[Federal Register Volume 59, Number 27 (Wednesday, February 9, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-2946]
[[Page Unknown]]
[Federal Register: February 9, 1994]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Assistant Secretary for Administration
[Docket No. N-94-3713]
Privacy Act of 1974; Proposed Amendment to a System of Records
AGENCY: Department of Housing and Urban Development.
ACTION: Notification of a proposed amendment to an existing system of
records.
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SUMMARY: The Department is giving notice that it intends to amend the
following Privacy Act system of records: HUD/H-11, Tenant Housing
Assistance and Contract Verification Data.
EFFECTIVE DATES: This amendment shall become effective without further
notice in 30 calendar days (March 11, 1994) unless comments are
received on or before that date which would result in a contrary
determination.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of General Counsel, room
10276, Department of Housing and Urban Development, 451 Seventh Street
SW., Washington, DC 20410. Communications should refer to the above
docket number and title.
A copy of each communication submitted will be available for public
inspection and copying between 7:30 a.m. and 5:30 p.m. weekdays at the
above address.
FOR FURTHER INFORMATION CONTACT:Jeanette Smith, Privacy Act Officer,
Telephone Number (202) 708-2374. This is not a toll-free number.)
SUPPLEMENTARY INFORMATION: HUD/H-11 contains a record for each
individual receiving housing assistance from HUD under one of the
following programs: Section 8, Public/Indian Housing, Section 236
(including Section 236 RAP), Rent Supplement, Section 221(d)(3) BMIR.
Section 811, and Section 202. This amendment is being made to reflect
the Department's intention to maintain and use records detailing
contractual agreements entered into between HUD and its respective
tenants and PHAs/owner/management agents for the aforementioned
programs. These records will detail the duration and financial terms of
agreed upon contractual agreements. Additionally, a set of records will
be maintained detailing a history of all assistance made under the
lease. Also, this system of records is being amended to change the name
of the system to better reflect program coverage.
The system notice is set forth in its entirety below. Previously,
the system and prefatory statement containing the general routine uses
applicable to all of the Department's systems of records were published
in the ``Federal Register Privacy Act Issuances, 1991 Compilation,
Volume I.''
A report as required by 5 U.S.C. 552(a) of the Privacy Act, has
been submitted to the Committee on Government Operations of the House
of Representatives, the Committee on Governmental Affairs of the
Senate, and the Office of Management and Budget (OMB) pursuant to
paragraph 4B of Appendix I to OMB Circular No. A-130, ``Federal Agency
Responsibilities for Maintaining Records About Individuals,'' revised
June 25, 1993 (58 FR 36068, July 2, 1993).
Authority: 5 U.S.C. 88 Stat. 1896; sec. 7(d) Department of
Housing and Urban Development Act (42 U.S.C. 3535(d)).
Issued at Washington, DC: February 2, 1994.
Marilynn A. Davis,
Assistant Secretary for Administration.
HUD/H-11
Tenant Housing Assistance and Contract Verification Data.
Headquarters and Field Offices. For a listing of Field Offices with
addresses, see 24 CFR part 16, appendix A. Decentralized portions of
this data may be maintained by selected contractors with research
contracts.
This file contains a record for each individual receiving housing
assistance from HUD under the following programs: Section 8, Public/
Indian Housing, Section 236 (including Section 236 RAP), Rent
Supplement, Section 221(d)3 BMIR, Section 811, and Section 202. The
file will also contain a record for each PHA/owner/management agent who
receives payments for the assisted housing programs mentioned above.
The system of records provides data needed to: (1) Determine the
amount of housing assistance tenants may receive, (2) calculate
payments due to public housing agencies, owners/management agents, or
contract administrators, (3) forecast budgets and (4) control funds.
The system of records also contains manual and automated records
consisting of: Identification information such as Name; SSNs for all
individuals six (6) years of age and older; Alien Registration
Information; address and tenant unit number; financial data such as
income, adjustments to income; contract rent amount; tenant rent;
tenant characteristics such as number in family, sex of family member,
information about the family that would qualify them for certain
adjustments or for admission to a project limited to a special
population (e.g., elderly, handicapped or disabled); relationships of
members of the household to the Head of household (e.g., spouse,
child); preference(s) applicable to the family at admission; income
status at admission and race and ethnicity of Head of household; unit
characteristics such as number of bedrooms; geographic data information
obtained by PHA or owner from third parties used to verify data
supplied by the applicant or tenant to determine eligibility or level
of assistance; information obtained from a state wage information
collection agency on wages and claim information; information obtained
through computer matching by HUD or a PHA with Federal and State
agencies; information on the results of the follow-up phase of owner
verifications or a computer match of tenant income (i.e., dollar amount
of overpaid assistance, amount repaid, prosecution, termination of
assistance, and termination of tenancy); and related correspondence.
Also included are manual and automated records on all contractual
agreements, and financial information (i.e., names, addresses, Taxpayer
Identification Numbers (TINs) or Social Security Numbers (SSNs),
obligations, payments, contract terms) for public housing agencies,
and/or owners/management agents.
United States Housing Act of 1937; as amended, 42 U.S.C. 1437 et
seq., and the Housing and Community Development Amendments of 1981,
Public Law 97-35, 95 Stat. 408.
See routine uses paragraph in prefatory statement. Other routine
uses include:
1. Federal, State, and local agencies (e.g., State agencies
administering the State's unemployment compensation laws, State Welfare
and food stamp agencies, U.S. Office of Personnel Management, U.S.
Postal Service, U.S. Department of Defense, and U.S. Social Security
Administration)--to verify the accuracy and completeness of the data
provided, to verify eligibility or continued eligibility in HUD's
rental assistance programs, and to aid in the identification of tenant
errors, fraud and abuse in assisted housing programs through the
Department's tenant income computer matching program;
2. Individuals under contract to HUD or under contract to another
agency with funds provided by HUD--for the performance of research and
statistical activities directly related to the management of HUD's
rental assistance programs, to support quality control for tenant
eligibility efforts requiring a random sampling of tenant files to
determine the extent of administrative errors in making rent
calculations, eligibility determinations, etc., and for processing
certifications/ recertifications.
3. Public Housing Authorities, (PHAs)--to verify the accuracy and
completeness of tenant data used in determining eligibility and
continued eligibility and the amount of housing assistance received;
4. Private Owners of assisted housing--to verify the accuracy and
completeness of applicant and tenant data used in determining
eligibility and continued eligibility and the amount of assistance
received.
5. Private owners of assisted housing--to verify the accuracy and
completeness of applicant and tenant data used in determining
eligibility and continued eligibility and the amount of assistance
received.
6. To PHAs, owners/management agents and contract administrators--
to identify and resolve discrepancies in tenant data;
7. To the Internal Revenue Service--to report income using IRS Form
1099; and,
8. Social Security Administration and Immigration and
Naturalization Service--to verify alien status and continued
eligibility in HUD's rental assistance programs.
Paper records in file folder; magnetic tape/disk.
Name of tenant and all household members, address, SSN, or other
identification number. Name of owners/management agents by name, SSN or
TIN.
File folders, automated records kept in a secured area. Access
restricted to authorized individuals.
Obsolete records are destroyed or sent to a storage facility in
accordance with HUD Handbook 2235.6, Records Disposition Management;
HUD Records Schedules.
For Section 8, Section 236 (including Section 236 RAP), Rent
Supplement, Section 221(d)3 BMIR, Section 811, and Section 202--Office
of the Assistant Secretary for Housing: Director, Housing Information
and Statistics Division, Office of Management; Director, Planning and
Procedures Division, Office of Multifamily Housing Management, Deputy
Assistant Secretary for Multifamily Housing Programs; Department of
Housing and Urban Development, 451 7th Street, SW., Washington, DC
20410.
For Public and Indian Housing and Section 8 existing and Mod Rehab
Programs--Office of Assistant Secretary for Public and Indian Housing:
Office of Public Housing, Chief, Occupancy Branch, Department of
Housing and Urban Development, 451 7th Street, SW., Washington, DC
20410.
For Computer Matching Activities--Director, Computer Matching
Activities Division, Office of Public and Indian Housing Comptroller,
U.S. Department of Housing and Urban Development, 451 7th Street, SW.,
Washington, DC 20410.
For information assistance, or inquiry about the existence of
records, contact the Privacy Act Officer at the appropriate location,
in accordance with 24 CFR part 16. A list of all locations is given in
appendix A.
The Department's rules for providing access to records to the
individual concerned appear in 24 CFR part 16. If additional
information or assistance is required, contact the Privacy Act Officer
at the appropriate location. A list of all locations is given in
appendix A.
The Department's rule for contesting the contents of records and
appealing initial denials by the individual concerned appear in 24 CFR
part 16. If additional information or assistance is needed in relation
to contesting the contents of records, it may be obtained by contacting
the Privacy Act Officer at the appropriate location. A list of all
locations is given in appendix A. If additional information or
assistance is needed in relation to appeals of initial denials, it may
be obtained by contacting the HUD Departmental Privacy Appeals Officer,
Office of General Counsel, Department of Housing and Urban Development,
451 7th Street, SW., Washington, DC 20410.
Subject individuals, other individuals and organizations, Federal,
State, and local agencies. PHA staff/private owners/management agents.
[FR Doc. 94-2946 Filed 2-8-94; 8:45 am]
BILLING CODE 4210-01-M