[Federal Register Volume 59, Number 36 (Wednesday, February 23, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-3947]


[[Page Unknown]]

[Federal Register: February 23, 1994]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 82-94]

 

Privacy Act of 1974; New System of Records

    Pursuant to the Privacy Act (5 U.S.C. 552a), the Department of 
Justice, United States Marshals Service, proposes to establish a new 
Privacy Act system of records entitled ``U.S. Marshals Service (USMS) 
Key Control Record System, JUSTICE/USM-016.''
    Title 5 U.S.C. 552a(e) (4) and (11) provide that the public be 
given a 30-day period in which to comment on any new routine uses of a 
system of records. The Office of Management and Budget (OMB), which has 
oversight responsibilities under the Act, requires a 40-day period in 
which to conclude its review of the system.
    Therefore, please submit any comments by March 25, 1994. The 
public, OMB, and the Congress are invited to submit written comments to 
Patricia E. Neely, Staff Assistant, Systems Policy Staff, Information 
Resources Management, Justice Management Division, Department of 
Justice, Washington, DC 20530 (Room 850, WCTR Building).
    In accordance with 5 U.S.C. 552a(r), the Department has provided a 
report on this system to OMB and the Congress.
    The system description is printed below.

    Dated: February 4, 1994.
Stephen R. Colgate,
Assistant Attorney General for Administration.
JUSTICE/USM-016
    U.S. Marshals Service (USMS) Key Control Record System.
    Internal Security Division, Office of Inspections, United States 
Marshals Service, 2611 Jefferson Davis Highway, Arlington, Virginia.
    Current and former employees of the USMS who have been issued 
office keys for USMS Headquarters locations.
    Records contained in this system consist of an automated index 
which includes the name of the employee to whom a key is issued; the 
social security number (only when two or more employees have identical 
names, including middle initial); unique key identification code 
number; key type (e.g., grand master, master, submaster, change); 
storage container hook number; description (e.g., number 
identification) of door(s), room(s), and/or area(s) the key opens or 
accesses; transaction type and/or status (e.g., key issued, 
transferred, retrieved, lost, broken) and transaction date; and, any 
other appropriate comment, e.g., comments regarding key, door, room, 
area, etc. In addition, a manual index with abbreviated data is 
maintained as a backup system. This manual index includes the room/
suite number, the name of the employee to whom a key is issued, the key 
identification code number, and date(s) of issuance and retrieval.
    5 U.S.C. 301 and 44 U.S.C. 3101.
    The USMS Key Control Record System serves as a record of keys 
issued and facilitates continuing security at USMS Headquarters 
locations. Records are maintained to assist in restricting office and 
work area access to authorized USMS personnel by controlling, 
monitoring and tracking keys issued. In addition, records assist in 
identifying any repairs, changes, or additional security measures that 
may be necessary as a result of lost or broken keys.
    Records or information may be disclosed: (a) In the event that a 
record(s) indicate a violation or potential violation of law, whether 
civil, criminal, or regulatory in nature, and whether arising by 
general statute or particular program statute, or by rule, regulation, 
or order pursuant thereto, the relevant record(s) may be disclosed to 
the appropriate agency, whether Federal, State, or local, charged with 
the responsibility of investigating or prosecuting such violation, and/
or charged with enforcing or implementing such statute, rule, 
regulation or order, (b) in a proceeding before a court or adjudicative 
body before which the USMS is authorized to appear when any of the 
following is a party to litigation or has an interest in litigation and 
such records are determined by the USMS to be arguably relevant to the 
litigation: The USMS or any of its subdivisions; any USMS employee in 
his or her official capacity, or in his or her individual capacity 
where the Department of Justice agrees to represent the employee; or 
the United States where the USMS determines that the litigation is 
likely to affect it or any of its subdivisions, (c) to the news media 
and the public pursuant to 28 CFR 50.2 unless it is determined that 
release of the specific information in the context of a particular case 
would constitute an unwarranted invasion of personal privacy, (d) to a 
Member of Congress or staff acting upon the Member's behalf when the 
Member or staff requests the information on behalf of and at the 
request of the individual who is the subject of the record, and (e) to 
the National Archives and Records Administration and to the General 
Services Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    Automated index records are stored on magnetic disks. Paper copies 
of automated records are kept in file folders and original paper 
records of the manual index are stored in card files.
    Records are retrieved by name of the individuals covered by the 
system.
    Access to these records is restricted to personnel of the USMS 
Internal Security Division. Computerized records may be accessed only 
by assigned code and password. Paper records are located in a 
restricted area and are maintained in metal filing cabinets or safes 
which are locked during non-duty hours.
    Records are retained for 3 years after turn-in of the key, at which 
time they are destroyed (General Records Schedule 18).
    Chief, Internal Security Division, Office of Inspections, United 
States Marshals Service, 2611 Jefferson Davis Highway, Arlington, 
Virginia.
    Direct all inquiries to the system manager identified above. 
Clearly mark the letter and envelope ``Freedom of Information/Privacy 
Act Request.''
    Make all requests for access in writing and clearly mark letter and 
envelope ``Freedom of Information/Privacy Act Request.'' Clearly 
indicate the name of the requester, nature of the record sought, 
approximate dates of the record, and provide the required verification 
of identity (28 CFR 16.41(d)). Direct all requests to the system 
manager identified above, Attention: FOI/PA Officer, and provide a 
return address for transmitting the information.
    Direct all requests to contest or amend information to the system 
manager listed above. State clearly and concisely the information being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought. Clearly mark the letter and envelope ``Freedom 
of Information/Privacy Act Request.''
    Information contained in this system is collected from the 
individual and the system manager.
    None.

[FR Doc. 94-3947 Filed 2-22-94; 8:45 am]
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