[Federal Register Volume 59, Number 81 (Thursday, April 28, 1994)]
[Unknown Section]
[Page ]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-10128]


[Federal Register: April 28, 1994]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary


Privacy Act of 1974 DOT/ALL 9 Identification Media Record Systems

    The Department of Transportation (DOT) herewith publishes a notice 
of proposal to amend and redesignate a system of records.
    Any person or agency may submit written comments on the proposed 
amended and redesignated system to the Office of Secretary, M-70, ATTN: 
Ms. Evie Burch, 400 7th Street SW., Washington, DC 20590. Comments to 
be considered must be received by June 22, 1994.
    If no comments are received, the proposed changes will become 
effective 30 days from the date of issuance. If comments are received, 
the comments will be considered and, where adopted, the document will 
be republished with the changes.

    Issued in Washington, DC, April 18, 1994.
Paul T. Weiss,
Deputy Assistant Secretary for Administration.
DOT/ALL 009
    Identification Media Record Systems.
    Department of Transportation (DOT).
    a. Office of the Secretary (OST), Office of Security, M-70, 400 7th 
Street SW., Washington, DC 20590; for OST and all DOT Operating 
Administrations except those below.
    b. Commandant, G-CAS, U.S. Coast Guard Headquarters, G-0, 
Washington, DC 20591 and District and Area Offices.
    c. Federal Aviation Administration, Office of Civil Aviation 
Security, 800 Independence Avenue SW., Washington, DC 20591; and each 
FAA Regional and Center Civil Aviation Security Divisions/Staff.
    d. Federal Highway Administration, Operations and Services 
Divisions, 400 7th Street SW., Washington, DC 20590, and all FHWA 
Regional Offices.
    Present and former employees and contractor employees in the Office 
of the Secretary, U.S. Coast Guard, Federal Aviation Administration, 
Federal Highway Administration, Federal Transit Administration, Federal 
Railroad Administration, National Highway Traffic Safety 
Administration, St. Lawrence Seaway Development Corporation, Research 
and Special Programs Administration, Bureau of Transportation 
Statistics, and Maritime Administration.
    Applications, photographs, receipts for DOT identification cards 
and official credentials, temporary building passes, security badges, 
and applications for other identification needed for official duties.
    Records are maintained for control and accountability of DOT 
identification cards, credentials, and security badges issued to DOT 
employees, former employees, and contractors for identification 
purposes and admittance to the DOT facilities or for other official 
duties.
    See Preparatory Statement of General Routine Uses.
    The storage is on computer disks, magnetic tape, and paper forms in 
file folders.
    Retrieval from the system is by name, social security number, date 
of birth, or identification card number and can be accessed by cleared 
individuals.
    Computers provide privacy and access limitations by requiring a 
user name and password match. Access to decentralized segments are 
similarly controlled. Only those personnel with a need to have access 
to the system are given user names and passwords. Data are manually 
and/or electronically stored in a locked room with limited access.
    Information including applications, photographs and identification 
media, will be destroyed within one year of termination of employment.
    For OST and all DOT operating administrations except those below:
    a. Director, Office of Security, M-70, Department of 
Transportation, Office of Security, SW., Washington, DC 20590.
    b. For USCG: Commandant, G-0, U.S. Coast Guard, Washington, DC 
20593.
    c. For FAA: Director, Civil Aviation Security, Federal Aviation 
Administration, 800 Independence Avenue SW., Washington, DC 20591.
    d. For FHWA: Chief, Operations and Services Division, Federal 
Highway Administration, 400 7th Street SW., Washington, DC 20590.
    Same as ``System Manager'', except that for USCG, notification 
should be given to Commandant, G-TIS.
    Same as Notification Procedure.
    Same as Notification Procedure. Correspondence contesting records 
must include the full name and social security number of the individual 
concerned and documentation justifying the claim.
    Individuals on whom the record is maintained.

Narrative Statement for the Department of Transportation, Office of the 
Secretary

    The Office of the Secretary of Transportation proposes to amend and 
redesignate the record system, DOT/OST 018, Identification Media Record 
System, as DOT/ALL 9, Identification Media Record System, to reflect 
the inclusion of all identification media systems and records 
maintained for control and accountability of identification media 
issued to Department of Transportation (DOT) employees, former 
employees, and contractors for agencies within the DOT. The purpose of 
this Notice is to revise the system to include security badges utilized 
within DOT and also update storage systems to include computer and/or 
electronically stored information.
    The changes include amendments to: System number; system location; 
categories or records in the system; routine uses of records maintained 
in the system, including categories of users and the purposes of such 
uses; and system managers. Since this proposal amends an existing 
record system in a way that does not increase the total scope of the 
original system, the probable effects of this proposal on the privacy 
interests of the general public is minimal.
    A description of the steps taken to safeguard these records is 
given under the appropriate heading of the Federal Register system of 
records notice.
    The purpose of this report is to comply with the Office of 
Management and Budget Circular, A-130, Appendix I, dated June 25, 1993.

[FR Doc. 94-10128 Filed 4-26-94; 8:45 am]
BILLING CODE 4910-62-P