[Federal Register Volume 59, Number 12 (Wednesday, January 19, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-1221]
[[Page Unknown]]
[Federal Register: January 19, 1994]
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DEPARTMENT OF DEFENSE
Defense Contract Audit Agency
Privacy Act of 1974; Notice to Amend Systems of Records
AGENCY: Defense Contract Audit Agency, DoD.
ACTION: Notice to amend systems of records.
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SUMMARY: The Defense Contract Audit Agency proposes to amend five
existing systems of records to its inventory of systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
EFFECTIVE DATE: The proposed actions will be effective on January 19,
1994, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Defense Contract Audit Agency,
Information Resources Management Branch, CMR, 25 South Quaker Lane,
Alexandria, VA 22304-6178.
FOR FURTHER INFORMATION CONTACT: Mr. Dave Henshall at (703) 274-4400 or
DSN 284-4400.
SUPPLEMENTARY INFORMATION: The Defense Contract Audit Agency systems of
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the above address.
The amendments are not within the purview of subsection (r) of the
Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the
submission of altered systems reports. The specific changes to the
systems of records notices are set forth below followed by the systems
notices, as amended, published in their entirety.
Dated: January 13, 1994.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
RDCAA 152.2
Personnel Security Data Files (February 22, 1993, 58 FR 10841).
* * * * *
Delete from entry `all military personnel assigned, detailed, or
attached to DCAA' and `who require access to classified information.'
Second paragraph, replace `military service, or' with `eligibility
for assignment to sensitive duties, and.'
* * * * *
Delete from entry `military personnel' and `transfer of military
personnel from DCAA.'
* * * * *
RDCAA 152.2
Personnel Security Data Files.
Primary System: Security Officer, Headquarters, Defense Contract
Audit Agency, Cameron Station, Alexandria, VA 22304-6178.
Decentralized Segment: Director of Personnel, Defense Contract
Audit Agency; Chiefs of Personnel Divisions and Regional Security
Officers at DCAA Regional Offices. Official mailing addresses are
published as an appendix to DCAA's compilation of systems of records
notices.
All applicants for employment with Defense Contract Audit Agency
(DCAA); all DCAA employees; all persons hired on a contractual basis
by, or serving in an advisory capacity to DCAA.
Section One contains copies of individual's employment
applications, security investigative questionnaires, requests for, and
approval or disapproval of, emergency appointment authority; requests
for investigation or security clearance; interim and final security
clearance certificates.
Section Two contains verification of investigations conducted to
determine suitability, eligibility or qualifications for Federal
civilian employment, eligibility for assignment to sensitive duties,
and access to classified information.
Section Three contains summaries of reports of investigation,
internal Agency memorandums and correspondence furnishing analysis of
results of investigations in so far as their relationship to the
criteria set forth in the E.O. 10450, in the Federal Personnel Manual
and in Department of Defense and DCAA Directives and Regulations;
comments and recommendations of the DCAA Central Clearance Group to the
Director, DCAA, and determination by the Director, DCAA.
10 U.S.C. 133; 50 U.S.C. 781; E.O. 10450, 10865, and E.O. 12356,
National Security Information; and DoD Directive 5105.36 (32 CFR part
357).
To provide a basis for requesting appropriate investigations; to
permit determinations on employment or retention; to authorize and
record access to classified information.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of DCAA's
compilation of systems of records notices apply to this system.
Sections One and Three are on paper records stored in file folders.
Section Two is on paper records and microfiche which are stored in file
folders.
Folders are filed by file series then by organizational element
(DCAA Headquarters or DCAA field activities) and then alphabetically by
last name of individual concerned.
Records are stored in locked filing cabinets after normal business
hours. Records are accessible only to authorized personnel who are
properly cleared and trained and who require access in connection with
their official duties.
Records pertaining to Federal employees and persons furnishing
services to DCAA on a contract basis are destroyed upon separation of
employees, and upon termination of the contracts for contractor
personnel. Records pertaining to applicants are destroyed if an
appointment to DCAA is not made.
Security Officer, Headquarters, Defense Contract Audit Agency,
Cameron Station, Alexandria, VA 22304-6178.
Individuals seeking to determine whether information about
themselves is contained in this record system should address written
inquiries to the Records Administrator, Defense Contract Audit Agency,
Cameron Station, Alexandria, VA 22304-6178. Telephone (703) 274-4400.
Individuals seeking access to records about themselves contained in
this system should address written inquiries to the Records
Administrator, Defense Contract Audit Agency, Cameron Station,
Alexandria, VA 22304-6178.
Written requests for information should contain the full name of
the individual, current address and telephone number and current
business address.
For personal visits, the individual should be able to provide some
acceptable results of investigations received from Federal agencies and
recommendations for action from appropriate DCAA Headquarters staff
elements.
Acceptable identification, that is, driver's license or employing
offices' identification card. Visits are limited to those offices
(Headquarters and 6 regional offices) listed in the official mailing
addresses published as an appendix to DCAA's compilation of record
system notices.
DCAA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DCAA
Instruction 5410.10; 32 CFR part 317; or may be obtained from the
system manager.
Security Officer and the Director of Personnel at Headquarters,
DCAA; Chiefs of Personnel Divisions, Regional Security Officers, Chiefs
of Field Audit Offices at the DCAA Regional Offices and the individual
concerned.
None.
RDCAA 152.6
Regional and DCAI Security Clearance Request Files (February 22,
1993, 58 FR 10842).
* * * * *
Delete from entry `all military personnel assigned, detailed, or
attached to DCAA' and `who require access to classified information.'
* * * * *
Insert `requests for security investigations,' between `positions'
and `for security clearance.' Delete `and' before `for security
clearance.'
* * * * *
Delete `Chiefs of DCAA Field Audit Offices, and.'
* * * * *
RDCAA 152.6
Regional and DCAI Security Clearance Request Files.
Primary System: Security Officers of Defense Contract Audit Agency
Regional Offices and Security Control Officers, Defense Contract Audit
Institute. Official mailing addresses are published as an appendix to
DCAA's compilation of systems of records notices.
Decentralized Segment: Security Officer, Headquarters, Defense
Contract Audit Agency, Cameron Station, Alexandria, VA 22304-6178.
All applicants for employment with Defense Contract Audit Agency
(DCAA); all DCAA employees; all persons hired on a contractual basis
by, or serving in an advisory capacity to DCAA.
Files contain personnel security data forms submitted by employees
and applicants required in the processing of security investigations;
requests for various types of security clearance actions; and requests
for and approvals/disapprovals of appointments to sensitive positions.
10 U.S.C. 133; 50 U.S.C. 781; E.O. 10450, 10865, and 12356; and DoD
Directive 5105.36 which is published in 32 CFR part 357.
To prepare necessary paperwork and documentation upon which to base
requests to Headquarters, DCAA for appointments to sensitive positions,
requests for security investigations, for security clearance and to
retain support documents pending approval of appointment and/or
granting clearance.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
DCAA's compilation of systems of records notices apply to this system.
Paper records in file folders.
Filed alphabetically by last name of individual concerned.
Records are accessible only to those authorized personnel required
to prepare, review, process, and type necessary documents. Records are
stored in locked filing cabinets after normal business hours and are
stored in locked rooms and buildings after normal business hours.
These are transitory files at DCAA Regional Offices and DCAI level
and are maintained only during processing and pending final action on
requests. Upon receipt of final action taken on request, files are
destroyed.
Segments of the system held by the Security Officer, DCAA are
destroyed upon separation of the employee or after non-appointment of
an applicant.
Security Officer, Headquarters, Defense Contract Audit Agency,
Cameron Station, Alexandria, VA 22304-6178.
Regional Security Officers, DCAA and Security Control Officers,
Defense Contract Audit Institute. Official mailing addresses are
published as an appendix to DCAA's compilation of systems of records
notices.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Records Administrator, Defense Contract Audit Agency, Cameron
Station, Alexandria, VA 22304-6178. Telephone (703) 274-4400.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Records Administrator, Defense Contract Audit Agency, Cameron Station,
Alexandria, VA 22304-6178.
The request should contain the full name of the individual, current
address and telephone number, and current business address.
Personal visits may be made but are limited to those offices
(Headquarters and 6 Regional Offices) listed in DCAA's official mailing
addresses published as an appendix to DCAA's compilation of record
system notices. In personal visits, the individual should be able to
provide acceptable identification, that is, driver's license or
employing offices' identification card.
DCAA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DCAA
Instruction 5410.10; 32 CFR part 317; or may be obtained from the
system manager.
Chiefs of Personnel Divisions and Regional Security Officers at the
DCAA Regional Offices; the Manager, Defense Contract Audit Institute
and the individual concerned.
None.
RDCAA 152.7
Clearance Certification (February 22, 1993, 58 FR 10843).
* * * * *
Delete from entry `who require access to classified information'
and replace `employed by the agency.'
Insert `and eligibility' between `clearance' and `certificates
attesting to.'
Insert `supervisor suitability/security statements' between
`acknowledgment certificates' and `and special access.'
* * * * *
Insert `and eligibility' between `clearance' and `status.'
* * * * *
Delete `military personnel' and `or military personnel.'
* * * * *
RDCAA 152.7
Clearance Certification.
Primary System: Regional Security Officers at Defense Contract
Audit Agency (DCAA) Regional Offices; Security Control Officers at DCAA
Field Audit Offices; Field Detachment and Defense Contract Audit
Institute (DCAI). Official mailing addresses are published as an
appendix to DCAA's compilation of systems of records notices.
Decentralized Segments: Security Officer and Director of Personnel
at Headquarters, DCAA and Chiefs of Personnel Divisions at DCAA
Regional Offices. Official mailing addresses are published as an
appendix to DCAA's compilation of systems of records notices.
All DCAA personnel employed by the Agency.
Files contain interim and final security clearance and eligibility
certificates attesting to type of investigation conducted and degree of
access to classified information which is authorized copies, of
security acknowledgement certificates supervisor suitability/security
statements and special access briefing statements executed by
individuals upon being granted security clearances or access to special
access information.
10 U.S.C. 133; 50 U.S.C. 781; E.O. 10450, 10865, and E.O. 12365,
National Security Information; and DoD Directive 5105.36 which is
published in 32 CFR part 357.
To maintain a record of the security clearance and eligibility
status of all DCAA personnel as well as certification of briefings for
access to classified information and special access information.
To DoD contractors to furnish notice of security clearance and
access authorization of DCAA employees.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
DCAA's compilation of systems of records notices apply to this system.
Paper records in file folders.
Retrieved by last name of individual concerned.
Records are stored in locked filing cabinets after normal business
hours and stored in locked rooms or buildings. Records are accessible
only to those authorized personnel required to act upon a request for
access to classified defense information.
Files pertaining to Federal employees and persons furnishing
services to DCAA on a contract basis are destroyed upon separation or
transfer of employees and upon termination of contractor personnel.
Files of individuals transferring within DCAA are transferred to
security control office of gaining element for maintenance.
Security Officer, Headquarters, Defense Contract Audit Agency,
Cameron Station, Alexandria, VA 22304-6178 and Regional Security
Officers in DCAA Regional Offices. Official mailing addresses are
published as an appendix to DCAA's compilation of systems of records
notices.
Individuals seeking to determine whether information about
themselves is contained in this record system should address written
inquiries to the Records Administrator, Defense Contract Audit Agency,
Cameron Station, Alexandria, VA 22304-6178.
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Records
Administrator, Defense Contract Audit Agency, Cameron Station,
Alexandria, VA 22304-6178.
The request should contain the full name of the individual, current
address and telephone number, and current business address.
Personal visits may be made but are limited to those offices
(Headquarters and 6 Regional Offices) listed in DCAA's official mailing
addresses published as an appendix to DCAA's compilation of systems of
records notices. In personal visits, the individual should be able to
provide acceptable identification, that is, driver's license or
employing offices' identification card.
DCAA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DCAA
Instruction 5410.10; 32 CFR part 317; or may be obtained from the
system manager.
Chiefs of Personnel Divisions and Regional Security Officers at the
DCAA Regional Offices; Chiefs of DCAA field audit offices; the Manager,
Defense Contract Audit Institute and the individual.
None.
RDCAA 152.17
Security Status Master List (February 22, 1993, 58 FR 10844).
* * * * *
Delete the entry and replace with `All employees of DCAA; all
persons hired on a contractual basis by or serving in an advisory
capacity to DCAA.'
* * * * *
Third paragraph, delete first sentence and replace with `Personal
visits are limited to the Headquarters listed in the appendix to DCAA's
compilation of systems of records notices.'
* * * * *
Delete `Chiefs of DCAA Field Audit Offices.'
* * * * *
RDCAA 152.17
Security Status Master List.
Security Office, Headquarters, Defense Contact Audit Agency,
Cameron Station, Alexandria, VA 22304-6178.
All employees of DCAA; all persons hired on a contractual basis by
or serving in an advisory capacity to DCAA.
Record contains type of investigation, date completed, file number,
agency which conducted investigation, security clearance data
information, name, Social Security Number, date and place of birth,
organizational assignment, dates interim and final clearance issued,
position sensitivity and related data.
10 U.S.C. 133; 50 U.S.C. 781; E.O. 10450, 10865, and E.O. 12356,
National Security Information; and DoD Directive 5105.36 which is
published in 32 CFR part 357.
To maintain a ready reference of security clearances on DCAA
personnel, to include investigative data and position sensitivity.
To provide security clearance data to DoD contractors and other
Federal agencies on DCAA employees assigned to or visiting a contractor
facility or visiting or applying for employment with another Federal
agency.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of DCAA's
compilation of systems of records notices apply to this system.
Stored in a card file.
Cards are filed alphabetically by last name of individual concerned
for all DCAA regional personnel. Separate file maintained
alphabetically by last name of individual concerned for DCAA
Headquarters elements.
Cards are accessible only to those authorized personnel required to
prepare, process, and type necessary documents; and answer authorized
inquiries for information contained therein. Cards are stored in locked
filing cabinets after normal business hours and are stored in a locked
room and building which is protected by a guard force system after
normal business hours.
These cards are destroyed two years after an individual is
separated from DCAA.
Security Officer, Headquarters, Defense Contract Audit Agency,
Cameron Station, Alexandria, VA 22304-6178.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Records Administrator, Defense Contract Audit Agency, Cameron
Station, Alexandria, VA 22304-6178.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Records Administrator, Defense Contract Audit Agency, Cameron Station,
Alexandria, VA 22304-6178.
Written requests for information should contain the full name of
the individual, current address and telephone number, and current
business address.
Personal visits are limited to the Headquarters listed in the
appendix to DCAA's compilation of systems of records notices. For
personal visits, the individual should be able to provide some
acceptable identification, that is driver's license or employing
office's identification card.
DCAA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DCAA
Instruction 5410.10; 32 CFR part 317; or may be obtained from the
system manager.
Security Officer, Headquarters, DCAA; Director of Personnel,
Headquarters, DCAA; Chiefs of Personnel Divisions, DCAA regional
offices; Regional Security Officers, DCAA Regional Offices; Manager,
DCAI; the individual concerned; and reports of investigation conducted
by Federal investigative agencies.
None.
RDCAA 590.8
Field Audit Office Management Information System (FMIS) (February
22, 1993, FR 58 10852).
* * * * *
Delete entry and replace with `DCAA Management Information System
(FMIS/AMIS)'.
Delete entry and replace with `Primary system: Field Audit Office
Management Information System (FMIS) is located at all DCAA
Headquarters, regional and field audit offices. Official mailing
addresses are published as an appendix to DCAA's compilation of systems
of records notices.
Secondary system: Agency Management Information System (AMIS) is
located at the Naval Computer and Telecommunications Station,
Washington, (Code N23), Washington Navy Yard, Washington, DC 20374-
1435.'
* * * * *
Delete entry and replace with `To provide managers and supervisors
with timely, on-line information regarding audit requirements,
programs, and performance.'
* * * * *
RDCAA 590.8
DCAA Management Information System (FMIS/AMIS).
Primary system: Field Audit Office Management Information System
(FMIS) is located at all DCAA Headquarters, regional and field audit
offices. Official mailing addresses are published as an appendix to
DCAA's compilation of systems of records notices.
Secondary system: Agency Management Information System (AMIS) is
located at the Naval Computer and Telecommunications Station,
Washington, (Code N23), Washington Navy Yard, Washington, DC 20374-
1435.
DCAA employees and contractors.
Records relating to audit work performed in terms of hours expended
by individual employees, dollar amounts audited, exceptions reported,
and net savings to the government as a result of those exceptions;
records containing contractor and contract information; records
containing reimbursable billing information; name, Social Security
Number, pay grade and (optionally) address information.
5 U.S.C. 301 and E.O. 9397.
To provide managers and supervisors with timely, on-line
information regarding audit requirements, programs, and performance.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of DCAA's
compilation of systems of records notices apply to this system.
Records are maintained in automated data systems.
Records are retrieved by organizational levels, name of employee,
Social Security Number, office symbol, audit activity codes, or any
other combination of these identifiers.
Automated records are protected by restricted access procedures.
Access to records is strictly limited to authorized officials with a
bona fide need for the records.
Records are retained for two to five years and then destroyed by
erasure.
Chief, Network Operations Branch, Technical Services Center,
Headquarters, Defense Contract Audit Agency, Cameron Station,
Alexandria, VA 22304-6178.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Chief, Network Operations Branch, Technical Services Center,
Headquarters, Defense Contract Audit Agency, Cameron Station,
Alexandria, VA 22304-6178.
Individuals must furnish name, Social Security Number, approximate
date of record, and geographic area in which consideration was
requested for record to be located and identified. Official mailing
addresses are published as an appendix to the DCAA's compilation of
systems notices.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Chief,
Network Operations Branch, Technical Services Center, Headquarters,
Defense Contract Audit Agency, Cameron Station, Alexandria, VA 22304-
6178. Official mailing addresses are published as an appendix to the
DCAA's compilation of systems notices.
Individuals must furnish name, Social Security Number, approximate
date of record, and geographic area in which consideration was
requested for record to be located and identified.
DCAA's rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DCAA
Instruction 5410.10; 32 CFR part 317; or may be obtained from the
system manager.
Individual employees, supervisors, audit reports and working
papers.
None.
[FR Doc. 94-1221 Filed 01-18-94; 8:45 am]
BILLING CODE 5000-04-F