[Federal Register Volume 59, Number 92 (Friday, May 13, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-11444]


[[Page Unknown]]

[Federal Register: May 13, 1994]


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FARM CREDIT SYSTEM INSURANCE CORPORATION

 

Privacy Act of 1974; Establishment of New System of Records

AGENCY: Farm Credit System Insurance Corporation.

ACTION: Advance notice with request for comments; publication of 
proposed system notice for new systems of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a), notice is hereby given that the Farm Credit 
Insurance Corporation (Corporation) is establishing Privacy Act systems 
of records and is publishing a complete notice of its inventory of 
systems. The publication of these proposed systems notices is one of 
the steps required to establish the new systems. The new systems of 
records facilitates the Corporation's ability to collect, maintain, 
use, and disclose information pertaining to individuals.

DATES: Written comments should be received by June 13, 1994. The 
Corporation filed a New Systems Report with Congress and the Office of 
Management and Budget (OMB) on May 6, 1994. This notice will be adopted 
without further publication on July 5, 1994, unless modified by a 
subsequent notice to incorporate comments received from the public.

ADDRESSES: Written comments may be mailed (in triplicate) to Mary A. 
Creedon, Chief Operating Officer, in care of Cindy Nicholson, Farm 
Credit System Insurance Corporation, McLean, Virginia 22102-0826. 
Copies of all communications received will be available for examination 
by interested parties in the offices of the Farm Credit System 
Insurance Corporation.

FOR FURTHER INFORMATION CONTACT:
Ronald H. Erickson, Privacy Act Officer, Farm Credit System Insurance 
Corporation, McLean, Virginia 22102-0826, (703) 883-4113, TDD (703) 
883-4444, or
Jane Virga, Office of General Counsel, Farm Credit System Insurance 
Corporation, McLean, Virginia, 22102-0826, (703) 883-4071, TDD (703) 
883-4444.

SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, the 
Corporation has reviewed all systems of records and identified eight 
new systems.
    The notice reflects designated points of contact for inquiring 
about the systems, accessing the records, and requesting amendments to 
the records. As noted below, the Farm Credit Administration, 1501 Farm 
Credit Drive, McLean, Virginia 22102-5090, is the custodian for some of 
the records pursuant to a delegation of authority from the Corporation.
    The categories of new systems are: FCSIC-1, Corporation Internal 
Automated Personnel System, FCSIC-2, Employee Reports of Financial 
Interests and Employment, FCSIC-3, Employee Attendance, Leave, 
Personnel Actions, and Payroll Files, FCSIC-4, Employee Travel Files, 
FCSIC-5, Financial Management Records, FCSIC-6, Procurement Records, 
FCSIC-7, Personnel Security Files, and FCSIC-8, Correspondence Files.
    Notice is hereby given that the Corporation adopts the Office of 
Personnel Management's (OPM) OPM/GOVT-1 and the OPM's Federal Register 
notice of OPM/GOVT-1 with respect to those personnel records that are 
maintained by the Corporation and described in OPM/GOVT-1. Individuals 
are referred to the OPM's Federal Register notice on the existence and 
character of OPM/GOVT-1. The citation is 57 FR 35705-35709, August 10, 
1992, as amended from time to time. OPM's Federal Register notice sets 
out the routine uses of the records in OPM/GOVT-1. Individuals 
interested in reviewing and commenting on such routine uses are 
referred to 57 FR 35705-35709, August 10, 1992, as amended from time to 
time. Employee inquiries about OPM/GOVT-1 and employee requests for 
access or amendments to records described therein that are maintained 
by the Corporation may be directed to: Chief Operating Officer, Farm 
Credit System Insurance Corporation, McLean, Virginia 22102-0826.
    As required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, the 
Corporation has sent notice of this proposed system of records to the 
Office of Management and Budget, the Committee on Government Operations 
of the House of Representatives, and the Committee on Governmental 
Affairs of the Senate. The notices are published in their entirety 
below.

Table of Contents

FCSIC-1  FCSIC Internal Automated Personnel System.
FCSIC-2  Employee Reports of Financial Interest and Employment.
FCSIC-3  Employee Attendance, Leave, Personnel Actions, and Payroll 
Records.
FCSIC-4  Employee Travel Files.
FCSIC-5  Financial Management Records.
FCSIC-6  Procurement Records.
FCSIC-7  Personnel Security Files.
FCSIC-8  Correspondence Files.
FCSIC-1
    FCSIC Internal Automated Personnel System.
    These records are located at the Farm Credit Administration with 
copies at the Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Current and former Corporation employees since March 1988.
    Information from Personnel Management Information and 
Telecommunications System of the Department of Treasury, including the 
employee's occupational series, grade, salary, position title, 
geographic location, work schedule, date of birth, sex, and similar 
information. The source for this data is the National Finance Center's 
United States Department of Agriculture Personnel Payroll System.
    12 U.S.C. 2277a-7, 2277a-8.
    Information in this record system may be used to furnish internal 
statistical reports and trend analyses for managing human resources.
    (1) In the event that information in this record system indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be referred, as a routine 
use, to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto.
    (2) Information in this record system may be disclosed as a routine 
use to a Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a decision concerning the hiring or retention 
of an employee, the letting of a contract, or the issuance of a grant 
or other benefit.
    (3) Information in this record system may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of and investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (4) Disclosure may be made to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of that individual.
    (5) It shall be a routine use of the records in this system of 
records to disclose them to the Department of Justice or to disclose 
them in a proceeding before a court or adjudicative body before which 
the agency is authorized to appear, when
    (a) The agency, or any component thereof; or
    (b) Any employee of the agency in his or her official capacity; or
    (c) Any employee of the agency in his or her individual capacity 
where the Department of Justice or the agency has agreed to represent 
the employee; or
    (d) The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components,

is a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or the use of such 
records in the proceeding is deemed by the agency to be relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to the Department of 
Justice or the disclosure of such records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.
    (6) In the event that information in this record system is needed 
in the course of presenting evidence to a court, magistrate, or 
administrative tribunal, the relevant records may be referred, as a 
routine use, to the appropriate person to use as evidence.
    Information stored electronically.
    Electronically retrievable by name, social security number, and 
other identifiers such as sex, geographic location, occupational 
series, etc.
    Records are kept in a secure area with access limited to those 
whose official duties require access.
    In accordance with National Archives and Records Administration 
General Records Schedule requirements.
    Chief Operating Officer, Farm Credit System Insurance Corporation, 
McLean, Virginia 22102-0826.
    All inquiries about this system of records shall be addressed to: 
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Requests for access to a record shall be directed to: Privacy Act 
Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.3.
    Requests for amendments of a record shall be directed to: Privacy 
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.7.
    Information in this system of records either comes from the 
individual to whom it applies or comes from information supplied by 
agency officials.
FCSIC-2
    Employee Reports of Financial Interests and Employment--FCSIC.
    These records are located at the Farm Credit Administration with 
copies at the Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Current and former Corporation employees.
    ``Public Financial Disclosure Report'' and ``Confidential Statement 
of Employment and Financial Interests'' required of certain employees. 
Contains statement of financial interests of the employee and of 
members of his or her immediate household as well as any other 
statements or memorandums concerning other employment or financial 
interests of the Corporation employee.
    Executive Order 12674, as amended by Executive Order 12731, and 5 
U.S.C. App. 201, 205.
    Information in this record system may be used by authorized 
personnel for ascertaining conflicts or apparent conflicts of interest, 
recommending or taking appropriate action, monitoring the agency's 
ethics program.
    (1) In the event that information in this record system indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be referred, as a routine 
use, to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto.
    (2) Information in this record system may be disclosed as a routine 
use to a Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a decision concerning the hiring or retention 
of an employee, the letting of a contract, or the issuance of a grant 
or other benefit.
    (3) Information in this record system may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (4) Disclosure may be made to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of that individual.
    (5) It shall be a routine use of the records in this system of 
records to disclose them to the Department of Justice or to disclose 
them in a proceeding before a court or adjudicative body before which 
the agency is authorized to appear, when
    (a) The agency, or any component thereof; or
    (b) Any employee of the agency in his or her official capacity; or
    (c) Any employee of the agency in his or her individual capacity 
where the Department of Justice or the agency has agreed to represent 
the employee; or
    (d) The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components,

is a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or the use of such 
records in the proceeding is deemed by the agency to be relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to the Department of 
Justice or the disclosure of such records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.
    (6) In the event that information in this record system is needed 
in the course of presenting evidence to a court, magistrate, or 
administrative tribunal, the relevant records may be referred, as a 
routine use, to the appropriate person to use as evidence.
    Records are maintained in file folders.
    Records are maintained alphabetically by name.
    Records are kept in a locked cabinet except when being used by 
authorized personnel who are instructed as to their confidentiality and 
permitted use.
    In accordance with National Archives and Records Administration 
General Records Schedule requirements for employee reports of financial 
interests and employment.
    Designated Agency Ethics Official, Farm Credit System Insurance 
Corporation, McLean, Virginia 22102-0826.
    All inquiries about this system of records shall be addressed to: 
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Requests for access to a record shall be directed to: Privacy Act 
Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.3.
    Requests for amendments of a record shall be directed to: Privacy 
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.7.
    Information in this system of records either comes from the 
employee to whom it applies or comes from information supplied by 
agency officials.
FCSIC-3
    Employee attendance, leave, personnel actions, and payroll 
records--FCSIC.
    These records are located at the Farm Credit Administration with 
copies at the Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Corporation employees.
    Records consist of paper, electronic, and microfiche files 
containing payroll-related information for Corporation employees 
reported on a biweekly, year-to-date, and, in some cases, an annual 
basis. The records contain payroll and leave data for each employee 
including rate and amount of pay, personnel actions during payroll 
periods, hours worked, tax and retirement deductions, life insurance 
and health insurance deductions, savings allotments, savings bond and 
charity deductions, other financial deductions, mailing addresses, and 
home addresses. Records produced electronically utilize software 
provided by the National Finance Center's United States Department of 
Agriculture Personnel Payroll System.
    12 U.S.C. 2277a-7, 2277a-8.
    Information in this record system may be used to prepare payroll 
and to meet Government payroll record keeping and reporting 
requirements, and for retrieving and supplying payroll and leave 
information as required for agency needs. In addition, information in 
this record system is used to furnish certain information (name, 
permanent or temporary status, most recent position, grade, or salary) 
to other Government agencies, commercial or credit organizations, or 
verification of employment to prospective employers.
    (1) Information in this record system may be disclosed as a routine 
use to Federal, State, and local taxing authorities concerning 
compensation to employees or contractors for personal services; to the 
Office of Personnel Management, Department of the Treasury, Department 
of Labor, and other Federal agencies concerning pay, benefits, and 
retirement of employees; to Federal employees health benefits carriers 
concerning health insurance of employees; to financial organizations 
concerning employee savings account allotments and net pay to checking 
accounts; to State human resource offices administering unemployment 
compensation programs; to educational and training organizations 
concerning employee qualifications and identity for specific courses; 
and to heirs, executors, and legal representatives of beneficiaries.
    (2) In the event that information in this record system indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be referred, as a routine 
use, to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto.
    (3) Information in this record system may be disclosed as a routine 
use to a Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a decision concerning the hiring or retention 
of an employee, the letting of a contract, or the issuance of a grant 
or other benefit.
    (4) Information in this record system may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of and investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (5) Disclosure may be made to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of that individual.
    (6) It shall be a routine use of the records in this system of 
records to disclose them to the Department of Justice or to disclose 
them in a proceeding before a court or adjudicative body before which 
the agency is authorized to appear, when
    (a) The agency, or any component thereof; or
    (b) Any employee of the agency in his or her official capacity; or
    (c) Any employee of the agency in his or her individual capacity 
where the Department of Justice or the agency has agreed to represent 
the employee; or
    (d) The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components,

is a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or the use of such 
records in the proceeding is deemed by the agency to be relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to the Department of 
Justice or the disclosure of such records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.
    (7) In the event that information in this record system is needed 
in the course of presenting evidence to a court, magistrate, or 
administrative tribunal, the relevant records may be referred, as a 
routine use, to the appropriate person to use as evidence.
    Records are maintained in locked cabinets or electronically.
    Paper records are filed alphabetically by name. Electronic records 
are accessed by social security number. Microfiche records are arranged 
by social security number within a pay period.
    Files are kept in areas which are locked after business hours. 
Access to records is limited to authorized individuals.
    In accordance with National Archives and Records Administration 
General Records Schedule requirements for payroll-related records.
    Chief Operating Officer, Farm Credit System Insurance Corporation, 
McLean, Virginia 22102-0826.
    All inquiries about this system of records shall be addressed to: 
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Requests for access to a record shall be directed to: Privacy Act 
Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.3.
    Requests for amendments of a record shall be directed to: Privacy 
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.7.
    Information in this system of records comes from the employee to 
whom it applies or comes from information supplied by Corporation 
employees and other authorized personnel.
FCSIC-4
    Employee Travel--FCSIC.
    Farm Credit System Insurance Corporation, McLean, Virginia 22102-
0826.
    Current and former Corporation employees.
    Paper and electronic records relating to travel vouchers and 
supporting documentation.
    12 U.S.C. 2277a-7, 2277a-8.
    Information contained in this system of records is used to provide 
records of reimbursement to employees for expenses incurred while in 
official travel status.
    (1) In the event that information in this record system indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be referred, as a routine 
use, to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto.
    (2) Information in this record system may be disclosed as a routine 
use to a Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a decision concerning the hiring or retention 
of an employee, the letting of a contract, or the issuance of a grant 
or other benefit.
    (3) Information in this record system may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of and investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (4) Disclosure may be made to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of that individual.
    (5) It shall be a routine use of the records in this system of 
records to disclose them to the Department of Justice or to disclose 
them in a proceeding before a court or adjudicative body before which 
the agency is authorized to appear, when
    (a) The agency, or any component thereof; or
    (b) Any employee of the agency in his or her official capacity; or
    (c) Any employee of the agency in his or her individual capacity 
where the Department of Justice or the agency has agreed to represent 
the employee; or
    (d) The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components,

is a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or the use of such 
records in the proceeding is deemed by the agency to be relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to the Department of 
Justice or the disclosure of such records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.
    (6) In the event that information in this record system is needed 
in the course of presenting evidence to a court, magistrate, or 
administrative tribunal, the relevant records may be referred, as a 
routine use, to the appropriate person to use as evidence.
    Records are stored in cabinets or electronically.
    Paper records are filed alphabetically by name.
    Paper files are kept in areas which are locked after business 
hours. Access to electronic system is limited to authorized employees.
    In accordance with National Archives and Records Administration 
General Records Schedule requirements for financial records.
    Administrative Specialist, Farm Credit System Insurance 
Corporation, McLean, Virginia 22102-0826.
    All inquiries about this system of record shall be directed to: 
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Requests for access to a record shall be directed to: Privacy Act 
Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.3.
    Requests for amendments of a record shall be directed to: Privacy 
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.7.
    Corporation employees and other individuals executing records.
FCSIC-5
    Financial Management Records--FCSIC.
    These records are located at the Farm Credit Administration, 
McLean, Virginia 22102-0826.
    Corporation employees and individuals conducting business with the 
Corporation.
    Records consist of paper, electronic, and microfiche files 
supporting the Corporation financial management system, including 
employee travel advance records, records of budget formulation and 
execution, the Corporation administrative expenses, and other financial 
records.
    12 U.S.C. 2277a-7, 2277a-8.
    This system of records serves as the source for collecting and 
recapping financial data to provide control over assets and 
liabilities, collection of revenues and disbursement of expenses and 
reports necessary for management and for other Government agencies.
    (1) In the event that information in this record system indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be referred, as a routine 
use, to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto.
    (2) Information in this record system may be disclosed as a routine 
use to a Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a decision concerning the hiring or retention 
of an employee, the letting of a contract, or the issuance of a grant 
or other benefit.
    (3) Information in this record system may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of and investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (4) Disclosure may be made to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of that individual.
    (5) It shall be a routine use of the records in this system of 
records to disclose them to the Department of Justice or to disclose 
them in a proceeding before a court or adjudicative body before which 
the agency is authorized to appear, when
    (a) The agency, or any component thereof; or
    (b) Any employee of the agency in his or her official capacity; or
    (c) Any employee of the agency in his or her individual capacity 
where the Department of Justice or the agency has agreed to represent 
the employee; or
    (d) The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components,

is a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or the use of such 
records in the proceeding is deemed by the agency to be relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to the Department of 
Justice or the disclosure of such records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.
    (6) In the event that information in this record system is needed 
in the course of presenting evidence to a court, magistrate, or 
administrative tribunal, the relevant records may be referred, as a 
routine use, to the appropriate person to use as evidence.
    Records are stored in cabinets or electronically.
    Paper records are arranged by SF1166a (Voucher and Schedule of 
Payments) voucher number within each year. Automated system can 
retrieve by name, vendor number, or social security number as 
applicable.
    Paper files are kept in file cabinets in areas which are locked 
after business hours. Access to electronic system is limited to 
authorized employees.
    In accordance with National Archives and Records Administration 
General Records Schedule requirements for financial records.
    Chief Operating Officer, Farm Credit System Insurance Corporation, 
McLean, Virginia 22102-0826.
    All inquiries about this system of records shall be addressed to: 
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Requests for access to a record shall be directed to: Privacy Act 
Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.3.
    Requests for amendments of a record shall be directed to: Privacy 
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.7.
    Corporation employees and other individuals doing business with 
Corporation.
FCSIC-6
    Procurement Records--FCSIC.
    These records are located at the Farm Credit Administration, 
McLean, Virginia 22102-0826.
    Individuals, corporations, and governmental entities who provide or 
may provide supplies or services to the Corporation by contract or 
purchase order.
    Bids, offers, lease agreements, purchase orders, requisitions, and 
other pertinent written information related to purchase transactions.
    12 U.S.C. 2277a-7, 2277a-8; 40 U.S.C. 471 et seq.
    Information contained in this system of records is used by the 
Corporation as the basis for maintaining control of purchase 
transactions and to provide a minimum of opportunity for fraud as well 
as the maximum feasible opportunity for audit as related to the 
purchase of supplies and services obtained.
    (1) In the event that information in this record system indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be referred, as a routine 
use, to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto.
    (2) Information in this record system may be disclosed as a routine 
use to a Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a decision concerning the hiring or retention 
of an employee, the letting of a contract, or the issuance of a grant 
or other benefit.
    (3) Information in this record system may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of and investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (4) Disclosure may be made to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of that individual.
    (5) It shall be a routine use of the records in this system of 
records to disclose them to the Department of Justice or to disclose 
them in a proceeding before a court or adjudicative body before which 
the agency is authorized to appear, when
    (a) The agency, or any component thereof; or
    (b) Any employee of the agency in his or her official capacity; or
    (c) Any employee of the agency in his or her individual capacity 
where the Department of Justice or the agency has agreed to represent 
the employee; or
    (d) The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components,

is a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or the use of such 
records in the proceeding is deemed by the agency to be relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to the Department of 
Justice or the disclosure of such records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.
    (6) In the event that information in this record system is needed 
in the course of presenting evidence to a court, magistrate, or 
administrative tribunal, the relevant records may be referred, as a 
routine use, to the appropriate person to use as evidence.
    Records are maintained in file folders.
    Records filed: (1) In numerical order by purchase order or contract 
number; and (2) alphabetically by the name of the vendor.
    Maintained in area which is locked after business hours. Access to 
this record system is limited to employees and persons with contractual 
authority within the Corporation and the FCA.
    In accordance with National Archives and Records Administration 
General Records Schedule requirements for procurement records.
    Chief Operating Officer, Farm Credit System Insurance Corporation, 
McLean, Virginia 22102-0826.
    All inquiries about this system of records shall be addressed to: 
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Requests for access to a record shall be directed to: Privacy Act 
Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.3.
    Requests for amendments of a record shall be directed to: Privacy 
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.7.
    Individuals, corporations, or governmental entities who make bids 
or offers to the Corporation or enter into lease or other agreements 
with the Corporation. Employees who prepare contractual actions.
FCSIC-7
    Personnel Security Files--FCSIC.
    These records are located at the Farm Credit Administration, 
McLean, Virginia 22102-5090.
    Current and former Corporation employees.
    Case files compiled during background investigations of employees 
in sensitive positions. The files include:
    (a) Security forms (SF 86, ``Security Investigation Data for 
Sensitive Position''; and OPM Form 329-B, ``Authority for Release of 
Information and Redisclosure'');
    (b) Investigative report which includes credit check, check of 
police record, and interviews with neighbors, former supervisors, and 
coworkers;
    (c) Determination of suitability for security clearance by agency 
security officer; and
    (d) Issuance of clearance statement.
    Executive Order 10450.
    Information in this system of records is used to determine 
suitability for holding a sensitive position within the Corporation and 
to issue security clearance.
    (1) In the event that information in this record system indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be referred, as a routine 
use, to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto.
    (2) Information in this record system may be disclosed as a routine 
use to a Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a decision concerning the hiring or retention 
of an employee, the letting of a contract, or the issuance of a grant 
or other benefit.
    (3) Information in this record system may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of and investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (4) Disclosure may be made to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of that individual.
    (5) It shall be a routine use of the records in this system of 
records to disclose them to the Department of Justice or to disclose 
them in a proceeding before a court or adjudicative body before which 
the agency is authorized to appear, when
    (a) The agency, or any component thereof; or
    (b) Any employee of the agency in his or her official capacity; or
    (c) Any employee of the agency in his or her individual capacity 
where the Department of Justice or the agency has agreed to represent 
the employee; or
    (d) The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components,

is a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or the use of such 
records in the proceeding is deemed by the agency to be relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to the Department of 
Justice or the disclosure of such records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.
    (6) In the event that information in this record system is needed 
in the course of presenting evidence to a court, magistrate, or 
administrative tribunal, the relevant records may be referred, as a 
routine use, to the appropriate person to use as evidence.
    Records are maintained in file folders.
    Records are arranged alphabetically by name.
    Records are maintained in a locked safe in an area that is secured 
after business hours. Access to records is restricted to those 
employees whose official duties require access.
    Files are transferred to OPM when employee leaves the agency.
    Chief Operating Officer, Farm Credit System Insurance Corporation, 
McLean, Virginia 22102-0826.
    All inquiries about this system of records shall be addressed to: 
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Requests for access to a record shall be directed to: Privacy Act 
Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.3.
    Requests for amendments of a record shall be directed to: Privacy 
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.7.
    Information in this system of records comes from the individual to 
whom it applies, credit bureaus, police, neighbors, former supervisors 
and coworkers, etc.
    This system is subjected to a specific exemption pursuant to 5 
U.S.C. 552a(k)(2), to the extent there is included in the system 
investigatory material compiled for law enforcement purposes.
FCSIC-8
    Correspondence Files--FCSIC.
    Farm Credit System Insurance Corporation, McLean, Virginia 22102-
0826.
    Current and former Corporation employees.
    Letters, memorandums, and other documents pertaining to the 
operations of the Corporation.
    12 U.S.C. 2277a-7, 2277a-8.
    (1) In the event that information in this record system indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be referred, as a routine 
use, to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto.
    (2) Information in this record system may be disclosed as a routine 
use to a Federal, State, or local agency maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a decision concerning the hiring or retention 
of an employee, the letting of a contract, or the issuance of a grant 
or other benefit.
    (3) Information in this record system may be disclosed to a Federal 
agency, in response to its request, in connection with the hiring or 
retention of an employee, the issuance of a security clearance, the 
reporting of and investigation of an employee, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    (4) Disclosure may be made to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the request of that individual.
    (5) It shall be a routine use of the records in this system of 
records to disclose them to the Department of Justice or to disclose 
them in a proceeding before a court or adjudicative body before which 
the agency is authorized to appear, when
    (a) The agency, or any component thereof; or
    (b) Any employee of the agency in his or her official capacity; or
    (c) Any employee of the agency in his or her individual capacity 
where the Department of Justice or the agency has agreed to represent 
the employee; or
    (d) The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components,

is a party to litigation or has an interest in such litigation, and the 
use of such records by the Department of Justice or the use of such 
records in the proceeding is deemed by the agency to be relevant and 
necessary to the litigation, provided, however, that in each case, the 
agency determines that disclosure of the records to the Department of 
Justice or the disclosure of such records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records were collected.
    (6) In the event that information in this record system is needed 
in the course of presenting evidence to a court, magistrate, or 
administrative tribunal, the relevant records may be referred, as a 
routine use, to the appropriate person to use as evidence.
    Records are maintained in file folders.
    Records are arranged alphabetically by name.
    Records are maintained in a locked cabinet in an area that is 
secured after business hours.
    In accordance with National Archives and Records Administration 
General Records Schedule requirements.
    Administrative Specialist, Farm Credit System Insurance 
Corporation, McLean, Virginia 22102-0826.
    All inquiries about this system of records shall be addressed to: 
Privacy Act Officer, Farm Credit System Insurance Corporation, McLean, 
Virginia 22102-0826.
    Requests for access to a record shall be directed to: Privacy Act 
Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.3.
    Requests for amendments of a record shall be directed to: Privacy 
Act Officer, Farm Credit System Insurance Corporation, McLean, Virginia 
22102-0826, as provided in 12 CFR 1403.7.
    Information in this system of records either comes from the 
individual to whom it applies or comes from information supplied by 
agency officials.

    Dated: May 5, 1994.
Nan P. Mitchem,
Acting Secretary to the Board, Farm Credit System Insurance 
Corporation.
[FR Doc. 94-11444 Filed 5-12-94; 8:45 am]
BILLING CODE 6710-01-P