[Federal Register Volume 59, Number 51 (Wednesday, March 16, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-6095]


[[Page Unknown]]

[Federal Register: March 16, 1994]


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DEPARTMENT OF THE INTERIOR

 

Privacy Act of 1974--Revision of System of Records

    Pursuant to the provisions of the Privacy Act of 1974, as amended 
(5 U.S.C. 552a), notice is hereby given that the Department of the 
Interior proposes to revise two notices describing systems of records 
managed by the Office of Administrative Services. Except as noted 
below, all changes are editorial in nature, clarify and update existing 
statements, and reflect organization, address and other miscellaneous 
administrative revisions which have occurred since the previous 
publication of the material in the Federal Register. The two notices 
being revised, which are published in their entirety below, are:
    1. ``Privacy Act Files--Interior, DOI-57,'' previously published on 
August 8, 1986 (51 FR 28627) as ``Privacy Act Files--Interior, Office 
of the Secretary-57.''
    2. ``Freedom of Information Act Appeal Files--Interior, OS-69,'' 
previously published on August 8, 1986 (51 FR 28629) as ``Freedom of 
Information Appeal Files--Interior, Office of the Secretary-69.''
    In notice DOI-57, the existing system name has been revised to more 
adequately convey the Departmentwide extent of the scope-of-system 
coverage. In both notices, the existing categories of records in the 
system statement is revised to more clearly identify the types of 
records maintained in the system; the existing retrievability statement 
is revised to add the current method of accessing records; the existing 
retention and disposal statement is revised to reflect the current 
length of, and/or authority for, record retention; and the existing 
system location statement and existing system manager(s) and address 
statements are revised to reflect changes in addresses of system 
managers.
    Since these changes do not involve any new or intended use of the 
information in the systems of records, the notices shall be effective 
on March 16, 1994.
    Additional information regarding these actions may be obtained from 
the Departmental Privacy Act Officer, Office of the Secretary, Office 
of Administrative Services, (PMO) 1849 C Street NW., Mail Stop 5412-
MIB, Washington, DC 20240, telephone (202) 208-6045.

    Dated: March 8, 1994.
Albert C. Camacho,
Director, Office of Administrative Services.
INTERIOR/DOI-57
    Privacy Act Files--Interior, DOI-57.
    1. U.S. Department of the Interior, Office of Administrative 
Services, m.s. 5412-MIB, 1849 C Street, NW., Washington, DC 20240.
    2. Offices of Privacy Act Officers for each of the Department's 
bureaus. (Consult the Appendix for addresses of bureau headquarters 
offices.)
    3. Offices of System Managers and other officials authorized to 
receive requests for notification of, access to, and petitions for 
amendment of records. (Consult system notices for addresses of System 
Managers.)
    Individuals who have submitted requests for notification of, access 
to, and petitions for amendment of records maintained as systems of 
records under the Privacy Act. Individuals who have filed Privacy Act 
appeals with the Assistant Secretary--Policy, Management and Budget 
under Departmental appeal procedures.
    Requests, appeals, and decisions on requests and appeals; 
accounting of disclosure files; reports and related records.
    5 U.S.C. 552a.
    The primary use of the records is: (a) To support action on Privacy 
Act requests and appeals; and (b) To gather information for management 
and reporting purposes.
    Disclosure outside the Department of the Interior may be made: (1) 
To other Federal agencies having a subject matter interest in a request 
or an appeal or a decision thereon; (2) To the U.S. Department of 
Justice or in a proceeding before a court or adjudicative body when (a) 
the United States, the Department of the Interior, a component of the 
Department or, when represented by the Government, an employee of the 
Department is a party to litigation or anticipated litigation or has an 
interest in such litigation, and (b) the Department of the Interior 
determines that the disclosure is relevant or necessary to the 
litigation and is compatible with the purpose for which the records 
were compiled; (3) Of information indicating a violation or potential 
violation of a statute, regulation, rule, order, or license to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violation or for enforcing or 
implementing the statute, rule, regulation, order, or license; (4) To a 
congressional office from the record of an individual in response to an 
inquiry the individual has made to the congressional office.
    Records are maintained in manual and automated form.
    Records are indexed by name or personal identifier.
    Records are maintained with safeguards meeting the requirements of 
43 CFR 2.51.
    Records are retained and disposed of in accordance with General 
Records Schedule No. 14, Items 21-26.
    1. Departmental Privacy Act Officer, U.S. Department of the 
Interior, Office of Administrative Services, m.s.5412-MIB, 1849 C 
Street, NW., Washington, DC 20240.
    2. Bureau Privacy Act Officers. (Consult the Appendix for addresses 
of bureau headquarters offices.)
    3. System Managers. (Consult system notices for addresses of System 
Managers.)
    A request for notification of the existence of records shall be 
addressed to the pertinent System Manager. The request shall be in 
writing, signed by the requester, and comply with the content 
requirements of 43 CFR 2.60.
    A request for access to records shall be addressed to the pertinent 
System Manager. The request shall be in writing, signed by the 
requester, and comply with the content requirements of 43 CFR 2.63.
    A request for amendment of a record shall be addressed to the 
pertinent System Manager. The request shall be in writing, signed by 
the requester, and comply with the content requirements of 43 CFR 2.71.
    Individuals filing requests and appeals; Departmental officials 
acting on requests and appeals.
INTERIOR/OS-69
    Freedom of Information Act Appeal Files--Interior, OS-69.
    U.S. Department of the Interior, Office of Administrative Services, 
m.s.5412-MIB, 1849 C Street, NW., Washington, DC 20240.
    Individuals who have filed appeals under Department of the Interior 
Freedom of Information Act (FOIA) appeal procedures.
    FOIA appeals, initial requests and decisions on requests issued by 
bureaus and offices, recommendations of the Office of the Solicitor and 
of other Departmental officials, final decisions on appeals, extension 
of time and related records, and records to track the processing of 
appeals.
    5 U.S.C. 552.
    The primary use of the records is: (a) To support review and 
decision-making for FOIA appeals; and (b) To prepare an annual report 
to Congress.
    Disclosure outside the Department of the Interior may be made: (1) 
To other Federal agencies having a subject matter interest in an appeal 
or bureau or office decision; (2) To the U.S. Department of Justice or 
in a proceeding before a court or adjudicative body when (a) the United 
States, the Department of the Interior, a component of the Department 
or, when represented by the Government, an employee of the Department 
is a party to litigation or anticipated litigation or has an interest 
in such litigation, and (b) the Department of the Interior determines 
that the disclosure is relevant or necessary to the litigation and is 
compatible with the purpose for which the records where compiled; (3) 
Of information indicating a violation or potential violation of a 
statute, regulation, rule, order, or license to appropriate Federal, 
State, local or foreign agencies responsible for investigating or 
prosecuting the violation or for enforcing or implementing the statute, 
rule, regulation, order, or license; (4) To a congressional office from 
the record of an individual in response to an inquiry the individual 
has made to the congressional office.
    Appeal records are maintained in manual form in file folders. 
Appeal tracking information is maintained in computerized form on 
magnetic media.
    Manual records are indexed by appeal number. A cross-reference list 
permits retrieval of records by appellant's name. Computer records are 
indexed by name of appellant, appeal number, date and subject of 
appeal.
    Records are maintained with safeguards meeting the requirements of 
43 CFR 2.51.
    Records are destroyed six years after final determination by 
agency, or three years after final adjudication by courts, in 
accordance with General Records Schedule No. 14, Item 12.
    Freedom of Information Act Appeals Officer, U.S. Department of the 
Interior, Office of Administrative Services, m.s.5412-MIB, 1849 C 
Street, NW., Washington, DC 20240.
    A request for notification of the existence of records shall be 
addressed to the System Manager. The request shall be in writing, 
signed by the requester, and comply with the content requirements of 43 
CFR 2.60.
    A request for access to records shall be addressed to the System 
Manager. The request shall be in writing, signed by the requester, and 
comply with the content requirements of 43 CFR 2.63.
    A request for amendment of a record shall be addressed to the 
System Manager. The request shall be in writing, signed by the 
requester, and comply with the content requirements of 43 CFR 2.71.
    Appellants; bureau, office and Departmental officials.

[FR Doc. 94-6095 Filed 3-15-94; 8:45 am]
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