[Federal Register Volume 59, Number 57 (Thursday, March 24, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-6869]


[[Page Unknown]]

[Federal Register: March 24, 1994]


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DEPARTMENT OF DEFENSE
 

Defense Science Board Task Force on Tracked Vehicle Industrial 
Base

ACTION: Notice of Advisory Committee Meetings.

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SUMMARY: The Defense Science Board Task Force on Tracked Vehicle 
Industrial Base will meet in closed session on April 21-22, 1994 at 
SAI, Arlington, Virginia.
    The mission of the Defense Science Board is to advise the Secretary 
of Defense through the Under Secretary of Defense for Acquisition and 
Technology on scientific and technical matters as they affect the 
perceived needs of the Department of Defense. At this meeting the Task 
Force will examine the Congressional issues concerning the public and 
private industrial base for tanks and tank engines. The Task Force 
should study the viability of the tank and tank engine industrial base 
and propose a definitive plan of action, cost estimates, and cost 
effectiveness trade-off analyses and an implementation schedule for 
Congressional review.
    In accordance with section 10(d) of the Federal Advisory Committee 
Act, Public Law 92-463, as amended (5 U.S.C. app. II, (1988)), it has 
been determined that this DSB Task Force meeting, concerns matters 
listed in 5 U.S.C. 552b(c)(1) (1988), and that accordingly this meeting 
will be closed to the public.

    Dated: March 18, 1994.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 94-6868 Filed 3-23-94; 8:45 am]
BILLING CODE 5000-04-M
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DEPARTMENT OF DEFENSE
Office of the Secretary of Defense

Privacy Act of 1974; Notice to Amend Record Systems

AGENCY: Office of the Secretary of Defense, DOD.

ACTION: Notice to amend record systems.

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SUMMARY: The Office of the Secretary of Defense proposes to amend six 
systems of records notices to its inventory of record systems subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on April 25, 1994, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to Chief, Records Management and Privacy Act 
Branch, Washington Headquarter Services, Correspondence and Directives, 
Records Management Division, 1155 Defense Pentagon, Washington, DC 
20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695-0970 or DSN 
225-0970.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act, as amended, (5 U.S.C. 552a) which would require 
the submission of a new or altered system report for each system. The 
specific changes to the record systems being amended are set forth 
below followed by the notices, as amended, published in their entirety.
    Dated: March 18, 1994.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DOCHA 01
    Health Benefits Authorization Files (February 22, 1993, 58 
FR10251).
* * * * *
    Replace `Uniformed Services Benefit Plans, Inc' with `Administar 
Defense Services, Inc.'
    Add two addresses to end of entry `Aetna, 16855 West Bernard Drive, 
Suite 306, San Diego, CA 92127; and
    Palmetto Government Benefits Administrators, 8733 Highway 17 
Bypass, Surfside Beach, SC 29575.'
* * * * *
    Replace `permanent' with `maintained for six years.'
* * * * *
DOCHA 01
    Health Benefits Authorization Files.
    Primary system is located at Office of Civilian Health and Medical 
Program of the Uniformed Services, Department of Defense, Aurora, CO 
80045-6900.
    Decentralized segments are located at the Office of Civilian Health 
and Medical Program of the Uniformed Services-Europe, APO New York 
09102-5000; and Fiscal Intermediaries (FIs)/Contractors under contract 
to OCHAMPUS.
    Each company listed below maintains claim files on beneficiaries in 
their respective geographical areas. Health Management Strategies 
International, Inc., 1725 Duke Street, Suite 300C, Alexandria, VA 
22314-3408;
    Health Management Strategies International, Inc., 1725 Duke Street, 
Suite 300C, Alexandria, VA 22314-3408;
    Administar Defense Services, Inc., 720 North Marr Road, Columbus, 
IN 47201-6660;
    Blue Cross-Blue Shield of South Carolina, 200 North Dozier 
Boulevard, Florence, SC 29501-4026;
    Wisconsin Physicians Service, 1617 Sherman Avenue, Madison, WI 
53707-7927;
    FHC Options, Inc., 240 Corporate Boulevard, Norfolk, VA 23502-4900;
    Foundation Health Federal Services, Inc., 2 Lakeway Center, Suite 
1960, 3850 Causeway Boulevard, Metarie, LA 70002;
    Aetna, 16855 West Bernard Drive, Suite 306, San Diego, CA 92127; 
and
    Palmetto Government Benefits Administrators, 8733 Highway 17 
Bypass, Surfside Beach, SC 29575.
    All individuals who seek authorization or pre-authorization for 
care under CHAMPUS/CHAMPVA.
    Original correspondence with individuals, medical statements, 
Congressional inquiries, medical treatment records, authorization for 
care, case status sheets, memos for records, follow-up reports 
justifying extended care, correspondence with fiscal intermediaries and 
work-up sheets maintained by case workers.
    44 U.S.C. 3101, 41 CFR part 101-11.000; chapter 55, 10 U.S.C. 613, 
chapter 17, 38 U.S.C.; 32 CFR part 199; and E.O. 9397.
    To maintain and control records pertaining to requests for 
authorization or pre-authorization of health and dental care under 
CHAMPUS.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Determine eligibility of an individual, authorize payment, respond 
to inquiries from congressional offices made at the request of the 
individual covered by the system, control and review health care 
management plans, health care demonstration programs, control 
accomplishment of reviews, and coordinate subject matter clearance for 
congressional committees and auditors.
    Referral to the Secretary of the Department of Health and Human 
Services and/or the Secretary of the Department of Veterans Affairs 
consistent with their statutory administrative responsibilities under 
CHAMPUS/CHAMPVA pursuant to chapter 55, 10 U.S.C. and section 613, 
chapter 17, 38 U.S.C.
    Referral to federal, state, local, or foreign governmental 
agencies, and to private business entities, including individual 
providers of care, on matters relating to fraud, program abuse, 
utilization review, quality assurance, peer review, program integrity, 
third-party liability, coordination of benefits, and civil or criminal 
litigation related to the operation of CHAMPUS. Disclosure to third-
party contacts in situations where the party to be contacted has, or is 
expected to have, information necessary to establish the validity of 
evidence or to verify the accuracy of information presented by the 
individual concerning his or her entitlement, the amount of benefit 
payments, any review of suspected abuse or fraud, or any concern for 
program integrity or quality appraisal.
    The `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.
    Automated records are maintained on magnetic tape and disc. Paper 
records maintained in file folders.
    Information is retrieved by sponsor's Social Security Number and 
sponsor's or beneficiary's name.
    Records are maintained in areas accessible only to authorized 
personnel who are properly screened, cleared, and trained. 
Decentralized automated segments within FIs operations are accessible 
on-line only to authorized persons possessing user identification 
codes. OCHAMPUS buildings are protected by Department of Defense 
security force and/or military police security force.
    Automated indexes are maintained for six years. Hard copy records 
are closed out at the end of the calendar year in which finalized, held 
one additional year, and transferred to the Federal Records Center. The 
Federal Records Center will destroy the records after an additional 
five-year retention.
    Chief, Program Operations Division, Office of Civilian Health and 
Medical Program of the Uniformed Services, Department of Defense, 
Aurora, CO 80045-6900.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Office of Civilian Health and Medical Program of the Uniformed 
Services, Department of Defense, ATTN: Privacy Act Officer, Aurora, CO 
80045-6900.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of Civilian Health and Medical Program of the Uniformed Services, 
Department of Defense, ATTN: Privacy Act Officer, Aurora, CO 80045-
6900.
    Written request for information should include the full name of the 
beneficiary, the full name of the sponsor and sponsor's Social Security 
Number, current address and telephone number.
    Should it be determined that the release of medical information to 
the requester could have an adverse effect upon the individual's 
physical or mental health, the requester will be required to provide 
the name and address of a physician who would be willing to receive the 
medical record, and at the physician's discretion, inform the 
individual covered by the system of the contents of that record.
    For personal visits to examine records, the individual should 
provide some acceptable identification such as a driver's license or 
other form of picture identification.
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    Contractors, Health Benefits Advisors, all branches of the 
Uniformed Service, congressional offices, providers of care, 
consultants and individuals.
    None.
DOCHA 02
    Medical Care Inquiry Files (August 27, 1993, 58 FR 45323).
* * * * *
    Replace `Uniformed Services Benefit Plans, Inc.' with `Administar 
Defense Services, Inc.'
    Add two addresses to end of entry `Aetna, 16855 West Bernard Drive, 
Suite 306, San Diego, CA 92127; and
    Palmetto Government Benefits Administrators, 8733 Highway 17 
Bypass, Surfside Beach, SC 29575.'
* * * * *
    Replace `permanent' with `maintained three years.'
* * * * *
DOCHA 02
    Medical Care Inquiry Files.
    Primary system is located at Office of Civilian Health and Medical 
Program of the Uniformed Services, Department of Defense, Aurora, CO 
80045-6900.
    Decentralized segments are located at the Office of Civilian Health 
and Medical Program of the Uniformed Services-Europe, APO New York 
09102-5000; and Fiscal Intermediaries (FIs)/Contractors under contract 
to OCHAMPUS.
    Each company listed below maintains medical care inquiry files on 
beneficiaries in their respective geographical areas.
    Health Management Strategies International, Inc., 1725 Duke Street, 
Suite 300C, Alexandria, VA 22314-3408;
    Administar Defense Services, Inc., 720 North Marr Road, Columbus, 
IN 47201-6660;
    Blue Cross-Blue Shield of South Carolina, 200 North Dozier 
Boulevard, Florence, SC 29501-4026;
    Wisconsin Physicians Service, 1617 Sherman Avenue, Madison, WI 
53707-7927;
    FHC Options, Inc., 240 Corporate Boulevard, Norfolk, VA 23502-4900;
    Foundation Health Federal Services, Inc., 2 Lakeway Center, Suite 
1960, 3850 Causeway Boulevard, Metarie, LA 70002;
    Aetna, 16855 West Bernard Drive, Suite 306, San Diego, CA 92127; 
and
    Palmetto Government Benefits Administrators, 8733 Highway 17 
Bypass, Surfside Beach, SC 29575.
    All individuals who seek information concerning health care under 
CHAMPUS/CHAMPVA.
    Documents reflecting inquiries received from private individuals 
for information on CHAMPUS/CHAMPVA and replies thereto; congressional 
inquiries on behalf of constituents and replies thereto; and files 
notifying personnel of eligibility or termination of benefits.
    44 U.S.C. 3101; 41 CFR 101-11.000; chapter 55, 10 U.S.C.; section 
613, chapter 17, 38 U.S.C.; and E.O. 9397.
    To maintain and control records pertaining to requests for 
information concerning the processing of individual CHAMPUS/CHAMPVA 
claims and the benefit structure and procedures of CHAMPUS/CHAMPVA.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Establish eligibility, respond to inquiries from individuals, and 
respond to inquiries from congressional offices made at the request of 
the individual covered.
    Referral of the Secretary of the Department of Health and Human 
Services and/or Secretary of the Department of Veterans Affairs 
consistent with their statutory administrative responsibilities under 
CHAMPUS/CHAMPVA pursuant to chapter 55, 10 U.S.C. and section 613, 
chapter 17, 38 U.S.C.
    Referral to federal, state, local, or foreign governmental 
agencies, and to private business entities, including individual 
providers of care, on matters relating to fraud, program abuse, 
utilization review, quality assurance, peer review, program integrity, 
third-party liability, coordination of benefits, and civil or criminal 
litigation related to the operation of CHAMPUS.
    Disclosure to other third-party contacts in situations where the 
party to be contacted has, or is expected to have, information 
necessary to establish the validity of evidence or to verify the 
accuracy of information presented by the individual concerning his or 
her entitlement, the amount of benefit payments, any review of 
suspected abuse or fraud, or any concern for program integrity or 
quality appraisal.
    The `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.
    Automated records maintained on magnetic tape and disc. Paper 
records maintained in file folders.
    Information is retrieved by case number, sponsor name and/or Social 
Security Number, and inquirer name.
    Records are maintained in areas accessible only to authorized 
personnel who are properly screened, cleared, and trained. Automated 
segments are accessible only by authorized persons possessing user 
identification codes. OCHAMPUS buildings are protected by Department of 
Defense security force and/or military police security force.
    Automated indexes are permanent. Paper records are retained in 
active file until end of calendar year in which closed, held two 
additional years, and then destroyed.
    Chief, Public and Beneficiary Relations Division, Office of 
Civilian Health and Medical Program of the Uniformed Services, 
Department of Defense, Aurora, CO 80045-6900.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Office of Civilian Health and Medical Program of the Uniformed 
Services, Department of Defense, ATTN: Privacy Act Officer, Aurora, CO 
80045-6900.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of Civilian Health and Medical Program of the Uniformed Services, 
Department of Defense, ATTN: Privacy Act Officer, Aurora, CO 80045-
6900.
    Written requests for information should include the full name of 
the individual, military sponsor's name and Social Security Number, 
current address and telephone number. Should it be determined that the 
release of medical information to the requester could have an adverse 
effect upon the individual's physical or mental health, the requester 
will be required to provide the name and address of a physician who 
would be willing to receive the medical record and, at the physician's 
discretion, inform the individual covered by the system of the contents 
of that medical record.
    For personal visits to examine records, the individual should be 
able to provide some acceptable identification such as a driver's 
license or other form of picture identification.
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    Contractors, congressional offices, Health Benefits Advisors, all 
branches of the Uniformed Services, consultants, and individuals.
    None.
DOCHA 07
    Medical Claim History Files (February 22, 1993, 58 FR 10253).
* * * * *
    Replace `Uniformed Services Benefit Plans, Inc' with`Administar 
Defense Services, Inc.'
    Add two addresses to end of entry `Aetna, 16855 West Bernard Drive, 
Suite 306, San Diego, CA 92127; and
    Palmetto Government Benefits Administrators, 8733 Highway 17 
Bypass, Surfside Beach, SC 29575.'
* * * * *
    Replace `permanent' with `maintained for six years.'
    In the second sentence, replace `four-year' with `five-year.'
* * * * *
DOCHA 07
    Medical Claim History Files.
    Primary system is located at Office of Civilian Health and Medical 
Program of the Uniformed Services, Department of Defense, Aurora, CO 
80045-6900.
    Decentralized segments are located at the Office of Civilian Health 
and Medical Program of the Uniformed Services-Europe, APO New York 
09102-5000; and Fiscal Intermediaries (FIs)/Contractors under contract 
to OCHAMPUS.
    Each company listed below maintains claim files on beneficiaries in 
their respective geographical areas.
    Health Management Strategies International, Inc., 1725 Duke Street, 
Suite 300C, Alexandria, VA 22314-3408;
    Administar Defense Services, Inc., 720 North Marr Road, Columbus, 
IN 47201-6660;
    Blue Cross-Blue Shield of South Carolina, 200 North Dozier 
Boulevard, Florence, SC 29501-4026;
    Wisconsin Physicians Service, 1617 Sherman Avenue, Madison, WI 
53707-7927;
    FHC Options, Inc., 240 Corporate Boulevard, Norfolk, VA 23502-4900;
    Foundation Health Federal Services, Inc., 2 Lakeway Center, Suite 
1960, 3850 Causeway Boulevard, Metarie, LA 70002;
    Aetna, 16855 West Bernard Drive, Suite 306, San Diego, CA 92127; 
and
    Palmetto Government Benefits Administrators, 8733 Highway 17 
Bypass, Surfside Beach, SC 29575.
    Eligible beneficiaries and all individuals who seek health care 
under CHAMPUS/CHAMPVA.
    File contains claims, billings for services, applications or 
approval forms, medical records, family history files, records on 
appeals and hearings, or any other correspondence, memorandum, or 
reports which are acquired or utilized in the development and 
processing of CHAMPUS/CHAMPVA claims. Records are also maintained on 
health care demonstration projects, including enrollment and 
authorization agreements, correspondence, memoranda, forms and reports 
which are acquired or utilized during the projects.
    44 U.S.C. 3101; 41 CFR 101-11.000; chapter 55, 10 U.S.C. 613, 
chapter 17, 38 U.S.C.; 32 CFR part 199; and E.O. 9397.
    OCHAMPUS and its contractors use the information to control and 
process health care benefits available under CHAMPUS including the 
processing of medical claims, the control and approval of medical 
treatments, and necessary interface with providers of health care.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Referral to federal, state, local, or foreign governmental 
agencies, and to private business entities, including individual 
providers of care, on matters relating to fraud, program abuse, 
utilization review, quality assurance, peer review, program integrity, 
third-party liability, coordination of benefits and civil or criminal 
litigation related to the operation of CHAMPUS.
    Information from CHAMPVA claims will be given to the Department of 
Veterans Affairs.
    Disclosure to third-party contacts in situations where the party to 
be contacted has, or is expected to have, information necessary to 
establish the validity of evidence or to verify the accuracy of 
information presented by the individual concerning his or her 
entitlement, the amount of benefit payments, any review of suspected 
abuse or fraud, or any concern for program integrity or quality 
appraisal.
    Issuance of deductible certificates; responding to inquires from 
congressional offices, made at the request of the person to whom a 
record pertains; and conducting audits of FIs processed claims to 
determine payment and occurrence accuracy of the FIs' adjudication 
process.
    Process and control of recoupment claims in favor of the United 
States arising under the Federal Claims Collection Act. In connection 
with these recoupment claims, information may be disclosed to:
    a. The U.S. Department of Justice, including U.S. Attorneys, for 
legal action and final disposition of the recoupment claims.
    b. The Internal Revenue Service to obtain current address 
information on delinquent accounts receivable (automated controls exist 
to preclude redisclosure of solicited IRS address information) and to 
report amounts written-off as uncollectible as taxable income.
    c. Private collection agencies for collection action when deemed to 
be in the best interest of the U.S.
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to consumer reporting agencies as defined in the Fair Credit 
Reporting act of 1966 (15 U.S.C. 1681a(f)) or the Federal Claims 
Collections Act of 1966 (31 U.S.C. 3701(a)(3)).
    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number); the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.
    Automated records maintained on magnetic tape and disc. Paper 
records maintained in file folders.
    Information is retrieved by sponsor's Social Security Number; 
beneficiary's name; classification of medical diagnosis, procedure 
code, or geographical location of care provided; and selected 
utilization limits.
    Records are maintained in areas accessible only to authorized 
personnel who are properly screened, cleared and trained. Decentralized 
automated segments within FIs operations are accessible on-line only to 
authorized persons possessing user identification codes. The automated 
portion of the Primary System is accessible only through the medium of 
OCHAMPUS prepared computer programs resulting in a printout of the 
data. OCHAMPUS buildings are protected by Department of Defense 
security force and/or military police security force.
    Records maintained on magnetic tape are individual annual files and 
are maintained for six years. Paper records are closed out at the 
calendar year end in which processed, held one additional year, and 
transferred to the Federal Records Center. Federal Records Centers will 
destroy after an additional five-year retention.
    Chief, Contract Management Division, Office of Civilian Health and 
Medical Program of the Uniformed Services, Department of Defense, 
Aurora, CO 80045-6900.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Office of Civilian Health and Medical Program of the Uniformed 
Services, Department of Defense, ATTN: Privacy Act Officer, Aurora, CO 
80045-6900.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Office 
of Civilian Health and Medical Program of the Uniformed Services, 
Department of Defense, ATTN: Privacy Act Officer, Aurora, CO 80045-
6900.
    Written requests for information should include the full name of 
the beneficiary, the full name and Social Security Number of the 
sponsor, current address, and telephone number. Should it be determined 
that the release of medical information to the requester could have an 
adverse effect upon the individual's physical or mental health, the 
requester will be required to provide the name and address of a 
physician who would be willing to receive the medical record and, at 
the physician's discretion, inform the individual covered by the system 
of the contents of that record.
    For personal visits to examine records, the individual should 
provide some acceptable identification such as driver's license or 
other form of picture identification.
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    Physicians, hospitals, and other sources of care; individuals; 
insurance companies; and consultants.
    None.
DWHS P42
    DPS Incident Reporting and Investigations Case Files (February 22, 
1993, 58 FR 10277).
* * * * *
    Add a new paragraph to entry `To an insurance company of one or 
more parties when an insured is involved in an injury or accident in 
the DPS jurisdiction and an Accident Report is required to resolve 
claims or to settle matters of record.'
* * * * *
DWHS P42
    DPS Incident Reporting and Investigations Case Files.
    Defense Protective Services, Washington Headquarters Services, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Persons who are the source of an initial complaint or allegation 
that a crime took place.
     Witnesses having information or evidence about any aspect of an 
investigation.
    Suspects in the criminal situation who are subjects of an 
investigation. Persons who may pose a threat to the Secretary of 
Defense, the Deputy Secretary of Defense and other Senior Defense 
Officials.
    Persons who may pose a threat to the personal safety of themselves 
or others while in the DPS-controlled jurisdiction.
    Subjects of investigations on noncriminal matters.
    Current and former applicants for the position of Defense 
Protective Service Officer.
    Sources of information and evidence. The identity of these 
individuals may be confidential as appropriate to the subject matter 
they contribute. These files contain information vital to the outcome 
of administrative procedures and civil and criminal cases.
    Individuals associated with terrorism or terrorist groups and 
activities and names of regional, nationwide, and worldwide terrorist 
organizations.
    Preliminary and other reports of criminal investigations from the 
opening of a case until it is closed. These records are instituted and 
maintained at varying points in the process. The processes of criminal 
justice and civil and administrative remedies may require their partial 
or total disclosure.
    Security files contain information such as name, date and place of 
birth, address, Social Security Number, education, occupation, 
experience, and investigatory material.
    Contingency Planning/Analysis files contain information such as 
names and other identifying information and investigatory material on 
an individual associated with terrorists or terrorist groups and 
activities. File contains information about regional, nationwide, and 
worldwide terrorist organizations and their effects on security of DOD 
facilities under the jurisdiction of DPS. Intelligence briefs; 
tactical, operational, and strategic informational reports; regional 
and nationwide contingency analysis; contingency action plans; and 
patterns and trends of potential or actual terrorists or terrorist 
groups, or other activities that could disrupt the orderly operation of 
Defense-owned or controlled facilities over which the DPS has 
jurisdiction.
    Documents created in enforcing regulations regarding motor vehicle 
movement and parking on Federal premises including reports of traffic 
accidents, traffic violation notices and similar records maintained by 
DPS.
    Section 21, Internal Security Act of 1950 (Pub.L. 831, 81st Cong.); 
40 U.S.C 318, as delegated by Administrator, General Services 
Administration, to the Deputy Secretary of Defense, September 1987, and 
E.O. 9397.
    Information in this system supports the public safety, law 
enforcement, facility security, and contingency planning functions of 
the Defense Protective Service. Additional functions supported include 
information on current and former applicants for the position of 
Defense Protective Service Officer and Internal Affairs investigative 
records.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To a Federal, state, local, or foreign agency responsible for 
investigating, prosecuting, enforcing, or carrying out a statute, rule, 
regulation, or order, where the agency is aware of a violation or 
potential violation of civil or criminal law or regulation.
    To an appeal, grievance, or formal complaints examiner; equal 
employment opportunity investigator; arbitrator; exclusive 
representative; or other officials engaged in investigating, or 
settling a grievance, complaint or appeal filed by an employee.
    To various bureaus and divisions of the Department of Justice that 
have primary jurisdiction over subject matter and location which DPS 
shares.
    To law enforcement agencies which have lawfully participated in and 
conducted investigation jointly with DPS.
    Pursuant to the order of a court of competent jurisdiction, when 
the United States is party to or has interest in litigation, and using 
the records is relevant, necessary, and compatible with the purposes of 
collecting the information.
    To an insurance company of one or more parties when an insured is 
involved in an injury or accident in the DPS jurisdiction and an 
Accident Report is required to resolve claims or to settle matters of 
record.
    The `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.
    Paper records in file folders in file cabinets. Magnetic media in 
controlled access areas for both on-line and storage disks.
    Paper records by case control number and type of incident. Magnetic 
files by case control number, name, address, and physical description 
of subject individual.
    Paper records are stored in secure filing cabinets in room with 
built-in-position dial-type combination safe lock. Computer records are 
maintained in limited access sites on a system protected by a software-
controlled password system.
    Non-criminal records are destroyed one year after case is closed.
    Criminal records are cutoff when case is closed and placed in an 
inactive file for three years. After three years in the inactive file, 
the records are retired to the Washington National Records Center for 
an additional 15 years, after which time they will be destroyed.
    Information on current and former applicants for position of DPS 
Officer are maintained two years and then destroyed.
    Contingency planning and analysis files pertaining to regional, 
nationwide, and worldwide terrorist organizations and their potential 
effects of the security of DoD facilities are destroyed when 
superseded, obsolete, or no longer needed.
    Defense Protective Services, Washington Headquarters Services, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address inquiries to the 
Defense Protective Services, Washington Headquarters Services, 1155 
Defense Pentagon, Washington, DC 20301-1155.
    Individuals seeking access to records about themselves contained in 
this system of records should address inquiries to the Defense 
Protective Services, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    Investigators, informants, witnesses, official records, 
investigative leads, statements, depositions, business records, or any 
other information source available to DPS.
    Parts of this system may be exempt under 5 U.S.C. 552a(j)(2) as 
applicable. The criminal investigation case file and contingency 
planning and analysis file may be partially or totally subject to the 
general exemption.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
(c) and (e) and published in 32 CFR part 311. For additional 
information contact the system manager.
DWHS P37
    Grievance and Unfair Labor Practices Records (August 9, 1993, 58 FR 
42303).
* * * * *
    After `Office of the Secretary of Defense (OSD)', replace 
`employees' with `, Joint Staff, and other employeesreceiving 
administrative support from Washington HeadquartersServices (WHS).'
* * * * *
    Replacae `the Office of the Secretary of Defense (OSD)' with 
`Washington Headquarters Services and Joint Staff personnel offices.'
    After `To disclose information to officials of the Merit 
SystemProtection Board' insert a semicolon after `Board'. Delete 
thenext word, `including' and retain remainder of sentence.
    In sentence beginning `To provide information to officials oflabor 
organizations', replace sentence with `To provideinformation to 
officials of labor organizations reorganized underthe Civil Service 
Reform Act when relevant and necessary to theperformance of their 
exclusive representation duties concerningpersonnel policies, 
practices, and matters affecting workingconditions.'
* * * * *
    Delete entry and replace with `Grievance files aredestroyed four 
years after closing of case or four years aftersettlement of 
arbitration resulting from a negotiated grievance. Rosters of union 
officials are revised and outdated versionsdestroyed when information 
is superseded.'
* * * * *
    After `Agency officials,' substitute a semicolon for the comma,and 
replace the remaining text with the following: `byarbitrators; by 
grievance investigators; by the Federal LaborRelations Authority; by 
union officials; and from relatedcorrespondence from organizations or 
persons.'
DWHS P37
    Grievance and Unfair Labor Practices Records.
    Directorate for Personnel and Security, Washington Headquarters 
Services, Department of Defense, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Current or former Federal employees who have submitted grievances 
in accordance with 5 U.S.C. 2302, and 5 U.S.C. 7121, or a negotiated 
procedure, to include E.O. 11491, as amended.
    The system contains records relating to grievances filed by Office 
of the Secretary of Defense (OSD), Joint Staff, and other employees 
receiving administrative support from Washington Headquarters Services 
under 5 U.S.C. 2302, and 5 U.S.C. 7121. These case files contain all 
documents related to the grievances, including statements of witnesses, 
reports of interviews and hearings, examiner's findings and 
recommendations, a copy of the original and final decision, and related 
correspondence and exhibits. This system includes files and records of 
internal grievance and arbitration systems that OSD may establish 
through negotiations with recognized labor organizations. Folder 
contains all information pertaining to a specific arbitration case or 
specific unfair labor practice complaint, including a manual roster of 
local union officials and union stewards.
    5 U.S.C. 2302, 5 U.S.C. 7121, and E.O. 11491.
    This information is used by the Washington Headquarters Services 
and Joint Staff personnel offices in the creation and maintenance of 
records of summary descriptive statistics and analytical studies in 
support of the function for which the records are collected and 
maintained, or for related work force studies. While published 
statistics and studies do not contain individual identifiers, in some 
instances the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by reference.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To disclose pertinent information to the appropriate Federal, 
state, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    To disclose information to any source from which additional 
information is requested in the course of processing a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and identify the type of information 
requested.
    To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee; the 
issuance of a security clearance; the conducting of a security or 
suitability investigation of an individual; the classifying of jobs; 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to requesting the Agency's 
decision on the matter.
    To provide information to a Congressional office from the record of 
an individual, in response to an inquiry from that Congressional 
office, made at the request of that individual.
    To disclose information to another Federal agency or to a court 
when the Government is party to a judicial proceeding before the court.
    By the National Archives and Records Administration in records 
management inspections conducted under authority of 44 U.S.C. 2906.
    To disclose information to officials of the Merit Systems 
Protection Board; the Office of the Special Counsel; the Federal Labor 
Relations Authority and its General Counsel; or the Equal Employment 
Opportunity Commission, when requested in performance of their 
authorized duties.
    To disclose in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.
    To provide information to officials of labor organizations 
reorganized under the Civil Service Reform Act when relevant and 
necessary to the performance of their exclusive representation duties 
concerning personnel policies, practices, and matters affecting working 
conditions.
    To provide information to the Comptroller General or any of his 
authorized representatives, in the course of the performance of duties 
of the General Accounting Office relating to the Labor Management 
Relations Program.
    Paper records maintained in file folders.
    These records are retrieved by case subject, case number, and/or 
individual employee names.
    These records are maintained in metal files to which only OSD 
authorized personnel have access.
    Grievance files are destroyed four years after closing of case or 
four years after settlement of arbitration resulting from a negotiated 
grievance. Rosters of union officials are revised and outdated versions 
destroyed when information is superseded.
    Director for Personnel and Security, Washington Headquarters 
Services, Department of Defense, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Directorate for Personnel and Security, Washington Headquarters 
Services, Department of Defense, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Directorate for Personnel and Security, Washington Headquarters 
Services, Department of Defense, 1155 Defense Pentagon, Washington, DC 
20301-1155.
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    Information in this system of records is provided by the individual 
on whom the record is maintained; by testimony of witnesses; by Agency 
officials; by arbitrators; by grievance investigators; by the Federal 
Labor Relations Authority; by union officials; and from related 
correspondence from organizations or persons.
    None.
DGC 04
    Industrial Personnel Security Clearance Case Files (August 27, 
1993, 58 FR 45318).
* * * * *
    After `Arlington, VA 22203-9995' delete period and insert `and 
Directorate for Industrial Security Clearance Review, Building 306, 
3990 East Broad Street, Columbus, OH 43216-5007.'
    Second paragraph: In the second sentence, following `Automated' 
insert `Joint Adjudicative Clearance System.' At the end of this 
paragraph, delete the period and add ', with access by computer 
terminals at DISCR locations.'
    In the first sentence following `clearance' insert 
`ortrustworthiness.' Also in the first sentence, delete `the 
Directorate for Industrial Security Clearance Review (DISCR) by the 
Defense Industrial Security Clearance Office (DISCO) or by the 
Director, Defense Investigative Service (DIS)' and replace with 
`DISCR.' Additionally in the first sentence, delete `E.O. 10865, as 
implemented by.' At ending of sentence, delete period and add `, 
Defense Industrial Personnel Security Clearance Review Program or DoD 
Regulation 5200.2-R, DoD Personnel Security Program.'
    In the second paragraph first sentence, after `agencies' deletethe 
semicolon and add `, which may include information obtainedfrom 
interviews, court documents, law enforcement records,business records, 
and other sources;'. Continuing in the second paragraph first sentence, 
insert after `evaluations;' `adjudicator's case summaries;'. On the 
last line of the second paragraph, following `actions;', delete `;' and 
insert `, including Administrative Judge and Appeal Board decisions;'.
    In the third paragraph, replace `administrative and adjudicative' 
with `Administrative Judge and Appeal Board'. Also in the second 
sentence of the third paragraph, insert `other' after `and'; in this 
same sentence, delete `of applicants, witnesses, sources of 
information, and other sensitive information.'
    Replace the `;' after `E.O. 10909' with `,'. Following `Industrial 
Personnel Security Clearance Program' insert `(32 CFR part 155).'
    Following `security clearance' insert `or holding a 
sensitiveposition requiring a trustworthiness decision'; and following 
the insertion, delete `industrial'. Following `to record' delete 
`clearance.'
    Delete `Information may be disclosed to the Department of Justice 
in determining claims for reimbursement in preparation of hearings, 
appeals and Federal Court review.'
    Delete `vertical.' Insert after `DISCR' `some records created by 
DISCR are stored on hard drives or disks for retrieval on word 
processing equipment.' Replace `discs' with `disks.'
* * * * *
    Replace `4015 Wilson Boulevard, Suite 300' with `PO Box 3656.'
* * * * *
DGC 04
    Industrial Personnel Security Clearance Case Files.
    Directorate for Industrial Security Clearance Review, Defense Legal 
Services Agency, Department of Defense, 4015 Wilson Boulevard, Suite 
300, Arlington, VA 22203-1995, and
    Directorate for Industrial Security Clearance Review, Building 306, 
3990 East Broad Street, Columbus, OH 43216-5007.
    Decentralized inactive segments are held at the Washington National 
Records Center, and at the U.S. Army Investigative Records Depository, 
Fort Meade, MD 20755. Automated Joint Adjudicative Clearance System 
records are maintained on a system V5-02, Defense Central Index of 
Investigations, at Defense Investigative Service, Personnel 
Investigations Center, Baltimore, MD, with access by computer terminals 
at Directorate for Industrial Security Clearance Review (DISCR) 
locations.
    Current and former government contractor employees whose industrial 
security clearance or trustworthiness cases were referred to DISCR for 
adjudication under DOD Directive 5220.6, Defense Industrial Personnel 
Security Clearance Review Program orDoD Regulation 5200.2-R, DoD 
Personnel Security Program.
    System includes automated case status records for current cases and 
inactive cases, an alphabetical card index file for records of cases 
prior to 1984 used for recording actions taken and for identification 
and location of case files within the system, and individual case 
files.
    Case files include requests for investigation and clearance; 
general correspondence relating to cases; personnel security 
questionnaires; investigative reports prepared by various investigative 
agencies, which may include information obtainedfrom interviews, court 
documents, law enforcement records,business records, and other sources; 
medical and psychiatric records and evaluations; adjudicator's case 
summaries; DISCO referral recommendations; correspondence between 
applicants for clearance and DISCR elements, DISCO, medical facilities, 
DoD Psychiatric Consultants, investigative agencies, Military 
Departments, other DoD Components and Federal agencies, Personnel 
Security Specialists, Department Counsel, Administrative Judges, Appeal 
Board, and elements of the Office of the Secretary of Defense and 
Defense Investigative Service; written interrogatories and Statements 
of Reasons (SOR) to applicants, with replies, recommendations, 
summaries, and records of adjudicative actions, including 
Administrative Judge and Appeal Board decisions; transcripts of 
hearings; and exhibits.
    Supplementing the system's case files are redacted copies, with 
indexes thereto, of DISCR Administrative Judge and Appeal Board 
decisions from July 1961 to present. Names and other identifying 
information are redacted from these decisions to protect the privacy of 
persons involved.
    E.O. 10865, Safeguarding Classified Information Within Industry, as 
amended by E.O. 10909, E.O. 11382, and E.O. 12829; DOD Directive 
5220.6, Industrial Personnel Security Clearance Program (32 CFR part 
155); DOD Regulation 5200.2-R, DOD Personnel Security Program (32 CFR 
part 154).
    These records are collected and maintained to determine whether the 
granting or retention of security clearance or holding a sensitive 
position requiring a trustworthiness decision to contractor personnel 
is clearly consistent with the national interest, to record 
adjudicative actions and determinations; to record processing steps 
taken and processing time; to prepare statistical listings and 
summaries; to document due process actions taken; to assist authorized 
DOD Consulting Psychiatrists to compile evaluations and reports; to 
respond to inquiries from offices within the executive and legislative 
branches when the inquiry is made at the request of the individual or 
for official purposes; to monitor and control adjudicative actions and 
processes.
    Automated case status system and card files are used to record 
statistics, provide location and status and internal identification of 
cases, to prepare listings and statistical reports and summaries, and 
to monitor work flow and actions.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.
    Paper records are maintained in file folders, and on file cards at 
DISCR some records created by DISCR are stored on hard drives or disks 
for retrieval on word processing equipment; and automated records in 
electronic storage are maintained on magnetic tapes and disks at 
Defense Investigative Service, Personnel Investigations Center, 
Baltimore, MD.
    Filed alphabetically by name or by case number. Access to computer 
data may be made by name and Social Security Number and a combination 
of name and other personal identifying data.
    Records are stored in a secured area accessible only to authorized 
personnel. All records are stored, processed, transmitted and protected 
as the equivalent of For Official Use Only information. Records are 
accessed by the custodian of the record system and by persons 
responsible for using or servicing the system, who are properly 
screened and have a need-to-know. Computer hardware is located in 
controlled areas with access limited to authorized personnel. Computer 
access is via dedicated data circuits which prevent access from 
standard dial-up telephones or is individually password controlled. 
Individual passwords are changed periodically including upon departure 
of personnel. The automated systems are operated by DISCR and by the 
Defense Investigative Service, Personnel Investigations Center, 
Information Systems Division. Only DISCR personnel with need-to-know 
are given individual passwords and user identification, information 
needed to access the computer system and amend, add, alter, change or 
delete DISCR records. Other authorized contributors and users of the 
Defense Central Index of Investigations have read-only access to DISCR 
case status records in the system.
    Completed case files are retained in office files for two years 
after annual cut-offs, then are retired to the Washington National 
Records Center, for an additional 20 years.
    Inactive case files completed prior to 1982 are maintained at the 
U.S. Army Investigative Records Repository, Ft. Meade, MD 20755. 
Automated electronic case status records and alphabetical card index 
files are retained as locator for both active and inactive records. 
Computer data and alphabetical card files are purged when the inactive 
case file is no longer retained.
    Director, Directorate for Industrial Security Clearance Review, 
4015 Wilson Boulevard, Suite 300, Arlington, VA 22203-1995.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Directorate for Industrial Security Clearance Review, 
P.O. Box 3656, Arlington, VA 22203-1995.
    Requests for copies of redacted, final determinations of 
Administrative Judges and Appeal Board should be sent to the system 
manager, and should include OSD Case Number.
    Individuals seeking information about themselves contained in this 
system should address written inquiries to the Director, Directorate 
for Industrial Security Clearance Review, 4015 Wilson Boulevard, Suite 
300, Arlington, VA 22203-1995. Some records may be made available for 
review at DISCR Headquarters, 4015 Wilson Boulevard, Suite 300, 
Arlington, VA.
    Written requests by an individual for copies of records containing 
information pertaining to the individual should be sent to Directorate 
for Freedom of Information and Security Review, Office of the Assistant 
Secretary of Defense (Public Affairs), 1400 Defense Pentagon, 
Washington, DC 20301-1400 and should include the individual's full 
name, any former names used, date and place of birth, and Social 
Security Number.
    Requests must be signed and notarized or, if the individual does 
not have access to notary services, preceded by a signed and dated 
declaration verifying the identity of the requester, in substantially 
the following form:  `I certify that the information provided by me is 
true, complete, and accurate to the best of my knowledge and belief and 
this request is made in good faith. I understand that a knowing and 
willful false, fictitious or fraudulent statement or representation can 
be punished by fine or imprisonment or both.' (Signature).
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    Information is received from investigative reports from federal 
investigative agencies; personnel security records and correspondence; 
medical and personnel records, reports and evaluations; correspondence 
from contractors, employers, organizations of assignment and Federal 
agencies; DOD organizations, agencies and offices; from individuals, 
their attorneys or authorized representatives.
    Parts of this record system may be exempt under 5 U.S.C. 
552a(k)(5), as applicable.
    An exemption rule for this record system has been promulgated 
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 311. For additional information 
contact the system manager.
[FR Doc. 94-6869; 03-23-94; 8:45 am]
BILLING CODE 5000-04-F