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NOTES ON THE HAWAII PERMIT APPLICATION AND SUPPORT SYSTEM OCT 1979 J czlc DIN r HD 211 H3 D43 7HD 2 11 H3 1979 Notes on the Hawaii Permit Application and Support System Norman H. 0kamura Dave Raney Coastal Zone Management Project Urban and Regional Planning Program This note was prepared for the State of Hawaii Department of Planning and Economic Development by the Urban and Regional Planning Program University of Hawaii October 1979 Notes on the Hawaii Permit Application and Support System Norman H. Okamura Dave Raney Coastal Zone Management Proj Urban and Regional Planning Pr ste nts and costs of The purpose of this series of notes is to dis the Hawaii Permit Application and Support Sy&t& The no were prepared in response to a request by the Office of Co,@@ Zone Management for further information about the H-PASS project. The notes were prepared with dire ed by- Mr. David Hunsberger, consultant to the Office of Coastal Zone nt, whose responsibilities were to review coastal State programs involving p king and monitoring systems. The Hawaii Permit Applic upport System (H-PASS) differs from other states "permit tracking in its purposes, scope, and the comprehensive nature of its data These differences have made further analysis of the H-PASS ry in - r to ompare its components with like it efforts in other sta esN 0 1 functions of the H-PAS provi cost estimates of the "permit tracking" The H-PASS a itious approach to coordination of coastal management effor of data among agencies than has been proposed in most coastal state ave proposed or implemented systems for tracking relatively few it associated with coastal development approvals. Because of th s of H-PASS, it appears on the surface to be a more expensive a ermit tracking" than OCZM has encountered in other states. On er the I system costs have been allocated among the variety of applicatio be i ented on the H-PASS is it possible to make a fair compari th sy in other states, and the analysis reveals the H-PASS to provide cost picture per application. These n plain some of the key differences between the H-PASS and other systems di cuss some specific questions raised by Mr. Hunsberger in his critique of the H-PASS systems design, and present the results of the cost allocation analysis performed to estimate the costs and resource requirements for each H-PASS application. System Scope The H-PASS purposes include "permit tracking", but extend beyond that L , OF function to provide for maintenance of current and accessible planning data Notes on he Hawaii Permil Application and lup,ort 1,slem Prepared for the State Department of Planning @nd Economic Development 2 relevant to a number of the aspects of coastal zone management which bear on specific permits - historic sites and land use inventory data, for example. The H-PASS also provides a network capability which is in+ nded to facilitate the communication and sharing of data relating to ongoing s in the coastal zone or for use in broader scale planning efforts of im o for effective coastal zone management. Although the need to monitor i I projects is facilitated by the H-PASS, on an on-going rather than after basis, the need to promote wise regional and statewide planning de ecognized in the H-PAS5 design. For the latter purposes, the ma ance rent county land use inventories is proposed'- something which ot presentl possible given the county resources available for maintenance of iWntories. In all, the H-PASS will ultimately ne e different agencies into an on-line system which will include a minim en different land development permits, approvals, or specific types o data bases. This network will provide a facility for communication and .n which does not presently exist, with the attendent economies of scal w ill result from the sharing of system costs among a number of diff us rs a d a plications. While this project is more any encountered elsewhere, it can for that very reason be consid as ence that Hawaii is attempting to implement a system which will significant difference in the active management of coastal resources. innovative approach, but Hawaii has a tradition of innovation in land use m ent tools. I S es and Considerations Mr. Hunsberg se mber of concerns and questions over the H-PASS system design, a some alternatives for consideration. The major concerns he raised ar below. Length o__ Issue: @M"@@ Hunsb r questioned the need for long (2,000-4,000 character) data reco urrentl posed for some files in the H-PASS system, expressing concern da ry and disc storage requirements of long records. Respon ncur. An estimated length of 2,000 characters has been used f or a number P'Plications as an initial estimate only, subject to further definition in the next phase of specification of user requirements. The rather large record size would permit considerable storage of text if this proved necessary and justifiable to meet user requirements. We believe the final record sizes will be smaller in most cases, and the initial estimates provide some cushion in disk file requirement estimates. 'g E p s in for I proj e ' r. po@' nt L ba, s S O'4,nce presentl P4 Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 3'. bPED and URPP will be discussing the size of records with the user agencies in the application design cycle. While a reduction in the size of records may be a real possibility, storage of text may be required to me some of the H-PASS requirements. There are a variety of systems design . LLnatives available for meeting those requirements in a manner which makes ient use of the system disk storage. For example, if only a relatively small r of permit applications require extensive text, such data can be stored in -cords linked to the standard application record. There are other syste e @@,uch as the use of data compression for storage of data on disk or da nsmission which minimize the impact of large strings of blank So, althou the proposed use of a 2,000 character fixed. size record may ar to require excessive system resources, the actual physical requirements e h less than would appear by simply multiplying the logical record len e 000 characters) times the number of records. The physical record t er data compression may be much less on average than the logical reco We acknowledge Mr. Hunsberger's concern record lengths.and will bear these concerns in mind during the f coming app I ation design cycle and during the selection of specific system s tailored to the hardware and software capabilities of the H-P ce the selection of a vendor has been made. IP Remote Terminals vs. Word Pr s:_ Issue: Mr. Hunsbe ses possibility of using remote (non-word processing) terminals for *Stead of word processors. Response: Go oin and URPP will be reexamining some user-agency require r ing he need for word processors. Already, a few agencies have bee o be requiring only a remote terminal. The DPED and URPP will be r ese options at the conclusion of the second year, and this may result,i uc he costs of the system as presently projected. In addi t savings from going a remote may not be signihcant considering to red telecommunications time from the outer islands would require a y "inte t" remote terminal with memory. These machines cost approxi eve eight thousand dollars. But, these- ---rern otes would not provide - f printing reports and--updates to the agencies. And, as a conseque e, remotes without printers would reduce the overall attractiveness e program. Substitution of remote terminals for word processors is possi le; the savings, however, would only be a few thousand dollars per unit and would leave the user with a device which would not be capable of producing printed reports or be useful for any other purposes when not on-line to a computer. Notes on the'Hawaii Pe rmit Application and Support System P repared for the State Department of Planning and Economic Development 4 URPP is presently designing most of the system transactions to be "batch" oriented. This design approach reduces telephone line charges compared to the alternative of an on-line interactive mode of communication, as is the case for most remote terminal applications. The system design be es more complex and time-consuming if provision for both on-line and batch es of operation for a particular application such as SMA permit processing quired. The additional programming costs and time loss may offset any hardw savings. Finally, word processors also serve as an m the system and functionally have the potential of reducing the t Of if ying" required of the user to enter data into the system. RJE to the University of Hawaii IBM 37@ Question: Is a Remote Job Entry por M 370/158 worth the cost? Response: Yes, the cost of the RJE port only the costs of setting up the programming protocols between the UH 370 1 nd the H-PASS computer plus the cost of the modems. UHCC, at becomes available, may also allow the "hardwiring" of the H- o their machine at a 9600 baud rate. This would be very cost eff be se of the system would then be at University rates. Use of the RJE some other specific advanTages which should more than offset the relativ est costs of the link. The use of their high-speed line printer for high-volu int jobs allows savings on the H-PASS by deferring acquisition of a hJ eed pr in Phase I of the project. SecuritX Issue: Are th r system security? Is there a possibility of illegal entry and a base. Response: @,e utilizing a password system. This is standard to the design. In - , will be creating a separate file structure for each application i mmon data base. This helps to ensure that the H-PASS can meet it chm f five applications in a year. But, more importantly, it also helps otect ata base, especially since agencies for each application will be ted t system controls the ability to "read" or "write." Only the. adrn y will be allowed to "write" on the data base, and 11reacV' access will ontrolled. Cost Allocati ns for Word Processing Administrative Support Issue: Some of the costs of the H-PASS include costs for word processing capabilities in support of CZM administrative requirements. The analysis presented herein allocates a portion of the H-PASS system costs to an item called Administration, in recognition that the word processors will be used for Notes on the'Hawaii Permit Application and Support System Prepared for the State Dopartrnent of Planning and Economic Development 5- functions other than data entry into the H-PASS system. Possible issues arise from this allocation. What are the cost estimates for administration? Are they reasonable? What does this entail? Response: The proposed allocation for the 2@'_of administration is approximately $3,500 per agency. This is a reasonab ocation since there has been an increase in the clerical workload without a in support from the HCZM Program. This is approximately the differe he cost of a word processing machine and a remote terminal with te ue value of this capability, however, far exceeds the actual dolla cation s. a word processor actually increases output. Cost Allocation for Coordination/Tr ain' Z@ NO MF Issue: As with the allocation o ASS costs to administrative f unctions, an allocation has also b e under the category of coo rdinatio n/train ing in recognition that some system capabilities would be in support of this category of CZM program obje es. Possible issues may arise over the nature and amount of thi pat are the amounts allocated to costs of coordination and training.2, ble? What does this include? Response: The HCZM Pro esponsible in large part for program coordination. The HCZM Program esponsible for technical support to the counties and other State agencies. S is predicated on the ability to improve coordination among the va user-a es. It is also is intended to result in the improvement of technic n t er agencies. The proposed allocation of iol the cost of educat n 3,000. Divide this by the average of three persons in each agen ei raining and the cost is approximately $1,000 per person. This d t e e cost-value of coordination, which is most difficult to measur Benchmarks Questio propriate benchmarks? Can the five applications which invol ht Planning Division - CIP; DPED/Special Plans Branch - A-95; M - F Consistency; DPED/State Plans Branch - A-95, Federal ConSiSL@ Speci nagemen t Area Permits; and four counties (Special Manage Pp s) agencies be implemented in the first year? Respons alified yes. This intense development- schedule- demonstrates the commitment State has toward H-PASS and surely is- a test of URPP. The f ive applications are a heavy first-year development schedule. But, DPED and URPP are committed toward seeing the goal accomplished. DPED and URPP feel that if the first year schedule can be met, then subsequent work in the years planned after will be accomplished. It certainly provides some excitement to a benchmark test. And, it is even reasonable to argue that even if a segment of those --applications fails, the system could still be worthwhile, with another year of testing. *b some 'r am objeS@ Notes on the'Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 6 Right now, however, most of the time is b.-@ing spent on meeting more administrative needs. This takes away a substantial amount of time which would more effectively be directed toward implementation. No "dog and poney" shows will be undertaken this year. @z " Updates Table I to 5 (see pages 7 to 11) illustrates umber o date transactions which will be occurring in Years I through V. number of update transactions are arrived at through multiplying the numb c by the number of updates expected per case. The figure suggests tha r of update generated will be substantial. However, most of the u n be accomplished in "batch mode," rather than through individual req pdates of single records. This means basically that a user agency will Itiple cases (i.e. applications, staff reports, and other information) in a singl , and/or (2) receive multiple cases for in a single batch for updating, update all hose cases, and send them all to the central computer in a single -h2 ch mode of updating will result in a very substantial reduction e as well as time on the word processing terminal. Number of Cases: The numb ses are estimates consistent with those shown on Tables 7 through I I (See Pa to 19), Disk Space Requirements. They are simply a projection o num f cases estimated for the each of the particular applications. Number of Upd a term referring to the functions of adding, deleting, and/or mo m a file. The number of updates will vary from application t There are most likely to be four updates per permit application. @pdate will involve simply adding the case to a file. The second will ed information on the case is obtained from the applicant and c es its preliminary review. The third update will occur when t ic earing. A fourth update will be performed when a f inal action permi been completed. For land use inventories, there will be two basic tes. irst will occur when new tracts of urban land are subdi ide reate e TMK parcels. After the basic data on these has been devel e i st likely be only modifications'to a file. The update tables for the four entories displays only the modifications to a file. Thus, we have underesti the number of updates to a f ile in the table because we did not include addit 0 Notes on the Ha%-aii Permit Application ard Support Systffn Prepared I-or the State C^--partment of Planning and Econcmic Developmnt 7 Table I Yearly H-PASS S stEm Transactions y Updates by Application Project Year: I of of o RE03RDS Cases Updates Up 5 AT 8\4D Application Existing Per Year Pe se CF YEAR MA Permit 11750 550 4,,,, 2,800 2,300 '011 FEDCKN Approval* 250 250 1,000 500 A-95 1,17-5-0 450 27375 2200 CIP 2,800 IY400 5,600 4200 H-UJI 142@500 6,500 149,000 Historic Sites IP Historic Surveys SU_r__DEC K-LUI M-LUI Honolulu WI EIS Zone of I< MOCES Sewage/Cesspools Solid Waste Shorewaters JOTALS BY YEAR 149YO50 9yI50 17 .18@275 1581200 5 Notes on the Hawai : Pen-ni t AppI icat ion and Support System Prepared for the State Departn-ent of Planning and Econcmic Develop-rent 8. Table 2 Yearly H-PASS SystErn Transactions Updates by Application Project Year: 11 of of- 11 0 REOCRDS Cases Updates Up 5 AT ENC Application Existing Per Year P se CF YEAR %A Permit 2 300 550 4 2,800 2850 0- FEDOZN Approval* 500 250 1 000 750 -M A-95 2,200 450 2,375 2650 CIP 4-9200 55,660000 4200 H-WI 149,000 '1 6,500 155,500 2 400 MKI, M CCLA ME 0 0 4 800 2,600 Historic Sites 2,300 2 600 600 11,@N 2@ Historic Surveys- llk'a 2 300 850 SUJC-D[3C 4 800 1,600 K-WI 1500 86@500 M-LUI 6,000 .1 @61000 117,000 Honolulu LUI IMOO 1 109000 -2307000 EIS Zone of N Nz@ Sewage/Cesspools Solid Waste Shorewaters TOTALS BY YEAR 5761600 ,289900 27 369775 -6079100 MALS :j;01se Notes on 'the Ha@xaii Permit Application and Support System Prepared for the State Department of Planning and Econcmic DevelopTent 9. Table 3 Yearly H-PASS System Transactions Updates by Application Project Year: III I of of of RECCRDS Cases Updates. Up S AT END Application Existing Per Year P se CF YEAR IN M Pe rTni t 2 850 550 @ @z 2,800 3,400 1,000 1,000 FEDOCN Approval* 750 250 INN A-95 21650 450 22375 3,100 CIP 4,200 59600 49200 H-WI 1-5-51-50-0- 1 6,500 162,000 COLA- 9 0 4 800 2 800 2 600--- 216-0-0- 2 600 2,900 Historic Sites Historic Surveys V@ 2 300 1,000 SLLE-DBC 4 800 1,800 M K-WI M" 00 5Q&P-1 'V, 5 91,000 WWI 61000 1 61000 123,000 S@ Hono I U.1u. WI 09 -@-101000 1 10,000 240, 000 EIS oo----. 300 4 1,200 2,60 0 Zone of 1300- 200 4 800 1,500 60 .4 240 1,, 280 MIDES 1 220 2 Sewage/Cesspools 2 200 100 4 400 300 Solid Waste 450 50 4 200 500 Shorewaters 2,220 60 4 240- 2Y280- -855- 644 Y * %ALS jse I_ TOTALS BY YEAR 613-,1 90. .129,670 1 51- 39, 660 Notes on the Hawaii Permit Application and Support System Prepared for the State DepartT-ent of Planning and Economic Development 10 Table 4 Yearly H-PASS System Transactions Updates by Application Project Year: IV IV Of of RE03RDS Cases Updates S AT B@D Application Existing Per Year 1;te CF YEAR `Q, INZ M Permit 3,400 550 4 2,800 3,950 1 000 FEDCCN Approval*. 250 Al 1,000 1@250 A-95 3,100 450 2,375 3,550 CIP 4@200 5,600 4,200 N@7 H-l-Ul 162YOOO 1 6,500 168,500. CELA 29800 00 4 800 3,000 @@,z 0@@ZS @Is z 2 Historic Sites 1700 2 600 3,000. , Sk" 9 Historic Surveys 1 2 306 1 150 0 SLLJC-DBC SIN 4 800 2 000 K-LUI O@ 500 95,500 M-LUI 6@000 1 6,000 1299000 Honolulu LUI Y -109000 1 10,000 250,000 EIS 00 300 4 1,200 2,900 Zone of S, 500 200 4 800 700 1 280 60 4 240 340 MIDES Sewage/Cesspools 2,300 100 4 400 400 Solid Waste 500 50 4 200 550 Shorewaters 21280 60 4 240 2,340 ITOTALS BY YEAR 644@660 t231170 51 39,855 6721330 %LS Notes on he Hawaii Pen-nil Appficalion and Suppor 'I System Prepared for the State Departrrent of Planning and Econcmic Developmnt Table 5 Yearly H-PASS SystErn Transactions Updates by Application Project Year: V of of RECURDS Cases Updates S AT El',V U Application Existing Per Year-- P@@*@e CF YEAR M Permit 550 800 4,500 3,950 4 2y 1 250 250 FEDCCN Approval* 19000 1,500 A-95 3,550 450 2,375 4,000 CIP 49200 51600 41-20-0- H-LUI 1682500 1 6,500 175,000 N COLA 3,000 20 4 800 3,200 Historic Sites 3.2200 2 600 3,500 I N@ &_ I Historic Surveys V@ 2 300 1 300 SLUC-DBC .4 800 2,200 K-LUI 500 100,000 M-LUI -6,000 1 61000 135,000 Honolulu LUI 10 000 1 000 260,000 10, EIS %100 300 4 11200 3,2 0 Zone of @ @ffiffi , 7 0 0 200 4 800 1,900 I , 3 4 0 WDES 60 4 240 1,400 1 Sewage/Ce spools 2,400 100 4 400 2,500 Solid Waste 550 50 4 200 600 Shorewaters 29340 60 4 240 2,400 TOTALS BY YEAR 1674,530 _L_29,670 1 .51 39Y855 706,400 Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 12 Reports Table 6 (see page 14) illustrates the number of orts expected to be generated in the fifth year of operation. The table ill es that approximately 40,000 report copies will be generated yearly.' The fi ggests that the number of reports generated will be substantial. However, the reporting will be accomplished in "batch mode," rather than through quests for reports. This means basically that a user agency will rec mu @4ports in a single batch. And, over-time, it is expected that th r e- ithly rts will simply be generated at the central computer and "mailed" 561,be various user agencies. 0111 Types of Reports There are basicall e es of reports which will be made available through the H-PASS syste e type of. report will be those standard reports which are developed.fo ication. These reports will be. generated weekly, bimonthly, monthly, or depending upon the user needs as identified in the application design cycle. cond type of report will be those which are developed through inquiries SS will provide for limited inquiries by a user. Inquiries are s eDorts which are developed through searches of files by a user. The pecialized and developed for a particular purpose. The third ty rep hose specialized reports requiring the use of statistical packages at i ty of Hawaii Computing Center. This type of report will be especially r -yearly reports, specialized statistics such as time studies, and plot printin Number of Agencieel@,-Ving orts:. The number of agencies receiving standard -reports will va to -report.. Some reports will be limited to a few agencies. Othe I de dissemination. The specific agencies re.ceiving various re i rmined through the application design cycle. Thusfar, the followi n ave been -identified as receiving reports: Departm-en ng and Economic Development_--- iv ion al Zone ManagementPrograrn (Monitoring/Evaluation) Plans Branch (State Plan:Policy Council) cial Plans Branch (A-95)- - se Division - Economic Research and Analysis Division Department of Land and Natural Resources Planning Office Historic Si-tes Division cle- s. 'Yi 7ri e Table 6 Estimates of Yearly H-FASS System Transactions: Repor s by Application of of Agencies Weekly or of of of of TOTAL of Receiving Bimonthly of, Agencies Monthly Limited Reports OF BiMonthly Bimonth.ly Reports Nionthly Receiving Reports Inquiries from REPCRTS Application Reports -Reports Per Year Reports Reports Per Year Per Year Ui3C PER YEAR M Permit 4 7 (26) 728 3 9 (12) 324 800 50 1,902 FEDCXN Approval 26) 728 3 10 (12) 360 500 10 1,598 A-95 ANA) 10 1,040 2 10 (12) 240 800 20 2)100 CIP 8 2 .8 2 10 (12) 240 500 30 21018 H-UJI 8(BM) w0h, 2 1 (12) 24 800 30 1_, 166 CEJ_A 4(EM) . 7 (2 2 10 (12) 240 800 10 1,778 Histor.ic Sites ---- 10 (12) 480 500 2 982 1/7 Historic Surveys --- 500 2 502 SLLE-DBC 4 (BM) 7 (26)' 728 4 0 800 .10 1,778 K-WI @8 (BM) 2 (26) 312 A/f/fin 800 50 1,166 M-WI -8 (BM) 2 (26) 312 2 1 (1 Y 24 11800 50 1,166 Honolulu-WI 8 (am) 2 (26) 312, 2 1 (12) 24 50 1,166 EIS 4(EM) 10 (26) 1,040 2 10 (12) 24 500 20 1,800 Zone of Mixing 4(BM) 10 (26) 1,040 2 10 (12) 240 500 20 1,800 MODES (BM) 10 (26) 1,040. 2 10 (12) 240 500 20 1,800 Sewage/Cesspools 4(BM) 10 (26) 1,040 2 10 (12) 240 500 20 1 800 L244 'Solid Waste 4(BM) 10 (26) ji04O 2 10 (12) 240 300 20 1,600 Shorewaters 4(BM) 10 (26)__ 1,040 2 10 (12) 240 300 20 1, 600 (W= Weekly, BM= Bimonthly) C 12,668 3,660 11,000 364 27,742 TOTAL ESTIMATED YEARLY REFCRTIt I AT YEAR V Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 14 Department of Health Pollution and Technical Control Division Department of Transportation Office of Environmental Quality Control County of Hawaii Planning Department ON County of Kauai Planning Department County of Maui Planning Departme City and County of Hono Department of Land ion H k Spa Requirements Tables 7 throug (s es 15 to 24) illustrate the growing disk space requirements based ry estimates of the amount of cases (logical records) multiplied by -E record length of each case. Number of r I be a computer record for each application for a land developme entified in the H-PASS general design document. The number of ca *II var ong the applications and will vary over time. The reader shoul e that rowth curve of cases for each application is based on the s' PH assu of a constant annual increase in cases for each applic tio rowth curves will probably differ somewhat from the projections be will probably reflect a percentage growth each year rather than a co absolute amount. In reality, the number of permissions should be lower in t e early years. In the later years, the number of cases are expected to increase. I R cord Len n. e Logica e th- Th logical record length is the number of r numbeE rs) that a case will have. H-PASS records will probably characters (letters o be of a fixed format for any particular record type, and -have been preliminarily estimated to be approximately 2000 characters per record. This is due to the number of text strings which will be required in order to keep information on conditions, staff reports, and commission actions. We are in the process of Table 7 H-PASS System Resource RequiraTents By Application Disk Storage Requirments Project Year; I Tart I of 2 of Records On-Line Records at end Record Storage at Start Additions of Year Length NBs o 2,300 M Permit 750 550 3,500 8.0 nsistenc, 250 500 29000- 1.0 Federal Co 250 A-95 FNRS Review.(DPED FD/SW4F 1,750 450 2,200 2,000 4.4 Capital Irrproverents Progran (DPED/PD) 11400 -4,200 -21000 8.4 Have i iCounty Land Use lnventory@(Hawaii.FD) 1429 6, ANN, 80 11.9 Conservation District Use,(DLI',,R) Historic Sites_(DLM) Historic Sites Surveys (DLNR) Kauai Land Use Inventory (KALAI IPD) Mau i Land Use lnv@_-ntory (NMI PD) Honolulu WI (DLU)@ Table XX -PASS-System Resource Requirements By Application Disk Storage Requiremnts Project Year: I Part 2 of 2 of Records Record On-Line Record at end Length Storage at Start Additions of Year Record NBS Envirom-ental t Zone of Mixing M:IDES-(DCH) Sewage and Cesspools (DCH) Solid-Waste (DCH) Shorewaters Use Permit (DOT) S Aes) 33.7 - -- - - - - -- - - - Table 8 H-PP@SS System Resource Requirements By Application Disk Storage Requirments Project Year: 2 Part I of 2 of Records On-Line Records at end Record Storage at Start Additions of Year Length Nbs %A Permit 2,300 550 3,500 "un _2,850 10.0 Federal Consistency 500 250 750 2,000 1.5 A-95 [email protected] Review /FD/SP .-2,200 450 2, 650, 2,000 5.3 Capital Irrprovemnts (Niost rec yr 4,200 2,000 8.4 Program (DPEDIPD) (retained o in Hawaii County Land Use Inventory-(Hawaii,FDY 4_9#00 6 i 5 %05 i 5 0 0 - 80 12.4 Conservation District Use DQNR) 2,400 -2,000 5.2 Historic Sites (DIM) @2i3OO 00 600 j00 2.6 Historic Sites Surveys (DLNR,) 700 150 850 3.0 Kauai Land Use jnventor@ (KAUAI PD) 82,000 __4j500 86,50 80 6.9 Maui Land Use Inventory (NAUI.PD) 111,000 69-000 117,000 80 9.4 Hono I u I u UJI (DUJ) 220,00P 10,009 230,000 80, 18.4 Table XX H-PASS System Resource Requirumnts By Application Disk Storage Requirements Projectyear: 2 Part 2 of 2 of Records On-Line Records at end Record Storage at Start Additions of Year Length NBS Enviromenta I t Zone of Mi:@cing (Mij)' MDDES (DCH) ,Sewage and Cesspools (DCH) Co Solid Waste (DCH) 140 Shorewaters Use Permit (DOT) bytes) 73.1 Table 9 H-PASS System Resource Requiremnts By Application Disk Storage Requirements Project Year: 3 Part I of 2 of Records On-Line Records at end Record Storage at Start Additions of Year Length NES )u M-Permit (Coun 2,850 550 3,400 3,50 11.9 Federal Consistency 750 250 1,000 2 000 2.0 A-95 MRS Review (DPEE)/PD/SP 2.650 450 3.,100 2,000 6_2 Capital Irrproverents (Nbs,t rec yrs) Progrc-rn (DPED/FD) (retained4ri'n 4,200_.. .2-10-0-0- 8.4 Hawa i i County Land 6 0 0 0 80 13.0 Use Inventory (Hawaii PD) 155j50 W 700 2 0 0 0 Conservation District Use (DLM) 2,6001, 5.6 Historic Sites-(DLNP,) 27600 300 /,%90 0 2.9 Historic Sites Surveys (DLNR) 850 150 1,000 3.5 Kauai Land Use Inventory (KALAI PD) 86,500 4,500 91,0 80 7.3 Mabi Land Use I nventory (NKJI FD) 117,000 @6,000 123,000 80 9.8 Honoluju-LUI (DW) 230,000 10,000 240.000 80 19.2 Table XX H-PASS SystErn Resource Requirments By Application Disk Storage Requiremnts Project Year; 3 Part 2 of 2 of Records Record On-Line Records at end Length Storage at Start Additions of Year Record NBs -enta, 1@1'& 4ws 300 300 2,600 3,000 7.8 Envirom a V, Zone of Mixing (DCH) 1,300 200 1,500 2,000 3.0 ................. .......................... MIDES (DCH) l1220 .60 .1@280 2,000 2.6 .Seve,age-and Cesspools (DCH) ANSI/, a0w/1, h, .100. .29300 29000 4.6 Solid Waste.(DCH) 0 59 HIM/M 500 2,000 1.0 Shorewaters Use-Permit (DOT) 2 8 0 2,000 4.6 //Awbytes) 113.4 Table 10 H-PASS System Resource Requiremnts By'Application Disk StorageRequireTents Part I of 2' Project Year: 4 of Records On-Line Records at end Record Storage at Start Additions of Year Length NBs ou -%A Ee rrpi t (CoIM&v,//'I. 1 11 -3;400 550 3,950, 3 500 13.8 1,000 250 .1,250 2,000 2.5 Federal Consistency A-95.M.S Review 3,100 450 3j550 2 000 .7@1- /PD/S Capital Irrproven-ents (Nbst rec rs Program- (DPED/FD) (r tainedf4/01/iynr"/@///I////@/,F///, 4,200 2,000 8.4 Hawaii County Land Use Inventory (Hawaii PD) .162,0 6 5111111, 5 0 0 - - .80 - 13.5 Conservation District Use@(DLNP,). 2,800 .2,000 6.0 Historic Sites (DLM), 2,900 0. -%200.- 0 .3.2 Historic Sites Surveys _(DLM) 1,000 150- 1,150 4.0 Kauai Land Use-Inventory (KALAI PD) .91,000 -.4j500 95@50 80 7.6 IT Nlaui Land Use Inventory_(NKJI PD) -123,009 6,000 129100 80 10.3 Hono I u I u UJI (DW) 2402.000 10,000 .2501000 80 20. D 0 80 low m Tab I e XY, H-PASS Sys.t.-em Resource Requirerents By Application Disk Storage Requirements Project Year: 4 Part 2 of 2 of Records On-Line Records at end Record Storage at Start Additions- of Year Length NBS EnvironTenta Inklko 2,600 300 2,900 3,000 8.7 Zone'_of Mixing I , 5 0 0, 200 1,700 29000 3.4 rqms:. (EQj@ 1,280. 60- 1,340 2,000 2.7 Sewage and Cesspools (DC IH)_ Affi/l/i 100 2,400 21000 4.8 2,000 Solid.Waste (DCH), 0 50. 550 1.1 Shorewaters Use Permit @DOT) 2., 3 4 0 - 2,000 4.7 //Awbytes) .121.8 Table 11 H-PASS System Resource Requirments By Application Disk Storage Requiremnts Project Year: 5 Part i of of Records On-Line Records at end Record Storage at Start Additions of Year Length NBs SMA P e rrni t -3,950 550 4,500 3,500 15.8 Federal Consistency 1,250- 250 1,500 2,000 3.0 A-95 MRS Review (DPED/PD/(Wf -3,550 450 4,000 2,000 8.0 Capital Irrprovem-rits (most rece S) @_,Prograrn _(DPED/FD)_ (retained 4,200 -2.,000 8.4 Hawaii County Land Use Inventory (Hawaii PD) 1689- 6, 5&//, @IA7,5, 0 0 0 80 14.0 Conservation District Use (ELM) 3,000 2,000 6.4 Historic Sites (PLNR@_, 4W&o7//%t 50 3.5 Historic Sites Surveys (DU@R) 1,150 150 1,300 4.6. Kauai Land Use InVentory (M.Al FD) 49500 ___LOQ2_00 80 8.0 Maui Land Use Inventory (NUI FD) 129,000 6,000 135,00n 80 10.8 Honolulu-WI _(DW). 250,000, -10,000 260,000 80- 20.8 Ewe= m I= mm m I Table XX 14-PMS System Resource RequireTents By Application Disk Storage Requirapents Project Year: 5 Part 2 of 2 of Records On-Line Records -at end Record Storage at Start Additions of Year Length NBS Envirom-ental I &54=t --2,900 300 3,200 3,000 9.6 Zone of Mixing (DCH) 1,700 200 1,900 29000. 3.8 MDEE5, (wi) 1, 349, 60. 1,400 2,000 2,.8 Sewage and Cesspools (DCH) 100 2,500 2,000 5.0 So lid Waste 9 600 2,000 mi Shorewaters Use Permit (DOT) 2,3 4 0 0 2,000 4.8 abytes). 130.6 Notes on he Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 25 reviewing these record lengths with the user agencies. Mr. Hunsberger's observation was that smaller record lengths would suffice if the needs for references to text material could be met "off-line". Howev we are not sure that smaller records will help to achieve the monitoring/eva n and coordination purposes of the Hawaii CZM Program if that means that ired textual material is not conveniently accessible to user agencies. "Overhead" Disk Space Requirements: The dis C ments in these tables do not reflect the amount of disk capacity ed fo ge of language compilers, application programs, or index keys agg@gg uired in a ile management system. The amount of storage these items will A lir!@ ill be substantial and can be estimated to be 20 to 30 Mega Bytes. This suggests that the configuration o isk drive will be insufficient somewhere in the second year. It will be v ate if all of the information is expected to be "on-line" at any given m here is the possibility of purchasing a second disk drive, however, in the I , disk storage. constraints will be managed by selective schedulin f access to rge f iles which can be stored off-line on tape except when n ic updating (e.g., land use' inventories). The costs of the H-P ca , e arrayed in a number of ways. In this part, the costs of the H- a &d in a number of different ways. Tables 12 through 17 (see page 0 ys the estimated total costs of the system by the various appli s will be developed in the years of H-PASS development. This tes the cos 'ts which may be attributed to (1) individual . applica@io administration (i.e. typing); and, . (3) coordination/ traini lu owing --each -of - these --tables -are the list --of agencies and appl' ic ill be completed during the years. Tables I u gz h 2 pages 32 to 34) display the costs as allocated in the categories n-t-ral-I are, word -. processin&- terminals,- -and- -- soft-ware. This purpose-of le-is splay those -H-PASS -costs in the-categories- monies--wi-11-- be allocate ref lects only - those costs- associated with -the- -three- years of H-PA ent. Table 21 throug 25 (see pages 35 to 39) illustrates the costs for the central computer over the five-year period-based on rental. The purpose of this table is simply to display the hardware costs based on a five'-year rental. Finally_@__._a summary- cost analysis has-- been--prepared --that. discusses _--the difference in the five-year costs--of-the---syste- m Auel -:to -the-diff erences-in costs of v we a n a r n ired t@ # -s c I e kd fo q @d in a il the.-ren-tal Vs. purchase- option. This analysis--does---not-look--at the alternative of a first year buy-out and assumes a one-year benchmark test.of the system. Notes on the Hav.-aii Permit'Application and Support System Prepared for the State Departrrent of Planning and Econcrnic Developrent 26 - Table 12 H-PASS Allocation by Application Purposes: First Year A I I o c a t i Q $ All Do I I ar,@ ocation M Permit (Counties) .45,000 00 Federal Consistency.( PD/CZ4) 17,0 FD/SP) A-95 MRS R6view_(DPED/ 16,000 Capital In-provements Program (DPED/PD) 16,.000 Hawa i iCounty Land Use Inventory (Hawaii-PD) .2 17,000 Administration 13.2 20,000 Coordination SINI Training Cawmnication 13.2 20,000 TO 100.00 151.0 TAL F I RST -YEAR COOST DST INN 00 Notes on the *Havzii Pen-nit Application and Support System Prepared for the State Departn-ent of Planning and Economic DevelopTent 27 - Table 13 Applications Appl icat"ions CaTpleted in Year 1: Swk FEE C13 I -WI Agency Ne Agencies Netw orked in Year 1: Planning Division i i CZA Program nty of.Hawaii County of Maui County of Kauai City and County of Honolulu @ POP Notes on the Hawaii Permit Application and Support System Prepared for the State De-partrrent bf Planning and Econcrnic Develop-nent 28 Table 14 H-PASS Allocation by Application Purposes: Second Year A I I ocat i o@wv $ Do I I ar�ffi, Allocation Conservation District Use (DLM) 14 5 $ 25,000 Historic Sites/Surveys (DLM) 20,000 DPED & SlJX) 4$INI31-1 State LLDB Change 30 000 Kauai Land Use Inventory (KALAI PD) A'MW 14,000 k4aui Land Use Inventory (NMI JPD) 149000 Honolulu Land Use Inventory (DW) -149000 Operations of Existing PrograTis- .8 102000 Administration 14.5 25,000 1 U&I R Coordination Training Camun i cat ion -4, k@@Mll ft, 11.6 20,000 TOTAL SEGCND YEAR 100.0 $172,000 MEW 1@.: N,@ Wv@, Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Econmic Development 29 - Table 15 Applications Existing Applications SMA A-95 CIP HAWAII-LUI Applications Completed in YearII: CDUA Cultural Sites Cultural Resources Surveys State Land Use District Boundary Petition for Change KAUAI-LUI MAUI-LUI HONOLULU-LUI Agency Network Existing Agency Network DPED/Planning Division Hawaii CZM Program County of Hawa i i County of Maui County of Kauai City and County of Honolulu Agencies Network in Year II: Department of Land and Natural Resources Historic Preservation Office Land Use Commission & DPED/ Land Use Di v i s i on Notes on the.Hawaii Pen-nit Application and Support System Prepared for the State Depart-nent of Planning and Econa-nic DeveloFn-ent 30 Table 16 H-PASS Allocation by Application Purposes: Thied Year Allocati. $ Do I I a Allocation Enivrorn-enal Impact Statements 20 $ 37,000 12 0 Zone of Mixing (DCH) 00 6 WDES (DCH) 129000 pools (DCH) 12,000 Sewage and Cess Solid Waste (DCH) 10,000 Shorewaters Use Permit (DOT) 14. 25,000 8 15,000 Operations of Existing Progr @MIWNMIII'@N Administration 16.6 302000 Coordination Training 13.8 25,000 .Z@@ 'k, CxrnTun i cat ion Ae, MINMINO, TOTAL FIRST YEAR -FtI80 2 000 Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 31 Table 17 Applications Existing Applications SMA FEDCON A-95 CIP HAWAII-LUI CDUA Cultural Sites Cultural Resources Surveys SLUC-DBC KALAI-LUI MAUI-LUI HONOLULU-LUI Applications Completed in Year III: EIS ZONE OF MIXING NPDES SEWAGE/CESSPOOLS SOLID WASTE SHOREWATERS Agency Network Existing Agency Network: DPED/Planning Division Hawaii CZM Program County of Hawaii County of Maui County of Kauai City and County of Honolulu Department of Land and Natural Resources Historic Preservation Office Land Use Commission & DPED/ Land Use Division Agencies Networked in Year III: Office of Environmental Quality Control Department of Health Department of Transportation Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Econmic Development 32 Table 18 See Tables 26 and 27 on Pages 36 and 37 Nlotes on the Hawai i*Pen-nit Application and Support System Prepared for the State Department of Planning and Econcmic Development 33 Table 19 See Tables 26 and 27 on Pages 36 Notes on the Hakvaii Permit Application and Support System Prepared for the State Departn-ent of Planning and Economic DevelopTent 34 Table 20 See Tables 26 and 27 on Pages 3 Table 21 H-PASS SYSTEM GCIFIG-PATICN: YEAR I Hardware/Softvvare Estimates Based on Wang System Configuration Applicable Unit Total NIonthly Nionthly for NIodel Description antity Price Price Rental Maintenance Credit VS4B 128KB VS 1 $19,000 $ 19.000 .$ 513 $@240 $ '273 22SOV-3 Disk 1 19,006 199000 513 240 273 2 2VO2 D! 1 4,000 4,000 108 15 93 2209V T 9MzJxx////// 1.3,000 13,000 315 95 256 @2VO5-2 Wgnetic 3,000 81 15 66 2246C VS/WP Wo kstatio 300 8,600 234 40 192 5521. 200 CPS Printer 1 1600 600 152 48 103 '22V67-1 Serial ICP 1 506 68 15 52 j,. ,1 100. "//TRI/C@ 22VO6-3 TC ICP (3 Ports) I A/m/a 0 60 50 Cobol CaTpi I er I NIC /C A . . . . . . N/C N/C Bas4 CaTp!Jer .1 3,000 3 51 RFG Il CaTpiler 1 32000 3,000 81 51 N/C N/C No Credits System Utilities N C 1 5,000 AP-Software 5,000 137 91 TC Software 27801378 1 500 300 15 N/C 15 --redtits in econd Year is Equal to 60% of Applicable Credits HAPZWARE @UBTOTAL .$90,300 $2,438 $ 868 $ 942 Disk Packs 4 .500 2,000 N/C No Credits Modem Rental 6 50 3,60Q_ 15 N/C No Credits TOTAL $95,900 Table 22 H-PASS SYSTEM CCWIGLIRATICN: YEAR I I Hardware/Software Estimates Based on Wang System Configuration Applicable Unit Total Wnthly Wnthly for NIodel Description Quantit Price Price Rental Nbintenance Credit VS4B 12 M 1 $19,000 -.$-l9?000 $ 513 $ 240 $---273 2280V-3 Dis 1 19,000 19,000 513 240 273 .22VO .2 Di lop' .4,000 4Y0.00 108 15 93 2209V Tape DrI 'k,".13,000 13,000 315 95 256 22VO5-2 Magnetic Tape I @//j 01111tIll". 000 3,000 91 15 66 2246C VS/W Workstation 2 300 8, 600 234 40 192 dj 5521 400 r a IllfQ1, 5 0 LFM Printe -1 1544111, 419 125 293 22VO7-1 Serial IQP 1 .68 15 52 .,500- 22VO6-3 TC ICP Ports) 2 4 .100 200/ 60 50 NA11111111 Cobol Ccrrpi I er N/C N/C Basic CaTpiler 1 3,000 3,000 8 51 RFG 11,CA;!M_iler 1 3?000 -310-0-0. 81 51 System Utilities I N/C NIC N/C No Credits I%P Sof tvrare 1 5,000 5tOOO 137 40 91 TC Software 2780/3780 1 500 500,1 15 N/C 15 Credits in Second Year is Equal to 25% of Applicable Credits @HAREWARE SUBTOTAL @$104,300 $2,816 sitOO5 $1,797 Disk Packs, 2 500 1,000 NIC No Credits Niodem Rental 14 50 8,400 15 N/C No Credits TOTAL Table 23 H-PASS SYSTEM 03,FIG-PATICN: YEAR I I I Hardware/Software Estimates Based on.Wang Sys.tern Configuration Applicable Unit Total Nbnthly Nbnthly for NIodel Description Quant ity Price Price Rental Nbintenance Credit VS4B 12 8 K B 1 $19,000 --$ 19,000 $ 513 240 $ 273 -2280V- 31 D i s 14, [f110111e Z0111111, I J91000 .19"00 513- 240 273 22VO2 D i(GLe I C P 4,000 4 000 108 15 93 13, 000 13,000 315 95 256 2209V Tape Dt i"'Iffil, -2 0 0 0 3,000 81 22VO5 Niagnetic T a p e F1111flIll, 15 66 '14 40 VS/%P Workstation /'WK,300 //////,,8i600 2246C 2 234 192 '5521 400 LFM Printer I I FAR. 5 0 0 419 125 293 22VO7-1 Serial ICP 1 -9500 68 15 52 22VO6-3 TC ICP (3 Ports) 2 49100- 200 60 50 Cobol CuTpiler N/C N N/C Basic-Carpiler 1 3,000 3,000 8 51 RFG II,CaTpiler 1 3,000 31000 .81 51 System Utilities I N/C N/C N/C No Credits w Software 1 5,000 5,000 137 40 91 TC S 500 500 15 15 .of tw-dre 2780/3780 1 , 1_ N/C Credits in Second Year is Equal to 25% of Applicable Credits HWWAit KBTOTAL $104,300 $2,816 $1,005 $1,797 Disk Pa'cks None Needed in Third Year k1odern Rental 14 50 8,400 15 -N/C No Credits TOTAL $113,700 $2,816 Table 24 H-PASS SYSTEM M@FIG-PATICN: YEAR IV Hardware/SoftWare Estimates Based on Wang System Configuration Applicable Unit Total Nbnthly Nbnthly for Nbdel Description Quantity Price Price Rental Nbintenance tredit VS4B 128KB YA/m/m/k/". 1 $191000 $ 19,000 $ 513 $ 240 $ 273 2280V-3 bis e 9 2 19,000 389000 1,026 '440 546 22VO2 D i ICP 4,000 4,000 108 15 93 )r 2209V Tape Dr i.. 3 0 0 0 13,000 315 95 256 22VO5-2 &4agnetic Ta e 1 000 3,000 81 15 66 R/4 3 0 0 2246C __VS/%P,Workstation 2 6 0 0 234 40 192 -5521 400 LFM Printer 1 500 419 125 293 00 22VO7-1 Serial 10P 1 500 1111111,A 8 15 52 22VO6-3 tC ICP 0 Ports) 2 4,100 2 0 0 F1111INSIn" 60 50 149,w 'ell Cobol Ccrrp i I e r I N/@C NI N/C pas i ct&i@ i I @r 1 .39000 3,000 81 51 RFG 11 Ca-rpiler 1_ 3,000@ 3,000 81 51 Systffn Utilities I N/C N/C N/C No Credits] VP Software 1 5,000 07 40 1 91 TC Software 2780/3780 1 500 500 15 N/C 15 Credits in Second Year is Equal to 25% of Applicable Credits HAPDWARE SUBTOTAL -$104@300 $2,816 -$1,005 $1,797 Disk Packs None Needed in Third Year. 14 50 8,4001 15 1 N/C No- Credi ts Nbdem Rental TOTAL $113,700 $2,816 MOM.= m m m m m =.'m Table 25 H-PASS SYSTEM GJ@FIGLRATICN: YEAR V Hardware/Software Estimates Based on Wang_System Configuration Applicable Unit Total Nbnthly Nbnthly for Nbdel Description antit Price Price Rental NIa i.ntenance Cred i t VS4B 12 8 K BVVII11111, 1 $19,000' $ 19,000 $ 50 $ 240 $ 273 2280V-3 Disk 2 19,000 -38,000 1,026 440 546 4,000 15 22VO2 Di ye ICP 4,000 108 93 2209V Jape DrI 13,000 13,000 315 95 256 22VO5-2 Niagne c Tape 81 ti, %000 3,000 15 66 2246C @234 Vs/%P:Workc+n+;on 3 0 0 8,600 40 -192 @419 125 293 .5521 400 LFM Printer I 1 15 ON& 0 0 0 22VO7-1 Serial IOP 1 500 68 15 52 22VO6-3 TC IOP (3 Ports) 2 4,1 00. 200 60 50 Cobol.Cxuiler I N/C A, NJ C N/C Bas i c CcrT i I e r 1 3,000 3,009, @/,Xy/ 51 .i -, 1;. . ;., 1 3,000 AN/F I RF6,lf S']Miler 3.000 81 51 .. Syst.em. Ut.ilIities I N/C N/C N/C ANK No Credits A @,P Software 1 5,000+ 510.00 137 40 91 .TC Soitware 27.80/3780- 1 500 500 15 N/C 15 Credits in Second Year is Equal to 25% of Applicable Credits HAPUWA, RE "TOTAL -1104,300 _$2,816- _$1,005 $1,797 illopsm, C Disk Packs None Needed in Third Year Nbdem Rental 14 50 15 N/C No Credits TOTAL $113,700 $2.816 Notes on he Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 40 Summary Cost Analysis There are two major alternatives for the developm f the H-PASS. The first alternative involves a five-year development/impl tation program based on rental of all required computer, word processing, minal hardware. The second, alternative is. the five-year development/i -)p of H-PASS based M on the purchase of hardware after the first year of ollows is a cost breakdown of these alternatives and a discussion o impli s they have f or the cost of (a) networking the ten agencies in the,, SS and/or the cost of the f if teen applications which will be a part of H-PA Alter ati Costs of H-PASS Based on Five-Yea R am of Required Hardware Total Costs: Table 26 (see page 41) il@@usthat the total cost for the five-year development/ implementa *on nf H_ would be approximately $792,000. Of these monies, $245,00 he computer rental. $212,000 would-be -for Ahe word processing, le Federal-State Costs: As the t involves a State match of twenty percent, the total Federal share of thi ct, 'would be $634,000. The State share would be $158,000. +'63 Feder Share +1 Share 00 Five-Year Costs of H-PASS Total Costs - dministrative Costs: Of the $792,000, $100,000 could be applied to th tion value of the system (i.e. the typing value of the word processor is at $692,000 is left to H-PASS. 0 Total Five-Year Costs of -H-PASS 0 Administrative Value 000 Residual H-PASS- -Costs-- Minus--Administrative Value Total.-Costs - ministrative Costs - F ive-Y ears-Coo rdination/T raining Costs Of the -$692,000 that is the left from the-total--costs minus the administrative costs, $80_,_G00 can be applied to the coordination/ training value of H-PASS. This means that $612,0001s left to-H-PASS.-- - $692X0 Total H-PASS-C6sts - Administrative Value 8OX0 Coordination/Training Value v lopm f th, ' P' tation /Im ng' minal of np )f /or ikmp ,P SS and n r $612,000 Residual --H-PASS- Costs- -Administrative and Coo.rdination/T raining Values Notes on the Hawaii Pen-nit Application and Support System Prepared for the State Depart-nent of Planning and Econcrnic Develop-nent 41 - Table 26 Five-Year Cost Estin-ate For H-PASS Systems Develop!Wnt and Operation Based on a Five Year Rental Strat,4@@W YEAR 1 2 5 79-80 80-81 2 83 83-84 1. CEWRAL $35,000 $407000 .$459000 45,000 HA"ARE 2. \XCRD PROCESS- 30,000 420 @@VIOOO 301000 309000 SCRS, & TERMINALS 3. SCFIWARE 90,000 90,000 "@, %"@KOOO 40100,0. 25,00 YEARLY TOTALS $155,000_@, 871000 $115,000- $95,000 Buyout of Ccrrputer 50,000 Buyout of Word Processor 25,000 CRMD TOTAL $792,00 Notes on the Hawaii Permit Application and Support System Prepared for the State Deparm-ent of Planning and Econcrnic Develop-nent 42 Table 27 Five-Year Cost Estimate For H-PASS Systems Developr eration ,QZnt and Op Based'on a One Year Rental Strategy, With Purch@"ter One Year YEAR 1 2 5 79-80 80-81 2 8 3 83-84 zsl 1. CENTRAL HARDWARE $ 35,000 93,0- ----- ----- 2. WCRD PROCESS- SCRS & TERMINALS 30YO00- 51 0 000 ----- ----- 3. SCFTWARE 90,000 90,000 '000 40,000 25,000 4. &bintenance - - - - J@,@ D 10 600 10,600 of Ccrrputer 10 10,601 5. Wintenance of Word Processor ----- 00 10,000 10,000 10,000 YEARLY TOTALS $ $At@z'00 _$ 136,000 $ 61,000 $ 45,000 CRAND TCFFAL , WO 1 $648 000 NON' -S 873 &2 5@2 Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 43 Total Costs Minus Administrative Costs Minus Equity: Of this amount, $612,000, approximately $125,000, or half the cost of the system hardware could be considered as equity. The equity of the system is derived from the sales value of the computer and word processing systems, which for th ses of this analysis is estimated to be only 50% of the original value of tht@,,,*,,Ioinery. This leaves a figure of approximately $487,000 over the five-year per* $612,000 Total H-PASS ministrative and Coordination/T g V -125,000 Equity Value- omputer Word Processing Terminals $487,000 Residual sts - Administrative and Coordina g Values Yearly H-PASS Costs: This f igure, eflects the total cost for the development/implementation of the H-PAS ver the five-year period. If we divide this total figure by the five years, roximate yearly cost of- the system comes out to be $97,400 per year. $487,000 Costs - Administrative and rd' n raining Values, and Equity in L__5 F ar H-PASS Baseline $9 Yea H-PA SS Costs - Administrative- and aination/T raining Values and Equity in Cost of Singl 5 em plication by Year: What this essentially means is that each of the f if t tions for the H-PASS system cost $7,560 per year, including all hardw raining, and coordination. 0 Yearly H-PASS-Costs Numbe-r-of Applications 94 1-1 Cost of Application Per-Y-ear - Cost-s by One way of -viewing the cost of -the system is by looking-at the agency allocat"ibii. There are eleven agencies which will be networked into.the H-PASS, The -total yearly cost of the system ($97,400) -/. 12 agencies results in a yearly -cost -per--agenc:y--of-- -$8,4 1-7. This suggests- that the -cost J or- the-- information per agency would be roughly $8,117.. $97,400 Yearly H-PASS Costs Number of Agencies N etworked-in M-PASS- 8,117 Cost of Agencies Per Year Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 44 Costs of Applications/Agencies Without Subtracting Value of Administration or Equity in System Hardware: The cost of the individual applications without substracting the administrative value of the word processing machines in each of the counties would be approximately $158,400 or $8,800 per year. The cost per agency, if one did not subtract the administrative value or equity of the system hardware would be $158,400 or $13,200 per year. $158,400 Total H-PASS Costs ./. 18 Number of H-PASS Applications $ 8,800 Cost Per Application $158,000 Total H-PASS Costs ./. 12 Number of H-PASS Agencies $ 13,200 Cost Per Agency Ongoing Costs: In addition, the ongoing costs for the maintenance of the fifteen applications, without additional work on the system, will only be only $3,040 a year (Cost of System Personnel, $25,000, + Cost of Maintenance for the Computer and Word Processors $20,600, % by the fifteen applications of the system = $3,040.) Alternative #2 Costs of H-PASS Over Five Years Based of Hardware After One Year Rental Total-Costs: Table 27 (see page 42)illustrates that the total cost for the five-year development/implementation of H-PASS, based on the purchase of hardware after one year rental, would be approximately $648,000. Of these monies, $170,000 would be for the computer rental. $142,000 would be for the word processing purchases. Federal-State Costs: As the CZM grant involves a State match of twenty percent, the total Federal share of this project would be $518,000. The State share would be $130,000. $518,000 Federal Share +130,000 State Share $648,000 Total Five-Year Costs of H-PASS Total Costs Minus Five-Years Administrative Cost-Value: Of the $648,000 $100,000 would be applied to the administration value of the system (i.e. typing value of the word processors). This means that $548,000 is left to H-PASS. Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 45 $648,000 Total Five-Year Costs of H-PASS -100,000 Administrative Value $548,000 Residual H-PASS costs Minus Administrative Value Total Costs - Administrative Costs - Five-Years Coordination /Training Costs Of the $548,000 that is the left from the total cost minus the administrative costs, $80 000 can be applied to the coordination/training value of H-PASS. This means that $468,000 is left to H-PASS. $548,000 Total H-PASS Costs - Administrative Value - 80,000 Coordinating/Training Value $468,000 Residual H- PASS costs - Administrative and Coordination/Train ing Values Total Costs Minus Administrative Costs Minis Equity Value: Of this amount, $468,000, approximately $125,000, or half the cost of the system is equity. The equity of the system is derived from the sales value of the computer and word processing systems, which for the purposes of this analysis is estimated to be only 50% of the original value of the machinery. This leaves a figure of approximately $343,000 over the five-year period. $ 468,000 Total H-PASS Costs - Administrative and coordination/Training Values -125,000 Equity Value of Computer and Word Processing Terminals $343,000 Residual H-PASS Costs - Administrative and Coordination/T raining Values Yearly H-PASS Costs:This figure, $343,000, reflects the total cost for the development/implementation of the H-PASS system over the f ive-year period. If we., divide this total figure by the five years, the approximate yearly cost of the system comes out to be $68,600 per year. $343,000 Total- H-PASS Costs - Administrative and Coordination/Training Values, and Equity in Machines %5 Five-Year H-PASS Baseline $ 68,600 Residual H-PASS Costs - Administrative and Coordination/Training Values Coordination/Training Values al H_ ti Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Economic Development 46 Cost of Single H-PASS Application by Yea r: What this essentially means is that each of the fifteen applications for the H-PASS system cost $3,800 per year, which includes all hardware, software, training, and coordination. $ 68P600 Yearly H-PASS Costs 18 Number of Applic $ 3,800 *Cost of Applica er Costs by Agency: Another way of view* %bl--'@'@he cost of the system is by looking at the agency allocation. Th NO e* ere ap agencies which will be S networked into the H-PASS. The total yearl*V"@Zlst," e system -/. 12, agencies results in a yearly cost per agency of $5,71 h' gests that the cost for the information per agency would be roughly $5, $68,600 Yearly H-PA 12 ies $ 5,717 Pe e Per Year Costs of Applications Agencie s Subtracting Value of Administration or Equity in System Hardware: The of the individual applications without substracting the administrat' alue o word processing machines in each of the counties would be ap y $1 00 or $8,640 per year. The cost per agency, if one did not inistrative value or equity of the system hardware would be $129 r $ year. Total H-PASS Costs Number@of @H-PASS-Applications 0 Cost Per Application $1 0-- Total H-PASS Costs Number=@of H-PAS-S -Agencies 10,800 Cost Per Application Ongoing Costs: In addition, the ongoing costs for the maintenance of the fifteen applications, without additional work on.-the.. system, will.only be only $3,040 a -year - (Cost --of System Personnel, $25,000, + Cost of Maintenance for the Computer and Word Processors $20,-600,, by the fifteen applications of the system $3,040.) H-P@A Notes on the Hawaii Permit Application and Support System Prepared for the State Department of Planning and Ec.onornic Development 47 Rental and Purchase Alternatives The University Bid Review Process has been compl( and we have selected Wang Laboratories to be the vendor for this project. H fte outline the reasons leading to the above analysis in terms of the Govern Services Administration (GSA) contract with Wang Laboratories. The issue of rental, lease, or purchase mus raise is point. Rental for the Wang equipment for the first year resul ie ap lic ion of 60% credits to the customer. This, as Mr. Hunsbe'rger st!s_ may be considered to be a reasonable investm ent for both the OCZM S; of Hawaii to make as it provides "insurance" in the testing of both th e cepts and hardware. However, in each of the subseque'n ly 25% of the credits may be applied to a purchase. This may lead one t .ef that a piece of machinery may be amortized in four years. The sugge io isleading. Two ' facts of the Wang rental policy (corporate polic varies f rom ndor to vendor) leads to the conclusion that purchase must be e second or third year. These two facts of Wang corporate polic 1. The rental plan include nce in its cost. This means that the amount of monies wh available for the credit option are- reduced by the amount maintenance. This means that although $30,00 aid f :3) @t, one will have to subtract the' maintenance tely 1,000) f rom this figure to get at the applicab e n, this figure is multiplied by the credit fact % year payments) to get the amount of credits a t ur ase consumed at the end of one year ($11,00) 2. Wang n a customer on a rental plan to utilize more than e its on a purchase-.-- This-means-that --only- 5.0-%. c ca L-any - purchase.. Any -rental beyond- that- can- -only b si e e free.. It is thus a Wang corporate policy-that a mer..., in .-schedule'lLuy --after, 50-% of the,machine has been if this- -th&:bLiy-.Out of .-a--system -after -the first- - second,-or third year must also i -the costs for maintanence in subsequent years. 36668 1 4102 9