[Federal Register Volume 59, Number 12 (Wednesday, January 19, 1994)]
[Unknown Section]
[Page 0]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 94-1220]


[[Page Unknown]]

[Federal Register: January 19, 1994]


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DEPARTMENT OF DEFENSE
Department of the Navy

 

Privacy Act of 1974; Notice to Delete and Amend Record Systems

AGENCY: Department of the Navy, DOD.

ACTION: Notice to delete and amend record systems.

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SUMMARY: The Department of the Navy proposes to delete one and amend 
one system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The deletion and amendment will be effective on February 18, 
1994, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Head, PA/FOIA Branch, Office of the 
Chief of Naval Operations (N09B30), 2000 Navy Pentagon, Washington, DC 
20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Gwendolyn Aitken at (703) 614-
2004 or DSN 224-2004.

SUPPLEMENTARY INFORMATION: The Department of the Navy Privacy Act 
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.

    The deletion and amendment are not within the purview of subsection 
(r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which 
requires the submission of new or altered systems reports. The specific 
changes to the system of records is set forth below followed by the 
system of records notice published in its entirety, as amended.

    Dated: January 13, 1994.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DELETION
N01500-1
    Naval Education Development Records (February 22, 1993, 58 FR 
10714).
    Reason: Information is being consolidated into Department of the 
Navy Privacy Act system of records N01500-2, entitled Student Records.
N01500-2
    NAVSCOLS/TIS, USMC Training Supsys (February 22, 1993, 58 FR 
10715).
    Delete entry and replace with `Student Records.'
* * * * *
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations and E.O. 9397.'
    Delete entry and replace with `To record course and training 
demands, requirements, and achievements; analyze student groups or 
courses; provide academic and performance evaluation in response to 
official inquiries; provide guidance and counseling to students; 
prepare required reports; and for other training administration and 
planning purposes.'
* * * * *
    Delete entry and replace with `Manual records may be stored in file 
folders, card files, file drawers, cabinets, or other filing equipment. 
Automated records may be stored on magnetic tape, discs, or in personal 
computers.'
* * * * *
    Delete entry and replace with `Destroy after completion of 
training, transfer, or discharge, provided the data has been recorded 
in the individual's service record or on the student's record card.'
    Delete `To the Department of Education as required.'
* * * * *
    Delete entry and replace with `Individuals, schools and educational 
institutions; Chief of Naval Personnel; Chief of Naval Education and 
Training; Commandant of the Marine Corps; Commander, Naval Recruiting 
Command; and instructor personnel.'
* * * * *
N01500-2
    Student Records.
    Schools and other training activities or similar organizational 
elements of the Department of the Navy and Marine Corps. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Records of present, former, and prospective students at Navy and 
Marine Corps schools and other training activities or associated 
educational institution of Navy sponsored programs; instructors, staff 
and support personnel; participants associated with activities of the 
Naval Education and Training Command, including the Navy Campus for 
Achievement and other training programs; tutorial and tutorial 
volunteer programs; dependents' schooling.
    Schools and personnel training programs administration and 
evaluation records. Such records as basic identification records i.e., 
Social Security Number, name, sex, date of birth, personnel records 
i.e., rank/rate/grade, branch of service, billet, expiration of active 
obligated service, professional records i.e., Navy enlisted 
classification, military occupational specialty for Marines, sub-
specialty codes, test scores, basic test battery scores, and Navy 
advancement test scores. Educational records i.e., education levels, 
service and civilian schools attended, degrees, majors, personnel 
assignment data, course achievement data, class grades, class standing, 
and attrition categories. Academic/training records, manual and 
mechanized, and other records of educational and professional 
accomplishment.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To record course and training demands, requirements, and 
achievements; analyze student groups or courses; provide academic and 
performance evaluation in response to official inquiries; provide 
guidance and counseling to students; prepare required reports; and for 
other training administration and planning purposes.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Manual records may be stored in file folders, card files, file 
drawers, cabinets, or other filing equipment. Automated records may be 
stored on magnetic tape, discs, or in personal computers.
    Social Security Number and name.
    Access is provided on a `need-to-know' basis and to authorized 
personnel only. Records are maintained in controlled access rooms or 
areas. Data is limited to personnel training associated information. 
Computer terminal access is controlled by terminal identification and 
the password or similar system. Terminal identification is positive and 
maintained by control points. Physical access to terminals is 
restricted to specifically authorized individuals. Password 
authorization, assignment and monitoring are the responsibility of the 
functional managers. Information provided via batch processing is of a 
predetermined and rigidly formatted nature. Output is controlled by the 
functional managers who also control the distribution of output.
    Destroy after completion of training, transfer, or discharge, 
provided the data has been recorded in the individual's service record 
or on the student's record card.
    The commanding officer of the activity in question. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Requester should provide his full name, Social Security Number, 
military or civilian duty status, if applicable, and other data when 
appropriate, such as graduation date. Visitors should present drivers 
license, military or Navy civilian employment identification card, or 
other similar identification.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Requester should provide his full name, Social Security Number, 
military or civilian duty status, if applicable, and other data when 
appropriate, such as graduation date. Visitors should present drivers 
license, military or Navy civilian employment identification card, or 
other similar identification.
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.
    Individuals, schools and educational institutions; Chief of Naval 
Personnel; Chief of Naval Education and Training; Commandant of the 
Marine Corps; Commander, Naval Recruiting Command; and instructor 
personnel.
    None.
[FR Doc. 94-1220 Filed 01-18-94; 8:45 am]
BILLING CODE 5000-04-F