[Federal Register Volume 59, Number 41 (Wednesday, March 2, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-4721]


[[Page Unknown]]

[Federal Register: March 2, 1994]


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DEPARTMENT OF DEFENSE
 

Privacy Act of 1974; Amend Record Systems

AGENCY: Department of the Navy, DOD.

ACTION: Amend record systems.

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SUMMARY: The Department of the Navy proposes to amend three systems of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on April 1, 1994, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Head, PA/FOIA Branch, Office of the 
Chief of Naval Operations (N09B30), 2000 Navy Pentagon, Washington, DC 
20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Gwendolyn Aitken at (703) 614-
2004 or DSN 224-2004.

SUPPLEMENTARY INFORMATION: The Department of the Navy record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.

    The specific changes to the systems of records are set forth below 
followed by the systems of records notices published in their entirety, 
as amended. The amendments are not within the purview of subsection (r) 
of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires 
the submission of new or altered systems reports.
    Dated: February 23, 1994.

Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05521-1
    Access Control System (February 22, 1993, 58 FR 10765).
* * * * *
    Delete entry and replace with `File folders, card files, magnetic 
tape, personal computers.'
* * * * *
    Delete entry and replace with `Access provided on a need to know 
basis only. Manual records are maintained in file cabinets under the 
control of authorized personnel during working hours. The office space 
in which the file cabinets are located is locked outside of official 
working hours. Computer terminals are located in supervised areas. 
Access is controlled by password or other user code system.'
* * * * *
    Delete entry and replace with `Visit requests; individual; records 
of the activity; investigators; witnesses; contractors; companies.'
* * * * *
N05521-1
    Access Control System.
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Individuals considered or seeking consideration for access to space 
under the control of the Department of the Navy and any visitor 
(military, civilian, contractor) requiring access to a naval base/
activity or contractor facility.
    Visit requests for permission to transact commercial business, 
visitor clearance data for individuals to visit a naval base/activity/
contractor facility; barring lists and letters of exclusion, and badge/
pass issuance records.
    5 U.S.C. 301; Departmental Regulations and E.O. 9397.
    To maintain all aspects of proper access control, to replace lost 
badges, to retrieve passes upon separation, to maintain visitor 
statistics and background information.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To designated contractors when Navy member is visiting that 
contractor's facility.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    File folders, card files, magnetic tape, personal computers.
    Name, Social Security Number, Case number, organization.
    Access provided on a need to know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access is controlled by password or 
other user code system.
    Records are retained for 30 days and then destroyed.
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.
    Visit requests; individual; records of the activity; investigators; 
witnesses; contractors; companies.
    None.
N05527-1
    Security Incident System (February 22, 1993, 58 FR 10766).
* * * * *
    Delete entry and replace with `To track and prosecute offenses, 
counsel victims, and other administrative actions; to support insurance 
claims and civil litigation; to revoke base, station, or activity 
driving privileges.'
* * * * *
    Delete entry and replace with `File folders, card files, personal 
computer, magnetic tape.'
* * * * *
N05527-1
    Security Incident System.
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Individuals involved in or witnessing incidents requiring the 
attention of base, station, or activity security personnel.
    Incident/complaint report, investigator's report, data sheets which 
contain information on victims and perpetrators, military magistrate's 
records, confinement records, traffic accident and violation records, 
traffic court file, citations to appear before U.S. Magistrate.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To track and prosecute offenses, counsel victims, and other 
administrative actions; to support insurance claims and civil 
litigation; to revoke base, station, or activity driving privileges.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    File folders, card files, personal computer, magnetic tape.
    Name, Social Security Number, case number, and organization
    Access provided on a need to know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access is controlled by password or 
other user code system.
    Maintained for five years and then destroyed.
    Commanding Officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individuals seeking to determine whether this system contains 
information about themselves should address written inquiries to the 
Commanding Officer or head of the activity where assigned. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Written requests should contain full name, Social Security Number, 
and must be signed by the individual.
    Individuals seeking access to information about themselves should 
address written inquiries to the Commanding Officer or head of the 
activity where assigned. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.
    Written requests should contain full name, Social Security Number, 
and must be signed by the individual.
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.
    Individual concerned, other records of the activity, investigators, 
witnesses, correspondents.
    Parts of this system may be exempt under 5 U.S.C. 552a(j)(2), as 
applicable.
    An exemption rule for this system has been published in accordance 
with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) 
and published in 32 CFR part 701, subpart G. For additional information 
contact the system manager.
N05527-2
    Security Inspection and Violation System (February 22, 1993, 58 FR 
10767).
* * * * *
    Delete entry and replace with `File folders, card files, personal 
computers, and magnetic tape.'
* * * * *
    Delete entry and replace with `Access provided on a need to know 
basis only. Manual records are maintained in file cabinets under the 
control of authorized personnel during working hours. The office space 
in which the file cabinets are located is locked outside of official 
working hours. Computer terminals are located in supervised areas. 
Access is controlled by password or other user code system.'
    Delete entry and replace with `Records are retained for three years 
and then destroyed.'
* * * * *
    Delete entry and replace with `Individual; records of the activity; 
investigator's reports; witness statements.'
* * * * *
N05527-2
    Security Inspection and Violation System.
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Individuals involved in security violations.
    Security violation reports, security inspection reports.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To identify problem areas in security indoctrination, to alert 
command management officials to areas which present larger than normal 
security problems and identify personnel who are cited as responsible 
for non-compliance with procedures.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    File folders, card files, personal computers, and magnetic tape.
    Name, Social Security Number, Case number, organization.
    Access provided on a need to know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access is controlled by password or 
other user code system.
    Records are retained for three years and then destroyed.
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.
    Individual; records of the activity; investigator's reports; 
witness statements.
    None.
[FR Doc. 94-4721 Filed 3-1-94; 8:45 am]
BILLING CODE 5000-04-F