[Federal Register Volume 59, Number 17 (Wednesday, January 26, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-1425]
[[Page Unknown]]
[Federal Register: January 26, 1994]
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DEPARTMENT OF DEFENSE
Department of the Air Force
Privacy Act of 1974; Amend Systems of Records.
AGENCY: Department of the Air Force, DOD.
ACTION: Amend systems of records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Air Force proposes to amend five systems
of records notices to its inventory of systems of records notices
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on February 25, 1994, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Assistant Air Force Access Programs
Officer, SAF/AAIA, 1610 Air Force Pentagon, Washington, DC 20330-1610.
FOR FURTHER INFORMATION CONTACT: Mr. Jim Gibson at (703) 697-3491 or
DSN 227-3491.
SUPPLEMENTARY INFORMATION: The complete inventory of Department of Air
Force system of records notices subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
Dated: January 14, 1994.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AMENDMENTS
F035 AF MP A
Effectiveness/Performance Reporting Systems (February 22, 1993, 58
FR 10322).
* * * * *
Delete entry and replace with `Headquarters United States Air
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040;
Headquarters Air Force Military Personnel Center, 550 C Street W,
Randolph Air Force Base, TX 78150-4703;
National Military Personnel Records Center, 9700 Page Boulevard,
St. Louis, MO 63132-2001.
Headquarters Air Reserve Personnel Center, 6760 E. Irvington Place
(6600), Denver CO 80280-6600.
Headquarters of major commands and field operating agencies;
consolidated base personnel offices; each State Adjutant General
Office, and Air Force Reserve and Air National Guard units. Official
mailing addresses are published as an appendix to the Air Force's
compilation of record systems notices.'
* * * * *
Delete first paragraph and replace with `Copies of effectiveness
reports are retained until separation or retirement. At separation or
retirement, data subject is presented with field and command record
copies of his or her reports.
The Headquarters Air Force (HAF) copy is a permanent record that is
forwarded to the National Military Personnel Records Center, 9700 Page
Boulevard, St. Louis, MO 63132-2001.
In the event the member has a Reserve commitment, the HAF copy is
sent to Headquarters Air Reserve Personnel Center, 6760 E. Irvington
Place (6600), Denver, CO 80280-6600.'
* * * * *
Delete entry and replace with `Deputy Chief of Staff for Personnel,
Headquarters United States Air Force, 1040 Air Force Pentagon,
Washington, DC 20330-1040;
Chief of Air Force Reserve, Headquarters United States Air Force,
1150 Air Force Pentagon, Washington, DC 20330-1150;
and Director, Air National Guard, 2500 Army Pentagon, Washington,
DC 20310-2500.'
* * * * *
Delete entry and replace with `Brigadier General Selectee
Effectiveness Reports and Colonel and Lieutenant Colonel Promotion
recommendations with close out dates on or before January 31, 1991, may
be exempt under the provisions of 5 U.S.C. 552a(k)(7) from subsections
of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and (f), as applicable, but
only to the extent that disclosure would reveal the identity of a
confidential source. For additional information contact the system
manager.
An exemption rule has been promulgated in accordance with the
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and
published in the 32 CFR part 806b.'
F035 AF MP A
Effectiveness/Performance Reporting Systems.
Headquarters United States Air Force, 1040 Air Force Pentagon,
Washington, DC 20330-1040;
Headquarters Air Force Military Personnel Center, 550 C Street W,
Randolph Air Force Base, TX 78150-4703; and
National Military Personnel Records Center, 9700 Page Boulevard,
St. Louis, MO 63132-2001.
Headquarters Air Reserve Personnel Center, 6760 E. Irvington Place
(6600), Denver CO 80280-6600. Headquarters of major commands and field
operating agencies; consolidated base personnel offices; each State
Adjutant General Office, and Air Force Reserve and Air National Guard
units. Official mailing addresses are published as an appendix to the
Air Force's compilation of record systems notices.
Military personnel only.
Officers: Applies to Active Duty/Air National Guard/Air Force
Reserve personnel serving in grades Warrant Officer (W-1) through
Colonel (0-6).
Enlisted: Applies to active duty personnel in grades Airman Basic
(E-1) through Chief Master Sergeant (E-9), and to Air Force Reserve
personnel in grades Staff Sergeant (E-5) through Chief Master Sergeant
(E-9).
Officer Effectiveness Reports; Education/Training Reports; Colonels
and Lieutenant Colonels Promotion Recommendation Reports; Enlisted
Performance Reports for Airman Basic (E-1) through Chief Master
Sergeant (E-9); Description of data contained therein: Name; Social
Security Number; active and permanent grades; specialty data;
organization location and Personnel Accounting Symbol; period of
report; number of days of supervision; performance evaluation scales;
assessment of potential, and comments regarding ratings.
10 U.S.C. 8013, Secretary of the Air Force: powers and duties;
delegation by; as implemented by Air Force Regulation 36-9, General
Officer Promotions and Evaluations; Air Force Instruction 36-2402,
Officer Evaluation System; Air Force Instruction 36-2403, Enlisted
Evaluation System, and E.O. 9397.
Used to document effectiveness/duty performance history; promotion
selection; school selection; assignment selection; reduction-in-force;
control roster; reenlistment; separation; research and statistical
analyses, and other appropriate personnel actions.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Non-exempt records from this system may be disclosed to other
federal agencies in anticipation of an individual's assignment or upon
actual assignment to that agency, to the extent that the information is
relevant and necessary to the agency's decision on the matter.
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record systems notices apply to this system.
Maintained in visible file binders/cabinets.
Retrieved by name or Social Security Number.
Records are accessed by custodian of the record system and by
person(s) who are properly screened and cleared for need-to-know.
Records are stored in locked cabinets or rooms.
Copies of effectiveness reports are retained until separation or
retirement. At separation or retirement, data subject is presented with
field and command record copies of his or her reports. The Headquarters
Air Force (HAF) copy is a permanent record that is forwarded to the
National Military Personnel Records Center, 9700 Page Boulevard, St.
Louis, MO 63132-2001. In the event the member has a Reserve commitment,
the HAF copy is sent to Headquarters Air Reserve Personnel Center, 6760
E. Irvington Place (6600), Denver, CO 80280-6600.
The following exceptions apply:
Officers Field Record: Remove and give to individual when promoted
to Colonel, when separated or retired, or destroy when voided by action
of the Officer Personnel Records Review Board. When voided by action of
the Air Force Board for Correction of Military Records, forward all
copies of report to Headquarters United States Air Force (HQ USAF) when
directed.
Command Record: The command custodian will destroy the reports when
voided by action of Officer Personnel Records Review Board. When voided
by action of the Air Force Board for Correction of Military Records,
forward all copies of report to HQ USAF when directed.
HAF Record: Remove reports voided by action of the Officer
Personnel Records Review Board from the selection folder and file in
the board recorder's office until destruction. Remove reports voided by
action of the Air Force Board for Correction of Military Records from
selection folder and submit to Board's Secretariat with duplicate and
triplicate copies for custody and disposition. Promotion Recommendation
Reports are temporary documents maintained only at HQ Air Force level
and are destroyed after their purpose has been served.
Active Duty Enlisted:
Grades E-3 through E-6: On separation or retirement, Enlisted
Performance Reports (EPRs) are forwarded to the National Personnel
Records Center, St. Louis, MO unless data subject holds a reserve
obligation, in which case they are forwarded to Air Reserve Personnel
Center.
Grades E-7 through E-9: On separation or retirement, original
copies, those retained in Senior NCO selection folders and those in
field record closing before January 1, 1967, are forwarded to the
National Personnel Records Center, or to Air Reserve Personnel Center
if data subject holds a reserve obligation. Duplicate copies closing
January 1, 1967 or later (field record) are returned to the member at
separation or retirement.
Non-Active Duty Reserve Enlisted: Air Force Reserve Forces
Noncommissioned Officers Performance Report; upon separation,
retirement or assignment to a non-participating reserve status, they
are forwarded to Air Reserve Personnel Center for file in the master
personnel record and disposed of as a part of that record. Records are
destroyed by tearing into pieces, shredding, pulping, macerating or
burning.
Deputy Chief of Staff for Personnel, Headquarters United States Air
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040;
Chief of Air Force Reserve, Headquarters United States Air Force,
1150 Air Force Pentagon, Washington, DC 20330-1150; and
Director, Air National Guard, 2500 Army Pentagon, Washington, DC
20310-2500.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Deputy Chief of Staff/Personnel, Headquarters United States Air
Force, Washington DC 20330-5060; or to the Chief of Air Force Reserve,
Headquarters United States Air Force, Washington, DC 20330-1000; or to
the Director, Air National Guard, Washington, DC 20310-2500; or
directly to agency officials at the respective system location.
Official mailing addresses are published as an appendix to the Air
Force's compilation of record systems notices.
Individuals seeking to access records about themselves contained in
this system should address written inquiries to the Deputy Chief of
Staff/Personnel, Headquarters United States Air Force, Washington DC
20330-5060; or to the Chief of Air Force Reserve, Headquarters United
States Air Force, Washington, DC 20330-1000; or to the Director, Air
National Guard, Washington, DC 20310-2500; or directly to agency
officials at the respective system location. Official mailing addresses
are published as an appendix to the Air Force's compilation of record
systems notices.
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the
system manager.
The basis of the ratings is observed on-the-job performance or by
the education/training progression of the individual. Further,
effectiveness reports may have as an additional source of information
Letters of Evaluation.
Brigadier General Selectee Effectiveness Reports and Colonel and
Lieutenant Colonel Promotion recommendations with close out dates on or
before January 31, 1991, may be exempt under the provisions of 5 U.S.C.
552a(k)(7) from subsections of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and
(f), as applicable, but only to the extent that disclosure would reveal
the identity of a confidential source. For additional information
contact the system manager.
An exemption rule has been promulgated in accordance with the
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and
published in the 32 CFR part 806b.
F035 AF MP P
General Officer Personnel Data System (February 22, 1993, 58 FR
10334).
* * * * *
Delete entry and replace with `Headquarters United States Air
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040, and
Headquarters Air Force Military Personnel Center, 550 C Street W,
Randolph Air Force Base, TX 78150-4703.'
* * * * *
Delete entry and replace with `Deputy Chief of Staff for Personnel,
Headquarters United States Air Force, 1040 Air Force Pentagon,
Washington, DC 20330-1040.'
* * * * *
Delete entry and replace with `Air Force General Officer Promotion
and Effectiveness Reports with close out dates on or before January 31,
1991, may be exempt under the provisions of 5 U.S.C. 552a(k)(7) from
subsections of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and (f), as
applicable, but only to the extent that disclosure would reveal the
identity of a confidential source. For additional information contact
the system manager.
An exemption rule has been promulgated in accordance with the
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and
published in the 32 CFR part 806b.'
F035 AF MP P
General Officer Personnel Data System.
Headquarters United States Air Force, 1040 Air Force Pentagon,
Washington, DC 20330-1040, and Headquarters Air Force Military
Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-
4703.
Retired, Active Duty, and Active Status Reserve of the Air Force
General Officers.
Promotion board data; `Career Brief' data/cards; officer military
record; photographs; biographies; retirement letters; dependent data;
education data; promotion orders; assignment orders; demotion data;
frocking letters; case studies; language data; effectiveness reports,
and promotion recommendations.
10 U.S.C. 805, The Air Staff, and Air Force Regulation 36-9,
General Officer Promotions and Evaluations.
To record active duty service and performance data about general
officers for use in personnel management decisions and officer
effectiveness, to include assignments, promotions and retirements.
To provide source data for preparing or compiling personnel
management data to include career profiles, seniority and retirement
lists, memorandums for record concerning actions taken on general
officers and statistical analyses.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Non-exempt records from this system may be disclosed to other
federal agencies in anticipation of an individual's assignment or upon
actual assignment to that agency, to the extent that the information is
relevant and necessary to the agency's decision on the matter.
The `Blanket Routine Uses' published at the beginning of the
Department of the Air Force's compilation of systems of records notices
apply to this system.
Maintained in visible file binders/cabinets/card files, on
microfilm, in computers and on computer output products.
Records are retrieved by last name and/or grade.
Access to these records is given only to the Chief of Staff, Deputy
chief of Staff/Personnel, Assistant for General Officer Matters, Chief
of Air Force Reserve, Chief National Guard, and other persons
responsible for servicing or reviewing the record system in performance
of their official duties, who are properly screened and cleared for
need-to-know.
Retired General Officer records are maintained indefinitely;
retired Lieutenant General, Major General, and Brigadier General
Officer records are retained for 3 years, then reviewed to determine if
there are any materials of historical value which warrant indefinite
retention. If not, records are destroyed by tearing into pieces,
shredding, pulping or macerating. Computer records are destroyed by
degaussing or overwriting.
Deputy Chief of Staff for Personnel, Headquarters United States Air
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.
Individuals seeking to determine whether this system of records
contains information on them should address written inquiries to or
visit the Deputy Chief of Staff/Personnel, Headquarters, United States
Air Force, Washington, DC 20330-5060. For verification purposes, the
individual should provide full name, Social Security Number, and active
duty grade.
Individuals may also visit the Office of the Assistant for General
Officer Matters, Room 4E212, The Pentagon, Washington, DC, to obtain
information. A requester should present a military identification card
when appearing in person for information
Individuals seeking to access records about themselves contained in
this system should address written requests to or visit the Deputy
Chief of Staff/Personnel, Headquarters, United States Air Force,
Washington, DC 20330-5060.
Individuals may also visit the Office of the Assistant for General
Officer Matters, Room 4E212, The Pentagon, Washington, DC, to obtain
information. A requester should present a military identification card
when appearing in person for information.
The Air Force rules for access to records and for contesting and
appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the
system manager.
Personnel data base; member, and Inspector General's
investigations.
Air Force General Officer Promotion and Effectiveness Reports with
close out dates on or before January 31, 1991, may be exempt under the
provisions of 5 U.S.C. 552a(k)(7) from subsections of 5 U.S.C.
552a(c)(3); (d); (e)(4)(H); and (f), as applicable, but only to the
extent that disclosure would reveal the identity of a confidential
source. For additional information contact the system manager.
An exemption rule has been promulgated in accordance with the
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and
published in the 32 CFR part 806b. For further information contact the
system manager.
F035 MPC N
Assignment Action File (February 22, 1993, 58 FR 10363).
Change system identifier to `F035 HC E.'
Delete entry and replace with `Office of the Chief of Chaplains,
Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor,
Washington, DC 20330-5113.'
* * * * *
Delete entry and replace with `Chief of Chaplains, Headquarters
United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC
20330-5113.'
Delete address and replace with `Office of the Chief of Chaplains,
Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor,
Washington, DC 20330-5113.'
Delete address and replace with `Office of the Chief of Chaplains,
Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor,
Washington, DC 20330-5113.'
* * * * *
F035 HC E
Assignment Action File.
Office of the Chief of Chaplains, Headquarters United States Air
Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
Active Duty Chaplains.
Forms used by the Air Force Manpower and Personnel Center (AFMPC)
Chaplain's Office for accession and assignments of chaplains on active
duty and other chaplain personnel actions. They also contain
information and actions pertaining to individuals in the areas of duty
Air Force Specialty Code (AFSC) change requests, tour length change
requests, humanitarian reassignments and copies of messages directing
such actions.
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by; and 10 U.S.C. 8067, Designation: officers to perform
certain professional functions, as implemented by Air Force Instruction
36-2110, Officer Assignments.
Records are used to answer requests for assignment changes, tour
length changes, duty AFSC requests, special assignment consideration.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of systems of records notices apply to this system.
Maintained in visible file binders/cabinets.
Retrieved by name.
Records are accessed by custodian of the record system and by
persons responsible for servicing the record system in performance of
their official duties who are properly screened and cleared for need-
to-know. Records are stored in locked cabinets or rooms.
Retained in office files until superseded, obsolete, no longer
needed for reference, or on inactivation, then destroyed by tearing
into pieces, shredding, pulping, macerating, or burning.
Chief of Chaplains, Headquarters United States Air Force, 172 Luke
Avenue, 3rd Floor, Washington, DC 20330-5113.
Individuals seeking to determine whether this system of records
contains information on them should address written inquiries to the
Office of the Chief of Chaplains, Headquarters United States Air Force,
172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
Individuals seeking to access records about themselves contained in
this system should address written requests to the Office of the Chief
of Chaplains, Headquarters United States Air Force, 172 Luke Avenue,
3rd Floor, Washington, DC 20330-5113.
The Air Force rules for accessing records and for contesting and
appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the
system manager.
Member's application and information retrieved from the Personnel
Data System (PDS).
None.
F045 ATC C
Cadet Records (February 22, 1993, 58 FR 10382).
Change system identifier to `F045 AETC C.'
Delete entry and replace with `Air Force Reserve Officer Training
Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, and
portions pertaining to each Reserve Officer Training Corps detachment
located at respective detachments. Official mailing addresses are
published as an appendix to the Air Force's compilation of record
systems notices.'
Delete entry and replace with `Air Force Reserve Officer Training
Corps (AFROTC) cadets applying for, or enrolled or previously enrolled
within the past three years, in the professional officers course or the
general military course, if the latter participation was in a
scholarship status.'
* * * * *
Delete entry and replace with `10 U.S.C. 33, Appointment in Regular
Component; 10 U.S.C. 103, Senior Reserve Officers' Training Corps; Air
Force Instruction 36-2001, Air Force Reserve Officers' Training Corps
(AFROTC); Air Force Regulation 45-3, Air Force Reserve Officer Training
Corps Field Training Program and E.O. 9397.'
* * * * *
Delete entry and replace with `Director of Senior Program, Air
Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air
Force Base, AL 36112-6110, and Commander of appropriate AFROTC
detachment. Official mailing addresses are published as an appendix to
the Air Force's compilation of record systems notices.'
Delete entry and replace with `Individuals seeking to determine
whether this system of records contains information on themselves
should address written inquiries to the AFROTC Detachment Commander at
location of assignment. Official mailing addresses are published as an
appendix to the Air Force's compilation of record systems notices.
Request for information involving an investigation for
disenrollment should be addressed to Commander, Air Force Reserve
Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base,
AL 36112-6110.
Individual should provide full name and Social Security Number.'
Delete entry and replace with `Individuals seeking to access
records about themselves contained in this system should address
written requests to the AFROTC Detachment Commander at location of
assignment. Official mailing addresses are published as an appendix to
the Air Force's compilation of record systems notices.
Request for information involving an investigation for
disenrollment should be addressed to Commander, Air Force Reserve
Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base,
AL 36112-6110.
Requests should include full name and Social Security Number.'
* * * * *
F045 AETC C
Cadet Records.
Air Force Reserve Officer Training Corps, 20 North Pine Street,
Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each
Reserve Officer Training Corps detachment located at respective
detachments. Official mailing addresses are published as an appendix to
the Air Force's compilation of record systems notices.
Air Force Reserve Officer Training Corps (AFROTC) cadets applying
for, or enrolled or previously enrolled within the past three years, in
the professional officers course or the general military course, if the
latter participation was in a scholarship status.
Applications for enrollment in the Air Force Reserve Officers'
Training Corps (AFROTC) courses, applications for the AFROTC
scholarship program, substantiation records of qualification for the
courses or programs, acceptances of applications, awards of
scholarships, records attesting to medical, academic, moral and civic
qualifications, records recording progress in flying instruction, Euro-
NATO Joint Jet Pilot Training (ENJJPT) application data, academic
curriculum and leadership training, counseling summaries, records of
disenrollment from other officer candidate training; records of
separation or discharge from officer candidate training; records of
separation or discharge of prior service members; financial record
data, certification of degree requirements; Regular appointment
nomination data, records tendering and accepting commissions, records
verifying national agency checks or background investigation, records
required or proffered during investigations for disenrollment, legal
opinions, letters of recommendations, corroboration by civil
authorities, awards, citations; and allied papers.
Field training administration records consist of student
assignment/orders, in-processing checklist, counseling records, drill
evaluation, weekly quarters inspection, discrepancy reports, student
performance reports. Flight instruction program records consist of
student eligibility, grade sheets and performance records, training
certificates, waiver and elimination actions.
10 U.S.C. 33, Appointment in Regular Component; 10 U.S.C. 103,
Senior Reserve Officers' Training Corps; Air Force Instruction 36-2001,
Air Force Reserve Officers' Training Corps (AFROTC); Air Force
Regulation 45-3, Air Force Reserve Officer Training Corps Field
Training Program and E.O. 9397.
Used for recruiting and qualifying a candidate for acceptance as an
AFROTC cadet, continuing the cadet in the program and awarding an Air
Force commission.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system.
Maintained in file folders, note books/binders, in computers and on
computer output products.
Retrieved by name, Social Security Number and detachment number.
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms and cabinets. Those in computer
storage devices are protected by computer system software.
Records at unit of assignment are destroyed one year after
acceptance of commission or one year after disenrollment. Records at HQ
AFROTC for disenrolled cadets are destroyed after three years. Computer
records are destroyed when no longer needed. Records are destroyed by
tearing into pieces, shredding, pulping, macerating or burning.
Computer records are destroyed by erasing, deleting or overwriting.
Director of Senior Program, Air Force Reserve Officer Training
Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, and
Commander of appropriate AFROTC detachment. Official mailing addresses
are published as an appendix to the Air Force's compilation of record
systems notices.
Individuals seeking to determine whether this system of records
contains information on them should address inquiries to the AFROTC
Detachment Commander at location of assignment. Official mailing
addresses are published as an appendix to the Air Force's compilation
of record systems notices.
Request for information involving an investigation for
disenrollment should be addressed to Commander, Air Force Reserve
Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base,
AL 36112-6110. Requests should include full name and SSN.
Individuals seeking to access records about themselves contained in
this system should address requests to the AFROTC Detachment Commander
at location of assignment. Official mailing addresses are published as
an appendix to the Air Force's compilation of record systems notices.
Request for information involving an investigation for
disenrollment should be addressed to Commander, Air Force Reserve
Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base,
AL 36112-6110. Requests should include full name and SSN.
The Air Force rules for access to records and for contesting and
appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the
system manager.
Sources of records in the system are educational institutions,
secondary and higher learning; government agencies; civilian
authorities; financial institutions; previous employers; individual
recommendations, interviewing officers; and civilian medical
authorities.
Portions of this system may be exempt under the provisions of 5
U.S.C. 552a(k)(5), as applicable, but only to the extent that
disclosure would reveal the identity of a confidential source.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3),
(c) and (e) and published in 32 CFR part 806b. For additional
information contact the system manager.
F125 ATC A
Management Information and Research System (MIRS) (February 22,
1993, 58 FR 10452).
Change system identifier to `F125 AF SP C.'
Delete entry and replace with `Headquarters, Air Force Security
Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664.'
Delete entry and replace with `Air Force prisoners who are in
confinement or rehabilitation at any Air Force or Federal Correctional
and/or Rehabilitation facility.'
* * * * *
Delete entry and replace with `Retrieved by Social Security
Number.'
* * * * *
Delete entry and replace with `Commander, Headquarters, Air Force
Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM
87117-5664.'
Delete entry and replace with `Individuals seeking to determine
whether this system of records contains information on them should
address inquiries to the Commander, Headquarters, Air Force Security
Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664.'
Delete entry and replace with `Individuals seeking to access
records about themselves contained in this system should address
requests to the Commander, Headquarters, Air Force Security Police
Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664.'
* * * * *
F125 AF SP C
Management Information and Research System (MIRS).
Headquarters, Air Force Security Police Agency, 8201 H Avenue,
Kirtland Air Force Base, NM 87117-5664.
Air Force prisoners who are in confinement or rehabilitation at any
Air Force or Federal Correctional and/or Rehabilitation facility.
Significant dates, intelligence quotient and achievement scores,
psychological tests scores, military history, discipline involvement,
military justice data, personal identifier data, personal history,
confinement history, rehabilitation history, performance rating, type
of discharge, long or short term return to duty performance data.
10 U.S.C. 8013, Secretary of the Air Force: Powers and duties;
delegation by; Air Force Instruction 31-205, The Air Force Corrections
Program, and E.O. 9397.
Uses for statistical analysis to support management decision making
to evaluate the effectiveness of and improve program elements, and to
provide data for research studies and management reports.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record systems notices apply to this system.
Maintained in computers and on computer output products.
Retrieved by Social Security Number.
Records are accessed by person(s) responsible for servicing the
record system in performance of their official duties and by authorized
personnel who are properly screened and cleared for need-to-know.
Records are stored in locked rooms and cabinets. Those in computer
storage devices are protected by computer system software.
Current data base is maintained while individual is in correction
or rehabilitation program or appellate leave.
Historical data base is retained for 20 years. Records are
destroyed by tearing into pieces, macerating, pulping, shredding, or
burning. Computer records are destroyed by erasing, deleting or
overwriting.
Commander, Headquarters, Air Force Security Police Agency, 8201 H
Avenue, Kirtland Air Force Base, NM 87117-5664.
Individuals seeking to determine whether this system of records
contains information on them should address inquiries to the Commander,
Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland
Air Force Base, NM 87117-5664.
Individuals seeking to access records about themselves contained in
this system should address requests to the Commander, Headquarters, Air
Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base,
NM 87117-5664.
The Air Force rules for access to records and for contesting and
appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the
system manager.
FBI and military records, supervisors, commanders, lawyers,
doctors, chaplains, other USAF officials, American Red Cross.
Portions of this system of records may be exempt under the
provisions of 5 U.S.C. 552a(j)(2), as applicable, but only during the
period the individual is confined or in rehabilitation at an Air Force
or Federal correctional facility. For more information contact the
system manager.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553 (b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 806b.
[FR Doc. 94-1425 Filed 1-25-94; 8:45 am]
BILLING CODE 5000-04-F