[Federal Register Volume 59, Number 17 (Wednesday, January 26, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-1425]


[[Page Unknown]]

[Federal Register: January 26, 1994]


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DEPARTMENT OF DEFENSE

Department of the Air Force

 

Privacy Act of 1974; Amend Systems of Records.

AGENCY: Department of the Air Force, DOD.

ACTION: Amend systems of records.

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SUMMARY: The Department of the Air Force proposes to amend five systems 
of records notices to its inventory of systems of records notices 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on February 25, 1994, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Assistant Air Force Access Programs 
Officer, SAF/AAIA, 1610 Air Force Pentagon, Washington, DC 20330-1610.

FOR FURTHER INFORMATION CONTACT: Mr. Jim Gibson at (703) 697-3491 or 
DSN 227-3491.

SUPPLEMENTARY INFORMATION: The complete inventory of Department of Air 
Force system of records notices subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.

    Dated: January 14, 1994.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

AMENDMENTS

F035 AF MP A
    Effectiveness/Performance Reporting Systems (February 22, 1993, 58 
FR 10322).
* * * * *
    Delete entry and replace with `Headquarters United States Air 
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040;
    Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703;
    National Military Personnel Records Center, 9700 Page Boulevard, 
St. Louis, MO 63132-2001.
    Headquarters Air Reserve Personnel Center, 6760 E. Irvington Place 
(6600), Denver CO 80280-6600.
    Headquarters of major commands and field operating agencies; 
consolidated base personnel offices; each State Adjutant General 
Office, and Air Force Reserve and Air National Guard units. Official 
mailing addresses are published as an appendix to the Air Force's 
compilation of record systems notices.'
* * * * *
    Delete first paragraph and replace with `Copies of effectiveness 
reports are retained until separation or retirement. At separation or 
retirement, data subject is presented with field and command record 
copies of his or her reports.
    The Headquarters Air Force (HAF) copy is a permanent record that is 
forwarded to the National Military Personnel Records Center, 9700 Page 
Boulevard, St. Louis, MO 63132-2001.
    In the event the member has a Reserve commitment, the HAF copy is 
sent to Headquarters Air Reserve Personnel Center, 6760 E. Irvington 
Place (6600), Denver, CO 80280-6600.'
* * * * *
    Delete entry and replace with `Deputy Chief of Staff for Personnel, 
Headquarters United States Air Force, 1040 Air Force Pentagon, 
Washington, DC 20330-1040;
    Chief of Air Force Reserve, Headquarters United States Air Force, 
1150 Air Force Pentagon, Washington, DC 20330-1150;
    and Director, Air National Guard, 2500 Army Pentagon, Washington, 
DC 20310-2500.'
* * * * *
    Delete entry and replace with `Brigadier General Selectee 
Effectiveness Reports and Colonel and Lieutenant Colonel Promotion 
recommendations with close out dates on or before January 31, 1991, may 
be exempt under the provisions of 5 U.S.C. 552a(k)(7) from subsections 
of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and (f), as applicable, but 
only to the extent that disclosure would reveal the identity of a 
confidential source. For additional information contact the system 
manager.
    An exemption rule has been promulgated in accordance with the 
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and 
published in the 32 CFR part 806b.'
F035 AF MP A
    Effectiveness/Performance Reporting Systems.
    Headquarters United States Air Force, 1040 Air Force Pentagon, 
Washington, DC 20330-1040;
    Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703; and
    National Military Personnel Records Center, 9700 Page Boulevard, 
St. Louis, MO 63132-2001.
    Headquarters Air Reserve Personnel Center, 6760 E. Irvington Place 
(6600), Denver CO 80280-6600. Headquarters of major commands and field 
operating agencies; consolidated base personnel offices; each State 
Adjutant General Office, and Air Force Reserve and Air National Guard 
units. Official mailing addresses are published as an appendix to the 
Air Force's compilation of record systems notices.
    Military personnel only.
    Officers: Applies to Active Duty/Air National Guard/Air Force 
Reserve personnel serving in grades Warrant Officer (W-1) through 
Colonel (0-6).
    Enlisted: Applies to active duty personnel in grades Airman Basic 
(E-1) through Chief Master Sergeant (E-9), and to Air Force Reserve 
personnel in grades Staff Sergeant (E-5) through Chief Master Sergeant 
(E-9).
    Officer Effectiveness Reports; Education/Training Reports; Colonels 
and Lieutenant Colonels Promotion Recommendation Reports; Enlisted 
Performance Reports for Airman Basic (E-1) through Chief Master 
Sergeant (E-9); Description of data contained therein: Name; Social 
Security Number; active and permanent grades; specialty data; 
organization location and Personnel Accounting Symbol; period of 
report; number of days of supervision; performance evaluation scales; 
assessment of potential, and comments regarding ratings.
    10 U.S.C. 8013, Secretary of the Air Force: powers and duties; 
delegation by; as implemented by Air Force Regulation 36-9, General 
Officer Promotions and Evaluations; Air Force Instruction 36-2402, 
Officer Evaluation System; Air Force Instruction 36-2403, Enlisted 
Evaluation System, and E.O. 9397.
    Used to document effectiveness/duty performance history; promotion 
selection; school selection; assignment selection; reduction-in-force; 
control roster; reenlistment; separation; research and statistical 
analyses, and other appropriate personnel actions.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Non-exempt records from this system may be disclosed to other 
federal agencies in anticipation of an individual's assignment or upon 
actual assignment to that agency, to the extent that the information is 
relevant and necessary to the agency's decision on the matter.
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of record systems notices apply to this system.
    Maintained in visible file binders/cabinets.
    Retrieved by name or Social Security Number.
    Records are accessed by custodian of the record system and by 
person(s) who are properly screened and cleared for need-to-know. 
Records are stored in locked cabinets or rooms.
    Copies of effectiveness reports are retained until separation or 
retirement. At separation or retirement, data subject is presented with 
field and command record copies of his or her reports. The Headquarters 
Air Force (HAF) copy is a permanent record that is forwarded to the 
National Military Personnel Records Center, 9700 Page Boulevard, St. 
Louis, MO 63132-2001. In the event the member has a Reserve commitment, 
the HAF copy is sent to Headquarters Air Reserve Personnel Center, 6760 
E. Irvington Place (6600), Denver, CO 80280-6600.
    The following exceptions apply:
    Officers Field Record: Remove and give to individual when promoted 
to Colonel, when separated or retired, or destroy when voided by action 
of the Officer Personnel Records Review Board. When voided by action of 
the Air Force Board for Correction of Military Records, forward all 
copies of report to Headquarters United States Air Force (HQ USAF) when 
directed.
    Command Record: The command custodian will destroy the reports when 
voided by action of Officer Personnel Records Review Board. When voided 
by action of the Air Force Board for Correction of Military Records, 
forward all copies of report to HQ USAF when directed.
    HAF Record: Remove reports voided by action of the Officer 
Personnel Records Review Board from the selection folder and file in 
the board recorder's office until destruction. Remove reports voided by 
action of the Air Force Board for Correction of Military Records from 
selection folder and submit to Board's Secretariat with duplicate and 
triplicate copies for custody and disposition. Promotion Recommendation 
Reports are temporary documents maintained only at HQ Air Force level 
and are destroyed after their purpose has been served.
    Active Duty Enlisted:
    Grades E-3 through E-6: On separation or retirement, Enlisted 
Performance Reports (EPRs) are forwarded to the National Personnel 
Records Center, St. Louis, MO unless data subject holds a reserve 
obligation, in which case they are forwarded to Air Reserve Personnel 
Center.
    Grades E-7 through E-9: On separation or retirement, original 
copies, those retained in Senior NCO selection folders and those in 
field record closing before January 1, 1967, are forwarded to the 
National Personnel Records Center, or to Air Reserve Personnel Center 
if data subject holds a reserve obligation. Duplicate copies closing 
January 1, 1967 or later (field record) are returned to the member at 
separation or retirement.
    Non-Active Duty Reserve Enlisted: Air Force Reserve Forces 
Noncommissioned Officers Performance Report; upon separation, 
retirement or assignment to a non-participating reserve status, they 
are forwarded to Air Reserve Personnel Center for file in the master 
personnel record and disposed of as a part of that record. Records are 
destroyed by tearing into pieces, shredding, pulping, macerating or 
burning.
    Deputy Chief of Staff for Personnel, Headquarters United States Air 
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040;
    Chief of Air Force Reserve, Headquarters United States Air Force, 
1150 Air Force Pentagon, Washington, DC 20330-1150; and
    Director, Air National Guard, 2500 Army Pentagon, Washington, DC 
20310-2500.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Deputy Chief of Staff/Personnel, Headquarters United States Air 
Force, Washington DC 20330-5060; or to the Chief of Air Force Reserve, 
Headquarters United States Air Force, Washington, DC 20330-1000; or to 
the Director, Air National Guard, Washington, DC 20310-2500; or 
directly to agency officials at the respective system location. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.
    Individuals seeking to access records about themselves contained in 
this system should address written inquiries to the Deputy Chief of 
Staff/Personnel, Headquarters United States Air Force, Washington DC 
20330-5060; or to the Chief of Air Force Reserve, Headquarters United 
States Air Force, Washington, DC 20330-1000; or to the Director, Air 
National Guard, Washington, DC 20310-2500; or directly to agency 
officials at the respective system location. Official mailing addresses 
are published as an appendix to the Air Force's compilation of record 
systems notices.
    The Air Force rules for accessing records, and for contesting and 
appealing initial agency determinations are published in Air Force 
Instruction 37-132; 32 CFR part 806b; or may be obtained from the 
system manager.
    The basis of the ratings is observed on-the-job performance or by 
the education/training progression of the individual. Further, 
effectiveness reports may have as an additional source of information 
Letters of Evaluation.
    Brigadier General Selectee Effectiveness Reports and Colonel and 
Lieutenant Colonel Promotion recommendations with close out dates on or 
before January 31, 1991, may be exempt under the provisions of 5 U.S.C. 
552a(k)(7) from subsections of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and 
(f), as applicable, but only to the extent that disclosure would reveal 
the identity of a confidential source. For additional information 
contact the system manager.
    An exemption rule has been promulgated in accordance with the 
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and 
published in the 32 CFR part 806b.
F035 AF MP P
    General Officer Personnel Data System (February 22, 1993, 58 FR 
10334).
* * * * *
    Delete entry and replace with `Headquarters United States Air 
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040, and 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.'
* * * * *
    Delete entry and replace with `Deputy Chief of Staff for Personnel, 
Headquarters United States Air Force, 1040 Air Force Pentagon, 
Washington, DC 20330-1040.'
* * * * *
    Delete entry and replace with `Air Force General Officer Promotion 
and Effectiveness Reports with close out dates on or before January 31, 
1991, may be exempt under the provisions of 5 U.S.C. 552a(k)(7) from 
subsections of 5 U.S.C. 552a(c)(3); (d); (e)(4)(H); and (f), as 
applicable, but only to the extent that disclosure would reveal the 
identity of a confidential source. For additional information contact 
the system manager.
    An exemption rule has been promulgated in accordance with the 
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and 
published in the 32 CFR part 806b.'
F035 AF MP P
    General Officer Personnel Data System.
    Headquarters United States Air Force, 1040 Air Force Pentagon, 
Washington, DC 20330-1040, and Headquarters Air Force Military 
Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-
4703.
    Retired, Active Duty, and Active Status Reserve of the Air Force 
General Officers.
    Promotion board data; `Career Brief' data/cards; officer military 
record; photographs; biographies; retirement letters; dependent data; 
education data; promotion orders; assignment orders; demotion data; 
frocking letters; case studies; language data; effectiveness reports, 
and promotion recommendations.
    10 U.S.C. 805, The Air Staff, and Air Force Regulation 36-9, 
General Officer Promotions and Evaluations.
    To record active duty service and performance data about general 
officers for use in personnel management decisions and officer 
effectiveness, to include assignments, promotions and retirements.
    To provide source data for preparing or compiling personnel 
management data to include career profiles, seniority and retirement 
lists, memorandums for record concerning actions taken on general 
officers and statistical analyses.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Non-exempt records from this system may be disclosed to other 
federal agencies in anticipation of an individual's assignment or upon 
actual assignment to that agency, to the extent that the information is 
relevant and necessary to the agency's decision on the matter.
    The `Blanket Routine Uses' published at the beginning of the 
Department of the Air Force's compilation of systems of records notices 
apply to this system.
    Maintained in visible file binders/cabinets/card files, on 
microfilm, in computers and on computer output products.
    Records are retrieved by last name and/or grade.
    Access to these records is given only to the Chief of Staff, Deputy 
chief of Staff/Personnel, Assistant for General Officer Matters, Chief 
of Air Force Reserve, Chief National Guard, and other persons 
responsible for servicing or reviewing the record system in performance 
of their official duties, who are properly screened and cleared for 
need-to-know.
    Retired General Officer records are maintained indefinitely; 
retired Lieutenant General, Major General, and Brigadier General 
Officer records are retained for 3 years, then reviewed to determine if 
there are any materials of historical value which warrant indefinite 
retention. If not, records are destroyed by tearing into pieces, 
shredding, pulping or macerating. Computer records are destroyed by 
degaussing or overwriting.
    Deputy Chief of Staff for Personnel, Headquarters United States Air 
Force, 1040 Air Force Pentagon, Washington, DC 20330-1040.
    Individuals seeking to determine whether this system of records 
contains information on them should address written inquiries to or 
visit the Deputy Chief of Staff/Personnel, Headquarters, United States 
Air Force, Washington, DC 20330-5060. For verification purposes, the 
individual should provide full name, Social Security Number, and active 
duty grade.
    Individuals may also visit the Office of the Assistant for General 
Officer Matters, Room 4E212, The Pentagon, Washington, DC, to obtain 
information. A requester should present a military identification card 
when appearing in person for information
    Individuals seeking to access records about themselves contained in 
this system should address written requests to or visit the Deputy 
Chief of Staff/Personnel, Headquarters, United States Air Force, 
Washington, DC 20330-5060.
    Individuals may also visit the Office of the Assistant for General 
Officer Matters, Room 4E212, The Pentagon, Washington, DC, to obtain 
information. A requester should present a military identification card 
when appearing in person for information.
    The Air Force rules for access to records and for contesting and 
appealing initial agency determinations are published in Air Force 
Instruction 37-132; 32 CFR part 806b; or may be obtained from the 
system manager.
    Personnel data base; member, and Inspector General's 
investigations.
    Air Force General Officer Promotion and Effectiveness Reports with 
close out dates on or before January 31, 1991, may be exempt under the 
provisions of 5 U.S.C. 552a(k)(7) from subsections of 5 U.S.C. 
552a(c)(3); (d); (e)(4)(H); and (f), as applicable, but only to the 
extent that disclosure would reveal the identity of a confidential 
source. For additional information contact the system manager.
    An exemption rule has been promulgated in accordance with the 
requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and 
published in the 32 CFR part 806b. For further information contact the 
system manager.
F035 MPC N
    Assignment Action File (February 22, 1993, 58 FR 10363).
    Change system identifier to `F035 HC E.'
    Delete entry and replace with `Office of the Chief of Chaplains, 
Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, 
Washington, DC 20330-5113.'
* * * * *
    Delete entry and replace with `Chief of Chaplains, Headquarters 
United States Air Force, 172 Luke Avenue, 3rd Floor, Washington, DC 
20330-5113.'
    Delete address and replace with `Office of the Chief of Chaplains, 
Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, 
Washington, DC 20330-5113.'
    Delete address and replace with `Office of the Chief of Chaplains, 
Headquarters United States Air Force, 172 Luke Avenue, 3rd Floor, 
Washington, DC 20330-5113.'
* * * * *
F035 HC E
    Assignment Action File.
    Office of the Chief of Chaplains, Headquarters United States Air 
Force, 172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
    Active Duty Chaplains.
    Forms used by the Air Force Manpower and Personnel Center (AFMPC) 
Chaplain's Office for accession and assignments of chaplains on active 
duty and other chaplain personnel actions. They also contain 
information and actions pertaining to individuals in the areas of duty 
Air Force Specialty Code (AFSC) change requests, tour length change 
requests, humanitarian reassignments and copies of messages directing 
such actions.
    10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
delegation by; and 10 U.S.C. 8067, Designation: officers to perform 
certain professional functions, as implemented by Air Force Instruction 
36-2110, Officer Assignments.
    Records are used to answer requests for assignment changes, tour 
length changes, duty AFSC requests, special assignment consideration.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.
    Maintained in visible file binders/cabinets.
    Retrieved by name.
    Records are accessed by custodian of the record system and by 
persons responsible for servicing the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Records are stored in locked cabinets or rooms.
    Retained in office files until superseded, obsolete, no longer 
needed for reference, or on inactivation, then destroyed by tearing 
into pieces, shredding, pulping, macerating, or burning.
    Chief of Chaplains, Headquarters United States Air Force, 172 Luke 
Avenue, 3rd Floor, Washington, DC 20330-5113.
    Individuals seeking to determine whether this system of records 
contains information on them should address written inquiries to the 
Office of the Chief of Chaplains, Headquarters United States Air Force, 
172 Luke Avenue, 3rd Floor, Washington, DC 20330-5113.
    Individuals seeking to access records about themselves contained in 
this system should address written requests to the Office of the Chief 
of Chaplains, Headquarters United States Air Force, 172 Luke Avenue, 
3rd Floor, Washington, DC 20330-5113.
    The Air Force rules for accessing records and for contesting and 
appealing initial agency determinations are published in Air Force 
Instruction 37-132; 32 CFR part 806b; or may be obtained from the 
system manager.
    Member's application and information retrieved from the Personnel 
Data System (PDS).
    None.
F045 ATC C
    Cadet Records (February 22, 1993, 58 FR 10382).
    Change system identifier to `F045 AETC C.'
    Delete entry and replace with `Air Force Reserve Officer Training 
Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, and 
portions pertaining to each Reserve Officer Training Corps detachment 
located at respective detachments. Official mailing addresses are 
published as an appendix to the Air Force's compilation of record 
systems notices.'
    Delete entry and replace with `Air Force Reserve Officer Training 
Corps (AFROTC) cadets applying for, or enrolled or previously enrolled 
within the past three years, in the professional officers course or the 
general military course, if the latter participation was in a 
scholarship status.'
* * * * *
    Delete entry and replace with `10 U.S.C. 33, Appointment in Regular 
Component; 10 U.S.C. 103, Senior Reserve Officers' Training Corps; Air 
Force Instruction 36-2001, Air Force Reserve Officers' Training Corps 
(AFROTC); Air Force Regulation 45-3, Air Force Reserve Officer Training 
Corps Field Training Program and E.O. 9397.'
* * * * *
    Delete entry and replace with `Director of Senior Program, Air 
Force Reserve Officer Training Corps, 20 North Pine Street, Maxwell Air 
Force Base, AL 36112-6110, and Commander of appropriate AFROTC 
detachment. Official mailing addresses are published as an appendix to 
the Air Force's compilation of record systems notices.'
    Delete entry and replace with `Individuals seeking to determine 
whether this system of records contains information on themselves 
should address written inquiries to the AFROTC Detachment Commander at 
location of assignment. Official mailing addresses are published as an 
appendix to the Air Force's compilation of record systems notices.
    Request for information involving an investigation for 
disenrollment should be addressed to Commander, Air Force Reserve 
Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, 
AL 36112-6110.
    Individual should provide full name and Social Security Number.'
    Delete entry and replace with `Individuals seeking to access 
records about themselves contained in this system should address 
written requests to the AFROTC Detachment Commander at location of 
assignment. Official mailing addresses are published as an appendix to 
the Air Force's compilation of record systems notices.
    Request for information involving an investigation for 
disenrollment should be addressed to Commander, Air Force Reserve 
Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, 
AL 36112-6110.
    Requests should include full name and Social Security Number.'
* * * * *
F045 AETC C
    Cadet Records.
    Air Force Reserve Officer Training Corps, 20 North Pine Street, 
Maxwell Air Force Base, AL 36112-6110, and portions pertaining to each 
Reserve Officer Training Corps detachment located at respective 
detachments. Official mailing addresses are published as an appendix to 
the Air Force's compilation of record systems notices.
    Air Force Reserve Officer Training Corps (AFROTC) cadets applying 
for, or enrolled or previously enrolled within the past three years, in 
the professional officers course or the general military course, if the 
latter participation was in a scholarship status.
    Applications for enrollment in the Air Force Reserve Officers' 
Training Corps (AFROTC) courses, applications for the AFROTC 
scholarship program, substantiation records of qualification for the 
courses or programs, acceptances of applications, awards of 
scholarships, records attesting to medical, academic, moral and civic 
qualifications, records recording progress in flying instruction, Euro-
NATO Joint Jet Pilot Training (ENJJPT) application data, academic 
curriculum and leadership training, counseling summaries, records of 
disenrollment from other officer candidate training; records of 
separation or discharge from officer candidate training; records of 
separation or discharge of prior service members; financial record 
data, certification of degree requirements; Regular appointment 
nomination data, records tendering and accepting commissions, records 
verifying national agency checks or background investigation, records 
required or proffered during investigations for disenrollment, legal 
opinions, letters of recommendations, corroboration by civil 
authorities, awards, citations; and allied papers.
    Field training administration records consist of student 
assignment/orders, in-processing checklist, counseling records, drill 
evaluation, weekly quarters inspection, discrepancy reports, student 
performance reports. Flight instruction program records consist of 
student eligibility, grade sheets and performance records, training 
certificates, waiver and elimination actions.
    10 U.S.C. 33, Appointment in Regular Component; 10 U.S.C. 103, 
Senior Reserve Officers' Training Corps; Air Force Instruction 36-2001, 
Air Force Reserve Officers' Training Corps (AFROTC); Air Force 
Regulation 45-3, Air Force Reserve Officer Training Corps Field 
Training Program and E.O. 9397.
    Used for recruiting and qualifying a candidate for acceptance as an 
AFROTC cadet, continuing the cadet in the program and awarding an Air 
Force commission.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of record system notices apply to this system.
    Maintained in file folders, note books/binders, in computers and on 
computer output products.
    Retrieved by name, Social Security Number and detachment number.
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software.
    Records at unit of assignment are destroyed one year after 
acceptance of commission or one year after disenrollment. Records at HQ 
AFROTC for disenrolled cadets are destroyed after three years. Computer 
records are destroyed when no longer needed. Records are destroyed by 
tearing into pieces, shredding, pulping, macerating or burning. 
Computer records are destroyed by erasing, deleting or overwriting.
    Director of Senior Program, Air Force Reserve Officer Training 
Corps, 20 North Pine Street, Maxwell Air Force Base, AL 36112-6110, and 
Commander of appropriate AFROTC detachment. Official mailing addresses 
are published as an appendix to the Air Force's compilation of record 
systems notices.
    Individuals seeking to determine whether this system of records 
contains information on them should address inquiries to the AFROTC 
Detachment Commander at location of assignment. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of record systems notices.
    Request for information involving an investigation for 
disenrollment should be addressed to Commander, Air Force Reserve 
Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, 
AL 36112-6110. Requests should include full name and SSN.
    Individuals seeking to access records about themselves contained in 
this system should address requests to the AFROTC Detachment Commander 
at location of assignment. Official mailing addresses are published as 
an appendix to the Air Force's compilation of record systems notices.
    Request for information involving an investigation for 
disenrollment should be addressed to Commander, Air Force Reserve 
Officer Training Corps, 20 North Pine Street, Maxwell Air Force Base, 
AL 36112-6110. Requests should include full name and SSN.
    The Air Force rules for access to records and for contesting and 
appealing initial agency determinations are published in Air Force 
Instruction 37-132; 32 CFR part 806b; or may be obtained from the 
system manager.
    Sources of records in the system are educational institutions, 
secondary and higher learning; government agencies; civilian 
authorities; financial institutions; previous employers; individual 
recommendations, interviewing officers; and civilian medical 
authorities.
    Portions of this system may be exempt under the provisions of 5 
U.S.C. 552a(k)(5), as applicable, but only to the extent that 
disclosure would reveal the identity of a confidential source.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
(c) and (e) and published in 32 CFR part 806b. For additional 
information contact the system manager.
F125 ATC A
    Management Information and Research System (MIRS) (February 22, 
1993, 58 FR 10452).
    Change system identifier to `F125 AF SP C.'
    Delete entry and replace with `Headquarters, Air Force Security 
Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664.'
    Delete entry and replace with `Air Force prisoners who are in 
confinement or rehabilitation at any Air Force or Federal Correctional 
and/or Rehabilitation facility.'
* * * * *
    Delete entry and replace with `Retrieved by Social Security 
Number.'
* * * * *
    Delete entry and replace with `Commander, Headquarters, Air Force 
Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 
87117-5664.'
    Delete entry and replace with `Individuals seeking to determine 
whether this system of records contains information on them should 
address inquiries to the Commander, Headquarters, Air Force Security 
Police Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664.'
    Delete entry and replace with `Individuals seeking to access 
records about themselves contained in this system should address 
requests to the Commander, Headquarters, Air Force Security Police 
Agency, 8201 H Avenue, Kirtland Air Force Base, NM 87117-5664.'
* * * * *
F125 AF SP C
    Management Information and Research System (MIRS).
    Headquarters, Air Force Security Police Agency, 8201 H Avenue, 
Kirtland Air Force Base, NM 87117-5664.
    Air Force prisoners who are in confinement or rehabilitation at any 
Air Force or Federal Correctional and/or Rehabilitation facility.
    Significant dates, intelligence quotient and achievement scores, 
psychological tests scores, military history, discipline involvement, 
military justice data, personal identifier data, personal history, 
confinement history, rehabilitation history, performance rating, type 
of discharge, long or short term return to duty performance data.
    10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
delegation by; Air Force Instruction 31-205, The Air Force Corrections 
Program, and E.O. 9397.
    Uses for statistical analysis to support management decision making 
to evaluate the effectiveness of and improve program elements, and to 
provide data for research studies and management reports.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of record systems notices apply to this system.
    Maintained in computers and on computer output products.
    Retrieved by Social Security Number.
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software.
    Current data base is maintained while individual is in correction 
or rehabilitation program or appellate leave.
    Historical data base is retained for 20 years. Records are 
destroyed by tearing into pieces, macerating, pulping, shredding, or 
burning. Computer records are destroyed by erasing, deleting or 
overwriting.
    Commander, Headquarters, Air Force Security Police Agency, 8201 H 
Avenue, Kirtland Air Force Base, NM 87117-5664.
    Individuals seeking to determine whether this system of records 
contains information on them should address inquiries to the Commander, 
Headquarters, Air Force Security Police Agency, 8201 H Avenue, Kirtland 
Air Force Base, NM 87117-5664.
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Commander, Headquarters, Air 
Force Security Police Agency, 8201 H Avenue, Kirtland Air Force Base, 
NM 87117-5664.
    The Air Force rules for access to records and for contesting and 
appealing initial agency determinations are published in Air Force 
Instruction 37-132; 32 CFR part 806b; or may be obtained from the 
system manager.
    FBI and military records, supervisors, commanders, lawyers, 
doctors, chaplains, other USAF officials, American Red Cross.
    Portions of this system of records may be exempt under the 
provisions of 5 U.S.C. 552a(j)(2), as applicable, but only during the 
period the individual is confined or in rehabilitation at an Air Force 
or Federal correctional facility. For more information contact the 
system manager.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553 (b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 806b.
[FR Doc. 94-1425 Filed 1-25-94; 8:45 am]
BILLING CODE 5000-04-F