[Federal Register Volume 59, Number 41 (Wednesday, March 2, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-4722]
[[Page Unknown]]
[Federal Register: March 2, 1994]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; Amend Record Systems
AGENCY: Department of the Navy, DOD.
ACTION: Amend record systems.
-----------------------------------------------------------------------
SUMMARY: The Department of the Navy proposes to amend six systems of
records to its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on April 1, 1994, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Head, PA/FOIA Branch, Office of the
Chief of Naval Operations (N09B30), 2000 Navy Pentagon, Washington, DC
20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Gwendolyn Aitken at (703) 614-
2004 or DSN 224-2004.
SUPPLEMENTARY INFORMATION: The Department of the Navy record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The specific changes to the systems of records are set forth below
followed by the systems of records notices published in their entirety,
as amended. The amendments are not within the purview of subsection (r)
of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires
the submission of new or altered systems reports.
Dated: February 24, 1994.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01001-3
Naval Reserve Intelligence/Personnel File (February 22, 1993, 58 FR
10693).
* * * * *
Delete entry and replace with `Office of Naval Intelligence, 4251
Silver Hill Road, Washington, DC 20395-5720.'
* * * * *
Delete entry and replace with `Access provided on a need to know
basis only. Manual records are maintained in locked file cabinets under
the control of authorized personnel during working hours. The office
space in which the file cabinets are located is a sensitive
compartmented information facility which is protected by enhanced
security devices. Access is controlled by password or other user code
system.'
* * * * *
Delete entry and replace with `Director, Office of Naval
Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.'
Delete entry and replace with `Individuals seeking to determine
whether this system of records contains information about themselves
should address written inquiries to the Director, Office of Naval
Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.
The request should contain the full name of the requester, home
address and date and place of birth. An unsworn declaration in
accordance with 28 U.S.C. 1746 or a notarized statement may be required
for identity verification.'
Delete entry and replace with `Individuals seeking access to
records about themselves contained in this system of records should
address written inquiries to the Director, Office of Naval
Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.
The request should contain the full name of the requester, home
address and date and place of birth. An unsworn declaration in
accordance with 28 U.S.C. 1746 or a notarized statement may be required
for identity verification.'
* * * * *
N01001-3
Naval Reserve Intelligence/Personnel File.
Office of Naval Intelligence, 4251 Silver Hill Road, Washington, DC
20395-5720.
All officers and enlisted personnel of the Naval Reserve
Intelligence Program and applicants for affiliation with the program.
Name, Social Security Number, individual's residence history,
education, professional qualifications, occupational history, foreign
country travel and knowledge, foreign language capabilities, history of
active military duty assignments and military promotions.
National Security Act of 1947, as amended; 5 U.S.C. 301,
Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10
U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records Management by
Federal Agencies, and E.O. 9397.
To determine qualifications for members of the Naval Reserve
Intelligence Program and to provide a personnel management device for
career development programs, manpower and personnel requirements for
program activities, assignment of support projects of the reserve
program and mobilization planning requirements.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Computerized floppy/hard disk; microform; and paper records.
Name, Social Security Number, or any file element.
Access provided on a need to know basis only. Manual records are
maintained in locked file cabinets under the control of authorized
personnel during working hours. The office space in which the file
cabinets are located is a sensitive compartmented information facility
which is protected by enhanced security devices. Access is controlled
by password or other user code system.
Records are maintained for a period of five years after last data
filed and then destroyed.
Director, Office of Naval Intelligence, 4251 Silver Hill Road,
Washington, DC 20395-5720.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Director, Office of Naval Intelligence, 4251 Silver Hill Road,
Washington, DC 20395-5720.
The request should contain the full name of the requester, home
address and date and place of birth. An unsworn declaration in
accordance with 28 U.S.C. 1746 or a notarized statement may be required
for identity verification.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Director, Office of Naval Intelligence, 4251 Silver Hill Road,
Washington, DC 20395-5720.
The request should contain the full name of the requester, home
address and date and place of birth. An unsworn declaration in
accordance with 28 U.S.C. 1746 or a notarized statement may be required
for identity verification.
The Navy's rules for accessing records and contesting contents and
appealing determinations are published in Secretary of the Navy
Instruction 5211.5; 32 CFR part 701; or may be obtained from the system
manager.
Reserve data submitted by the individual and investigative reports
from the Naval Criminal Investigative Service.
None.
N01070-7
NEXCOM Military Personnel Information System (February 22, 1993, 58
FR 10698).
* * * * *
Delete entry and replace with `Navy Exchange Service Command, 3280
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.'
* * * * *
Change `5031' to read `5013.'
* * * * *
Delete entry and replace with `Policy Official: Commander, Navy
Exchange System, 3280 Virginia Beach Boulevard, Virginia Beach, VA
23452-5724.
Record Holder: Director, Office of Military Personnel, 3280
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.'
Delete entry and replace with `Individuals seeking to determine
whether this system of records contains information about themselves
should address written inquiries to the Director, Office of Military
Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-
5724.
Written requests must include full name, Social Security Number and
military duty status. At the time of a personal visit, the requester
must provide proof of identity containing the requester's signature.'
Delete entry and replace with `Individuals seeking access to
records about themselves contained in this system of records should
address written inquiries to the Director, Office of Military
Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-
5724.
Written requests must include full name, Social Security Number and
military duty status. At the time of a personal visit, the requester
must provide proof of identity containing the requester's signature.'
* * * * *
N01070-7
NEXCOM Military Personnel Information System.
Navy Exchange Service Command, 3280 Virginia Beach Boulevard,
Virginia Beach, VA 23452-5724.
Present and past military officers and key enlisted personnel
assigned to the Navy Exchange System.
Name; rank or rate; dependency status; Social Security Number;
designation; date of rank; date reported; rotation date; educational
level; lineal number; location of assignments; preference of
assignment, biographical information, and orders.
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013; and E.O.
9397.
To assist officials and employees of the Navy Exchange Service
Command in the management, supervision, and administration of its
personnel.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records apply to this system.
Computerized records, printed reports, card files, and file
folders.
Name and Social Security Number.
Supervised office spaces and computers are accessible only through
the computer center whose entry is limited to authorized personnel
only. All information is maintained in locked file cabinets or locked
archives. Computer systems are password protected.
Destroyed three years following an individual's discharge/
retirement from the Navy.
Policy Official: Commander, Navy Exchange System, 3280 Virginia
Beach Boulevard, Virginia Beach, VA 23452-5724.
Record Holder: Director, Office of Military Personnel, 3280
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Director, Office of Military Personnel, 3280 Virginia Beach
Boulevard, Virginia Beach, VA 23452-5724.
Written requests must include full name, Social Security Number and
military duty status. At the time of a personal visit, the requester
must provide proof of identity containing the requester's signature.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Director, Office of Military Personnel, 3280 Virginia Beach Boulevard,
Virginia Beach, VA 23452-5724.
Written requests must include full name, Social Security Number and
military duty status. At the time of a personal visit, the requester
must provide proof of identity containing the requester's signature.
The Navy's rules for accessing records and contesting contents and
appealing initial agency determinations are published in Secretary of
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from
the system manager.
U.S. Navy Manpower Information System; Bureau of Naval Personnel;
the individual; and the individual's supervisor.
None.
N01070-8
Correction Board Case Files System (February 22, 1993, 58 FR
10699).
* * * * *
Delete entry and replace with `Board for Correction of Naval
Records, Department of the Navy, Washington, DC 20370-5100.
Decentralized segments located in the Bureau of Naval Personnel, 2
Navy Annex, Washington, DC 20370-5001;
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC
20380-0001; and, the individual military personnel record of the
service member concerned.'
* * * * *
In lines 19 and 21, delete the words `Naval Military Personnel
Command' and replace with `Bureau of Naval Personnel.'
At end of entry, add `and E.O. 9397.'
In paragraph two, delete the words `Naval Military Personnel
Command' and replace with `Bureau of Naval Personnel.'
* * * * *
Delete entry and replace with `Manual and computerized records.'
Delete entry and replace with `Last name of the applicant and
cross-filed by docket number and social security number.'
At end of entry, add `Computer systems are password protected.'
Delete entry and replace with `Permanent. After three years,
records are retired to the Washington National Records Center,
Suitland, MD.'
* * * * *
N01070-8
Correction Board Case Files System.
Board for Correction of Naval Records, Department of the Navy,
Washington, DC 20370-5100.
Decentralized segments located in the Bureau of Naval Personnel, 2
Navy Annex, Washington, DC 20370-5001;
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC
20380-0001; and, the individual military personnel record of the
service member concerned.
Any member or former member of the U.S. Navy or Marine Corps who
has applied for the correction of his/her naval record.
Records consist of file cards with basic information and computer
records derived therefrom, case files containing records of board
proceedings, material submitted for correction and supporting
documentation, correspondence and transcripts of board formal hearings.
The basic case information and computer records derived therefrom
include the following: Rank; Social Security Number/service number;
docket number; date application received; subject category; subject
category description; examiner's initials; date examiner assigned;
branch of service; board decision; date of board decision; date
decision promised if interested members of Congress; date case
forwarded to the Secretary of the Navy; lineal number of officer
applicant; officer designated; date officer case forwarded to Bureau of
Naval Personnel/Commandant of the Marine Corps; date officer case
returned from Bureau of Naval Personnel/Commandant of the Marine Corps;
date advisory opinion requested; identity of advisor's organization;
date advisory opinion received; date service record ordered; date
medical record ordered; date court-martial record ordered; date
confinement record order; date Navy Discharge Review Board record
ordered; date other record ordered; date service record received; date
medical record received; date court-martial record received; date
confinement record received; date Navy Discharge Review Board record
received; date other record received; number of Navy applications
received; number of Marine Corps applications received; total number of
Navy and Marine Corps applications received; percent of total to grand
total; total number of Navy discharge cases; total number Marine Corps
discharge cases; Navy grant count; Navy deny count; Navy modify count;
Marine grant; Marine deny count; Marine modify count.
10 U.S.C. 1552; 32 CFR part 723; and E.O. 9397.
To review applicant's Naval record to determine the existence of
alleged error or injustice and to recommend appropriate corrective
action when warranted - to report its findings, conclusions and
recommendations to the Secretary of the Navy in appropriate cases - to
respond to inquiries from applicants, their counsel, and members of
Congress.
To provide officials of the Bureau of Naval Personnel with advisory
opinions in cases involving present and former Navy personnel - to
correct records of present and former Navy personnel in accordance with
approved Board decisions.
To provide officials and employees of the Bureau of Medicine and
Surgery with advisory opinions on medical matters.
To provide the Naval Council of Personnel Boards/Office of Naval
Disability Evaluation with advisory opinions on medical matters.
To provide officials and employees of HQ, U.S. Marine Corps with
advisory opinions in cases involving present and former Marine Corps
personnel - to correct records of present and former Marine Corps
personnel in accordance with approved correction Board decisions.
To officials and employees of the Litigation Division, NJAG, to
prepare legal briefs and answers to complaints against the Department
of the Navy.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Manual and computerized records.
Last name of the applicant and cross-filed by docket number and
Social Security Number.
Access to building is protected by uniformed security officers
requiring positive identification; for admission after hours, records
are maintained in areas accessible only to authorized personnel.
Computer systems are password protected.
Permanent. After three years, records are retired to the Washington
National Records Center, Suitland, MD.
Executive Director, Board for Correction of Naval Records,
Department of the Navy, Washington, DC 20370-5100.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Executive Director, Board for Correction of Naval Records,
Department of the Navy, Washington, DC 20370-5100.
Individual should provide full name, and Social Security Numbers or
service numbers. Visitors should be able to provide proper identity,
such as a drivers license. Written requests must be signed by a
requester or his/her legal representative.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Board
for Correction of Naval Records, Department of the Navy, Washington, DC
20370-5100.
Individual should provide name, military status, branch of service
and Social Security Number. Current address and telephone numbers
should be included. Personal visits may be made only to the Board for
Correction of Naval Records, Arlington Annex, Columbia Pike and
Southgate Road, Arlington, VA. For personal visits, identification will
be required.
The Navy's rules for accessing records and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
All official Naval records, Department of Veterans Affairs and
police and law enforcement records.
None.
N03461-2
POW/MIA Captivity Studies (February 22, 1993, 58 FR 10730).
Delete entry and replace with `POW Follow-up Program.'
Delete entry and replace with `Naval Aerospace Medical Institute,
Special Studies Department (25), Naval Air Station, Pensacola, FL
32508-1047.'
Delete entry and replace with `Prisoners of War (POWs) from 1974 to
present; matched comparison group consisting of former aviators; some
spouses.'
Delete entry and replace with `Medical records; X-rays; dental and
somatotype photographs; newspaper clippings; research questionnaires,
Social Security Number.'
At end of entry, add `and E.O. 9397.'
Delete entry and replace with `To research the effects of the
captivity experience on the man and his family and for recommending
changes in training and improved health care delivery services, as well
as for professional publications.'
* * * * *
Delete entry and replace with `Retrieved by name.'
* * * * *
Delete entry and replace with `Permanent.'
Delete entry and replace with `Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Commanding Officer, Naval Aerospace
Medical Institute, ATTN: Code 25, Naval Air Station, Pensacola, FL
32508-1047.
Individuals should provide full name, military or civilian status,
POW status, security clearance, and service affiliation.'
Delete entry and replace with `Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Commanding Officer, Naval Aerospace Medical
Institute, ATTN: Code 25, Naval Air Station, Pensacola, FL 32508-1047.
Individual should provide full name, military or civilian status,
POW status, security clearance, and service affiliation.'
* * * * *
Delete entry and replace with `Personal interviews with returned
POWs and families of POW/MIA/KIA/hostages/civilian POWs; newspapers and
periodicals; Department of the Army; Bureau of Medicine and Surgery;
and Marine Corps Headquarters.'
* * * * *
N03461-2
POW Follow-up Program.
Naval Aerospace Medical Institute, Special Studies Department (25),
Naval Air Station, Pensacola, FL 32508-1047.
Prisoners of War (POWs) from 1974 to present; matched comparison
group consisting of former aviators; some spouses.
Medical records; X-rays; dental and somatotype photographs;
newspaper clippings; research questionnaires, Social Security Number.
5 U.S.C. 301 and E.O. 9397.
To research the effects of the captivity experience on the man and
his family and for recommending changes in training and improved health
care delivery services, as well as for professional publications.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Files consist of file folders, magnetic and video tapes, key-
punched IBM cards, computer tapes, microfiche and microfilm.
Retrieved by name.
All files in this system are protected by limited, controlled
access, locked doors and class 6 security cabinets. Only professional
and/or research staff with appropriate security clearances are given
access to files.
Permanent.
Head, RPOW Data Analysis Division, Naval Aerospace Medical
Institute, Naval Air Station, Pensacola, FL 32508-1047.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commanding Officer, Naval Aerospace Medical Institute, ATTN:
Code 25, Naval Air Station, Pensacola, FL 32508-1047
Individual should provide full name, military or civilian status,
POW status, security clearance, and service affiliation.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commanding Officer, Naval Aerospace Medical Institute, ATTN: Code 25,
Naval Air Station, Pensacola, FL 32508-1047.
Individual should provide full name, military or civilian status,
POW status, security clearance, and service affiliation.
The Navy's rules for accessing records and contesting contents and
appealing initial agency determinations are published in Secretary of
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from
the system manager.
Personal interviews with returned POWs and families of POW/MIA/KIA/
hostages/civilian POWs; newspapers and periodicals; Department of the
Army; Bureau of Medicine and Surgery; and Marine Corps Headquarters.
None.
N03834-1
Special Intelligence Personnel Access File (February 22, 1993, 58
FR 10733).
* * * * *
Delete entry and replace with `Office of Naval Intelligence, 4251
Suitland Road, Washington, DC 20395-5720.'
* * * * *
Delete entry and replace with `National Security Act of 1947, as
amended; 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 503,
Department of the Navy; 10 U.S.C. 6011, Navy Regulations; 44 U.S.C.
3101, Records Management by Federal Agencies; E.O. 9397; and E.O.
12356, National Security Information.'
* * * * *
Delete entry and replace with `Active files consist of paper and
computerized records. Inactive files are retained on microfiche and
optical storage.'
Delete entry and replace with `Name and Social Security Number.'
Delete entry and replace with `Access provided on a need to know
basis only. Manual records are maintained in locked file cabinets under
the control of authorized personnel during working hours. The office
space in which the file cabinets are located is a sensitive
compartmented information facility which is protected by enhanced
security devices. Access is controlled by password or other user code
system.'
* * * * *
Delete entry and replace with `Director, Office of Naval
Intelligence, 4251 Suitland Road, Washington, DC 20395-5720.'
Delete entry and replace with `Individuals seeking to determine
whether this system of records contains information about themselves
should address written inquiries to the Director, Office of Naval
Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.
The request should contain the full name of the requester, home
address and date and place of birth. An unsworn declaration in
accordance with 28 U.S.C. 1746 or a notarized statement may be required
for identity verification.'
Delete entry and replace with `Individuals seeking access to
records about themselves should address written inquiries to the
Director, Office of Naval Intelligence, 4251 Silver Hill Road,
Washington, DC 20395-5720.
The request should contain full name, residence address and date
and place of birth. An unsworn declaration in accordance with 28 U.S.C.
1746 or a notarized statement may be required for identity
verification.'
* * * * *
N03834-1
Special Intelligence Personnel Access File.
Office of Naval Intelligence, 4251 Suitland Road, Washington, DC
20395-5720.
All civilian and military personnel of the Department of the Navy
and contractors and consultants of the Department of the Navy.
Records pertaining to the eligibility of Department of the Navy
personnel (civilian, military, contractor and consultant) to be granted
access to Special Intelligence which include documents of nomination,
personal history statements, background investigation date and
character, narrative memoranda of background investigation, eligibility
documents for access to special intelligence, proof of indoctrination
and debriefings as applicable and record of hazardous activity
restrictions assigned.
National Security Act of 1947, as amended; 5 U.S.C. 301,
Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10
U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records Management by
Federal Agencies; E.O. 9397; and E.O. 12356, National Security
Information.
To permit a determination of an individual's eligibility for access
to Special Intelligence information.
This information may be provided to the Department of Defense and
all its components to certify Special Compartmented Intelligence (SCI)
access status of naval personnel.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the Central Intelligence Agency, the
Federal Bureau of Investigation, the National Security Agency, the
Department of Energy, the Department of Treasury, and to any other
federal agency in the performance of their official duties, to certify
SCI access status of Naval personnel.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices also apply to this
system.
Active files consist of paper and computerized records. Inactive
files are retained on microfiche and optical storage.
Name and Social Security Number.
Access provided on a need to know basis only. Manual records are
maintained in locked file cabinets under the control of authorized
personnel during working hours. The office space in which the file
cabinets are located is a sensitive compartmented information facility
which is protected by enhanced security devices. Access is controlled
by password or other user code system.
Records are retained indefinitely. Inactive files are retained on
microfiche.
Director, Office of Naval Intelligence, 4251 Suitland Road,
Washington, DC 20395-5720.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Director, Office of Naval Intelligence, 4251 Silver Hill Road,
Washington, DC 20395-5720.
The request should contain the full name of the requester, home
address and date and place of birth. An unsworn declaration in
accordance with 28 U.S.C. 1746 or a notarized statement may be required
for identity verification.
Individuals seeking access to records about themselves should
address written inquiries to the Director, Office of Naval
Intelligence, 4251 Silver Hill Road, Washington, DC 20395-5720.
The request should contain full name, residence address and date
and place of birth. An unsworn declaration in accordance with 28 U.S.C.
1746 or a notarized statement may be required for identity
verification.
The Navy's rules for accessing records and contesting contents and
appealing initial agency determinations are published in Secretary of
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from
the system manager.
Personal History Statement and related forms from the individual.
Access forms and documents prepared by the system manager.
Correspondence between system manager and activities requesting access
status.
Parts of this system may be exempt under 5 U.S.C. 552a(k)(1) and
(k)(5) as applicable.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c)
and (e) and published in 32 CFR part 701, subpart G. For additional
information contact the system manager.
N07230-2
NEXCOM Payroll Processing (February 22, 1993, 58 FR 10806).
* * * * *
Delete `Naval Station New York Staten Island, Staten Island, NY
10305-5097' and replace with `3280 Virginia Beach Boulevard, Virginia
Beach, VA 23452-5724' and delete `Subic Bay.'
Delete `Subic Bay.'
* * * * *
Delete entry and replace with `Computer tape.'
* * * * *
Delete entry and replace with `Policy Official: Commander, Navy
Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia
Beach, VA 23452-5724.
Record Holder: Controller, Navy Exchange Service Command, 3280
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.'
In line five, delete the words `Naval Station New York Staten
Island, Staten Island, NY 10305-5097' and replace with `3280 Virginia
Beach Boulevard, Virginia Beach, VA 23452-5724.'
In line five, delete the words `Naval Station New York Staten
Island, Staten Island, NY 10305-5097' and replace with `3280 Virginia
Beach Boulevard, Virginia Beach, VA 23452-5724.'
* * * * *
N07230-2
NEXCOM Payroll Processing.
Navy Exchange Service Command, 3280 Virginia Beach Boulevard,
Virginia Beach, VA 23452-5724 and at all Navy Exchanges located in
CONUS, Guam, and Japan. Official mailing addresses are published as an
appendix to the Navy's compilation of systems of records notices.
All Navy Exchange System employees located in CONUS, Guam, and
Japan.
The Master Payroll Files and Leave Year Record File will contain at
a minimum employee name, Social Security Number, department, exchange
number, payroll number, birth date, marital status, citizenship, hire
date, adjusted date of hire, job grade and step, employee category, pay
basis, pay status (exempt/nonexempt), employee benefit, deduction
information.
5 U.S.C. 301, Departmental Regulations and E.O. 9397.
To maintain a data base which will permit the contractor to supply
bi-weekly payroll processing which includes, but is not limited to
preparation and issuance of time cards, be-weekly pay checks and pay
check stubs, check registers and payroll registers; preparation and
issuance of various bi-weekly, monthly, quarterly, semi-annual and
annual reports; establishment and maintenance of current payroll master
file; annual preparation and distribution of wage and tax statements,
Form W-2; and, payroll tax filing services.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Computer tape.
Name, Social Security Number, exchange number, and payroll number.
Contractor facility is protected with an ADT Alarm System which is
in operation 24 hours per day, seven days a week. All rooms within the
facility, as well as the entire perimeter of the facility, are on-line
with this system. All alarms are wired to the Security Company as well
as the local police station. The Navy Exchange Service Command (NEXCOM)
data cannot be obtained through any dial-up method by other than an
authorized Navy Exchange location.
Records are maintained by the contractor for the life of the
contract (three years or more). Once contract is complete, records are
returned to NEXCOM where they are maintained for seven years and then
destroyed.
Policy Official: Commander, Navy Exchange Service Command, 3280
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
Record Holder: Controller, Navy Exchange Service Command, 3280
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
Individuals seeking to determine whether this system contains
information about themselves should address written inquiries to the
Comptroller, Navy Exchange Service Command, 3280 Virginia Beach
Boulevard, Virginia Beach, VA 23452-5724.
The request must contain individual's full name and Social Security
Number and must be signed.
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Comptroller, Navy Exchange Service Command, 3280 Virginia Beach
Boulevard, Virginia Beach, VA 23452-5724.
The request must contain individual's full name and Social Security
Number and must be signed.
The Navy's rules for accessing records and contesting contents and
appealing initial agency determinations are published in the Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Timekeeping management documents.
None.
[FR Doc. 94-4722 Filed 3-1-94; 8:45 am]
BILLING CODE 5000-04-F