[Federal Register Volume 59, Number 94 (Tuesday, May 17, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-11875]


[[Page Unknown]]

[Federal Register: May 17, 1994]


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CONSUMER PRODUCT SAFETY COMMISSION
 

Department of the Air Force

Privacy Act of 1974; Amend System of Records

AGENCY: Department of the Air Force, DOD.

ACTION: Amend system of records.

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SUMMARY: The Department of the Air Force proposes to amend one system 
of records notice to its inventory of systems of records notices 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on June 16, 1994, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Assistant Air Force Access Programs 
Officer, SAF/AAIA, 1610 Air Force Pentagon, Washington, DC 20330-1610.

FOR FURTHER INFORMATION CONTACT: Mr. Jim Gibson at (703) 697-3491 or 
DSN 227-3491.

SUPPLEMENTARY INFORMATION: The complete inventory of Department of the 
Air Force system of records notices subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.

    The amendment is not within the purview of subsection (r) of the 
Privacy Act (5 U.S.C. 552a), as amended, which requires the submission 
of an altered system report. The specific changes to the system of 
records notice is set forth below followed by the system notice, as 
amended, published in its entirety.

    Dated: May 5, 1994.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

F035 MPC K
    Airman Promotion Historical Records (February 22, 1993, 58 FR 
10362).
* * * * *
    Delete entry and replace with `Promotion Documents/Records Tracking 
(PRODART) and Airman Promotion Historical Records (APHR) System.'
    Delete entry and replace with `Promotion Documents/Records Tracking 
(PRODART) files are maintained in the Board Support Branch, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.
    Airman Promotion Historical Records (APHR) are maintained in the 
Airman Promotion Branch, Selection Board Secretariat, Headquarters Air 
Force Military Personnel Center, 550 C Street W, Randolph Air Force 
Base, TX 78150-4703.'
    Delete entry and replace with `PRODART: Air Force active duty 
enlisted personnel in the grade of E-7 and E-8 and active duty officers 
in grades O-1 through O-5.
    APHR: Active duty airmen in grade E-4 through E-8 at time of 
promotion consideration.'
    Delete entry and replace with `PRODART portion of this system is 
made up of six files: Active duty enlisted file, active duty officer 
file, document/record required, document/record receipt file, selection 
board eligibility file, and derogatory information file. These files 
contain name, Social Security Number, grade data, service data, and 
selection board eligibility data.
    APHR records consist of Microfiche files reflecting individual 
historical promotion data for a specific cycle which is no longer 
maintained within the automated personnel data system. Contains member 
identification, promotion eligibility status, select/nonselect status, 
and critical personnel data. Microfiche files for members in grades E-4 
through E-6 contain relative standing and weighted factor scores. 
Contains work sheets used to manually compute individual promotion 
status (select/nonselect) for the Weighted Airman Promotion System for 
those members not considered during the computerized selection process; 
master listings for each specified promotion cycle reflecting all 
members in the applicable grade and their specific status: Select, 
nonselect, nonweighable, or ineligible; and listing of promotion 
sequence numbers assigned to all selectees for a specific cycle.'
    Delete entry and replace with `10 U.S.C. 8013, Secretary of the Air 
Force: Powers and duties; delegation by; as implemented by Air Force 
Instruction 36-2608, Military Personnel Records Systems; Air Force 
Instruction 36-2402, Officer Evaluation System; Air Force Instruction 
36-2403, Enlisted Evaluation System; Air Force Manual 36-2622, Base 
Level Military Personnel System; Air Force Instruction 36-2502, 
Promotion of Airmen, and E.O. 9397.'
    Delete entry and replace with `Records technicians use the PRODART 
system to identify documents missing from the United States Air Force 
Selection Records Group and to account for documents received. 
Personnel technician use system to produce statistical digest data for 
management analysis functions.
    The AHPR are used by Promotion Branch as the master record of 
promotion status for a specified cycle. Used to respond to inquiries 
(including congressional inquiries), for Air Staff advisories to the 
Air Force Board for Correction of Military Records, to manage the 
Airman Promotion Program, to recreate promotion status, and to provide 
statistical data for official use. Used to provide supplemental 
promotion consideration and to research and/or correct promotion status 
for a previous cycle.'
* * * * *
    Delete entry and replace with `PRODART records are Maintained in 
file server.
    APHR are maintained in visible file binders/cabinets, in computers 
and on computer output products, and on microfilm.'
    Delete last sentence.
    Add to end of entry `Those in computer storage devices are 
protected by computer system software.'
    Delete entry and replace with `PRODART records are maintained until 
member is selected for promotion to Chief Master Sergeant (E-9) or 
Colonel (0-6) or when member is no longer on active duty.
    AHPR are maintained for 10 years, computed from the date of the 
original selection process. Manual computation worksheets are 
maintained for one year and then select/nonselect data are listed on a 
roster which is maintained for an additional nine years. After the 
specified retention period, the records are destroyed by tearing into 
pieces, shredding, pulping, macerating, or burning. Computer records 
are destroyed by erasing, deleting or overwriting.'
    Delete entry and replace with `PRODART: Chief, Board Support 
Branch, Secretariat, Headquarters Air Force Military Personnel Center, 
550 C Street W, Randolph Air Force Base, TX 78150-4703.
    AHPR: Chief, Airman Promotion Branch, Selection Board Secretariat, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.'
    Delete entry and replace with `Individuals seeking to determine 
whether this system of records contains information on themselves 
should address written inquiries to the Chief, Board Support Branch, 
Selection Board Secretariat, Headquarters Air Force Military Personnel 
Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703 for 
PRODART records, or to the
    Chief, Board Support Branch, Selection Board Secretariat, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703 for AHPR records.'
    Delete entry and replace with `Individuals seeking to access 
records about themselves contained in this system should address 
written requests to the Chief, Board Support Branch, Selection Board 
Secretariat, Headquarters Air Force Military Personnel Center, 550 C 
Street W, Randolph Air Force Base, TX 78150-4703 for PRODART records, 
or to the
    Chief, Board Support Branch, Selection Board Secretariat, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703 for AHPR records.'
* * * * *
    Delete entry and replace with `PRODART data is extracted from the 
master personnel files.
    AHPR data is extracted from the active interim eligible file 
(promotion file) which is a subsystem of the Personnel Data System.'
* * * * *
F035 MPC K
    Promotion Documents/Records Tracking (PRODART) and Airman Promotion 
Historical Records (APHR) System.
    Promotion Documents/Records Tracking (PRODART) files are maintained 
in the Board Support Branch, Headquarters Air Force Military Personnel 
Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
    Airman Promotion Historical Records (APHR) are maintained in the 
Airman Promotion Branch, Selection Board Secretariat, Headquarters Air 
Force Military Personnel Center, 550 C Street W, Randolph Air Force 
Base, TX 78150-4703.
    PRODART: Air Force active duty enlisted personnel in the grade of 
E-7 and E-8 and active duty officers in grades O-1 through O-5.
    APHR: Active duty airmen in grade E-4 through E-8 at time of 
promotion consideration.
    PRODART portion of this system is made up of six files: Active duty 
enlisted file, active duty officer file, document/record required, 
document/record receipt file, selection board eligibility file, and 
derogatory information file. These files contain name, Social Security 
Number, grade data, service data, and selection board eligibility data.
    APHR records consist of Microfiche files reflecting individual 
historical promotion data for a specific cycle which is no longer 
maintained within the automated personnel data system. Contains member 
identification, promotion eligibility status, select/nonselect status, 
and critical personnel data. Microfiche files for members in grades E-4 
through E-6 contain relative standing and weighted factor scores. 
Contains worksheets used to manually compute individual promotion 
status (select/nonselect) for the Weighted Airman Promotion System for 
those members not considered during the computerized selection process; 
master listings for each specified promotion cycle reflecting all 
members in the applicable grade and their specific status: Select, 
nonselect, nonweighable, or ineligible; and listing of promotion 
sequence numbers assigned to all selectees for a specific cycle.
    10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
delegation by; as implemented by Air Force Instruction 36-2608, 
Military Personnel Records Systems; Air Force Instruction 36-2402, 
Officer Evaluation System; Air Force Instruction 36-2403, Enlisted 
Evaluation System; Air Force Manual 36-2622, Base Level Military 
Personnel System; Air Force Instruction 36-2502, Promotion of Airmen, 
and E.O. 9397.
    Records technicians use the PRODART system to identify documents 
missing from the United States Air Force Selection Records Group and to 
account for documents received. Personnel technician use system to 
produce statistical digest data for management analysis functions.
    The AHPR are used by Promotion Branch as the master record of 
promotion status for a specified cycle. Used to respond to inquiries 
(including congressional inquiries), for Air Staff advisories to the 
Air Force Board for Correction of Military Records, to manage the 
Airman Promotion Program, to recreate promotion status, and to provide 
statistical data for official use. Used to provide supplemental 
promotion consideration and to research and/or correct promotion status 
for a previous cycle.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The Department of the Air Force `Blanket Routine Uses' published at 
the beginning of the Air Force's compilation of systems of records 
notices apply to this system.
    PRODART records are maintained in file server.
    APHR are maintained in visible file binders/cabinets, in computers 
and on computer output products, and on microfilm.
    Retrieved by name or Social Security Number.
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Records are stored in locked cabinets or secured building. 
Those in computer storage devices are protected by computer system 
software.
    PRODART records are maintained until member is selected for 
promotion to Chief Master Sergeant (E-9) or Colonel (0-6) or when 
member is no longer on active duty.
    AHPR are maintained for 10 years, computed from the date of the 
original selection process. Manual computation work sheets are 
maintained for one year and then select/nonselect data are listed on a 
roster which is maintained for an additional nine years. After the 
specified retention period, the records are destroyed by tearing into 
pieces, shredding, pulping, macerating, or burning. Computer records 
are destroyed by erasing, deleting or overwriting.
    PRODART: Chief, Board Support Branch, Secretariat, Headquarters Air 
Force Military Personnel Center, 550 C Street W, Randolph Air Force 
Base, TX 78150-4703.
    AHPR: Chief, Airman Promotion Branch, Selection Board Secretariat, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
the Chief, Board Support Branch, Selection Board Secretariat, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703 for PRODART records, or to the
    Chief, Board Support Branch, Selection Board Secretariat, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703 for AHPR records.
    Individuals seeking to access records about themselves contained in 
this system should address written requests to the Chief, Board Support 
Branch, Selection Board Secretariat, Headquarters Air Force Military 
Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-
4703 for PRODART records, or to the
    Chief, Board Support Branch, Selection Board Secretariat, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703 for AHPR records.
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.
    PRODART data is extracted from the master personnel files.
    AHPR data is extracted from the active interim eligible file 
(promotion file) which is a subsystem of the Personnel Data System.
    None.
[FR Doc. 94-11875 Filed 05-16-94; 8:45 am]
BILLING CODE 5000-04-F