[Federal Register Volume 59, Number 31 (Tuesday, February 15, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-3498]


[[Page Unknown]]

[Federal Register: February 15, 1994]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary

 

Privacy Act of 1974--Revision of System of Records

    Pursuant to the provisions of the Privacy Act of 1974, as amended 
(5 U.S.C. 552a), notice is hereby given that the Department of the 
Interior proposes to revise a notice describing a Departmentwide system 
of records managed by the Office of Information Resources Management. 
Except as noted below, all changes are editorial in nature, clarify and 
update existing statements, and reflect organization, address and other 
miscellaneous administrative revisions which have occurred since the 
previous publication of the material in the Federal Register. The 
notice being revised, which is published in its entirety below, is: 
``Telephone Call Detail Records--Interior, DOI-36,'' previously 
published on November 9, 1988 (53 FR 45394) as ``Interior, Office of 
the Secretary-36.''
    In this notice, the existing system name has been revised to more 
adequately convey the Departmentwide extent of the scope-of-system 
coverage. Additionally, the existing system location statement and the 
existing system manager(s) and address statement are revised to reflect 
changes in addresses of system managers, and the existing retention and 
disposal statement has been revised to incorporate the Department's 
approved records management plan for this system.
    Since these changes do not involve any new or intended use of the 
information in the system of records, the notice shall be effective on 
publication in the Federal Register (February 15, 1994). Additional 
information regarding this action may be obtained from the Departmental 
Privacy Act Officer, Office of the Secretary, Office of Administrative 
Services, 1849 ``C'' Street NW., Mail Stop 5412 MIB, Washington, DC 
20240, telephone (202) 208-6045.

    Dated: February 8, 1994.
Albert C. Camacho,
Director, Office of Administrative Services.
INTERIOR/DOI-36
    Telephone Call Detail Records Interior, DOI-36.
    (1) U.S. Department of the Interior, Office of Information 
Resources Management, Telecommunications Systems Division, m.s. 7355, 
1849 C St. NW, Washington, DC 20240.
    (2) U.S. Geological Survey, Information Systems Division, m.s. 
7355, 1849 C St. NW, Washington, DC 20240.
    (2) U.S. Geological Survey, Information Systems Division, m.s 809, 
809 National Center, Reston, Virginia 22092.
    (3) Offices of Bureau System Managers.
    (4) Bureau offices nationwide.
    Individuals (generally Department, bureau/office, and contractor 
employees) who make long distance telephone calls and individuals who 
receive long distance telephone calls placed from or charged to DOI 
telephones.
    Records relating to the use of DOI telephone systems to place long 
distance calls; records indicating assignment of telephone numbers of 
employees; and records relating to the location of telephones.

    Note: Records of telephone calls made to the Department's Office 
of Inspector General Hotline number are excluded from the records 
maintained in this system pursuant to the provisions of 5 U.S.C., 
Appendix 3 Section 7(b) (Inspector General Act of 1978).
    31 U.S.C. 1348(b), which prohibits agencies from using appropriated 
funds to pay for personal calls; 44 U.S.C. 3101, which authorizes 
agencies to create and preserve records documenting agency 
organizations, functions, procedures and transactions; and 43 CFR 201-
38.007, which limits the use of Government telephone systems to the 
conduct of official business.
    Disclosures within the Department of the Interior may be made to 
employees of the Department to determine responsibility for long 
distance telephone calls, and to resolve disputes and facilitate the 
verification of discrepancies relating to the billing, payment, or 
reconciliation of telephone operational or accountability records.
    Disclosures outside the Department of the Interior may be made: (1) 
To representatives of a telecommunications company providing 
telecommunications support to permit the servicing of the account; (2) 
To representatives of the General Services Administration or the 
National Archives and Records Administration to conduct records 
management inspections under authority of 44 U.S.C. 2904 and 2906; (3) 
To the U.S. Department of Justice or in a proceeding before a court or 
adjudicative body when (a) the United States, the Department of the 
Interior, a component of the Department, or, when represented by the 
government, an employee of the Department is a party to litigation or 
anticipated litigation or has an interest in such litigation, and (b) 
the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which the records were compiled; (4) Of information 
indicating a violation or potential violation of a statute, regulation, 
rule, order or license, to appropriate Federal, State, local or foreign 
agencies responsible for investigating or prosecuting the violation or 
for enforcing or implementing the statute, rule, regulation, order or 
license; (5) To a Federal agency that has requested information 
necessary or relevant to the hiring, firing, or retention of an 
employee, or the issuance of a security clearance, contract, license, 
grant or other benefit, but only to the extent that the information 
disclosed is relevant and necessary to the requesting agency's decision 
on the matter; and (6) To a congressional office from the record of an 
individual in response to an inquiry the individual has made to the 
congressional office.
    Official records are stored in electronic form (at the U.S. 
Geological Survey.) Paper reference copies of official records are 
stored in file cabinets.
    Records are retrieved by employee name, telephone number, 
identification number, or by account code.
    Access to the records is limited to Departmental employees who have 
an official need to use the records in the performance of their duties. 
Records are stored in a controlled area and maintained with safeguards 
meeting the requirements of 43 CFR 2.51 for computer and paper records. 
Automated records are protected from unauthorized access through 
password identification procedures and other system-based protection 
methods.
    In accordance with National Archives and Records Administration's 
General Records Schedule 12, Item 4, official (electronic) records are 
retained for three (3) years and then destroyed. Paper reference copies 
are destroyed when no longer needed or, if not before, when three (3) 
years old.
    (1) Chief, Telecommunications Systems Division, Office of 
Information Resources Management, m.s. 7355 MIB, 1849 C St. NW., 
Washington , DC 20240.
    (2) Chief, Information Systems Division, U.S. Geological Survey, 
m.s. 809, 809 National Center, Reston, Virginia 22092.
    (3) a. Telecommunications Manager, Office of Facilities Management, 
Bureau of Indian Affairs, P.O. Box 1248, Albuquerque, New Mexico 87103.
    b. Chief, Branch of Telecommunications, Bureau of Land Management, 
m.s. 1620-L, 1620 L St. NW., Washington, DC 20236.
    c. Telecommunications Manager, Property and General Services, 
Bureau of Mines, m.s. 2150, 810 7th St. NW., Washington, DC 20241.
    d. Telecommunications Manager, Bureau of Reclamation, Denver 
Federal Center, m.s. D-7140, P.O. Box 25007, Denver, Colorado, 80225.
    e. Telecommunications Manager, U.S. Fish and Wildlife Service, IRM/
TFO, P.O. Box 25207, Denver, Colorado 80225.
    f. Chief, Branch of Telecommunications Services, U.S. Geological 
Survey, m.s. 809, 809 National Center, Reston, Virginia 22092.
    g. Chief, Safety and Facilities Management Branch, Minerals 
Management Service, 381 Elden Street (MS 2000), Herndon, Virginia 
22070.
    h. Telecommunications Manager, Information and Telecommunications 
Division, National Park Service, m.s 270, P.O. Box 37127, NW., 
Washington, DC 20013-7127.
    i. Telecommunications Administrator, Office of Inspector General, 
m.s. 124 SIB, 1849 C St. NW., Washington, DC 20240.
    j. Chief, Branch of Telecommunications Management, Office of 
Administrative Services, Office of the Secretary, m.s. 1445 MIB, 1849 C 
St. NW., Washington, DC 20240.
    k. Telecommunications Manager, Office of Surface Mining Reclamation 
and Enforcement, m.s. 10 SIB, 1849 C St. NW., Washington, DC 20240.
    A request for notification of the existence of records shall be 
addressed to the appropriate System Manager. The request shall be in 
writing, signed by the requester, and comply with the content 
requirements of 43 CFR 2.60.
    A request for access to records shall be addressed to the 
appropriate System Manager. The request shall be in writing, signed by 
the requester, and comply with the content requirements of 43 CFR 2.63.
    A request for amendment of a record shall be addressed to the 
appropriate System Manager. The request shall be in writing, signed by 
the requester, and comply with the content requirements of 43 CFR 2.71.
    Telephone assignment records, call detail listings, and results of 
administrative inquires relating to assignment of responsibility for 
placement of specific long distance calls.

[FR Doc. 94-3498 Filed 2-14-94; 8:45 am]
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