
of Aircraft Services, 2350 West Robinson Road, Boise, Idaho 83705-5355.
    (2) Chief, Division of Technical Services, Office of Aircraft 
Services, 2350 West Robinson Road, Boise, Idaho 83705-5355.
    (3) Regional Director, Alaska Regional Office, Office of Aircraft 
Services, 4343 Aircraft Drive, Anchorage, Alaska 99502.
    (4) Area Director, Northwest Area Office, Office of Aircraft 
Services, 2741 Airport Way, Boise, Idaho 83705.
    (5) Area Director, Southwest Area Office, Office of Aircraft 
Services, One West Deer Valley Road, Suite 115, Phoenix, Arizona 85027.
    (6) Area Director, East Area Office, Office of Aircraft Services, 
1954 Airport Road, Suite 101, Chamblee, Georgia 30341.
    A request for notification of the existence of records shall be 
addressed to the appropriate System Manager. The request shall be in 
writing, signed by the requester, and comply with the content 
requirements of 43 CFR 2.60.
    A request for access to records shall be addressed to the 
appropriate System Manager. The request shall be in writing, signed by 
the requester, and comply with the content requirements of 43 CFR 2.63.
    A request for amendment of a record shall be addressed to the 
appropriate System Manager. The request shall be in writing, signed by 
the requester, and comply with the content requirements of 43 CFR 2.71.
    Information in this system is received from Federal and non-Federal 
mishap investigators, pilots, aircrews, mechanics, and ground personnel 
of Federal, State and local agencies; commercial operators utilized by 
Interior bureaus; and various cooperating agencies, organizations, and 
private individuals; and Safety/Technical representatives of the Office 
of Aircraft Services.

[FR Doc. 94-12946 Filed 5-26-94; 8:45 am]
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