[Federal Register Volume 59, Number 101 (Thursday, May 26, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-12751]


[[Page Unknown]]

[Federal Register: May 26, 1994]




Appendix A

TN26MY94.009


TN26MY94.010


TN26MY94.011


BILLING CODE 4000-01-C

Instructions for Part II--Budget Information

Section AA--Budget Summary by Categories
    1. Personnel: Show salaries to be paid to personnel.
    2. Fringe Benefits: Indicate the rate and amount of fringe 
benefits.
    3. Travel: Indicate the amount requested for both local and out of 
State travel of Project Staff. Include funds for at least one trip for 
two people to attend the Project Director's Workshop.
    4. Equipment: Indicate the cost of non-expendable personal property 
that has a cost of $5,000 or more per unit.
    5. Supplies: Include the cost of consumable supplies and materials 
to be used during the project period.
    6. Contractual: Show the amount to be used for: (1) procurement 
contracts (except those which belong on other lines such as supplies 
and equipment); and (2) sub-contracts.
    7. Other: Indicate all direct costs not clearly covered by lines 1 
through 6 above, including consultants and capital expenditures.
    8. Total Direct Cost: Show the total for Lines 1 through 7.
    9. Indirect Costs: Indicate the rate and amount of indirect costs.

    (Note: Except for grants to Federally recognized Indian tribes, 
the indirect cost rate cannot exceed 8% of the total direct 
charges.)

    10. Training/stipend Cost: Indicate cost per student and number of 
hours of instruction (minimum wage is the basis for amount per hour--
$4.25).
    11. Total Federal Funds Requested: Show total for lines 8 through 
10.

Section BB--Budget Estimates of Federal Funds Needed for Balance of the 
Project

    In the block provided, enter the amount of Federal funds which will 
be needed to complete the project over the succeeding funding period; 
in this case, the second year.

Instructions for Part III--Budget Narrative

    The budget narrative should explain, justify, and, if needed, 
clarify your budget summary. For each line item (personnel, fringe 
benefits, travel, etc.) in your budget, explain why it is there and how 
you computed the costs.
    Please limit this section to no more than five pages. Be sure that 
each page of your application is numbered consecutively.

Instructions for Part IV--Program Narrative

    The program narrative will comprise the largest portion of your 
application. This part is where you spell out the who, what, when, why, 
and how, of your proposed project.
    Although you will not have a form to fill out for your narrative, 
there is a format. This format is based on the selection criteria. 
Because your application will be reviewed and rated by a review panel 
on the basis of the selection criteria, your narrative should follow 
the order and format of the criteria.
    Before preparing your application, you should carefully read the 
legislation and regulations of the program, eligibility requirements, 
information on any priority set by the Secretary, and the selection 
criteria for this competition.
    Your program narrative should be clear, concise, and to the point. 
Begin the narrative with a one page abstract or summary of your 
project. Then describe the project in detail, addressing each selection 
criterion in order.
    The Secretary strongly suggests that you limit the program 
narrative to no more than 30 double-spaced, typed pages (on one side 
only), although the Secretary will consider your application if it is 
longer. Be sure to number consecutively ALL pages in your application.
    You may include supporting documentation as appendices to the 
program narrative. Be sure that this material is concise and pertinent 
to this program completion.
    You are advised that--
    (a) The Department considers only information contained in the 
application in ranking applications for funding consideration. Letters 
of support sent separately from the formal application package are not 
considered in the review by the technical review panels. (34 CFR 
75.217)
    (b) The technical review panel evaluates each application solely on 
the basis of the established technical review criteria. Letters of 
support included as appendices to the application will strengthen the 
application only if they contain commitments that pertain to the 
established technical criteria, such as commitment of resources.

Estimated Public Reporting Burden

    Under terms of the Paperwork Reduction Act of 1980, as amended, and 
the regulations implementing that Act, the Department of Education 
invites comment on the public reporting burden for this collection of 
information. Public reporting burden for this collection of information 
is estimated to average 90 hours per response, including the time for 
reviewing instructions, searching existing data sources, gathering and 
maintaining the data needed, and completing and reviewing the 
collection of information. You may send comments regarding this burden 
estimate to the U.S. Department of Education, Information Management 
and Compliance Division, Washington, DC 20202-4651; and to the Office 
of Management and Budget, Paperwork Reduction Project, OMB 1830-0013, 
Washington, DC 20503. (Information collection approved under OMB 
Control Number 1830-0013. Expiration Date 2/28/95.)

BILLING CODE 4000-01-P

TN26MY94.012


TN26MY94.013


TN26MY94.014


TN26MY94.015


TN26MY94.016


TN26MY94.017


TN26MY94.018


TN26MY94.019


TN26MY94.020


BILLING CODE 4000-01-C

 
Appendix B

    Potential applicants frequently direct questions to officials of 
the Department regarding application notices and programmatic and 
administrative regulations governing various direct grant programs. To 
assist potential applicants, the Department has assembled the following 
most commonly asked questions followed by the Department's answers.
    Q. Can we get an extension of the deadline?
    A. No. A closing date may be changed only under extraordinary 
circumstances. Any change must be announced in the Federal Register and 
must apply to all applications. Waivers for individual applications 
cannot be granted regardless of the circumstances.
    Q. How many copies of the application should I submit and must they 
be bound?
    A. Our new policy calls for an original and six copies to be 
submitted. The binding of applications is optional.
    Q. We just missed the deadline for the XXX competition. May we 
submit under another competition?
    A. Yes, however, the likelihood of success is not good. A properly 
prepared application must meet the specifications of the competition to 
which it is submitted.
    Q. I'm not sure which competition is most appropriate for my 
project. What should I do?
    A. We are happy to discuss any such questions with you and provide 
clarification on the unique elements of the various competitions.
    Q. Will you help us prepare our application?
    A. We are happy to provide general program information. Clearly, it 
would not be appropriate for staff to participate in the actual writing 
of an application, but we can respond to specific questions about 
application requirements, evaluation criteria, and the priorities. 
Applicants should understand, however, that prior contact with the 
Department is not required, nor will it in any way influence the 
success of an application.
    Q. When will I find out if I'm going to be funded?
    A. You can expect to receive notification within 3 to 4 months of 
the application closing date, depending on the number of applications 
received and the number of Department competitions with similar closing 
dates.
    Q. Once my application has been reviewed by the review panel, can 
you tell me the outcome?
    A. No. Every year we are called by a number of applicants who have 
a legitimate reasons for needing to know the outcome of the panel 
review prior to official notification. Some applicants need to make job 
decisions, some need to notify a local school district, etc. Regardless 
of the reason, because final funding decisions have not been made at 
that point, we cannot share information about the results of panel 
review with anyone.
    Q. Will my application be returned if I am not funded?
    A. No. We no longer return unsuccessful applications.
    Thus, applicants should retain at least one copy of the 
application.
    Q. Can I obtain copies of reviewers' comments?
    A. Upon written request, reviewers' comments will be mailed to 
unsuccessful applicants.
    Q. Is travel allowed under these projects?
    A. Travel associated with carrying out the project is allowed. 
Because we may request the project director of funded projects to 
attend an annual project directors' meeting, you may also wish to 
include a trip or two to Washington, DC in the travel budget. Travel to 
conferences is sometimes allowed when the purpose of the conference 
will be of benefit and relates to the project.
    Q. If my application receives high scores from the reviewers, does 
that mean that I will receive funding?
    A. Not necessarily. It is often the case that the number of 
applications scored highly by the reviewers exceeds the dollars 
available for funding projects under a particular competition. The 
order of selection, which is based on the scores of all the 
applications reviewed and other relevant factors, determines the 
applications that can be funded.
    Q. What happens during negotiations?
    A. During negotiations technical and budget issues may be raised. 
These are issues that have been identified during the panel and staff 
reviews that require clarification. Sometimes issues are stated as 
``conditions.''
    These are issues that have been identified as so critical that the 
award cannot be made unless those conditions are met. Questions may 
also be raised about the proposed budget. Generally, these issues are 
raised because an application contains inadequate justification or 
explanation of a particular budget item, or because the budget item 
seems unimportant to the successful completion of the project. If you 
are asked to make changes that you feel could seriously affect the 
project's success, you may provide reasons for not making the changes 
or provide alternative suggestions. Similarly, if proposed budget 
reductions will, in your opinion, seriously affect the project 
activities, you may explain why and provide additional justification 
for the proposed expenses. An award cannot be made until all issues 
under negotiation have been resolved.
    Q. How do I provide an assurance?
    A. Except for SF-424B, ``Assurances--Non-Construction Programs,'' 
you may provide an assurance simply by stating in writing that you are 
meeting a prescribed requirement.
    Q. Where can copies of the Federal Register, program regulations, 
and Federal statutes be obtained?
    A. Copies of these materials can usually be found at your local 
library. If not, they can be obtained from the Government Printing 
Office by writing to Superintendent of Documents, U.S. Government 
Printing Office, Washington, DC 20402. Telephone: (202) 708-8228. When 
requesting copies of regulations or statutes, it is helpful to use the 
specific name or public law, number of a statute, or part number of a 
regulation. The material referenced in this notice should be referred 
to as follows:
    (1) The Carl D. Perkins Vocational and Applied Technology Education 
Act (Pub. L. 101-302).
    (2) Education Department General Administrative Regulations, 34 CFR 
parts 74, 75, 77, 79, 90, 81, 82, and 85.
    (3) 34 CFR part 401 (Indian Vocational Education Program) as 
published in the Federal Register on August 14, 1992 (57 FR 36730).

[FR Doc. 94-12751 Filed 5-25-94; 8:45 am]
BILLING CODE 4000-01-P