[Federal Register Volume 59, Number 12 (Wednesday, January 19, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-1221]


[[Page Unknown]]

[Federal Register: January 19, 1994]


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DEPARTMENT OF DEFENSE
Defense Contract Audit Agency

 

Privacy Act of 1974; Notice to Amend Systems of Records

AGENCY: Defense Contract Audit Agency, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Defense Contract Audit Agency proposes to amend five 
existing systems of records to its inventory of systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

EFFECTIVE DATE: The proposed actions will be effective on January 19, 
1994, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Defense Contract Audit Agency, 
Information Resources Management Branch, CMR, 25 South Quaker Lane, 
Alexandria, VA 22304-6178.

FOR FURTHER INFORMATION CONTACT: Mr. Dave Henshall at (703) 274-4400 or 
DSN 284-4400.

SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the above address.

    The amendments are not within the purview of subsection (r) of the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the 
submission of altered systems reports. The specific changes to the 
systems of records notices are set forth below followed by the systems 
notices, as amended, published in their entirety.
    Dated: January 13, 1994.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 152.2
    Personnel Security Data Files (February 22, 1993, 58 FR 10841).
* * * * *
    Delete from entry `all military personnel assigned, detailed, or 
attached to DCAA' and `who require access to classified information.'
    Second paragraph, replace `military service, or' with `eligibility 
for assignment to sensitive duties, and.'
* * * * *
    Delete from entry `military personnel' and `transfer of military 
personnel from DCAA.'
* * * * *
RDCAA 152.2
    Personnel Security Data Files.
    Primary System: Security Officer, Headquarters, Defense Contract 
Audit Agency, Cameron Station, Alexandria, VA 22304-6178.
    Decentralized Segment: Director of Personnel, Defense Contract 
Audit Agency; Chiefs of Personnel Divisions and Regional Security 
Officers at DCAA Regional Offices. Official mailing addresses are 
published as an appendix to DCAA's compilation of systems of records 
notices.
    All applicants for employment with Defense Contract Audit Agency 
(DCAA); all DCAA employees; all persons hired on a contractual basis 
by, or serving in an advisory capacity to DCAA.
    Section One contains copies of individual's employment 
applications, security investigative questionnaires, requests for, and 
approval or disapproval of, emergency appointment authority; requests 
for investigation or security clearance; interim and final security 
clearance certificates.
    Section Two contains verification of investigations conducted to 
determine suitability, eligibility or qualifications for Federal 
civilian employment, eligibility for assignment to sensitive duties, 
and access to classified information.
    Section Three contains summaries of reports of investigation, 
internal Agency memorandums and correspondence furnishing analysis of 
results of investigations in so far as their relationship to the 
criteria set forth in the E.O. 10450, in the Federal Personnel Manual 
and in Department of Defense and DCAA Directives and Regulations; 
comments and recommendations of the DCAA Central Clearance Group to the 
Director, DCAA, and determination by the Director, DCAA.
    10 U.S.C. 133; 50 U.S.C. 781; E.O. 10450, 10865, and E.O. 12356, 
National Security Information; and DoD Directive 5105.36 (32 CFR part 
357).
    To provide a basis for requesting appropriate investigations; to 
permit determinations on employment or retention; to authorize and 
record access to classified information.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of DCAA's 
compilation of systems of records notices apply to this system.
    Sections One and Three are on paper records stored in file folders. 
Section Two is on paper records and microfiche which are stored in file 
folders.
    Folders are filed by file series then by organizational element 
(DCAA Headquarters or DCAA field activities) and then alphabetically by 
last name of individual concerned.
    Records are stored in locked filing cabinets after normal business 
hours. Records are accessible only to authorized personnel who are 
properly cleared and trained and who require access in connection with 
their official duties.
    Records pertaining to Federal employees and persons furnishing 
services to DCAA on a contract basis are destroyed upon separation of 
employees, and upon termination of the contracts for contractor 
personnel. Records pertaining to applicants are destroyed if an 
appointment to DCAA is not made.
    Security Officer, Headquarters, Defense Contract Audit Agency, 
Cameron Station, Alexandria, VA 22304-6178.
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Records Administrator, Defense Contract Audit Agency, 
Cameron Station, Alexandria, VA 22304-6178. Telephone (703) 274-4400.
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Records 
Administrator, Defense Contract Audit Agency, Cameron Station, 
Alexandria, VA 22304-6178.
    Written requests for information should contain the full name of 
the individual, current address and telephone number and current 
business address.
    For personal visits, the individual should be able to provide some 
acceptable results of investigations received from Federal agencies and 
recommendations for action from appropriate DCAA Headquarters staff 
elements.
    Acceptable identification, that is, driver's license or employing 
offices' identification card. Visits are limited to those offices 
(Headquarters and 6 regional offices) listed in the official mailing 
addresses published as an appendix to DCAA's compilation of record 
system notices.
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Instruction 5410.10; 32 CFR part 317; or may be obtained from the 
system manager.
    Security Officer and the Director of Personnel at Headquarters, 
DCAA; Chiefs of Personnel Divisions, Regional Security Officers, Chiefs 
of Field Audit Offices at the DCAA Regional Offices and the individual 
concerned.
    None.
RDCAA 152.6
    Regional and DCAI Security Clearance Request Files (February 22, 
1993, 58 FR 10842).
* * * * *
    Delete from entry `all military personnel assigned, detailed, or 
attached to DCAA' and `who require access to classified information.'
* * * * *
    Insert `requests for security investigations,' between `positions' 
and `for security clearance.' Delete `and' before `for security 
clearance.'
* * * * *
    Delete `Chiefs of DCAA Field Audit Offices, and.'
* * * * *
RDCAA 152.6
    Regional and DCAI Security Clearance Request Files.
    Primary System: Security Officers of Defense Contract Audit Agency 
Regional Offices and Security Control Officers, Defense Contract Audit 
Institute. Official mailing addresses are published as an appendix to 
DCAA's compilation of systems of records notices.
    Decentralized Segment: Security Officer, Headquarters, Defense 
Contract Audit Agency, Cameron Station, Alexandria, VA 22304-6178.
    All applicants for employment with Defense Contract Audit Agency 
(DCAA); all DCAA employees; all persons hired on a contractual basis 
by, or serving in an advisory capacity to DCAA.
    Files contain personnel security data forms submitted by employees 
and applicants required in the processing of security investigations; 
requests for various types of security clearance actions; and requests 
for and approvals/disapprovals of appointments to sensitive positions.
    10 U.S.C. 133; 50 U.S.C. 781; E.O. 10450, 10865, and 12356; and DoD 
Directive 5105.36 which is published in 32 CFR part 357.
    To prepare necessary paperwork and documentation upon which to base 
requests to Headquarters, DCAA for appointments to sensitive positions, 
requests for security investigations, for security clearance and to 
retain support documents pending approval of appointment and/or 
granting clearance.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
DCAA's compilation of systems of records notices apply to this system.
    Paper records in file folders.
    Filed alphabetically by last name of individual concerned.
    Records are accessible only to those authorized personnel required 
to prepare, review, process, and type necessary documents. Records are 
stored in locked filing cabinets after normal business hours and are 
stored in locked rooms and buildings after normal business hours.
    These are transitory files at DCAA Regional Offices and DCAI level 
and are maintained only during processing and pending final action on 
requests. Upon receipt of final action taken on request, files are 
destroyed.
    Segments of the system held by the Security Officer, DCAA are 
destroyed upon separation of the employee or after non-appointment of 
an applicant.
    Security Officer, Headquarters, Defense Contract Audit Agency, 
Cameron Station, Alexandria, VA 22304-6178.
    Regional Security Officers, DCAA and Security Control Officers, 
Defense Contract Audit Institute. Official mailing addresses are 
published as an appendix to DCAA's compilation of systems of records 
notices.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Records Administrator, Defense Contract Audit Agency, Cameron 
Station, Alexandria, VA 22304-6178. Telephone (703) 274-4400.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Records Administrator, Defense Contract Audit Agency, Cameron Station, 
Alexandria, VA 22304-6178.
    The request should contain the full name of the individual, current 
address and telephone number, and current business address.
    Personal visits may be made but are limited to those offices 
(Headquarters and 6 Regional Offices) listed in DCAA's official mailing 
addresses published as an appendix to DCAA's compilation of record 
system notices. In personal visits, the individual should be able to 
provide acceptable identification, that is, driver's license or 
employing offices' identification card.
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Instruction 5410.10; 32 CFR part 317; or may be obtained from the 
system manager.
    Chiefs of Personnel Divisions and Regional Security Officers at the 
DCAA Regional Offices; the Manager, Defense Contract Audit Institute 
and the individual concerned.
    None.
RDCAA 152.7
    Clearance Certification (February 22, 1993, 58 FR 10843).
* * * * *
    Delete from entry `who require access to classified information' 
and replace `employed by the agency.'
    Insert `and eligibility' between `clearance' and `certificates 
attesting to.'
    Insert `supervisor suitability/security statements' between 
`acknowledgment certificates' and `and special access.'
* * * * *
    Insert `and eligibility' between `clearance' and `status.'
* * * * *
    Delete `military personnel' and `or military personnel.'
* * * * *
RDCAA 152.7
    Clearance Certification.
    Primary System: Regional Security Officers at Defense Contract 
Audit Agency (DCAA) Regional Offices; Security Control Officers at DCAA 
Field Audit Offices; Field Detachment and Defense Contract Audit 
Institute (DCAI). Official mailing addresses are published as an 
appendix to DCAA's compilation of systems of records notices.
    Decentralized Segments: Security Officer and Director of Personnel 
at Headquarters, DCAA and Chiefs of Personnel Divisions at DCAA 
Regional Offices. Official mailing addresses are published as an 
appendix to DCAA's compilation of systems of records notices.
    All DCAA personnel employed by the Agency.
    Files contain interim and final security clearance and eligibility 
certificates attesting to type of investigation conducted and degree of 
access to classified information which is authorized copies, of 
security acknowledgement certificates supervisor suitability/security 
statements and special access briefing statements executed by 
individuals upon being granted security clearances or access to special 
access information.
    10 U.S.C. 133; 50 U.S.C. 781; E.O. 10450, 10865, and E.O. 12365, 
National Security Information; and DoD Directive 5105.36 which is 
published in 32 CFR part 357.
    To maintain a record of the security clearance and eligibility 
status of all DCAA personnel as well as certification of briefings for 
access to classified information and special access information.
    To DoD contractors to furnish notice of security clearance and 
access authorization of DCAA employees.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
DCAA's compilation of systems of records notices apply to this system.
    Paper records in file folders.
    Retrieved by last name of individual concerned.
    Records are stored in locked filing cabinets after normal business 
hours and stored in locked rooms or buildings. Records are accessible 
only to those authorized personnel required to act upon a request for 
access to classified defense information.
    Files pertaining to Federal employees and persons furnishing 
services to DCAA on a contract basis are destroyed upon separation or 
transfer of employees and upon termination of contractor personnel.
    Files of individuals transferring within DCAA are transferred to 
security control office of gaining element for maintenance.
    Security Officer, Headquarters, Defense Contract Audit Agency, 
Cameron Station, Alexandria, VA 22304-6178 and Regional Security 
Officers in DCAA Regional Offices. Official mailing addresses are 
published as an appendix to DCAA's compilation of systems of records 
notices.
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Records Administrator, Defense Contract Audit Agency, 
Cameron Station, Alexandria, VA 22304-6178.
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Records 
Administrator, Defense Contract Audit Agency, Cameron Station, 
Alexandria, VA 22304-6178.
    The request should contain the full name of the individual, current 
address and telephone number, and current business address.
    Personal visits may be made but are limited to those offices 
(Headquarters and 6 Regional Offices) listed in DCAA's official mailing 
addresses published as an appendix to DCAA's compilation of systems of 
records notices. In personal visits, the individual should be able to 
provide acceptable identification, that is, driver's license or 
employing offices' identification card.
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Instruction 5410.10; 32 CFR part 317; or may be obtained from the 
system manager.
    Chiefs of Personnel Divisions and Regional Security Officers at the 
DCAA Regional Offices; Chiefs of DCAA field audit offices; the Manager, 
Defense Contract Audit Institute and the individual.
    None.
RDCAA 152.17
    Security Status Master List (February 22, 1993, 58 FR 10844).
* * * * *
    Delete the entry and replace with `All employees of DCAA; all 
persons hired on a contractual basis by or serving in an advisory 
capacity to DCAA.'
* * * * *
    Third paragraph, delete first sentence and replace with `Personal 
visits are limited to the Headquarters listed in the appendix to DCAA's 
compilation of systems of records notices.'
* * * * *
    Delete `Chiefs of DCAA Field Audit Offices.'
* * * * *
RDCAA 152.17
    Security Status Master List.
    Security Office, Headquarters, Defense Contact Audit Agency, 
Cameron Station, Alexandria, VA 22304-6178.
    All employees of DCAA; all persons hired on a contractual basis by 
or serving in an advisory capacity to DCAA.
    Record contains type of investigation, date completed, file number, 
agency which conducted investigation, security clearance data 
information, name, Social Security Number, date and place of birth, 
organizational assignment, dates interim and final clearance issued, 
position sensitivity and related data.
    10 U.S.C. 133; 50 U.S.C. 781; E.O. 10450, 10865, and E.O. 12356, 
National Security Information; and DoD Directive 5105.36 which is 
published in 32 CFR part 357.
    To maintain a ready reference of security clearances on DCAA 
personnel, to include investigative data and position sensitivity.
    To provide security clearance data to DoD contractors and other 
Federal agencies on DCAA employees assigned to or visiting a contractor 
facility or visiting or applying for employment with another Federal 
agency.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of DCAA's 
compilation of systems of records notices apply to this system.
    Stored in a card file.
    Cards are filed alphabetically by last name of individual concerned 
for all DCAA regional personnel. Separate file maintained 
alphabetically by last name of individual concerned for DCAA 
Headquarters elements.
    Cards are accessible only to those authorized personnel required to 
prepare, process, and type necessary documents; and answer authorized 
inquiries for information contained therein. Cards are stored in locked 
filing cabinets after normal business hours and are stored in a locked 
room and building which is protected by a guard force system after 
normal business hours.
    These cards are destroyed two years after an individual is 
separated from DCAA.
    Security Officer, Headquarters, Defense Contract Audit Agency, 
Cameron Station, Alexandria, VA 22304-6178.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Records Administrator, Defense Contract Audit Agency, Cameron 
Station, Alexandria, VA 22304-6178.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Records Administrator, Defense Contract Audit Agency, Cameron Station, 
Alexandria, VA 22304-6178.
    Written requests for information should contain the full name of 
the individual, current address and telephone number, and current 
business address.
    Personal visits are limited to the Headquarters listed in the 
appendix to DCAA's compilation of systems of records notices. For 
personal visits, the individual should be able to provide some 
acceptable identification, that is driver's license or employing 
office's identification card.
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Instruction 5410.10; 32 CFR part 317; or may be obtained from the 
system manager.
    Security Officer, Headquarters, DCAA; Director of Personnel, 
Headquarters, DCAA; Chiefs of Personnel Divisions, DCAA regional 
offices; Regional Security Officers, DCAA Regional Offices; Manager, 
DCAI; the individual concerned; and reports of investigation conducted 
by Federal investigative agencies.
    None.
RDCAA 590.8
    Field Audit Office Management Information System (FMIS) (February 
22, 1993, FR 58 10852).
* * * * *
    Delete entry and replace with `DCAA Management Information System 
(FMIS/AMIS)'.
    Delete entry and replace with `Primary system: Field Audit Office 
Management Information System (FMIS) is located at all DCAA 
Headquarters, regional and field audit offices. Official mailing 
addresses are published as an appendix to DCAA's compilation of systems 
of records notices.
    Secondary system: Agency Management Information System (AMIS) is 
located at the Naval Computer and Telecommunications Station, 
Washington, (Code N23), Washington Navy Yard, Washington, DC 20374-
1435.'
* * * * *
    Delete entry and replace with `To provide managers and supervisors 
with timely, on-line information regarding audit requirements, 
programs, and performance.'
* * * * *
RDCAA 590.8
    DCAA Management Information System (FMIS/AMIS).
    Primary system: Field Audit Office Management Information System 
(FMIS) is located at all DCAA Headquarters, regional and field audit 
offices. Official mailing addresses are published as an appendix to 
DCAA's compilation of systems of records notices.
    Secondary system: Agency Management Information System (AMIS) is 
located at the Naval Computer and Telecommunications Station, 
Washington, (Code N23), Washington Navy Yard, Washington, DC 20374-
1435.
    DCAA employees and contractors.
    Records relating to audit work performed in terms of hours expended 
by individual employees, dollar amounts audited, exceptions reported, 
and net savings to the government as a result of those exceptions; 
records containing contractor and contract information; records 
containing reimbursable billing information; name, Social Security 
Number, pay grade and (optionally) address information.
    5 U.S.C. 301 and E.O. 9397.
    To provide managers and supervisors with timely, on-line 
information regarding audit requirements, programs, and performance.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of DCAA's 
compilation of systems of records notices apply to this system.
    Records are maintained in automated data systems.
    Records are retrieved by organizational levels, name of employee, 
Social Security Number, office symbol, audit activity codes, or any 
other combination of these identifiers.
    Automated records are protected by restricted access procedures. 
Access to records is strictly limited to authorized officials with a 
bona fide need for the records.
    Records are retained for two to five years and then destroyed by 
erasure.
    Chief, Network Operations Branch, Technical Services Center, 
Headquarters, Defense Contract Audit Agency, Cameron Station, 
Alexandria, VA 22304-6178.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, Network Operations Branch, Technical Services Center, 
Headquarters, Defense Contract Audit Agency, Cameron Station, 
Alexandria, VA 22304-6178.
    Individuals must furnish name, Social Security Number, approximate 
date of record, and geographic area in which consideration was 
requested for record to be located and identified. Official mailing 
addresses are published as an appendix to the DCAA's compilation of 
systems notices.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief, 
Network Operations Branch, Technical Services Center, Headquarters, 
Defense Contract Audit Agency, Cameron Station, Alexandria, VA 22304-
6178. Official mailing addresses are published as an appendix to the 
DCAA's compilation of systems notices.
    Individuals must furnish name, Social Security Number, approximate 
date of record, and geographic area in which consideration was 
requested for record to be located and identified.
    DCAA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DCAA 
Instruction 5410.10; 32 CFR part 317; or may be obtained from the 
system manager.
    Individual employees, supervisors, audit reports and working 
papers.
    None.
[FR Doc. 94-1221 Filed 01-18-94; 8:45 am]
BILLING CODE 5000-04-F