[Federal Register Volume 59, Number 82 (Friday, April 29, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-10207]


[[Page Unknown]]

[Federal Register: April 29, 1994]


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Part VI





Department of Education





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34 CFR Part 668



Student Assistance General Provisions, Campus Safety; Final Rule
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DEPARTMENT OF EDUCATION

34 CFR Part 668

RIN 1840-AB98

 

Student Assistance General Provisions; Campus Safety

AGENCY: Department of Education.

ACTION: Final Regulations.

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SUMMARY: The Secretary amends the Student Assistance General Provisions 
regulations. These regulations are needed to implement statutory 
changes to the Higher Education Act of 1965, as amended by the Student 
Right-to-Know and Campus Security Act (Pub. L. 101-542), the Higher 
Education Technical Amendments of 1991 (Pub. L. 102-26), the Higher 
Education Amendments of 1992 (Pub. L. 102-325), and the Higher 
Education Technical Amendments of 1993 (Pub. L. 103-208). These 
regulations require an institution of higher education to disclose 
information about its campus safety policies and procedures, and 
statistics concerning whether certain crimes took place on campus. 
These regulations also make technical changes to Subpart F of the 
Student Assistance General Provisions regulations, which governs 
misrepresentation. Encouraging students to pursue high quality 
postsecondary education is an important element of the National 
Education Goals; a safe campus environment facilitates such education.

EFFECTIVE DATE: These regulations take effect July 1, 1994.

FOR FURTHER INFORMATION CONTACT: Paula M. Husselmann or Kimberly L. 
Goto, U.S. Department of Education, 400 Maryland Avenue, SW. (Regional 
Office Building 3, room 4318), Washington, DC 20202-5346. Telephone: 
(202) 708-7888. Individuals who use a telecommunications device for the 
deaf (TDD) may call the Federal Information Relay Service (FIRS) at 1-
800-877-8339 between 8 a.m. and 8 p.m., Eastern time, Monday through 
Friday.
    Institutions should note that some of the provisions of these 
regulations may relate to the provisions of the Family Educational 
Rights and Privacy Act (FERPA). If an institution has questions 
concerning FERPA, the institution should contact Ellen Campbell at 
(202) 732-1807.

SUPPLEMENTARY INFORMATION: The Student Assistance General Provisions 
regulations implement requirements that are common to the participation 
of postsecondary institutions in the student financial assistance 
programs authorized by Title IV of the Higher Education Act of 1965, as 
amended (Title IV, HEA programs). These programs include the Federal 
Pell Grant, Federal Stafford Loan, Federal PLUS, Federal Supplemental 
Loans for Students (SLS), Federal Direct Student Loan (FDSL), State 
Student Incentive Grant (SSIG), Federal Perkins Loan, Federal Work-
Study (FWS), Federal Supplemental Educational Opportunity Grant 
(FSEOG), Presidential Access Scholarship (PAS), and National Early 
Intervention Scholarship and Partnership (NEISP) programs.
    On July 10, 1992 and October 22, 1993 the Secretary published two 
notices of proposed rulemaking (NPRMs) for 34 CFR part 668 in the 
Federal Register (57 FR 30826-30833 and 58 FR 54902-54905, 
respectively). Both of these proposed regulations included a discussion 
of the major issues surrounding the proposed changes that will not be 
repeated here. The list below summarizes those issues and identifies 
the pages of the preambles to the NPRMs on which a discussion of those 
issues may be found. The final regulations to implement the Student 
Right-to-Know Act, proposals for which were also included in the July 
10, 1992 NPRM, are not included in these regulations. With the passage 
of the Higher Education Amendments of 1992, and its proliferation of 
completion and graduation rate provisions, it became necessary to write 
a second NPRM regarding these rates. The Secretary expects to publish 
the second NPRM this year. The Secretary does not want to delay 
publication of final regulations regarding campus security and is, 
therefore, proceeding with this publication separately. As indicated 
above, here is a summary of proposed issues relating to crime 
prevention and statistical disclosure:
    Addition to student consumer provisions to require the disclosure 
of an annual security report (57 FR 30828 and 58 FR 54903);
    Addition of list of actual disclosures to be made (57 FR 30828 and 
58 FR 54903-54904);
    Addition of time periods for collection of crime statistics (57 FR 
30829 and 58 FR 54904, but superseded by subsequent statutory change 
reflected in these final regulations); and
    Addition of a definition of campus for the purpose of section 
668.47 of the Student Assistance General Provisions regulations (FR 57 
30829 and FR 58 54904).

Substantive Changes Reflected in These Final Regulations Changes 
Pursuant to the Higher Education Amendments of 1992, Public Law 102-325

Sex Offenses, Forcible or Nonforcible

    Section 668.47(a)(12) of the final regulations has been changed to 
provide for the disclosure of certain policies and procedures, the 
purpose of which is to prevent forcible and nonforcible sex offenses 
and address various issues relating to these offenses. Institutions are 
required to establish campus sexual assault programs to prevent sex 
offenses and procedures for a victim to follow when a sex offense 
occurs.
    Section 668.47(a)(6)(i) of the final regulations has been changed 
to provide that for the purpose of disclosing statistics about campus 
crimes, institutions must compile and disclose statistics on rape for 
periods of time prior to August 1, 1992 and sex offenses, forcible and 
nonforcible, for periods of time on or after August 1, 1992. This 
change reflects an amendment to section 485(f)(1)(F)(ii) of the HEA 
made by section 486(c)(1) of Public Law 102-325. An institution must 
use the definition of rape through July 31, 1992 found in the Uniform 
Crime Reporting (UCR) Handbook. In addition, an institution must use 
the definitions of forcible and nonforcible sex offenses found in the 
National Incident-Based Reporting System (NIBRS) Edition of the UCR 
Handbook for collection of these statistics on or after August 1, 1992.

Reporting of Crime Statistics

    Section 668.47(d)(1) of these final regulations, relating to the 
periods of time for which statistical data on campus crime must be 
compiled and disclosed, is changed to reflect Sec. 486(c)(3) of Public 
Law 102-325.

Analysis of Comments and Changes

    In response to the Secretary's invitation in the NPRMs, 
approximately 300 parties submitted comments on the proposed 
regulations. An analysis of the comments and of the changes in the 
regulations since publication of the NPRMs follows.
    Substantive issues are discussed under the section of the 
regulations to which they pertain. Technical and other minor changes 
and suggested changes the Secretary is not legally authorized to make 
under the applicable statutory authority are not addressed.

Section 668.47  Institutional Security Policies and Crime Statistics

Definition of Campus Security Authority
    Comments: Several commenters supported the intent of the statute 
and applauded the efforts to accurately collect and report information 
on crime and educate consumers, and believe the regulations are a 
deterrent towards criminal activity. The majority of commenters 
affirmed their support of the Secretary's removal of the term 
counselors from the proposed definition of campus security authority.
    A number of commenters believed that the proposed regulatory 
definition of campus security authority struck the appropriate balance 
between the needs of a crime victim and the need for crime reporting. 
Other commenters defended the inclusion of deans and residence 
directors in the proposed definition, maintaining that the definition 
allows victims to be served properly by reducing accusations concerning 
interference and coverup of crimes and, most importantly, reducing the 
risk of someone else becoming a victim of crime.
    Many commenters believed that the proposed definition was too 
broad, particularly because it included deans and residence directors. 
The commenters offered a variety of reasons for this belief, the most 
common reason being the belief that a student who is a victim of rape, 
date rape, or similar crime will often solicit a dean or residence 
director to help him or her work through the trauma of the event; the 
victim may decide not to file an official action with the legal 
authorities. In these instances, the commenters believe the proposed 
rules could limit the victim's ability to receive immediate assistance 
and would most likely prolong his or her trauma. Several commenters 
indicated that deans and residence directors should play a strong role 
in educating students in security matters and in developing a 
disciplinary environment that refuses to support criminal behavior.
    Several commenters said that the regulations should not define the 
term campus security authority at all, thereby ensuring maximum 
institutional flexibility with respect to the reporting of crimes and 
the allocation of counseling responsibilities. The commenters suggested 
this course of action, stating that because of the variety of campus 
administrative structures (size, complexity, structure, and staffing 
patterns), an all-inclusive definition would be difficult to achieve. 
Other commenters said that the regulations should define the term but 
include only specific campus officials, such as the chief law 
enforcement official on campus or the dean of students, or specific 
offices, such as the campus security office.
    Many commenters specifically objected to including campus officials 
such as deans and residence directors within the definition of campus 
security authority. These commenters advanced several arguments: Some 
commenters said that students should be able to seek confidential 
counseling from such administrators before deciding whether to report a 
campus crime and that by requiring these administrators to report 
possible crimes brought to their attention by students, would undermine 
the usefulness of the administrators as student advisors and advocates; 
other commenters noted that deans and residence directors are not 
trained in criminal law and that requiring them to report possible 
crimes would probably lead to double-counting of crimes, once by the 
dean or other campus official and once by the campus police. Several 
commenters noted that under the Federal Bureau of Investigation's 
(FBI's) Uniform Crime Reporting System, determining the number of crime 
counts is based on law enforcement investigation and does not include 
determinations by persons, such as those that might be made by deans 
and residence directors, who are not law enforcement personnel. Other 
commenters said it is unethical to require deans and residence 
directors to report crimes, that doing so is inconsistent with the 
intent of Congress, and that the proposed definition does not clearly 
exclude campus religious authorities, such as chaplains.
    Many commenters asked for clarification as to how the definition of 
a campus security authority relates to the Family Educational Rights 
and Privacy Act (FERPA).
    Discussion: Section 485(f)(1)(F) of the HEA requires institutions 
to disclose statistics of certain campus criminal offenses reported to 
campus security authorities and local police agencies. As noted in the 
preamble to the first NPRM, the proposed definition of campus security 
authority, which the statute does not define, represented an attempt to 
strike an appropriate balance between the need of individual crime 
victims for confidential counseling and the need of the broader campus 
community for prevention and a complete reporting of campus crime.
    The Secretary continues to believe that to achieve this balance, 
and to ensure consistent reporting of crime statistics, it is necessary 
to define the term campus security authority and to include within the 
definition a wider range of campus administrators than those 
exclusively devoted to criminal or security matters. Therefore, the 
definition of a campus security authority includes a campus law 
enforcement unit, an individual or organization specified in an 
institution's statement of campus security policy as the individual or 
organization to whom students and employees should report criminal 
offenses, and an official of an institution who has significant 
responsibility for student and campus activities, but does not have 
significant counseling responsibilities. The Secretary does not agree 
that including a broader range of administrators is unethical or 
unauthorized by the statute; neither is it inappropriate by virtue of 
their lack of specific training in criminal law, nor is it likely to 
lead to double-counting. The function of these administrators is not to 
determine authoritatively whether a crime took place--that is the 
function of law enforcement professionals working within the criminal 
justice system--but, with respect to these regulations to report to the 
appropriate law enforcement personnel, either campus or local police, 
those allegations of campus crimes that the administrators conclude are 
made in good faith. These administrators would, of course, be free to 
seek advice from legal experts before reporting any allegations. In 
addition, there is no penalty for reporting allegations of campus crime 
to the appropriate law enforcement personnel if those allegations turn 
out to be baseless. If the law enforcement personnel, upon further 
investigation, conclude that the allegations reported are not 
substantiated by the facts or the law, no campus crime need be 
disclosed as a statistic.
    Because of the wide variety of institutions participating in the 
Title IV, HEA programs, the Secretary acknowledges that it is not 
appropriate to identify particular administrators, such as deans and 
residence directors, by their titles as being either included or 
excluded from the definition of campus security authority. Instead, the 
identifications must be made in terms of the functions of particular 
administrators. Institutions are expected to determine which officials 
have significant responsibility for student and campus activities and 
do not have significant counseling responsibilities for the purpose of 
this definition and to make this information known to the campus 
community. The Secretary notes that it was never the intent of the 
proposed rule to include chaplains within the meaning of the term 
campus security authority.
    Records created and maintained by a campus law enforcement unit, 
for the purpose of law enforcement, are not education records and are 
not protected from disclosure by FERPA. The definition of campus 
security authority also includes (1) an individual or organization 
specified in an institution's statement of campus security policy as 
the individual or organization to whom students and employees should 
report criminal offenses; and (2) an official of an institution who has 
significant responsibility for student and campus activities, but does 
not have significant counseling responsibilities.
    Information on crimes reported to these officials could be included 
in records classified as protected from non-consensual disclosure under 
FERPA regulations. However, FERPA does not prohibit the disclosure of 
statistical, non-personally identifiable information. The Secretary 
does not interpret FERPA to prevent compliance with the timely warning 
provision, as in a case of an emergency involving the safety of 
others--even where the identity of an individual may be disclosed.
    Changes: The Secretary has revised the definition of campus 
security authority to include, in addition to those individuals or 
organizations specified by the institution's statement of campus 
security policy as those to whom criminal offenses should be reported, 
other officials of the institution who have significant responsibility 
for student and campus activities, but only if those officials do not 
have significant counseling responsibilities. The definition has also 
been revised expressly to include a campus law enforcement unit.
Victim's Rights
    Comments: A number of commenters said that victims should have the 
option of consulting with student affairs personnel before deciding 
whether or not to report the occurrence of a crime. Some commenters 
said that the victim of a crime on campus should be allowed to report 
the crime anonymously.
    Discussion: Under these final regulations, victims of a crime on 
campus remain free to seek confidential counseling from campus 
administrators who have significant counseling responsibilities. 
Section 485(f)(1)(F) of the HEA and these regulations require the 
statistical reporting of crimes to the campus community, not personally 
identifiable accounts of crimes. A victim who reports a crime to a 
campus security authority may, of course, request anonymity to the 
extent practicable and permitted by local law.
    Changes: None.
Monitoring Crimes On-Campus and Off-Campus
    Comments: A few commenters requested that the Secretary require 
institutions to monitor crimes that take place in areas other than 
those proposed in the NPRM. For example, the commenters believe it is 
within the spirit of the statute to monitor crime on public and private 
property that is not owned or controlled by an institution, but that is 
frequented by the institution's students. This recommendation would 
include the neighborhood surrounding the campus. One commenter 
indicated that there are many unidentifiable properties within the 
institution's area that are controlled by recognized organizations, but 
that the properties of the organizations are not officially recognized 
by the institution.
    Discussion: Neither the HEA nor these regulations require 
institutions to gather data and report to the campus community about 
off-campus crime. Section 485(f)(1)(F) of the HEA and these regulations 
require institutions to disclose statistics about particular crimes 
that occur on campus. The statute includes in the definition of 
``campus'' any building or property owned or controlled by student 
organizations recognized by the institution. Institutions should note, 
however, that an institution can be considered to control certain space 
that may be owned by a third party. For example, some institutions rent 
space in building owned by a third party; the institution controls the 
space that it occupies and that space is covered under these provisions 
of the HEA.
    Changes: None.
Timely Warning to the Campus Community
    Comments: A few commenters requested a clear definition of ``timely 
reports'' for the purpose of section 485(f)(3) of the HEA and these 
regulations, which require an institution to make timely reports to the 
campus community on crimes that are reported to campus security 
authorities or local police and that are considered a threat to other 
students and employees. Some commenters believed that timely warnings 
made by those who are not enforcement personnel could jeopardize a 
criminal investigation and allow a suspect to be released. Other 
commenters believe that the campus community must be informed of these 
threats and these provisions allow the law enforcement authorities to 
receive the evidence to build a case.
    Discussion: The Secretary does not believe that a definition of 
``timely reports'' is necessary or warranted. Rather, the Secretary 
believes that timely reporting to the campus community for this purpose 
must be decided on a case-by-case basis in light of all the facts 
surrounding a crime, including factors such as the nature of the crime, 
the continuing danger to the campus community, and the possible risk of 
compromising law enforcement efforts. Campus security authorities 
should consult the local law enforcement agency for guidance on how and 
when to release ``timely reports'' to the campus community.
    Changes: None.
Coordination With State Requirements
    Comment: One commenter said that State and Federal requirements 
pertaining to the disclosure of crime statistics by institutions should 
be coordinated with respect to both the types of crimes reported and 
the dates for disclosure.
    Discussion: The Secretary supports coordinated efforts to disclose 
all required statistical disclosures to the extent they are consistent 
with specific requirements of section 485(f) of the HEA and these 
regulations.
    Changes: None.
Distribution of Annual Security Report
    Comments: One commenter requested clarification as to the means of 
distribution of the annual security report. The commenter wondered 
whether the institution would be required to mail the security report 
to current students and employees or could simply notify them about how 
to obtain the security report. Another commenter requested the 
Secretary to identify those to whom an annual security report is given 
only upon request.
    Discussion: These regulations require that the annual security 
report be distributed to all current students and employees, and to any 
prospective student and employee upon request. As defined in 
Sec. 668.41(b), a prospective student is one who has requested 
information concerning admission to the institution. However, because 
of the importance of this information regarding personal safety, the 
Secretary believes that any person requesting information on admission 
should be notified of the availability of the report, given a summary 
of the report, and given an opportunity to request it. A prospective 
employee requesting an application for employment from the institution 
or information about employment at the institution should be treated in 
the same manner as a prospective student. The Secretary agrees that 
these regulations need to clarify how the report is distributed.
    Changes: The regulations have been changed to clarify the methods 
of distribution that are to be used to ensure individual delivery of 
the security report. An institution may choose to distribute the report 
by any of the following means: (1) Directly mailing of the report to 
each individual through the U.S. Postal Service, campus mail, or 
computer network; or (2) providing the report directly to each 
individual (by hand-delivery). Institutions may include the security 
report as a part of an institutional publication that is distributed to 
each individual, such as a catalog, student handbook, registration 
materials, or tuition bill. An institution must provide prospective 
students and employees information about the availability of the report 
and a summary of the information in it.
Reporting Crime Data
    Comments: Some commenters asked if there is a form or format for 
reporting and disclosing crime data.
    Discussion: With respect to a prescribed format or form on which to 
disclose and report crime statistics, the Secretary notes that an 
institution may voluntarily participate in the Uniform Crime Reporting 
(UCR) System of the FBI. In this system, there are prescribed forms for 
the reporting of crime. The Secretary notes that while the HEA does not 
mandate participation in the UCR System, the HEA does, however, require 
use of the UCR definitions in determining whether a crime has been 
committed.
    Changes: None.
Institutional Security Policies
    Comments: Several commenters asked whether an institution that does 
not have programs to promote the awareness of rape, acquaintance rape, 
and other forcible and nonforcible sex offenses is required to 
establish these programs itself. They asked whether an institution 
could use as educators, in those areas, personnel who are experts in 
their respective fields.
    Discussion: Section 485(f) of the HEA requires an institution to 
provide education programs to promote the awareness of rape, 
acquaintance rape, and other sex offenses. An institution may contract 
with experts in these areas, such as rape crisis intervention experts, 
local law enforcement officials, and social service personnel to 
provide training to students and staff.
    Changes: None.
    Comments: Two commenters questioned the change in terminology from 
sexual assault to sex offense with regard to procedures students should 
follow if a sex offense occurs. Two commenters were concerned over the 
issue of preserving evidence of a criminal offense: one commenter 
believed that this requirement could place the institution in the 
position of interpreting laws regarding evidence. The institutions 
asked for guidance with respect to preserving evidence. Two commenters 
agreed that a student should retain the right, under the regulations, 
to decide whether to report a sex offense.
    Discussion: The Secretary changed the term sexual assault to sex 
offense to conform with the statutory provision requiring institutions 
to use the definitions of the FBI's UCR System; forcible and 
nonforcible sex offenses are defined. During negotiated rulemaking 
sessions with the academic community, many non-Federal negotiators 
recommended that institutions be required to define what is meant by 
``preserving evidence''. The Secretary urges institutions to consult 
with their campus security officials, local law enforcement officials, 
and the local prosecutor's office in addressing what constitutes the 
preservation of evidence. The Secretary further encourages institutions 
to develop working relationships with the emergency rooms of local 
hospitals and local rape crisis programs.
    Changes: None.
    Comments: One commenter asked to what extent an institution is 
required to assist a student in notifying proper authorities of the 
occurrence of a sex offense, if the student requests the institution's 
assistance.
    Discussion: The Secretary expects an institution to accommodate a 
victim's request for assistance reasonably.
    Changes: None.
    Comments: Fifteen commenters addressed the requirement for an 
institution to notify students that the institution will change a 
victim's academic and living situations after an alleged sex offense 
and of the options for such changes, if changes are requested by the 
victim and are reasonably available. Some of the commenters recommended 
that this should apply only to institutions that have control over on- 
and off-campus housing. Some community colleges indicated that they do 
not have the experience or resources to handle such a request. Some 
commenters were concerned that this requirement could impose an 
unlimited liability on institutions. Some of the commenters asked the 
Secretary to specify what constitutes acceptable accommodation by an 
institution.
    Discussion: With regard to those commenters who expressed concern 
over potential legal liability and those who wish to limit the scope of 
this provision to institutions that control housing, it is important to 
recognize that these requirements provide an institution flexibility. 
Moreover, section 485(f)(7)(c) of the HEA provides that no private 
right of action is created by this statute. A change to accommodate a 
victim must be reasonably available. If a change of living or academic 
situation requested by a victim is unreasonable, an institution is not 
required to make the change. As examples, an institution could allow a 
victim out of a housing contract with the institution so that the 
student may pursue off-campus housing; on the other hand, if would not 
be reasonable to expect the institution to pay for the rental of a 
private apartment for the student. The Secretary does not believe that 
it is useful to list in these regulations all examples of acceptable 
accommodation. Institutions are expected to make reasonable efforts at 
acceptable accommodation.
    Changes: None.
    Comments: Four commenters expressed concern that the Secretary has 
not specified how an institution must ensure due process for the 
accused in a campus disciplinary proceeding. The commenters were 
concerned that the institution not take punitive action against the 
accused until all of the evidence is weighed and there is a conviction.
    Discussion: The commenters are correct that the HEA does not 
provide due process requirements under these provisions; due process is 
a matter of local law and other requirements. The purpose of this 
provision is to provide disclosure of an institution's disciplinary 
procedures with certain minimum requirements.
    Changes: None.
Other Comments
    Comments: A few commenters warned that the distribution of campus 
security policies could be dangerous because criminal elements might 
use the information provided to evade detection and plan further 
crimes.
    Discussion: The Secretary expects institutions to consider the 
needs of the campus community for which they are providing a statement 
of campus security policies and to be judicious in the selection of 
information to be provided. The Secretary does not believe the required 
disclosures will aid crime. Rather, the disclosures will serve to 
discourage crime on campus.
    Changes: None.
    Comments: A few commenters said the statistics disclosed of campus 
crimes should represent only verifiable crimes or convictions.
    Discussion: The occurrence of a crime on campus need not be 
disclosed to students and staff under these regulations unless the 
appropriate law enforcement officials conclude that the crime did occur 
with the same degree of certainty they would require for purposes of 
reporting under the FBI's Uniform Crime Reporting System. Convictions, 
however, are not required, because an acquittal means only that a 
specific defendant did not commit the crime charged, not that a crime 
did not occur. For information concerning ``Unfounded Complaints'' an 
institution should refer to the UCR Handbook. The Secretary provided 
this clarification as a guide to disclosure requirements. It is in no 
way to be interpreted as discouraging the reporting of crime to the 
proper law enforcement agencies.
    Changes: None.

Executive Order 12866

    These final regulations have been reviewed in accordance with 
Executive Order 12866. Under the terms of the order the Secretary has 
assessed the potential costs and benefits of this regulatory action.
    The potential costs associated with the final regulations are those 
resulting from statutory requirements and those determined by the 
Secretary to be necessary for administering this program effectively 
and efficiently. Burdens specifically associated with information 
collection requirements were identified and explained in the NPRM. 
(Approved by the Office of Management and Budget under control number 
1840-0537)
    In assessing the potential costs and benefits--both quantitative 
and qualitative--of these regulations, the Secretary has determined 
that the benefits of the regulations justify the costs.
    The Secretary has also determined that this regulatory action does 
not unduly interfere with State, local, and tribal government in the 
exercise of their governmental functions.

Assessment of Educational Impact

    In the notice of proposed rulemaking, the Secretary requested 
comments on whether the proposed regulations would require transmission 
of information that is being gathered by or is available from any other 
agency or authority of the United States.
    Based on the response to the proposed rules and on its own review, 
the Department has determined that the regulations in this document do 
not require transmission of information that is being gathered by or is 
available from any other agency or authority of the United States.

List of Subjects in 34 CFR Part 668

    Administrative practice and procedure, Colleges and universities, 
Consumer protection, Education, Grant programs-education, Loan 
programs-education, Reporting and recordkeeping requirements, Student 
aid.

(Catalog of Federal Domestic Assistance Numbers: 84.007 Federal 
Supplemental Educational Opportunity Grant Program; 84.032 Federal 
Stafford Loan Program; 84.032 Federal PLUS Program; 84.032 Federal 
Supplemental Loans for Students Program; 84.032 Federal 
Consolidation Program; 84.033 Federal Work-Study Program; 84.038 
Federal Perkins Loan Program; 84.063 Federal Pell Grant Program; 
84.069 State Student Incentive Grant Program; 84.226 Income 
Contingent Loan Program; 84.268 Federal Direct Student Loan Program; 
and 84.27 National Early Intervention Scholarship and Partnership 
Program. Catalog of Federal Domestic Assistance number for the 
Presidential Access Scholarship Program has not been assigned.)

    Dated: April 22, 1994.

Richard W. Riley,
Secretary of Education.
    The Secretary amends part 668 of title 34 of the Code of Federal 
Regulations as follows:

PART 668--[AMENDED]

    1. The authority citation for part 668 is revised to read as 
follows:

    Authority: 20 U.S.C. 1085, 1088, 1091, 1092, 1094, 1099c, and 
1141, unless otherwise noted.

    2. Section 668.43 is amended by removing the word ``and'' at the 
end of paragraph (c)(4); removing the period in paragraph (c)(5) and 
adding, in its place, the term ``; and''; and adding a new paragraph 
(c)(6) to read as follows:


Sec. 668.43  Financial assistance information.

* * * * *
    (c) * * *
    (6) The institution shall provide and collect exit counseling 
information as required by 34 CFR 674.42 for borrowers under the 
Federal Perkins Loan Program, by 34 CFR 685.303 for borrowers under the 
Federal Direct Student Loan Program, and by 34 CFR 682.604 for 
borrowers under the Federal Stafford Loan and Federal SLS programs.
* * * * *
    3. Section 668.44 is amended by removing the word ``and'' at the 
end of paragraph (a)(6); removing the period at the end of paragraph 
(a)(7) and adding, in its place, the term ``; and''; and adding a new 
paragraph (a)(8) to read as follows:


Sec. 668.44  Institutional information.

    (a) * * *
    (8) A statement that a student's enrollment in a program of study 
abroad approved for credit by the home institution may be considered 
enrollment at the home institution for the purpose of applying for 
assistance under the Title IV, HEA programs.
* * * * *


Sec. 668.46  [Reserved]

    4. Section 668.46 is reserved.
    5. A new Sec. 668.47 is added to subpart D to read as follows:


Sec. 668.47  Institutional security policies and crime statistics.

    (a) An institution shall, by September 1, 1992, and by September 1 
of each year thereafter, publish and distribute, through appropriate 
publications and mailings, an annual security report that contains, at 
a minimum, the following information:
    (1) A statement of current campus policies regarding procedures and 
facilities for students and others to report criminal actions or other 
emergencies occurring on campus and policies concerning the 
institution's response to those reports, including policies for making 
timely reports to members of the campus community regarding the 
occurrence of crimes described in paragraph (a)(6) of this section. 
This statement shall include a list of the titles of each person or 
organization to whom students and employees should report the criminal 
offenses described in paragraph (a)(6) for the purpose of making timely 
reports.
    (2) A statement of current policies concerning security of and 
access to campus facilities, including campus residences, and security 
considerations used in the maintenance of campus facilities.
    (3) A statement of current policies concerning campus law 
enforcement, including--
    (i) The enforcement authority of security personnel, including 
their working relationship with State and local police agencies and 
whether those security personnel have the authority to arrest 
individuals; and
    (ii) Policies that encourage accurate and prompt reporting of all 
crimes to the campus police and the appropriate police agencies.
    (4) A description of the type and frequency of programs designed to 
inform students and employees about campus security procedures and 
practices and to encourage students and employees to be responsible for 
their own security and the security of others.
    (5) A description of programs designed to inform students and 
employees about the prevention of crimes.
    (6)(i) Statistics concerning the occurrence on campus of the 
following criminal offenses reported to local police agencies and to 
any official of the institution who has significant responsibility for 
student and campus activities:
    (A) Murder.
    (B) Rape (prior to August 1, 1992) or sex offenses, forcible or 
nonforcible (on or after August 1, 1992).
    (C) Robbery.
    (D) Aggravated assault.
    (E) Burglary.
    (F) Motor-vehicle theft; and
    (ii) Statistics concerning the criminal offenses of murder, 
forcible rape, and aggravated assault, as listed in paragraph (a)(6)(i) 
of this section, that manifest evidence of prejudice based on race, 
religion, sexual orientation, or ethnicity, as prescribed by the Hate 
Crimes Statistics Act (28 U.S.C. 534).
    (7) A statement of policy concerning the monitoring and recording 
through local police agencies of criminal activity in which students 
engaged at off-campus locations of student organizations recognized by 
the institution, including student organizations with off-campus 
housing facilities.
    (8)(i) Statistics concerning the number of arrests for the 
following crimes occurring on campus:
    (A) Liquor-law violations.
    (B) Drug-abuse violations.
    (C) Weapons possessions.
    (ii) Statistics concerning those crimes listed in paragraph 
(a)(8)(i) of this section that manifest evidence of prejudice based on 
race, religion, sexual orientation, or ethnicity, as prescribed by the 
Hate Crimes Statistics Act (28 U.S.C. 534).
    (9) A statement of policy regarding the possession, use, and sale 
of alcoholic beverages and enforcement of State underage drinking laws.
    (10) A statement of policy regarding the possession, use and sale 
of illegal drugs and enforcement of Federal and State drug laws.
    (11) A description of any drug or alcohol-abuse education programs, 
as required under section 1213 of the HEA. For the purpose of meeting 
this requirement, an institution may cross-reference the materials the 
institution uses to comply with section 1213 of the HEA.
    (12) A statement of policy regarding the institution's campus 
sexual assault programs to prevent sex offenses, and procedures to 
follow when a sex offense occurs. The statement must include--
    (i) A description of educational programs to promote the awareness 
of rape, acquaintance rape, and other forcible and nonforcible sex 
offenses;
    (ii) Procedures students should follow if a sex offense occurs, 
including procedures concerning who should be contacted, the importance 
of preserving evidence for the proof of a criminal offense, and to whom 
the alleged offense should be reported;
    (iii) Information on a student's option to notify proper law 
enforcement authorities, including on-campus and local police, and a 
statement that institutional personnel will assist the student in 
notifying these authorities, if the student requests the assistance of 
these personnel;
    (iv) Notification to students of existing on- and off-campus 
counseling, mental health, or other student services for victims of sex 
offenses;
    (v) Notification to students that the institution will change a 
victim's academic and living situations after an alleged sex offense 
and of the options for those changes, if those changes are requested by 
the victim and are reasonably available;
    (vi) Procedures for campus disciplinary action in cases of an 
alleged sex offense, including a clear statement that--
    (A) The accuser and the accused are entitled to the same 
opportunities to have others present during a disciplinary proceeding; 
and
    (B) Both the accuser and the accused shall be informed of the 
outcome of any institutional disciplinary proceeding brought alleging a 
sex offense. Compliance with this subsection does not constitute a 
violation of the Family Educational Rights and Privacy Act (20 U.S.C. 
1232g). For the purpose of this paragraph, the outcome of a 
disciplinary proceeding means only the institution's final 
determination with respect to the alleged sex offense and any sanction 
that is imposed against the accused; and
    (vii) Sanctions the institution may impose following a final 
determination of an institutional disciplinary proceeding regarding 
rape, acquaintance rape, or other forcible or nonforcible sex offenses.
    (b) An institution shall distribute the security report required by 
paragraph (a) of this section annually to all--
    (1) Current and prospective students and employees by appropriate 
publication and mailings, through--
    (i) Direct mailing to each individual through the U.S. Postal 
Service, campus mail, or computer network; and
    (ii) Publications provided directly to each individual; and
    (2) Prospective students as defined in Sec. 668.41(b) and 
prospective employees as defined in paragraph (f) of this section, upon 
request, provided that such individuals are informed of the 
availability of the security report, given a summary of its contents, 
and given the opportunity to request a copy.
    (c) An institution shall comply separately with the requirements of 
this section for each campus. A branch, school, or administrative 
division within an institution that is not within a reasonably 
contiguous geographic area with the institution's main campus is 
considered to be a separate campus.
    (d)(1)(i) An institution's first annual security report (due 
September 1, 1992) must contain the statistics described in paragraph 
(a)(6) of this section covering the period January 1, 1991, through 
December 31, 1991, and the two preceding calendar years, or the portion 
thereof for which data are reasonably available. The first annual 
security report must contain those statistics covering at least the 
period from August 1, 1991, through July 31, 1992.
    (ii) An institution's second and third annual security reports (due 
September 1, 1993 and September 1, 1994, respectively) must contain the 
statistics described in paragraph (a)(6) of this section covering the 
most recent calendar year and the two preceding calendar years, or the 
portion thereof for which data are reasonably available. The second 
annual security report must contain those statistics covering at least 
the period from August 1, 1991, through December 31, 1991, and calendar 
year 1992. The third annual security report must contain those 
statistics covering at least the period from August 1, 1991, through 
December 31, 1991, and calendar years 1992 and 1993.
    (iii) An institution's annual security report due September 1, 
1995, and each subsequent report, must contain the statistics described 
in paragraph (a)(6) of this section covering the three calendar years 
preceding the year in which the report is disclosed.
    (iv) In each annual security report due on or after September 1, 
1993, September 1, 1994, September 1, 1995, an institution must, in 
accordance with paragraphs (d)(1) (ii) and (iii) of this section, 
report statistics covering rape for periods of time prior to August 1, 
1992, and statistics concerning sex offenses, forcible or nonforcible, 
for periods of time on or after August 1, 1992.
    (v) In all subsequent annual security reports, an institution shall 
report statistics for sex offenses, forcible and nonforcible.
    (2)(i) An institution's first annual security report (due September 
1, 1992) must contain the statistics described in paragraph (a)(8) of 
this section covering the period January 1, 1991, through December 31, 
1991, or the portion thereof for which those statistics are available. 
The first annual security report must contain that data covering at 
least the period August 1, 1991, through December 31, 1991.
    (ii) An institution's second annual security report (due September 
1, 1993) and each subsequent report must contain the statistics 
described in paragraph (a)(8) of this section, covering the calendar 
year preceding the year during which the report is to be disclosed.
    (3) An institution shall compile crime statistics required under 
paragraph (a) (6) and (8) of this section in accordance with the 
definitions used in the Federal Bureau of Investigation's Uniform Crime 
Reporting Program as provided in Appendix E to this part.
    (4) Upon the request of the Secretary, an institution must submit 
to the Secretary the statistics required by paragraphs (a)(6) and 
(a)(8) of this section.
    (e) An institution shall, in a manner that is timely and will aid 
in the prevention of similar crimes, report to the campus community on 
crimes that are--
    (1) Described in paragraph (a)(6) of this section;
    (2) Reported to campus security authorities as identified under the 
institution's statement of current campus policies pursuant to 
paragraph (a)(1) of this section or local police agencies; and
    (3) Considered by the institution to represent a threat to students 
and employees.
    (f) The following definitions apply to this section:
    Campus: (1) Any building or property owned or controlled by an 
institution within the same reasonably contiguous geographic area and 
used by the institution in direct support of, or in a manner related 
to, the institution's educational purposes.
    (2) Any building or property owned or controlled by a student 
organization recognized by the institution.
    (3) Any building or property controlled by the institution, but 
owned by a third-party.
    Campus security authority: (1) A campus law enforcement unit.
    (2) An individual or organization specified in an institution's 
statement of campus security policy as the individual or organization 
to whom students and employees should report criminal offenses.
    (3) An official of an institution who has significant 
responsibility for student and campus activities, but does not have 
significant counseling responsibilities.
    Prospective employee: An individual who has contacted an 
institution participating in any Title IV, HEA program for the purpose 
of requesting information concerning employment with the institution.

(Approved by the Office of Management and Budget under control 
number 1840-0537)

(Authority: 20 U.S.C. 534, 1092, and 1232g)

    6. Section 668.72 is amended by revising paragraph (l) to read as 
follows:


Sec. 668.72  Nature of educational program.

* * * * *
    (l) Any matters required to be disclosed to prospective students 
under Secs. 668.44 and 668.47 of this part.
    7. A new Appendix E is added to part 668 to read as follows:

Appendix E to Part 668: Crime Definitions in Accordance With the 
Federal Bureau of Investigation's Uniform Crime Reporting Program

    The following definitions are to be used for reporting the 
crimes listed in Sec. 668.47, in accordance with the Federal Bureau 
of Investigation's Uniform Crime Reporting Program. The definitions 
for murder, robbery, aggravated assault, burglary, motor vehicle 
theft, weapon law violations, drug abuse violations and liquor law 
violations are excerpted from the Uniform Crime Reporting Handbook. 
The definitions of forcible and nonforcible sex offenses are 
excerpted from the National Incident-Based Reporting System Edition 
of the Uniform Crime Reporting Handbook.

Crime Definitions From the Uniform Crime Reporting Handbook

Murder

    The willful (nonnegligent) killing of one human being by 
another.

Robbery

    The taking or attempting to take anything of value from the 
care, custody, or control of a person or persons by force or threat 
of force or violence and/or by putting the victim in fear.

Aggravated Assault

    An unlawful attack by one person upon another for the purpose of 
inflicting severe or aggravated bodily injury. This type of assault 
usually is accompanied by the use of a weapon or by means likely to 
produce death or great bodily harm. (It is not necessary that injury 
result from an aggravated assault when a gun, knife, or other weapon 
is used which could and probably would result in serious personal 
injury if the crime were successfully completed.)

Burglary

    The unlawful entry of a structure to commit a felony or a theft. 
For reporting purposes this definition includes: unlawful entry with 
intent to commit a larceny or felony; breaking and entering with 
intent to commit a larceny; housebreaking; safecracking; and all 
attempts to commit any of the aforementioned.

Motor Vehicle Theft

    The theft or attempted theft of a motor vehicle. (Classify as 
motor vehicle theft all cases where automobiles are taken by persons 
not having lawful access even though the vehicles are later 
abandoned--including joyriding.)

Weapon Law Violations

    The violation of laws or ordinances dealing with weapon 
offenses, regulatory in nature, such as: manufacture, sale, or 
possession of deadly weapons; carrying deadly weapons, concealed or 
openly; furnishing deadly weapons to minors; aliens possessing 
deadly weapons; and all attempts to commit any of the 
aforementioned.

Drug Abuse Violations

    Violations of State and local laws relating to the unlawful 
possession, sale, use, growing, manufacturing, and making of 
narcotic drugs. The relevant substances include: opium or cocaine 
and their derivatives (morphine, heroin, codeine); marijuana; 
synthetic narcotics (demerol, methadones); and dangerous nonnarcotic 
drugs (barbiturates, benzedrine).

Liquor Law Violations

    The violation of laws or ordinances prohibiting: the 
manufacture, sale, transporting, furnishing, possessing of 
intoxicating liquor; maintaining unlawful drinking places; 
bootlegging; operating a still; furnishing liquor to a minor or 
intemperate person; using a vehicle for illegal transportation of 
liquor; drinking on a train or public conveyance; and all attempts 
to commit any of the aforementioned. (Drunkenness and driving under 
the influence are not included in this definition.)

Sex Offenses Definitions From the National Incident-Based Reporting 
System Edition of the Uniform Crime Reporting Program

Sex Offenses--Forcible

    Any sexual act directed against another person, forcibly and/or 
against that person's will; or not forcibly or against the person's 
will where the victim is incapable of giving consent.
    A. Forcible Rape--The carnal knowledge of a person, forcibly 
and/or against that person's will; or not forcibly or against the 
person's will where the victim is incapable of giving consent 
because of his/her temporary or permanent mental or physical 
incapacity (or because of his/her youth).
    B. Forcible Sodomy--Oral or anal sexual intercourse with another 
person, forcibly and/or against that person's will; or not forcibly 
against the person's will where the victim is incapable of giving 
consent because of his/her youth or because of his/her temporary or 
permanent mental or physical incapacity.
    C. Sexual Assault With An Object--The use of an object or 
instrument to unlawfully penetrate, however slightly, the genital or 
anal opening of the body of another person, forcibly and/or against 
that person's will; or not forcibly or against the person's will 
where the victim is incapable of giving consent because of his/her 
youth or because of his/her temporary or permanent mental or 
physical incapacity.
    D. Forcible Fondling--The touching of the private body parts of 
another person for the purpose of sexual gratification, forcibly 
and/or against that person's will; or, not forcibly or against the 
person's will where the victim is incapable of giving consent 
because of his/her youth or because of his/her temporary or 
permanent mental incapacity.

Sex Offenses--Nonforcible

    Unlawful, nonforcible sexual intercourse.
    A. Incest--Nonforcible sexual intercourse between persons who 
are related to each other within the degrees wherein marriage is 
prohibited by law.
    B. Statutory Rape--Nonforcible sexual intercourse with a person 
who is under the statutory age of consent.
[FR Doc. 94-10207 Filed 4-28-94; 8:45 am]
BILLING CODE 4000-01-P