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01-36 '0 INFORigy "CLWYER t CI*tl*zcn Participa iton Handbook v C--,- HC 79 Federal Regional Council . P63 C58 Region 11 1976 @H C 79 _P63 C58 1976 26 Federal Plaza New York, New York IL0007 July 1, 1976 WHY A HANDBOOK ON CITIZEN PART I C I PAT I ON? With respect to Federal domestic assistance programs, citizens are people whose membership In a population served or affected by a special Federal. program entitles them to participate in that program's design and operation. Citizens are using their right to participate. There is growing agreement that their participation is necessary to the success of the programs. State and local officials are often th.e first to support this. As a result both public officials and citizens recognize,the need for more effective ways to get input from those who will be the participants or clients of the programs. It has become common for the Federal programs to include citizens participation* requirements ... but these vary from one program to another. Some ar e imposed by statute; others are simply part of administrative regulations ... and so confusion has resulted. The Region 11 Federal Regional Council (FRC) Task Force on Citizen Partici- pation has sought to elliminate the confusion. This handbook, which sum- marizes the citizen participation requirements of major Federal domestic assistance programs, is the result of its work. This handbook catalogs the participation standards which pertain to programs providing financial and technical or other types of non-financial aid to State and local governments and private non-profit organizations. The Office of Management 'and Budget (OMB) issues a Catalog of Federal Domestic Assistance.each year which lists financial assistance programs administered by FRC agencies. The programs which include citizen partici- pation requirements are listed in this handbook by their OMB Catalog numbers. Aside from this listingi the handbook contains a discus.s.ion of the concept of citizen participation. It suggests means for building citizen part.ici- pation into the public administration process. The FRC has worked in support of the concept that effective citizen partici- pation is a necessary e.lement of effective government. This handbook of Federal requirements will benefit communities and community governments, citizens, elected and appointed officials ... all those who-contribute to and benefit from a government which works efficiently. Chairman, Federal Regional Council JJ. S. DEPARTMENT OF COMMERCE-NOAA COASTAL SERVICES CENTER 2234 SOUTH HOBSON AVENUE CHARLESTON, SC 29405-24 13 am property of CSC Library 2 TABLE OF CONTENTS Page What Is Citizen Participation? . . . . . . . . . . . . 3 A Systematic Approach to Citizen Participation 4 Questions and Answers About Citizen Participation . . . . . 8 Federal Legislation and Citizen Participat I!on . . . . . Department of Commerce .. . . . . . . . . . . .. 13 Department of Health, Education and Welfare . . . . . 42 Department of Housing and Urban Development . . . . . 79 Department of Interior . . . . . . . . . . . . . 88 Law Enforcement Assistance Administration . . . . . . :90 Department of Labor . . . . . . . . . . . . . 91 Department of Transportation . . . . . . ... . . . 96 Community Services Administration . . . . . . . ... 99 Environmental Protection Agency . . . . . ... . . 102 Federal Energy Administration . . . . . . . . . . 105 APPENDICES A. A Citizen Participation Reading List 107 B. The Poor in the Community Action Program . . ... . . . 1 109 C. What is the Federal@Regional Council? . . . . . . . . 1111 D. Region 11 Federal Regional Council Members and Staff . . . 112 WHAT IS CITIZEN PARTICIPATION? The concept of cit izen participation has evolvedhistorically as.a true form of "government by the people." The debate on who should vote has given way to a debate on what people should be able to vote for ... how many and what kinds of decisions" it is possible and practical to place directly in the hands of the people. Broad scale citizen participation in agovernment program began in the 1 930's when TVA was formed. In order to ensure a constituency with a vested interest in the program's success, the law provided for participation of local organi- zations and individual citizens on policy boards and advisory councils. Today, citizens expect to participate. They are no longer passive about their right to speak out. Utilizing a variety of methods, citizens advise.their elected and appointed officials on how they think their community should develop as a'place to live and work. Citizen participation takes many forms ... writing a letter to a Congressman and volunteering for a campaign or a community program are common ways for the peop leAo get involved. People form and work for neighborhood governments, .citizen organizations, and community development corporations. Citizens file grievances through grievance procedures provided,by the government - and participate in citizen.polls. They attend and give testimony at public hearings. Participation has become the rule more than the exception, and exclusion of a provision for citizen involvement no longer goes unnoticed. Citizen participation is both a means and a process ... a means of encouraging people to be involved in the decisions which will affect them, and 'a,process for involving them in program planning and implementation. It is a means for governmeh't,to keep in close touch with the people... and a process for plann.ing and admini'stering programs with theadvice of "experts." It is to everybody's advantag e to,work for the goals of citizen participation ... devolving the power over federal programs ... reducing the feelingsof aliena- tion from the government that poeple have ... and improving the general effec- tiveness of government programs. Citizen participation is a most important feedback tool. Because it.is an, active element of our government, our governing officials can better serve their constituencies. That's what citizen participation is all about... government by the people... for the people. A SYSTEMATIC APPROACH TO CITIZEN PARTICIPATION 1. Develop a Citizen Participation Plan It is recommended that government consider developing a comprehensive citizen participation plan. By spelling out in advance what is expected to be accomplished through the process, the responsibilities of the parties concerned,and the procedures to be followed,both government and citizens will benefit.. The elements of a Citizen Participation Plan would include: 1. A statement of goals. 2. A description of the citizen participation mode or mechanism(s) to be used. If a board or committee is to be established, this state- ment should include selection procedures for membership, program staff to be provided and other budget provisions. A brief statement of responsibilities including those of a. Government agencies - a clear delegation of specific responsi- bilities to department, unit or program head for involving citizens in the decision making process., b. Citizen groups - the organizational authority and responsi- bilities of citizen participants where such organizations are established by the government. It should be clear whether this responsibility is to provide advisory input. or the final decision. 4. A summary of citizen participation procedures for each program or governmental department consistent with Federal.and State require- ments and local needs. Government agencies should'also develop grievance procedures to provide quick and complete investigation of citizen complaints. A statement of the critical points in the public administration process where citizen involvement will be sought and priorities altered or tailored to better fit the needs of the public: a. Planning (programs, services, etc.) b. Budgeting c. Federal application for financial assistance d. Implementation of programs e. Evaluation and reprogramming. 6. An overall communications program for publicizing government activities ,and opportunities for citizen input. This could include: a. Maintenance of a master. calendar of citizen participation activities for use by officials and the public. b. Making available to interested citizens copies of legislation affecting them, and taking the time to analyze and explain the legislation's nuances and meaning. c. Public announcement of program plans, public hearings and other lot public meetings by newspaper, radio and TV. d. The provision for disseminating information necessary for the participation of citizens who would like to make an effective, intelligent contribution to the dialogue. e. Provision for giving'the public descriptions of the process of planning and developing projects and programs, along with all related timetables. This information is sometimes as important to the public as detaiIs of the programs themselves. f. Provision for giving the public information On performance criteria. 9. Provision for helping the publi.c understand and -follow a govern- mental unit's.budget procedures. h. The meaningful open discussion of priorities with the public how they are arrived at, what they are, and what the alternatives are. 11. Modes of Citizen Participation Citizen participation can take many different forms (listed from unstruc- tured to more formal arrangements). � Open-door policies by elected officials, within the time constraints and demands of the office. � Routine and timely answering of citizen queries.. � Meeting with community organizations and community.leaders on a periodic basis. � Provision for citizens to be able to present their views and sub mit comments for the record at meetings and public hearings. � City budget surveys and other surveys of community opinion on neighbor- hood, block-@by-block, political boundary, city-wide or other basis. � Hiring procedures which solicit applications from target-area partici- pants to fill staff vacancies on selected programs. � The planning forand holding of meaningful pub] ic hearings. � Creating an Advisory Group (appointed or elected) that includes repre- sentatives from all factions of the community'. o Creating a decision making Board or Council (appointed or elected). 6 1. The Public Hearing Citizen participation takes many forms, as have been presented. The following Is a list of suggestions for using one of these forms, the public hearing, to the best advantage. The public hearing is a commonplace forum for public partici.pation. ByIreviewing the following suggestions, the government will 'notice the areas in which it must be sensitive to the needs of citizens if it is to use and enjoy any form of ci'tizen participation: 1. To make certain that you are in compliance with the law, check overthe Federal guidelines before planning a public hearing. 2. Public hearings should be held at a time calculated to maximize public participation. 34 Public hearings should be held at a place convenient to the public. Those'responsible for the public hearing should ensure that the meeting place is adequate for the anticipated crowd, and that the facilities are arranged to allow for a.minimum of confusion and participant discomfort. 5. There should be adequate public notice given to all affected parties on the time, place, purpose and other vital information about a planned public hearing- There should be provisions made for explicit recording of all considerations to be weighed by law. 7. Consider disseminating information i'n several stages, but still besure to provide enough information to allow citizens to make informed judgments as soon as is necessary for clear debate. 8. Ensure that.all information given is clear and will not be erroneously interpreted. 9. Consider preparing "hand-outs" whic h summarize ove.,rall'plan.s and explain particularly difficult issues. 10_ Interested and affected citizens should be given the opportunity .to speak. 11. Listen.to the comments (even when critical) of citizens.' 12. Be prepared to answer questions. Have a procedure for answering questions and issues raised by citizens. 13. If a public hearing or meeting involves technical issues, be sure ,to have.technical personnel available who can answer questions accurately, on the spot and in non-technical terms. 9 Q. How can we avoid conflicts and bad publ.1city regarding citizen participation? A. DeTocqueville said: "Leave ten people alone in a room and they'll pick a chairman, select a by-laws committee and argue about the name of their newborn group." With citizen participation there is inevitably going to be conflict. It can be minimized, however, by avoiding the utilization of people as rubber-stamps for decis ions which have already been made; by. ensuring that meetings are not turned into vehicles for one-way communication; by encouraging questions and giving relevant answers; by providing suffi- cient information with which citizens can make reasonable decisions; and by using citizen recommendations In governmental decision-making. Where there is conflict, it is inevitable that there will also be accounts of that conflict in the media. Don't worry too much about "bad" publicity. Concentrate on keeping your citizen participation system effective and open to all citizensi Q. Why do citizen participation requirements vary 2n the Federal level from program to program? A. Because the programs-and Federal laws themselves are different; because general federal philosophy, reflected in legislation and policy, has changed often and rapidly, and because the goals of citizen participation requirements have been significantly differ'ent from program to program. Some of-the varied goals have been (1) building a political power base -- Farm Services Administration in the 1930's, (2) gaining popular acceptance-for a program -- Selective Service, (j) program maintenance-- early Urban Renewal Programs, (4) institutional reforms--some of the juvenile delinquency programs of the late 1960's and (5) attempting to deal with the structural causes of poverty and minority group inequities. Q. We have had disappointing results in our efforts to increase attendance at public meetings. What should we do? A. Review your citizen participation procedures. Are they organized and systematic? Is notification.of public meetings, as well as location, .time and subject matter widely disseminated early enough'to allow people to plan to attend? Or is dissemination done on a.sporadic, helter-skelter, last minute "we'd better get some kind of word about this Out" basis? Are the physical arrangements and procedures for participation clearly organized to invite participation, or are they ignored, poorly designed, haphazard, and calculated to discourage people from attending or reattend- Ing a m@eeting? Is adequate information being disseminated about the importance of the meeting, or-is a simple notification of time and place the order of the day? Overcoming citizen apathy is a long-term effort. Between public hearings, time and effort must be spent on spreading' the word and encouraging attendance at meetings. 10 Advertisinq public notices is expensive. Are there other, Tore economical approaches? A. Everything doesn't have to be done through advertising. Some media out- lets operate under licenses requiring a certain amount of demonstrable public service. Use public service and public affairs announcements. Networks of community organizations can also be used to inform their own constituents of your plans. In addition, use community newspapers and other. inexpensive, grassroo.ts outlets on a non-advertising basis. Q. There are many group and individuals who are usually "silentl' in apj_@e of our efforts at citizen participation. How do we get these people involved? A. Involvement and participation should be solicited in terms of their own self-interest or that of their constituents. Also make people feel important when they do participate. Keep working with them to participate. In both instances, first determine why they do not participate. if you can pinpoint that, you are a long way toward determining how to overcome their apathy. How can we be certain that.the groups and individuals involved in the _z E citi en ar*tic'ipation process are representative of the entire community A. Ifyou know your community, the people in it-, and its leaders, you'll know whether an organization is a splinter group, a.group that genuinely represents a special interest within the community, one that has broad support, etc. Someclaims of representation seem acceptable because in reality a vacuum exists--no one is really representing certain groups or interests. Get out into the community and do your own checking. Citizens become confused sometimes about which Urticipation regulations applX to which Federal programs. How can %@_e__end this confusion? A. Perhaps an inexpensive fact sheet or brochure should be printed that includes such information for interested organizations and individuals.. Q. So me of the "middle managers in our government have a tendenc tolavoid citizen partici@a_tion. What s@_ou_f_dwe do? A. Making citizen participation a matter of administrative policy and routine--with set procedures--should minimize this tendency. Addition- ally, these "middle ma.riagers" should be made to.realize that they have a stake in the success of the programs they help to administer ... and that rpart of that success is going to be realized through citizen partici- pation. Q, How can we stay up-to-date regarding Federal regulations on citizen participation? A. This is probably.best accomplished through close liaison with the regional offices of Federal agencies and with the Federal Re gional Council. Q. What is the role of the Federal Regional Council regarding citizen part ic ipat ion? A. Primarily the role of the Federal Regional Council is one of Informa- tion-dissemination to alleviate confusion about varying citizen partici- pation requirements. The Council also helps State and local governments build their own citizen participation mechanisms and procedures.. 12 FEDERAL LEGISLATION AND CITIZEN PARTICIPATION Until recently, Federal legislation, such as the Economic Opportunity Act, usually required specific and formal citizen participation structures. Now, most of Lho "New Federalism" legi%lation, while providing for citizen participation, leave much of the language to interpretation and, in some cases, reduces the requirement for Federal monitoring and evaluation. Participation requirements in Federal programs have generally stemmed either from (1) specific sections of p6rtinent legislation, (2) Federal agency regulations. For example, Office of Education programs cite various origins for its citizen participation requirements. For dropout prevention projects, the citation is 45 CFR Part 12A.15(e) ; for ESEA Title I, the citation is for a specific section of the Act. "CFR" is the Code of Federal Regulations. The section which follows outlines only Federal citizen part.icipati,on requirements. Local governments should be aware that many @tates have speci- fic citizen p@rtictpation requirements under State law which may affect Federal programs. For example, some states require tenant membership on boards of Public Housing Authorities. This is encouraged but not required under Federal guidelines. 13 Department of Commerce (Economic Devel opment Administration) ent OMB Catalog Program t'i le/Citizen Participation Requi rem @Number 11-300 Economic Development.- Grants ahd Loans.for Public Works and Develooment Facilities 11.3o4 Economic Development Public Works Impact Projects 11-307 Economic Development Special Economic Development and Adjustment Assistance Program 1. Source: 13 CFR Part 311, Subpart E 13 CFR Part 315, Subpart C. 11. Requirements: Subpart E - Minority Representation and Employment on Public Planning Organizations 1.' "311.60 Purpose. This subpart sets forth,EDA require- men,ts for the participation of-minority persons on. district organizations,.on county and multicounty organizations, and on OEDP committees. This subpart .establishes minimum minority representation require- ments and implementation procedures for the selection and approval of minority representatives on such organizations and committees and also establishes affirmative action program requirements for the employ- ment of minority persons on the staffs,of such organi- zations. Where State.laws.or regulations preclude the degree of minority representation required by this subpart, EDA will consult with the individual planning- and development organizations and OEDP committees and determine the means to effect-meaningful involvement of minorities. 2."311.61'Minority representation requ irements. (a)"The percentage of the minority representation within the total membership of a 'governing board 'of planning and development organizations or an OEDP committee shall equal or exceed the ,.percentage of the minority population within the entire area served by the organization@or committee with the following exceptions: 14 Department of Commerce (Economic Development Administration) 11-300 "(1) Where the minority population equals orexceeds 11.3o4 5 percent 6ut, because of the size of the govern- 11-307 Ing board or OEDP committee,, it is not suffi- (cont'd) ciently large to establish representation in a Ic- cordance with paragraph (a) of.this.section, there shall be at, least one minority representa- A, tive. "(2) Where the minority population exceeds 25 percent of the total population, the minority representa- tion on the governing board or OEDP committee is not required to be greater than one-fourth. "(b) The membership of the Executive Committee shall reflect the ratio of the minority representation on the Board of Directors. In all cases where there is minority representation on the Board by virtue of the requirements of paragraph (a). of this section, there shall be at least one minority representative on the Executive Committee. 3. "311.62 Selection of minority representatives. All planning and development organizations and OEDP com- mittees are required to provideminorities with the opportunity to select their own representatives. 4. "311.63 Implementation procedures. "(a) New planning and development organizations. 110) The following guidelin"es are established as a model procedure to assure that, after June 1, 1971, new planning and development organizations seeking final EDA approval of an. application for initial funding ora request for district desig- nation shall provide minoritiesthe opportunity to select their own representatives. 11(i) -The organization shall prepare a written inven- tory of allpolitical, civic, religious, pro- fessional, social, and fraternal organizations and groups substantially repres;entative of the minority groups in the areas. ' Such inventory shall include the following information. 15 Department of Commerce (C-conomic Development Administration) 11-300 ['(a) The names and mailing addresses of the local 11.304 organizations. 11-307 (cont'd) 11(b) Descriptions of their activities (if not self- evident.from the organi2tations'names). 11(c) Minority group(s) rep,resented by the organization. 11(d) Approximate numerical membership for each organization. .11(ii) The organization shall notify in writing the minority organizations and groups listed in the inventory of the efforts being undertaken to organize a planning and development organization, and of EDA's minority representation requirements. It shall also request representatives of the minority organizations and groups to assemble at a designated timeand place for the purpose of selecting the minority representatives who will participate in the formation and activities of the organization and become members of the Board of Directors. The role of the organization at such a meeting should be limited to coordinating the meeting and assisting the minority organi- zations and groups in selecting their representa- tives. 1'(2) A new planning and development organization may develop an alternate procedure if It believes that such procedure will better achieve the minority representation requirements than the model. However, such an alternate procedure must be approved by the Director, Office'of Civil Rights, in coordination with the Regional Director, after an in'ttial review by the Civil Rights Specialist. 1'(b) In all cases, whether the new planning and develop- ment organization follows the model procedure established in paragraph (a)(1) of this section, the following minimum information.shall be required as part of the application for initial funding, or where funds are not requested, as part.of the District OEDP: 16 Department of Commerce (Economic Development Administration) 11-300 "(1) A listing of all political, civic, religious, 11.3o4 fraternal, professional, and social organiza.- 11-307 tions substantially representative of minority (cont'd) groups in the area served. The names of the organizations listed in paragraph (b)(1) of this section which were actually given the opportunity to.participate in the selection of minority representatives. If any of the organizations were not given such. an opportunity an explanation should be i given. "(3) A descriptio n of the method or methods by which minority groups were notified. "(4) A description of the method or procedures through which minority representation was achieved. "(5) The names of the minority persons selected by the minority organizations and gmups to serve as minority representatives. "(c) EDA shall review the information submitted pursuant to (b) of this section and shall certify whether the new planning and development.organization has complied with the requirements of 311.61. Such certification shall be made part of the application file. .5. 11311.64 Existing planning and development organizations. Each planning and development organization which as of June 1, 1971 was funded by EDA or which represents a district organization designated before June 1, 1971 shall "(a) Certify thatit has already met the requirements of 311.61, by submitting an acceptable report as required in 311.64 or 11(b) Implement the requirements of 311-65. 6. 11211.65 Written report. With'in 6 months from the date it receives notice from EDA of the'minority represen- tation requirements, 311.61, the organization shal.] submit a'written report certifying that the minority representation requirements have been met.. The report shall include: Department of Commerce (Economic Development Admini.stration) 11-300 "(a) The total population and the minority population 11.3o4 of the area served by the organization. 11-307 .(cont'd) 11(b) A list of all the members 'of the governing board and of the Executive Committee indicating the minority representatives. "(c) A description of the methods through which this minority representation was established. 7. "311.66 Written plan.' Within 6 months from the date it receives notice from EDA of the minority representation require- ments, 311.6l,' the organization shall develop a written plan describing the means through which EDA's minority representation requirements will be met. The plan shall include the following information: '11) The total population and the minority population of the area served by the organization. "(2) A listing of all- poli'tical, civic, religi,ous, fraternal, professional, and social organi- zations substantially representive of the minority groups in the area served. Numerical goals for minority representation and projected size of the governing board and Executive Committee. 'K4) A description of the method and steps by which the minority representation requirements will be achieved. A timetable scheduling the dates'.by which such steps will be taken. 'K6) Revisions of bylaws@ The efforts already undertaken to achieve minority representation. '(b) The plan should be based on the model procedure outlined in 311.63(a) or an alternate procedure which the organization deems appropriate. 18 .Department of Commerce .(Economic Development Administration) .11-300 11(c) The plan shall be implemented by the' organi'- 11-304 zation as soon as practicable, but no later than 11-307 1 year from the date of approval. At that time (cont'd) the organiz6tibn shall submit an implementation report outlining how the plan has been implemented and describing the makeup of1he governing board and the Executive Committee. 8. "311.67 New area OEDP committees. 11(a) After June 1, 1971 an area OEDP committee must certify that it has met the minority representa- tion requirements established in 311.61 prior to the approval by EDA of an initial OEDP. The committee should use the procedures found in 311.63(a)(1) or an alternative procedure which it has developed. I I(b) The initial OEDP shall include 6-list of the members of the OEDP committee with an indication of race and description of the methods through which the minority representation requirement was met. 9."311.68 Area OEDP committees established before June 1, 1971. Each area OEDP committee established before June 1, 1971 shall be required to meet the minority representation requirements established in 311.61. The first annual OEDP report required by EDA after June 1, 1972 shall include- a list of the members of the OEDP committee with an indication of race and a description of the methods through which the minority representation requi,rement was met. 10. "311.69 Reporting procedures. "(a) After EDA's requirements for minority represen- ,tation have been met, each planning and develop- ment-organization and area OEDP committee will be required to report annually to EDA its mino- rity member ship and/or the membership of all. governing bodies and functional committees. 19 Department of Commerce (Economic Development Administration) 11-300 11(b) The report shall include the following: 11-304 11-307 11(1) Names of members. (cont'd) "(2) County of residence. "(3) Racial or ethnic origins of each member. "(4) Composition of each organization, governing body, and committees. "(5) Total population of the area served by the organization or OEDP committee, based on the most recent available data. "(6) Minority population of the area served by the organization or OEDP committee, based on the most recent available data. "(c) Each organization subject to the requirements of 311.70 shall also include a report on the pro- gress made under its affirmative action program, 11. "311-73 Compliance .review procedures. "(a) In order to determine whether planning and develop- ment organizations and area OEDP committees are complying with the provisions of this subpart, EDA shall conduct periodic compliance reviews which shall include evaluation of: (1) The performance of the organization in meeting its quantitative goals and timetables foe mino- rity participation. '(2) The performanceof the organization in assuring that minority represen.tatives actually partici- pate in the business of the organization. '(3) The performance of the organization with regard toemployment of minorities on its staff. 20 Department of commerce (Economic Developm ent Administration) 11(b) In evaluating these elements of compliance, the 11-300 -Z, 11.3o4 Civil Rights Specialist shall utilize standards 11-307 set forth in the planning and.developmeni,. (cont'd) o-rganization's or a'rea', OEDP committee's in, I itial OEDP, or latest affirmative action program, these standards having been approved by EDA during their formulation. 12."311-74 Noncompliance procedures. "(a) Wherelcompliance reviews, or reviews of required reports indicate a failure to comply with this subpart,,the Director, Office of Civil Rights, shall in coordination with the Regional Director, notify the planning and development organizations or area OEDP committee and the matter will be resolved by informal means whenever possible. 11(b) Ifthe Director, Office,of Civil Rights, in coordination with the Regional Director, deter- mines that the matter cannot be resolved by informal means, they shall, through,the Deputy Assistant Secretary for Economic Development Planning,.recommend.to the Assistant Secretary that compliance be effected,by the suspension or termination of assistance or the refusal. to grant or to continue assistance, or by any other means authorized by law. "(p) Any procedures taken to effect :compliance must be consistent with the Department of Commerce Civil Rights regulations '(15 CFR Part 8. Subpart B)." 21 Department of Commerce (Economic Development Administration) ZIP OMB Catalog Program Title/Citizen Participation Requirement Number 11-302 'Economic Development - Support for Planning Organizations (Development District Program; Redevelopment Area Program) 1. Source: 13 CFR Part 303, Standard for Designation,- Modification and Termination of Economic Development Dis.tricts. 13 CFR Part 304, Overall Economic Development Program. 13 CFR Part 307, Planning Grants. 13 CFR Part 311, Minority Representation and. Employ- ment on Public Planning Organizations. 11. Requirements: A."303.4 District organization. "(a) The district organization is a prerequisite to -ini tial and continued designation of an economic development district and to provision of planning grants. "(b) (1) District organizations may incorporate as nonprofit organizations under the laws of the State or States in which they are located. "(2) Other organizational forms may be a .cc'6p*ted when incorporation is not feasibleoe when State law specifies such, other forms. 11(c) (1) The governing board of the district organi- zation shall be broadly representative of the principal economic interests of the district, including business, labor, agriculture.. mino- rity groups and representatives of the unemployed and underemployed. District organizations shall comply with Subpart E.of Part 311 6f.this chapter. "(2) The governing board of the di strict organization shall include at least a simple majority of elected public officials. The governing body of each county and major city which joins the district shall name an elected official to represent it in the district organi- zation. 22 Department of Commerce (Economic Development Administration) 11-302 (1) The district governing board shall be assisted (cont'd by a professional staff drawn from professional I personnel in planning, economies, business admini- stration, engineering, and relate.d disciplines., "(2) The professional staff shall coordinate with local, State, regional and Federal organizations and shall work closely with redevelopment area representatives, and others within the district in carrying out proposals which further economic development. "(3) EDA may provide planning grants to economic de- velopment districts to employ professional staff, Subpart B of Part 307 of this chapter. "(c) The district organization engages in a contin- uous planning and action process involving self- analysis, identification of problems and poten- tials, establishment of economic d'evelopment goals and strategy and program implementation. Its activities include the foll,owin.g: "(1) Establishment of a strong and broadly supported economic development process. "(2) A professional analysis of the.distr'ict's economy. 110) Formulation of "an'effective economic development program. Implementation of the.district's development T program. Coordination of Federal,,State, and local develop ment activities within the-district. k B. "304.3 OEDP committee. "(a) The preparation of the OEDR and the ongoing development program which it charts is the pri- mary responsibility of the OEDP committee report- Ing to the board at the districtlevel and of the OEDP committee itself at the area level, where appropriate. 23 Department of Commerce (Economic Development Administration) 11-302 Area OEDP committees are required only in those (cont'd) areas not located in districts. 11(2) However, because of the crucial role of the OEDP committee, EDA recommends that all areas establish such an organization even though located within a district and using the district OEDP, 3o4.2. "(b) It is a policy of EDA that the governing body of each district shall include at least a simple 1 majority of elected public official's (see 303.4 for further district organization requirements). "(c) The OEDP committee shall be representative of the community so that all view points are con- sidered in discussion and decision making and all available local skills are engaged in pro- gram formulation. Representation on the committee shall include representatives of local government (county, city, and town), business, industry, f.inance, agriculture, the professions, organized labor, utilities, education, racial or cultural minorities, and the unemployed or underemployed. Subpart E or Part 311 of this chapter contains the'requirements as to speci'fic representation of minority groups. .11(d) If an existing development group meets the criteria as set forth inparagraph (c) of this section, that group may function as an OEDP committee. C. "N4.4 in itial OEDP. "(a): Theinitial OEDP.Js the begOnning of a planning Rrogram required., by,qua.lified redevel'opment areas, A. Title I areas, and economic development districts before the,designation process can be completed. "(b) The initial OEDP will provide a concise and accu- rate background of the area or district.in order to assist the local leaders andtEDA to understand the current development situation. Such back- ground may include a discussion of the district or areas geography, population, labor force, natural and manmade resources, economic and social activities. 24 Department of Commerce (Economic Development Administration) 11-302 NO The initial OEDP will examine economic development (cont'd) and community improvement opportunities and pr6b- lems. This includes an identification o:f major current activities of other organizations In con- nection with economic development and community improvement opportunities and problems. 11(d) The initial OEOP will provide a realistic develop- ment program and work program that will be developed and implemented in an effort to: "(1) Promote the district or area's economic progress. ".(2) Improve community.fac.ilities and services. (3) Serve as a basis for continuing planning and develop- ment program. D. 3o4.5 Initial OEDP for districts. "The requirements for the initial OEDP for districts are those contained in � 3o4.4 and the.following: "(a) The identification and proposal for'designation or'recognition of at least one economic growth center. 11(b) An Ieconomic growth center p.rogram describing the role to be,played by the proposed center in the implementation of the district wide development program, particularly as it relates to the redevelopmentareas. E. "304.6 Submission of initial OEDP. "When the initial OEDP is completed the following steps shall be taken to obtain EDA approval: A- `(a) The initial OEDP of the area or district to be designated is to be reviewed by appropriate governmental bodies and all organized interested groups, especially the appropri'ate State agency, those organizations.with OMB Circu,lar A-95 review authority, and the EDA Regional Office. 25 Department of Commerce (Economic Development Administration) 11-302 11(b) Dissenting.opinions or comments from thelabove. (cont'd) entities shall be submitted to EDA as attach- ments. If no comments are received, there.sha)l be a note from the submitting party indicating to whom and when the OEDP was sent'to the various organizations for comments. 11(c) The OEDP committee shall reproduce the initial OEDP in sufficient quantity for the use of all groups taking part in the program. The local organization shall submit seven copies to its EDA Economic Development Representative includ- Ing one copy for his use and six copies for the EDA Regional Office. Two copies shall also be sent to the State agency designated by the Governor to handle EDA activities and to the appropriate Regional Commission, if any. The EDA Regional Office Planning Division staff will review.the OEDP for its adequacy. If the OEDP can be approved, the staff will notify the Economic Development Administration in Washington of its approval. If, however, the staff finds the initial OEDP inadequate, it will contact the chairman of the OEDP committee by letter and outline the required revisions or request a supplement. F. "307.54 Application requirements. "An application shall indicate the scope of the proposed planning activity, and provide ev'idence that the grantee will meet the follow-ing requirements: 11(a) Where the grantee is a State: "(1) That the grant shall be administered by the Governor or by an agency he designates as respon- sible for the comprehensive economilc devellopment planning process. "(2) That an ongoing economic development.. process exists or will be established. This process shall incorporate the goals and objectives of sub-State planning programs and procedures 'to assure-that. 26 Department of Commerce (Economic Development Administration) 11-302 State and sub-State development activities ai' re (cont'd)' not contrad"ictory. This process shall allow for the expression of private views. While thi@s 'planning process shall beconcerned with all aspects'of State economic development, emphasis shall be placed-on the development of a meaning- fu), coordinated policy toward geographic areas with persistent unemployment and low incomes. That the results of the planning process shall be incorporated in the executive decisionmaking process in some formalized manner. The emphasis of the assistance, however, is on the planning process rather than the production of a plan. 11(b) Where the grantee is 'a sub-State planning district or economic development district: "(I) That technical assistance provided by districts to local governments under section 305(b) of the Act shall increase their capabilities to p Iarti- cipate in ongoing district planning programs. 11(2) That A-95 review procedures funded under title III shall be consistent with the 'Purpose of the Act. "M That districts funded under section 302(a) of the Act shall participate with the State in developing procedures for incorporating the goals of their ongo1ng economic development programs into the Statels'comprehensive planning process and for reflecting State goals and.objectives as they impact on the district plans. "(c) Where the grantee is a city or county: "(I) That the grant shall be administered by the Chief executive officer of a unit of government which has authority to undertake broad planning activities and develop a continuous planning process. 27 Department of Commerce (Economic Development Administration) 11-302 "(2) That planning shall involve both public officials (cont'd) and private citizens. If no procedure exists for this involvement a special planning committee of public and private citizens broadly represen- tative of the community should be established in the Office of the Mayor or county executive. "M That the primary emphasis of the planning process shall be on the formulation of a program to reduce unemployment and increase incomes. That a systematic approach shall be taken to analyze the local economy, define development goals, determine project opportunities, and formu- late and implement a development program., OEDP or other guidelines for areas may be used in accomplishing this requirement. That, if a city or county is located in a larger economic development planning unit, activities funded with a planning 'grant shall be coordinated with the larger unit. G."Direct Application of Subpart E, Part 311, Minority Representation and Employment on Public'Planning Organi- .zations, 311-60 through 311-74 (see OMB Catalog Number 11-300, described above, for full and detailed descrip- tion of legal requirements). 41 28 Department of Commerce (National Oceanic Atmospheric Administration) OMB Catalog Program Title/Citizen Participation Requirement Number 11.418 Coastal Zone Management Program Development Grants (Sec. 305 of Coastal Zone Management Act of 1972, PL 92-583; 86 Sta t. 128o) 1. Source: 15 CFR Part 920 Subpart D 11. Requirements: "Subpart D Public Participation 1. 11920.30 General. Public participation is an essential element of development and administration of a coastalzone management . program. Through citizen involvement in the development of a management pro- gram, public needs and aspirations can be reflected in use decisions for the coastal zone, and public support for the management program.can be generated. Participating States, therefore, should-seek to obtain extensive public participation in the develop- ment and administration of.a coastal;zone management ,program. 2. 11920-31, Public hearings. Section 306(c)(3) of the Act requires that public hearings be held in the development of the management program. 1.(a) Notice. Notification of public hearing should provide the public the longest period of notice practical, but in no event should notice less than the 30-day statutory minimum be provided. Announcement of the hearings should be through media designed to inform-the public - not merely to provide "technical notice." Therefore, in addition to any.publication of legal, notice as required by State law, reasonably informative news releases should be made avail'able to the news media in the affected cori imunities. "(b) Access to document. At the'time of -the announce- ment, all agency materials pertinent to the hearings, including documents, studies, the 29 Department of Commerce .,(National Oceanic & Atmospheric Administration) 11.418 agenda for the hea ring, and other data, must be (cont'd) made available to the public' for review and study in the locale where the hearings are to be conducted. "(c) Number of hearings. Where a State has deter- mined that a public hearing or hearings will be held only on the entire plan, it shall assure that the public is afforded an adequate oppor- tunity to participate in the hearings. "Where a portion of the plan has been developed prior to the effective date of this Act, the requirement for public hearings under this Act shall be satisfied if the State shows that hearings complying with requirements of this section have been held on such earlier developed portions of the plans, or if the State provides a full opportunity for public hearings on the plan prior to submission of the plan for approval under Section 306. In reviewing the plan s.ub- mitted by a State, the Secretary will not approve any plan unless there has been a full and effec- tive opportunity for public involvement in every portion of the plan., The key.to compliance with the provisions of the Act is the assurance that the public has had an..adequate opportun,ity to participate in the development of a plan. More than one public hearing@on the plan is not required: Provided, that a hearing is conducted prior to final adoption of the plan and members of the public are given adequate notice of the hearing and a full opportunity to effec 'tivel'y participate andmake their views known at such a hearing. "(d) Location of hearings. Hearings:should be- held in those geographic areas which would be princi- pally affected by the decisions on issues under consideration at the hearing, e.g., , establishment of priority.uses for a given geographic area. Hearings on the total management program should be held in places within the State where all citizens of the State may have an opportunity to comment. 30 Department of Commerce (National Oceanic & Atmospheric Administration),,, 11.418 11(e) Timing of hearings. in many cases, the population .(cont'd) of the coastal zone fluctuates significantly with the seasons of the year. Efforts should be made to insure that hearings are held when those popu- lations most likely to be affected are present. I(f) Report. A verbatim transcript of the hearings need, not be prepared but a comprehensive summary should be prepared and made available to the public within 30 days after the conclusion of the hearing. A copy of these summaries shall accompany the management program when it is sub- mitted to the Secretary for approval. 31-11920-32 Additional means of public participation. Formal public hearings may not provide an adequate opportunity for information exchange. To insure that the public is heard during the development of the pro- gram, efforts should be made to encourage discussion in various forums of the subject matter of the hearings and to take other steps to insure that the public can participate in the process in ameaningful manner. The following are suggested,to accommodate. tricria'ased public participation: ,(a) Establish arrangements for exchanging information, data'and reports, among State and local govern- ment agencies, citizen groups, special interest grIoups, and the public at large, throughout the development and administration' of the coastal zone program. 11(b) The State should provide, after notice,-the oppor- .tunity of participation by relevant Federal agencies, State agencies, local organizations, port authorities and other interested parties both public and private. "M Develop mechanisms in addition to public hearings to allow citizens and the public at large to effectively participate in the coastal zone program. The following are examples of some of the components that may be used in the partici- .pation process: 31 Department of Commerce (National Oceanic Atmospheric Administration) 11.418 "(1) Citizen Involvement in the development of the (cont'd) goals and objectives. "(2y Citizen appointment by the agency to a Cit,izen Advisory Committee. "(3) Establishment of processes to review component elements of the management program by selected citizen groups and the general public." 32 Department of Commerce (National Oceanic & Atmospheric Administration) OMB Catalog Program Title/Citizen Participation Requirement Number 11.419 Coastal Zone Management Program Administrative Grants..(Sec. 306 of Coastal Zone Management Act of 1972, PL 92-583; 86 Stat. 128o) 1. Source: 15 CFR Part 923 Subpart D (Federal Register 1/9/75 reprint; Vol. 4o, No. 6, Pt. I), 11. Requirements- A. Subpart D Coordination 1. "923.30 General.. One of the most critical aspects of.the development of State coastal zone management.programs will be the ability of the States to deal fully with the network of public, quasi-public and private bodies which can assist in the development process and which may be significantly impacted by the implementation of the program. Each State will have to develop its own methods for accommodating, as appropriate, the varying, often conflicting interests of local governments, water and air pollution control agencies, regional agencies, other State agencies and bodies, inte'rstate'6rganizations, commissions and compacts, the Federal government and interested private bodies. It is the intent of these requirements for coordination with governmental and private bodies to assure that the State, in developing its management program, is aware.of the full array of interests represented by such organizations, that opportunity for participation was provided, and that adequate consultation and cooperation with such bodies has taken place and will continue in the fut'ure. 2.11923-31 Full participation byrelevarit bodies in the adoption of management programs. "(a) Requirement. In order to fulfill the requirement contained in Section 306(c)(1), the management program must show evidence that: 11(l) The management program has been formaillyradopted in accordance with State law:or, in it's absence, administrative regulations; 33 Department of Commerce (National Oceanic & Atmospheric Administration) ii.419 11(2) The State has notified and provided-an oppor- (cont,d) tunity for full participation in the develop- ment of its management program to,all public and private agencies and organizations which are liable to be affected by, or may have a direct interest in, the management program. The submission.of the management program shall beaccompanied by a list identifying the agencies and organizations referred to in paragraph (a)(2) of this section, the nature of their interest and the opportunities afforded such agencies and organizations to participate in the develop- ment of the management program. These organi- zations should include those identified pursuant to 923-32, which have developed local, areawide or interstate plans applicable to an area within the coastal zone of the State as of January 1 of the year in which the management program is submitted for approval; and The management program will carry out the policies enumerated in Section 303 of the Act. 11(b) Comment. Statutory citation: Section 306(c)(1): Prior to granting approvallof a management pro- gram submitted by a coastal State, the Secretary shall find that the State has developed and adopted a management program for its coastal zone in accordance with rules and regulations promulgated by the Secretary, after notice, and !4 with the opportunity of full;participation by relevant Federal agencies, State 'agencies, local governments, regional organizations, port .. authorities, and other interested parties, pub- lic and private,,which is adequate to carry out the purposes of this title and is consistent with the policy declared in Section 303 of this it I e. "This requirement embodies the actual approval by the Secretary of Commerce of a State's coastal zone management program pursuant to all of the terms of the Act, plus associated administrative 34 Department of Commerce (National,oceanic &.Atmospheric Administration) 11.41.9 rules andregulations. As the operative section, (cont'd)- it subsumes all of the requirements incl:uded in this part, which shall be considered the "rules and regulations promul-gated by.the Secretary" men Itioned in Section 306(c)(1). The citation, however, also includes some specific additional requirements, for which guidance and performance criteria ar e necessary. These additional requirements include; "(1) Adoption of the management program by the State. The management program must demonstrate that it represents the official policy and objectives of the State. In general, this will require documentation in the-management program that the State management entity has formally adopted the management program in accordance with either the rules and procedures established by statute, or in the absence of such law, administrative' regulations. "(2) Opportunity for full participation by relevant Federal agencies, State agencies, local govern- ments, regional organizations, port authorities, and other interested parties, public and pri'vate. A major thrust of the Act is its concern for full participation and cooperation in the development and implementation of management programs by all in,terested and affected agencies, organizations and individuals. This is specifically included in the statement of national Policy in Section 303(c). The State must provide evidence that the listed agencies and parties'were, in fact, proT v ided with:an opportunity for full participation. i It will be left to the States to determine the. method and form of such eviden'ce, but it should contain at a minimum: "(I) A listing, as comprehensive as possible, of all Federal and State agencies, local governments, regional organizations, port authorities and public and private organizations which ar e likely to be affected by, orhave a direct interest in in, the development and implementation of a manage- ment program (including those identified in 923-32), and 35 DeRartment of Commerce .(National Oceanic & Atmospheric Administration) 11.419 11(ii) A listing of the specific interests of such (cont1d) organizations in the development of the manage- ment program, as well as an identification of the efforts made to involve such bodies in the development. process. "(a) "Opportunity for full participation is inter- preted as requiring participation at all appropriate stages of management program develop- ment. The assistance which can be provided by these public and private organizations can often be significant, and therefore,contact with them should be viewed not only as a requirement for approval, but as an opportunity for tapping available sources of information for program development. Early and continuing contact with these agencies and organizations is both desirable and necessary. In many cases it may be difficult or impossible to identify all interested parties early in the deve-lopment of the State's program. However, the public hearing requirement of 923.41 should afford an opportunity-to participate to interested persons and organizations whose interest was not initially noted. 110) Consistency with the policy declared in Section 303 of the Act. In order to,facilitate this review, the State's management program must indicate specifically how the program will carry .out the policies enumerated in Section 303. 3. "923-32 Consultation and coordination with other planning 11(a) Requirement. In order to fulfill the requirements contained in Section 306(c)(2), @the management program must include: 110 An identification of those entities mentioned which have plans in effect on January 1 of the year submitted, "(2) A listing of the specific contacts made with all such entities in order to coordinate the manage- ment program with their plans. :36 Department of Commerce (Navional O@eanic & Atmospheric Administration)` 11.419 "(3) An identification of the conflicts with.those (cont'd) plans which have not been resolved through coordination, and continuing.actions co ntem- plated to attempt to resolve them, and 11(4) Indication that a regular consultive mechanism has been established and is active, to Undertake coordination between the single State agency designated pursuant to 923.23, and the entities in paragraph (B) of Section 306(c)(2). "(b) Comment. Statutory citation: Section 306(c)(2): IlPrior to granting approval of a management pro- gram submitted by a coastal State, the Secretary shall find that the State has: "(A) 'Coordinated its program with local, areawide and interstate. plans applicable to areas within the coastal zone existing on January 1 of the year in which the State's management program is sub- mitted to the Secretary , which plans have been developed by 6 local government, an areaw'ide agency designated pursuant to regulations estab- lished under Section 204 of the Demonstration Cities,ahd Metropolitan Development Act of 1966, a regional agency, or an interstate agency.; and "(13) Established and effective mechanism for continuing consultation.and,coordination between the manage- ment agency designated pursuant to paragraph (5) of this subsection and with local governments, interstate agencies, regional agencies and area- wide agencies within the coast al- zone to assure the full participation of such local governments and agencies in carrying out the purposes of this title." "Relevant background information on this require- ment appears in 15 CFR,920.45(f), and is incor- ,porated by reference herein. While the State will exerci se its authority over land and water uses of Statewide significance in the coastal zone by one or,more of the techniques set forth in 923.28., the State management program must be -37 Department of Commerce (National Oceanic & Atmospheric Administration) 11.419 coordinated with existing plans applicable to (conild) portions of the coastal zone. It should be noted that this section does not demand com- pliance of the State program with local plans, but.the process envisioned should enable a State not only to avoid conflicts and ambigu- ities among plans and proposals but to draw, ,upon the planning capabilities of a wide variety of governments and agencies. Coordination implies a high,degree of cooperation and consul- tation among agencies, as well as &mutual will- ingness on the part of the participants to accom- modate their activities to the needs of the others in order to carry out the public interest. Perceptions of the public good will differ and it is recognized that not all real or potential conflicts can be.resolved by this process. Never- theless, it is a necessary step. Effective cooperation and consultation must continue as the management program is put into operation so that local governments, interstate, regional and areawide agencies can continue to participate in the carrying out of the 'management program. The "plans" referred to in (A) shall becon- sidered those which have been officially adopted by the entity which developed them, or which are commonly recognized by the entity as a guide for action. 'The list of relevant agencies required under 923-31 will be of use in meeting this requirement. It will enable the'State to identify those entities mentioned in (A) whic'h.have ta.ken place. The process envisioned.should not only enable a.State to avoid conflicts between its prIogram and other plans-applying within its coastal zone, but to draw upon the planning capa- bilities of a wide variety of local governments and other agencies. In developing and implement- ing those portions of the program dealing with power transmission lines, pipelines, interstate transportation facilities and other facilities which will significantly impact on neighboring States of a region, particular attention should be paid to the requirements of this section. 38 bepartment of Commerce (National Oceanic & Atmospheric Administration) 11.419 B. Subpart'E Miscellaneous (cont'd) 1. 11923.40 General. The requirements in--this subpart do not fall readily into any of the above categories bu t deal with several important elements of an approvable management program. They deal with public hearings in development of the management program, gubernatorial review and approval, segmentation of State programs and applicability of water and air pollution control requirements.. 2. 11923.41 Public hearings. 11(a) Requirements. In.orderto fulfill the require- ment contained in.Section 306(c)(3), the manage ment program must show evidence that the State has held public hearings during-the development of the management program following not less than 30 days notification, that all documents asso- ciated with the'hearings are conveniently avail- able to the public fo.r. review and study at least 30 days prior to.the hearing, that the hearings are held in places and at times convenient to affected populations, that all citizens of the State have an opportunity to comment on the total management-program and that a report on each hearing be prepared and made available to the public within 45 days. 11(b) Comment. Statutory citation: Section 306(c)(3): Prior to granting approval of a management pro- gram,submitted by a coastal State, the Secretary shall find that (t)he State has held public hearings on the development of the management program. Extensive discussion and statements of policy regarding this requirement appears in 920.30, 920-32i which is incorporated herein by refer- ence. 39 Department of Commerce (National 01ceanic & Atmospheric Administration) 0 MB Catalog Program Title/Citizen Participation Requirement Number 11.420 Coastal Zone Management.Estuarine Sanctuaries.(Sec. 312 of the Coastal Zone Ma nagement Act of 1972, PL 92-583; 86 Stat. 1280) 1. Source: 15 CFR Part 921 Subpart C (Federal Register 6/4/74 reprint; Vol. 39, No. 1o8, Pt. IV) 11. Requirements: Subpart C Public Participation 1. "921.21 Public Participation. Public participation will be an essenti a] factor in the selection of estuarine sanctuaries. In addition to the participation during the application development process (921.11(e)), public participation will be ensured at the Federal level by the NEPA process and by public hearings where desirable subsequent to NEPA. Such public hearings shall be held by the Office of Coastal Zone Management in the area to be affected by the proposed sanctuary no sooner than 30 days after it issues a draft environmental Impact statement on the sanctuary proposal. It will be the responsibility of the Office of Coastal,Zo,ne, Management, with the assistance of the applicant State, to issue adequate public notice of its intention to hold a public hearing. Such public notice shall be distributed widely, especially in the area of the pro- posed sanctuary; affected property owners and those agencies, organizations or individuals with an iden- tified interest in the area or estuarine sanctuary Rrogram shall be notified of the public'@earing.: The public notice shall contain the name, address-and phone number of the appropriate Federal and State officials to contact for additional information about the proposal. 2.11921-30 General. Management of estuarine sanc Ituaries shall be the responsibility of the applicant State or its agent. However, the research uses and manage- ment program mustbe in conformance with these guide- Hnes and regulations, and others implemented 'by the provisions of individual grants. It is .suggested that prior to the grant award,.representatives of the 4o Department of Commerce (National Oceanic & Atmospheric Admini.stration) OMB Catalog Program Title/Citizen Participation Requirement Number 11.420 proposed sanctuary management team.ahd the Office of (cont'd) Coastal Zone Management meet to discus 's Imanagement policy and standards. It is anticipated that the grant provisions will vary with individual circum- stances and will be mutually agreed to by the appli- cant and the granting agency. As a minimum, the grant document for each sanctuary shall: "(a). Define the intended research purposes of the estuarine sanctuary. 11(b) Define permitted, compatible, restricted and pro- hibited uses of the sanctuary. 11(c) Include a provision for monitoring the usesof the sanctuary, to ensure compliance with the intended uses. "(d) Ensure ready access to land use of the sanctuary by scientists, students and the general public as desirable and permissible forcoordinated research and education uses, as well as for other 'compatible purposes. 11(e) Ensure public availabili,ty and reasonable distri- bution of research results for timely use in the development of coastal zone management programs. 11(f) Provide a basi s for annual review of the status of the sanctuary, its value to the coastal zone program. "(9) Specify how the integrity of the system which the sanctuary represents will'be maintained.. "(h) Provide adequate authority and intent to enforce management policy and use restrictions. 3. "921-31 Changes in the sanctuary boundary, management pol.icy or research program. "(a) The a pproved,sanctuary boundaries; management policy, including permissible and prohibited uses; and research program may only be changed 41 Department of Commerce (National Oceanic Atmospheric Administration) OMB Catalog Program. Title/Citizen.Participation Requirement Number 11.420 after public notice and the opportunity of public (cont'd) review and participation such as outlined in 921.21. 11(b) Individuals or organizations which are concerned aboutpossible improper use or restriction of.use of estuarine sanctuaries may petition the State management agency and the Office of Coastal Zone Management directly for review of the management, program. 4. 11921-32 Program review. It is anticipated that reports will be required from the applicant State on a regular basis, no more frequently than annually, on the status of each estuarine sanctuary. The estuarine sanctuary program will be. regularly reviewed to ensure that the objectives of the program are being met-and that the program itself is scientifically sound. The key to the success of the estuarine sanctuaries program is to assure that the results of the studies and research conducted in these sanctuaries are avail'a.ble in a timely fashion so that the States can develop and administer.land and water use programs for the coastal zone. Accordingly, all information and reports, in cluding annual reports, relating to estuarine sanctu- aries shall be part of the public record and available at all times for inspection'by the public.11 42 bepartment of Health, Education and Welfare OMB Catalog Program Title/Citizen Participation Requirement Number 13.2o6 Areawide Health Planning 1. Source: Public Health Service Act, Section 314(b)(2)(A) as amended 11. Requirements: Section 314(b)(2)(A): "in order to be approved under this subsection an application for a grant under this subsection must contain or be sup- ported by reasonable assurances that there has been or will be established, in or for the area with respect to which such grant is sought, an areawide health planning council. The membership of such council shall include representatives of public, voluntary, and nonprofit private agencies, in- stitutions, and organizations concerned with health (in- cluding representatives' of the interests of local government, of the regional medical program for such area,@and of con- .sumers of health services). A majority of the members of such council'shall consist of representatives,of-consumers of health services."' 4 43 Department f Health, Education and Welfare OMB Catalog Program Title/Citizen Participation Requirement Number 13.217 Family Planning Projects 1. Source: Public Health Service Act, Section 59.5(9-b) I[. Requirements: Section 59.5(9-b): "Provision of any opportunity for participation by persons broadly representative of all'significant elements of the population to be served and by other in the community know] edgeable about such needs, in the development, implemen- tation, and evaluation of the project." 44 Department of Health, Education and Welfare OMB Catalog Program Title/Citizen Participation Requirement Number 13.246 Migrant Health Grants 1. Source-, Public Health Service Act, Section 310 Requirements: Section 310: "The project policy board is the primary method for community and consumer-participation in the project ` and each grantee has the responsibility to establish such a board. The,popu-. lation to be served should be encouraged to participate i:n overall activi ties of the proj6ct:through:their. representa- tives on the board. The board shall be established as fol- lows: 1. Size: The board should haverno fewer.than nine members, and be large enough to allow for a balanced representa- tion of the target community. 2. Selection and Composition: (a) At least 51 percent of the board members shall be chosen by'democratic pro- cess by the population to be served. Because this Pro- gram is designed primarily to meet migrant health needs, migrant representation should be no less than the pro- portion which migrant population bears to the total- population to be served. Efforts should be made to solicit consumer representation from isolated pocket areas." 45 Department of Health, Education and Welfare OMB Catalog'@ Program Title/Citizen Participation Requirement Number 13.251 Alcoholism-Services 13.252 Alcoholism-Demo Programs 13.257 Alcoholism-Formula Grants 1. Source: Public Health Service Act, Section 303(a)(3) and �-e-cdon 24-(b) 11. Requirements: A. Section 303(a)(3): "Provide for the designation of a State advisory council which shal-I include representati,ves of nongovernmental organizations or groups, and of public agencies con- cerned with the prevention and treatment of alcohol abuse and alcoholism, to consult with the Stat .e agency in carrying out the plan." B. Section 247(b): "Projects for which grants or contracts are made under this section shall, whenever.possible, be community based, provide a comprehensive range of services, and be integrated with, and involve the active participation of, a wide range of public and nongovernmental agencies, organizations, institutions, and indiv.iduals." @46 Department of Health, Education and Welfare OMB Catalog Program Title/Citizen Participation Requirement Number 13.256 @balth Maintenance Organizations 1. Source: 42 C.F.R., part 110, Section 110.107(g)(2): 11. Requi rements:@ Section 110-107(g)(2): "There will be equitable representation on such Board of Directors or other policy-making body of members from.medi- cally underserved populations served by the organization, but in no instance, if such population is to be served, wil-I such population be without representation on the.policy- making body." 53 Department of Health, Education and Welfare OMB Catalog Orogiram Title/Citizen.Participation Requirement Number 13.421 Educational Personnel Training Grants _FC-areer Opportunities Program) 1. Source: Project Directors' Handbook 11. Requirements: "The council, as advisor to the project director, colla- borates on'project development, including design of the proposal, its implementation and evaluation. The role of the council is to assure equal access to information for all three C.O.P. components -- school,., university, and community -- and to assure that project performance at all stages is consistent with project goals. The council must have considerable voice in the recruitment'and selec- tion of participants and staff. The Chairman of the C.O.P. Council is elected by its members; preferably he should be a community rather than an institutional representative. Each C.O.P. Council should have governing by-laws." 54 Department of Health, Education and Welfare@ OMB Catalog Program Title/Citizen Participation Requirement Number ESEA Title 1: 13.427 Handicapped 13.428 U-6-c-57-Mucation Agenc;es 13.429 Migrants 13.431 Neglected and Delinquent Children 1. Source: Elementary and Secondary Education Act, Section 116.17 TO-T-TT) (2) (3) 11. Requirements: Section 116.17 (0)(1)(2)(3): "Parental involvement at the local level is deemed to be an important means of increasing the effectiveness of programs under Title I of the Act. Each application of a local ed- ucational agency (other than a State agency di rectl,y responsi- ble for providing free public education for handicapped chi]- dren or for children in institutions for neglected and delin- quent children) for assistance under that title, therefore, 0) shall describe how parents of the children to be served were consulted and involved in the planning of the project and 0i) shall set forth specific plans for continuing the involvement of such parents in,the further planning and in the development and operation of the project. Each local educational agency shall, prior to the submission. of an application for fiscal year 1972 and any succeeding fiscal year, establish a council in which parents (not em- ployed by the local educational agency) of educationally deprived children residing in attendance areas which are to be serviced by the project, constitute more than a simple majority, or designate for that purpose and existing organ- ized group in which such parents will constitute more than a simple majority, and shall include in its application suf- ficient information to enable the State educational agency to make the following determinations: 0) that the'local educational agency has taken appropriate measures to insure the selection of parents'to the parent council who are representative (a) of the children eligible Department of Health, Educat io.n and @elfare 13.427 13.428 13.429 13.431 (cont'd.) to be served (including such children enrolled in private schools) and .(b) of the attendance areas to be included in the Title I programs of such agency; (ii) that each mem- ber of the council has been furnished free of charge@ copies of Title I of the Act, the Federal regulations,.guidelines, and criteria issued pursuant thereto, State Title I regula- tions,and guide-lines, and the local educational agency's cur- rent application; and that such other information as may be needed for the effective involvement of the council in the planning,development, operation and evaluation of projects under sa.id Title (including prior applications'for Title I proJects and evaluation thereof) will also be made available to the council; (iii) that the educational agency has pro- vided the parent council with the agency's plans, for future Title I projects and programs, together with a description of the process of planning and developing those projects and programs, and the projected times at which each stage of the process will start and be completed; (iv) that the parent council has. had an adequate opportunity.to.consider the in- formation available concerning the project areas, and the various programs available to meet those needs, and to make recommendati.ons concerning those needs which should be ad- @dressed through the Title I program and si-milar programs; M that, the parent council has had an opportunity to re-. view evaluation of prior Title I programs and has been informed of the performance criteria by which the proposed program is to be evaluated; (vi) that the Title 1, prog ram in each project area includes specific provisions for informing and consulting with parents concerning the services. to be provided for their children under Title I of the Act and the ways in which. such parents can a 'ssist their children in real- izing the benefits those services are intended to provide; (vii) that the local educational agency has adequate proce'- dures@to insure prompt response to complaints and suggestions from parents and parent council; (viii) that all . parents of children to be served have had an opportunity to present their views concerning the application to the appropriate school personnel, and that the parent council hat had an opportunity to submit comments to the State educational agency shall consider in determining whether or not the application shall be approved." 56 Department of Health, Education and Welfare OMB Catalog Program Title/Citizen Participation Requirement Number 13.433, Follow Through I.L Source: 45 C.F.R., part 158, Sections 158-19 and 158.20 11. Requlrements@ A. 158-19: "Each grantee or contractor shall, upon the identifica- tion of Follow Through project children, establ is h a 'Polity Advisory Committee, selected in accordance with paragraphs (b) andL(C) of this section, to assist with the planning and operation of project activities and to actively participate in the decision making process con- cerning such activities. Membership. (1) More than one-half of the Policy Ad- L visory Committee members shall be low-income Follow Through parents who are 'elected (or re-elected) by such parents in elections held at least annually. (2) The remaining membersshall be chosen by the parent members, elected under paragraph (b)(l)of this section, from among the various persons and representatives of agencies and-organizations in the community who have manifested concern for the development of low-income persons." B. 158.20: "Whenever an opening exists in project staff positions for nonprofessionals or paraprofessionals, the grantee shall actively solicit applications from low-income persons and give preference to such persons in hiring. The highest priority shall be accorded toLIOW_income persons,who are parents of Follow Through children. The grantee shall establish hiring procedures which as- sure that.the Policy Advisory Committee will be primarily responsible for re Commending the filling of nonprofes- sional and paraprofessional positions in accordance with 158-19(d)(3). 57 Department of Health, Education and-Welfare OMB Catalog Program Title/Citizen Participation Requirement Number 13.488 Talent Search 1. Source: "OE Program Administration Manual (September 1973) page 12 11. Requirements: "The Talent Search Board of Directors shall be composed of one-third representatives from the target community, one- third representatives from target students, and one-third from the educational communit y. The target.community is considered to be that group des- cribed in the proposal as the target population.' 'These representatives could be relatives of students, significant community leaders, or residents who have a particular in- terest in education. Target students may be Talent Search students, but in any case must be students who clearly come from the target population described in the proposal.", Department of Health, Education and Welfare OMB Catalog Program Title/Citizen Participation Requirement Numbia r 13.492 Upward Bound 1. Source: OE Program Administration Manual (September 1973), page 39 11. Reg u i remen t!@: "In order to develop an effective relationship with the targe 't group and with the community being served by an Upward Bound program it is necessary to mobilize a wide variety of com- munity resources. The Project Director and his staff shall take the initiative in creating the mechanisms which are designed to allow and encourage community participation. They must show evidence of having accomplished a program of community involvement through supplementary activities. Committee(s), when formed, shall meet a minimum of four times per year. The means of selecting committee.members will, be establJshed by the Project Director and their term of office will co'Incide with the current grant.period., The Upward Bound student and his family are part of the wider community which daily affects the 'ir lives. An:@@overall study should be made to identify interested and.concerned.groups and individuals in the area to involve them in the process of the project's developmentandimplementation. A Community Re- sources Committee may be organized to include representatives from'high schools, welfare agencies, Neighborhood Youth Corps, college facilities, college student bodies, Community Action Agencies, and Model Cities prog rams, as well as community leaders and residents who themselves meet the income criteria." 59 Department of Health, Education and Welfare Program Title/Citizen P rticipation Requi OMB Catalog a. trement Number Vocational Education: 13.493 Basic Grants to States 13.494 Consumer and Homemaking 13.495 Cooperative Education 13.499 Special Needs 13-500 State Advisory Councils 13-501 Work Study 13-502 Innovation 1. Source: PL 90.576, Section 104 parts (5) b-1 and 6-1, A(ix) 11. Requirements:. A. Part (5) b-1: "Any State which desires to receive a grant under.this title for any fiscal year shall establish a State advisory council, which shall be appointed by the Governor, or in the case of States in which the members of-the State board are elected, by such board, and which shall include as members a person or persons B. Part Mix): "representative of the general public ' including a person or persons representative of and knowledgeable about the poor and disadvantaged, who are not qualified for member- ship under any of the preceding clauses of this,parageaph." 60 Department of Health, Ed ucation and Welfare OMB Catalog Program Title/Citizen Participation R Iequirement Number 13-505 Educational Personnel Development- Urban/Rural School Development 1. Source: OE Guidelines 11. R quirements: "The Council will be comprised of elected representatives from the ranks of teachers, administrators, and other school staff; and the community (which will inciude.students). The concept of parity should be reflected in the composition of the Council, with at least half the membership represented comprising other than the school staff. Parity means joint involvement by school and community representatives in the decision-making process. Specifically, parity is defined as "mutual, collaborative decision-making on the part of those rendering and receiving services." 61 Department of Health, Education and Welfare OMB Catalog Program T,itle/Citizen Participation Requirement Number 13-524 Emergency School Assistance 1. Source: OE Manual (September 1973), Pages 7 8: H.. Requirements: "Before submitting an application, the applicant must consult with an advisory committee organized for the purpose of this project., Requirements stated in S .185.65 and 185.41 of the Regulations and summarized here must be fulfilled when or- ganizing the advisory Committee. The following organizations and groups are.to be designated to select representatives to serve on the committee: At least five civic and community organizations whichi taken together, are broadly representative of the com- munity must be designated to select one representative each to serve on the advisory committee. The LEA must be invited to select one teacher, prin- cipal,' administrator, or school board member to be its representative on the' committee. If the LEA has applied for ESAA funds, its advisory com mittee must be invited to select at least one representa- to-serve as a member of the'nonprofit group's ad- ViSory committee. After these persons have been selected, the nonprofit group should select the minimum number of persons necessary to.en- sure that the parental and racial composition conforms to the following ratios: At least 50% of the adult members.must be parents of students directly affected by the LEA's plan. The group must contain equ'al numbers of nonminority group members and members of each minority group which is substantially represented in the community." 62 'Department of Health, Education and Welfare OMB Catalog Number Program Title/Citizen Participation Requirement 13.600 Headstart 1. Source: Citizen Participation Requirements as.sta.ted in P.A.. 93-644, Title V Headstart and Follow Through Nct of-1975 1 1. Requirements: Part A Headstart Programs Section 511 (2) --- will provide for direct participation of the parents of such children (primarily from low income families) in the devel:opment,,conduct,' and overall program direction at the local level." 'Section 515 (b) "in order to be so designated, a Headstart agency must also (1) establish effective procedures by which parents and area residents concerned will be enabled to influence the character of@programs affecting theirinterests, (2) provide for. their regular participation in the implementation'of such programs, (3) provide technical and other support needed to enable parents and area residents to secure on their own behalf available assistance from public and private sources.11 Part B,- Follow Through Programs Section 551 (a)(3) ."Such projects shall provide for the,direct participation of the parents of such children in the development, conduct, a nd overall direction of the program at the local level." Section 554 (a) "Recipients of financial assistance under this part shal Ir pro- vide maximum employment opportunities foe residents of the area to be served, and to parents of children who are participating. in projects assisted under this part." @63 Department of Health,_Education and Welfare OMB Catalog Number Program Title/Citizen Participation Requirement 13.609 Aging--,Special Projects 1. Source: C.F.R. 45 Public Welfare; Sections 903.50 .(a)(2), 903-78 M, 903-15 and 909.20 and Section 205 - Older. American Act; 909.37 11. Requirement: Title III Sectlon 903.50 (a)(2) "Provides that an advisory co Immit tee is to have functions in advising the Governor as well as the State Agency and the single Organizational Unit. The advisory committee is therefore a State advisory committee on aging whose consultation, advice and recommendations can be solicited by the three primary in- stitutions concerned with State programs and policies as they affect older persons." Section 903.78 (F) "Provides that for'fiscal year 1975 and every fiscal year thereafter, the area agen Icy shall conduct public hearing(s) on the area plan before submitting it to the State Agency for approval. This provision parallels the requirement for State agencies in regqrd to State plans and is made for the same reasons." Section 903.15 "For Fiscal Year 1975 and for any fiscal year thereafter, the State Agency shall conduct, prior to the submission of the State plan to the Governor for approval, a public hearing(s) on the State plan." Title VIA Section 909.20 Advisory Assistance "The@ State plan shall provide that the State agency shall obtain advisory assistance from consumers of service under this part, including members of minority groups, and persons knowledgeable in the provision of nutrition services." 66 Depprtment of Health, Education and Welfare OMB Catalog Number Program Title/Citizen Participation Requirement 13.624 Vocational Rehabil.itation 1. Source: Section 101(a) 18 of Public Law 93-112 Rehabilitation of 1973,-and Section 136.1.19 Federal Register of November 259 1975,"Vocational Rehabilitation,Programs." 11. Requirements: "A. The State Plan shall provide that the State agency, or as appropriate the State agency and any local agency will take.. into account, in connection with matters of ;eneral policy development and implementation arising in the imple- mentation-of the'State plan, the views of indivliduals.and groups who are-. 1. Recipients.of vocationa.] rehabilitation services, or as appropriate, their parents,,guardians, or other representatives. 2.. Providers of vocational rehabilitation services; and, 3. Others-active in the field of vocat'ional rehabilitation Bi. The State plan shall further provide that the State agency will establish in writing and maintain a description of the methods.to be,used to obtain and consider such views on policy development and implementation and wil.] assure that such description will be available to the public." 63 Department of Health,_Education and Welfare OMB Catalog Number Program Title/Citizen Participation Requirement 13.609 Aging---, Special-Projects 1. Source: C.F.R. 45 Public Welfare; Sections 903-50 (a)(2), @03-78 M, 903-15 and 909.20 and Section 205 - Older American Act; 909.37 11. Requirement: Title III Sect!-_n 903.50 (a)(2): "Provides that an advisory commit tee is to have functions in advisilng the Governor as well as the State Agency and the single Organizational Unit. The advisory committee is therefore a State advisory committee on agi.ng whose consu-1fation, advice and recommendations can be solicited by the three primary in- stitutions concerned with State programs and policies as they affect older persons." Section 903.18 (F) "Provide's that.for fiscal year 1975 and every fiscal year thereafter, the area agency shall conduct public hearing(s) on the area plan before submitting it to the State Agency for ,approval. This provision pa-rallels the requirement for State agencies in reg@rd to State plans and is made for the same reasons." Section 903.15 "For Fiscal Year 1975 and for any fiscal year thereafter, the State Agency shall conduct, prior to the submission of the State plan to the Govern .or for approval, a public hearing(s) on the State plan." Title VII .Section 909.20 - Advisory Assistance "The State plan shall provide that the State agency shall obtain advisory assistance from consumers of service under this part, including members of minority groups, and persons knowledgeable in the provision of nutrition services." 64 epartment of Health, Education and Welfare 13.609 (cont,'d.) Sect'i6n 909-37 Project Councils "The,,.State plan.sha.ll'provide that: (a) Each project shall have a project council ... (b) More than one-half of the,membership of this council'shall be ,,actual consumers of the nutrition services ... Other members of the council shall include personscompetent in the field of service in which the nutrition program is being provided and persons who are knowledgeable with regard to the needs'of elderly persons.. Section 205.- Older-Am6ricans Act "(D)(6) Provide public forums for discussing and publicizing the problems and needs of the aging and obtai,ning information relating these to by conducting public hearings and.by conducting or sponsoring conferences, workshops and other such meetings." 65 Department of Health,,Education and Welfare OMB Catalog Number Program Title/Citizen Participation Requirement 13.623 Runaway Youth 1. Source: Title III of Juvenile Justice a Ind Delinquency PreventionAct of 1974., 11. Requirements: Section 312: "(a) To be eli-gible for assistance under this part, an applicant shall propose to establish, strengthen, or fund an existing or proposed runaway house, a locally 'Controlled facility providing temporary shelter, and counseling services to juveniles who have left home without permission of their parents or guardians." 11(b) In order to qualify for assistance under this part, an applicant shall submit a plan to the Secretary meeting the following requirements and including the following information. Each house- 1. 'shall be located in an area which is demonstrably frequented by or'easily reachable by runaway youth; 2. shall have a maximum capacity of no more than twenty children, with a ratio of staff to children of sufficient portion to assure adequate supervision and treat,ment; 3. shall develop a dequate plans for contacting the child's parents or relatives (if such action .is re- quired by State law) and assuring the.safe return of the child according to the best interests of the child, for contacting local government officials purs uant to informal arrangements established with such officials by the runaway house, and foe providing for other appropriate alternative living arrangements." 66 Deeort nt of Health, Education and Welfare OMB Catalog Number Program Title/Citizen Participation Requirement 13.624 Vocational Rehabilitation 1. Source: Section 101(a) 18 of Public Law 93-112 Rehabilitation of 1973,.and Section 136,1.19 Federal Register of November 25., 1975 "Vocational Rehabili.tat,ion.Programs." 11. Requirements. "A. The.State Plan shall provide that the State agency, or, as appropriate the State.agen.cy and any local agency, will take into'ac'count, in connection with matters of general policy development and implementation arising in the imple- mentation.of the State plan, the views of individuals and groups who are: 1. Recipients-of vocational rehabilitation services, or as appropriate, their parents, guardians, or other representatives. 2.. Providers of vocational rehabilitation services; and 3. Others active in the field of vocational rehabilitation B.. The State plan shall further provide that the State agency will establish in writing and maintain a description of the methods,to be,used to obtain and consider such views on policy development and implementation.and wi.11 assure that such description will be available to the public." 68 Department of Health, Education and Welfare 13-707 13-754 (cont'd.) W Be provided with financial arrangements$ where necessary to make possible the participation of.reciplents in the.wor.k of the committee struc- t u re. lob. An advisory committee,on day dare services must be established at the State level, either as a separate committee, or.all or a part of the ad- visory committee on AFDC and CWS programs may be assigned this function. In either event,.the. committee must have at.least one-third of its membership drawn from recipients or their repre- sentatives; and include representatiVes.of agencies and groups concerned.with day care or related services, i.e., other State agencies, pro- fessional or civic or other public or nonprofit private agencies, organizations or groups." loc. The State plan must also show the structure and functions of the State and local committees for AFDC and CWS programs and'for day care services; their relationship to other boards and committees associated with the.State and local agencies; the system for selecting recipients or their repre- sentatives; and assure that th--State committee for AFDC and CWS programs will be established no later than 90 days after pla'n approval." B. Section 220.6-Use of subprofessional personnel Ila. No later than July 1, 1969 provision must be made for the training and effective use of subprofessional staff in the programs of services to families'and children, including part-time or full-time employment of recipients'an rd'other persons of low income. (The term "subprofessional," as used here, means persons with less than college education, a high school graduate or a person with little or no formal education)." lob. The State plan must also include: (1) The methods of recruitment'and selection, as will offer opportunities for employment of such persons. 65 Department of Health, Education and Welfare 13-754 (con't'.) B. "b. (2) A career service plan that permits such persons to enter employment at the subprofessiona] level and progress to positions of i.ncreasing responsibility and remuneration. (3) @An organized training prog@aiw,'supervision and supportive assistance for such staff. (4) Annual progression in the utilization of in creasing numbers of such staff until there is optimal use of subprofessional staff in achieving the service goals for families and children." 76 Department of Health, Education and Welfare OMB Catalog Program Title/Citizen Participation Requirement Number 13-714 Medicaid I Source: 45,C.F.R.,'246.10 1-1 . Requirements: Section 246.10 State Medical Care Advisory Committees "(a) State plan requirements. A State plan for medica-I assistance, under Title XIX -of the Soci4l @Se6ur. iLty Acf must 'provi'de that:: (1) There will be an advisory committee to the State agency director on health and medical care ser vices, appointed by the director of the State .a gency or a higher State authority. Appointments to the committee will provide for rotation.and continuity. (2) The medical care advisory committee will include: (i) Board certified physicians and other r6pre- sentatives of the health professions who are familiar with-the medical needs of low income population groups and with the resources avail:ab16 and required for their care; (ii) Members of consumers' groups includ.ing Title XIX recipients, and. consumerrorganizations such as labor unions, cooperatives, consumer-sponsored prepaid'group practice plans, and others; and .(iii) The director of the'public welfare department or of the public health department, whichever does not head the single State agency for the Title XIX plan. (3) The medical care advisory committee will have ad- equate opportunity for meaningful par ficipation in policy development and program administration, in- cludin*g the furtherance of recipient participation in the program of the agency. 71 Department of Health, Education and Welfare OMB Catalog Program Title/Citizen Participation Requirement Number 13-714 (cont'd.) (4) The medical care advisory committee will be provided such staff assistance from within the agency and such independent technical assistance as are needed to enable it to make effective recommendations, and will be provided with financial arrangements, where neces- sary; to make possible the participation of recipients in the work of the,committee." "(b) Federal financial participation. Federal financial partici- pation of 50 percent is available.for the activities of the. medical care advisory committee." 7-2 Department of Health, Education and-Welfare OMB Catalog Number Program Title/Citizen Participation Requirement 13-753 Developmental Disabili,ties 1. Source: C.F.R. 45 Public Welfare: Section 416.50 State Council 11. Reg ui rements: "A. Designation. The State plan shall designate the State Planning and Advisory Council. The State Counci.1 may be either an existing council or agency within the Statewhich meets the requirements of this part or a council or.agency newly established for the purpose. B. Membership. The State plan sha.11 provide that th e-State Council will include representatives of. each o*f' the- principal State, agencies. As a minimum such representatives shall includ e a representative of the following State level ser- vice systems: Special education, vocational rehaUilitation, residential services for mentally retarded persons, social services, for the disabled and for families and children, diagnostic and treatment services for crippled and/or re- tarded children, health services or long-term care programs for adults with chronic neurological disorders such as epilepsy and cerebral palsy and medical assistance. The State plan shall further provide that the State Council will include representatives of local agencies, and repre- sentatives of nongovernmental 'Organizations and groups con- cerned with services for persons with developmental disa bilities. At least one-third of the membership mus It be consumers. A consumer may not include a person whose major occupation is either the administration of activities or the provision of services, and may include developmentally disabled persons or representat,ives of a parent group." 73 Department of Health, Education and Welfare OMB Catalog Number Program Title/Citizen Participation Requirement 13-754 Social Services 1. Source: C.F.R. 45 Public Welfare: Sections 222.2 (Advisory committees) and Section 222.3 (Training and use of suhprp- fessionals and volunteers) 11. Requirements: A. Section 222.2- Advisory committees:. Ila. An advisory committee on aged, blind, and disabled must be established at the State leveland at the local levels where the programs are locally administered, except that in local jurisdictions with small case- loads and alternate procedures for securing similar participation may be established. The advisory com- mittee, which may be combined with AFDC-CWS advisory committee (as required in 220.4 of this chapter), will (1) Advise the principal policy setting and adminis- trative officials of the agency and halve adequate op- portunity for meaningful participation in policy de- velopment and program administration,.inclUding the furtherance of recipient participation in the program of the agency- (2) Include representatives of other State agencies concerned with services, representatives of professional, civic or other public or private organizations, private. citizens interested and experienced in service programs, and. recipients of assistance or services or their repre- sentatives who shall constitute at least one-third of the membership. (3) Be provided such staff assistance from within the agency and such independent technical assistance as are needed to enable it to make effective recommendations. (4) Be provided with financial arrangements, where necessary, to make possible the participation of reci- pients in the work of the committee structure." llb. The State agency must maintain information about the structure and functions of the State and local advisory 74 DeRartment of Health,. Education and Welfare 13.754 (cont'd.) committees with representation from the aged, blind, .,and disabled.; their rblationship to other boards and committees associated with the State and local agen- cies; and the system for selecting recipients or their representatives, the State advisory committee for the aged, blind and disabled must be established no later than 120 days after plan approval." S. Section 222.3.- Training and us@ of subprofessionals and volunteers: "The State agency must conform to the regulations in Part 225 of.this C.'hapter, training and Use of Subprofessionals and .Volunteers. 75 '[Yep@@tme@nt, f.Health, Ii'ducation and Welfare OMB Catalog Number Program Title/Citizen Participation Req'uirement'.-`... 13-754 Title XX Day Care -FIDCR f r State programs funded by 1. Source: Compliance w-ith 0 FFP Parent Involvement, June,27, 1975, 45 C.F.R. 228.42 11'. RequVremenm: id Opportunities@must @be-provi -ej parents at times convenient to them to work with th6 program and, whenever possible, observe their children in the day care f4cility. 2. Parents must have the opportunity to become involved them- selves in the making of;decisions concerning the. nature and operat Uon -of. -the day - ca re . f ac i I i ty. .3. Whenever an agency (i.e., an operati.ng or.an admi.nistering agency) provides day care for 40 or more children, there must be a policy advisory committee or its equivalent at that administrative level where most decisions are madel. The committee membership should include not less than 50 percent parents or parent representatives, selected by the parents themselves in a democratit fashion. Other members should include representatives of professional organizations or individuals who have particular knowledge or skills in children's and family programs. 4. Policy advisory committees2 must per Iform productive.functions, including, but not limited,, to: a. Assisting in the development of the programs.and approving applications for funding. 1. That level where decisions are made on the kinds of programs to be operated, the hiring of staff, the budgeting of funds, and the submission of applications to funding agencies. 2. Policy advisory committees, the structure providing a formal means for involving parents in decisions about,the program, will vary depending upon the adminis.tering agencies and facilities in- volved. 76 Department of Health, Education and Welfare 13-354 (cont'd.). 4) b. Participating in the nomination and selection of the program -di rector* at 'the operating and/or admiM@steri ng level c., Advising on the recruitment and selec'ti'o'n of st'aff,and volunteers. d. -initiating suggestions and ideas for program improvements. e. Serving as-achannel for., hear.ing complaints on'the program. f. Assisting in organizing activities for.parents. 9. Assuming adegree of responsibility for communicating with parentsand encouraging their participation in the program. 77 Department of Health, Education and Welfare OMB Catalog Number Program Title/Citizen Participation Requirement 13-754 Title XX Social Services 1. Source: Public Review of CASP under Title XX Social Ser- vices Program 45 C.F.R. 228-33 11. Requ i remen ts: Section 228.33 Proposed Services Plan: "(a) At least. 90 days before the beginning of the State's program year, the Governor or such other official as the laws of the State provide, shall approve, publish and make generally available to the public the State's proposed services plan prepared by the State agency for the provision of services for the forth- coming program year. The primary purpose of this plan is to provide the citizenry of each State comprehensive and meaningful insight into each State's services plan so that they, as an informed citizenry can interact with the State decisionmaking process. In order to achieve this purpose, the State shall meet the following re- quiremen tSr; (b) A news release shall be issued by the approving of- ficial on the proposed services planprior to its publication as described in paragraph (c) of this section. (c) A description of the proposed'services plan shall be published as a display advertisement in the newspaper of widest circulation (and in foreign language news- papers, as appropriate) in each'geographic area described in the proposed se.rvices plan for three consecutive days in dailynewspapers; in three consecutive edit.lons if published other than daily. Publication of the proposed services plan shall begin at least 90 days prior to the beginning of the program year. The published descrip- tion shall contain as a minimum: 1. A brief description of the State's services program; 2- Categories of individuals to whom services will be offered and eligibility criteria; Department of Health, Education and Welfare 13.754 (cont'd.) 3. The amount of Federal allotment, and estimated Federal, State and local funds to be utilized,-for the program for the forthcoming program year; 4. The period for public comment; 5. The method and location where the public may comment on the proposed services plan and how a detailed summary maybe obtained without charge, upon request; 6. A toll-free, or local telephone number,where the' public may request a copy of the detailed summary; .7. Addresses of local public offices (at least one in each'county), where the detailed summary is available and where copies of the complete proposed services plan are available for public review,and. for purchase,. at a.reasonable cost. (d), The detailed summary of the proposed services plan shall be distributed to the public without charge, upon request including at least the information required under each item under 228.23 through 223.28, and a summary of infor- mation required under 228..29 through 228..32. (e) A copylof the complete proposed services plan shall bd distributed to the public for inspection or for purchase at a reasonable cost at local public offices-and shall be retained there throughout the program year. (f) Written comments from the public shall be accepted,at the State agency for a period of at least 45 days from the initial.date of publication. At State option, comments may also be received through scheduled public hearings at which a,record of the proceedings is kept and which is available for review. (g) Cornments.on the proposed services plan shall be retained for a period of at least three years for inspection by the public and Federal officials. (h) Theproposed services plan shall be transmitted to the Social and Rehabilitation Service for review as to pro- cedures followed and items addressed with respect to FFP under this Part. 79 Ho6s i nq and-Urba'n" Deve'16pm6nt OMB Catalog Program Title/Citiien Participation Requirement Number 14.146 Low Rent Public Housing Acquisition (Turnkey and.Conventional)@and 14.607 Publi c Housing Modernization of Projects 1. Source: U. S. Housing Act of 1937, as amended, 42 U.S.C. 1430 et. seg.., Section 3(4) and Section 6(c)(4)(C) 11. Requirements A. Sec. 3 Definitions: Nhenused in this Act "(4) The term "operation" means any or all undertakings appropr.iate for management,, operation, services, maintenance, security (including the cost of security personnel), or financing in.connection with a low-income housing project. The term also means.the financing of tenant programs and services for,families residing in low-income housing projects, particularly where there is maximum feasible parti.- cipation of the tenants in the development and ,operation of such tenant programs and services. As used in this paragraph, the term "tenant programs and services" includes the development and mainte- nance of tenant organizations which participate in the management of low-income housing projects; the training of tenants to manage and operate such projects and the utilization of their services in project management and operation; counseling on household management, housekeeping, budgeting, money management, child care, and similar matters; advice as to resources for job trainin�,and,place- ment, education, welfare, health, and other community services; services, which are directly related to meeting tenant needs and providing a wholesome living environment; and referral to appropriate agencies when necessary for the pro- vision of such services. To the maximum extent available and appropriate, existing public and private agencies in* the community shall be used for the provision of such services." 80 Housing and Urban Development 14.146 B. Sec. 6. Contract Provisions and Requirements: 14.607 (cont'd) 11(c) Every contract for annual contribution shall provide that "(4) The public housing agency comply with such procedures and requirements as the Secretary may prescribe to assure that sound management practices wtil be followed in the operation of the project, including requirem ents pertain- ing to II(C) The establishment of effective tenant- management relationships designed to assure that satisfactory,standards of tenant security and project maintenance are formu- lated and that the public housing agency (together with tenant councils where they exist) -enforces these standards fully and effectively; ... 81 Housing and Urban Development OMB Catalog Program Title/Citizen Participation Requirement Number 14.203 Comprehensive PI'anning Assistance (701 1. Source: Section 701(a)(5) and (c) of the Housing Act of 1954 as amended by Title IV of the Housing and Community Development Act of 1974, 4o U.S.C. 461. The following is quoted from the Code of Federal Regulations 24 CFR Part 600. 11. Requirements A. Grants for Areawide Planning and Management Assistance, Jurisdiction Organization Requirements, Section 600.40(b)(2) (Note: Applies to Areawide Planning Grants only). 11(2) Organization. Unless%specifically prohibited by State law, areawide planning o6anizations shall 9 meet the following areawide organizational requirements: "(1) Have open membership to all units of general .local government within the areawide planning Juri sd ict ion; "(ii) Include representatives of units of general local government which, in aggregate, have within their jurisdiction not less than 75 percent of the population of the metro- politan or nonmetropolitan area. One repre- sentative may represent more-than one local governmental jurisdiction, p'ar'ticularly in the case of smaller jurisdictions, if jointly :selected by the local governments.; 11(iii) Have a policy-making body@with the authority to: "(A) Establish goals, objectives and policies, ''evaluate programs for achieving their objective, and provide for program balance and coordination 'in response to State and local needs and priorities; "(13) Provide an overall. framework and guide for the preparation of functional and project plans; and 82 Housing and Urban Development 14.203 (cont'd) "(C) Provide for coordination and review of projects and activities that affect development and public management; Ov) Provide that at.least two-thirds of,the voting membership be composed of, or re�ponsible to, the elected officials of a unit of general local government within the planning jurisdiction." B. Citizen Involvement, Section 600.80 (Note: Applies to a] 1 1170111, grants) (a) Requirement. -The ongoing comprehens,ive pl:.anning process requi,red by Section 600.67 shall make provision for citizen involvement where major plans, policies, priorities, or object.ives are being determined. 11(b) Criteria. The following criteria.will.be used to measure compliance with the citizen involvement requirement. "(1) Extent of interaction and involvement. Citizens in addition to being informed should have the opportunity to help initiate as well as react to proposals. 11(2) Access to the decision making process * The applicant should provide citizens with access to the decision making process. The require- ments of this section do not include concur- rence by any person or group involved in the citizen involvement activities in making final determinations. Such determinations shall be the sole responsib-il-ity of the applicant. (3) Communication tec hniques. Information should 4 be provided sufficiently in advance of public decisions to give citizens an adequate oppor- tunity to review and to react to proposals. Applicants should seek to relate technical data and other professional material to the affected citizens so thatthey understand the impact of public programs, available options, and alternative decisions. 83 Housing and Urban Development 14.203 Ii(c) Statement of citizen involvement. Each applicant (cont'd),,, mus,t.include a statement of,citizen involvement in its progress report. Such statement'shall identify specific activities undertaken to meet the criteria in paragraph (b) of this section." C. Summary of Substate Planning and Management Assistance 46 Procedures, Section 600.120 (Note: Applies to 701 grants administered,by the State). 11(b) Consultation process. States shall develop policies, strategies, administrative procedures and require- ments to be employed in administeri,ng substate assistance, in carrying out State responsibilities .,under the A-95 procedure and in providing overall guidance to all substate applicants. These policies shall be developed in consultation with an advisory group representative of substate applicant categories. The State shall undertake consultations annually, prior to the submission of its application. Advisory group composition. The advisory group shall be composed of persons des'ignated by the State and shall include appropriate representation from each of the following: 110) Localities; 11(ii) Large cities and urban counties; 11(iii) Metropolitan areawid e planning organizations 0 iv) Nonmetr.opolitan areawide planning organizations 11(d) Elected officials review. Elected officials r6pre- senative of the categories identified in paragraph (C) of this section shall be afforded-an opportunity for review and comment on the policies and stra- tegies developed by the Sta 'te in consultation with its advisory 'group. These comments shall be con- sidered by the State prior to the inclusion of these policies in the applicable sections of'the State Overall Program Design (OPD). The elected officials to be provided an opportunity to review and comment on the State policies shall be desig- nated by the State in consultation with its advisory group. 84 Housing and Urban Develo2ment 14.203 11(e) OPD section copies. States shall provide each sub- (cont'd) state applicant eligible to apply directly to HUD a copy of the section of the State OPD applicable to it. (Substate applicants required by law to the State shall be provided copies at the time they make inquiry for assistance). 11(f) Consultation records. The State shall maintain a -record of all of its actionstaken pursuant to the consultation requirement and of the comments received,from elected officials." .85 Housing and.Urban Development OMB Catalog Program Title/Citizen Participation Requirement Number .14.218 Community Development Block Grant 14.219, 1. Source: Section 104(a)(6), Title I of the Housing and Urban Development Act of 1974, 42 U.S.C. 5301 et. seg. The follow- .ing is quoted from the Code of Federal Regulations, 24 CFR 570. 11. Requirements A.. Entitlement Grants, Timing and Pre-submission Requirements Section 570.300: 11(b) Public availability of application. Upon receiving advice from HUD that the application has been accepted for processing, the applicant shall make reasonable efforts to inform citizens involved in or affected by the local community'deve-lopment program that the application has been submitted to HUD and is available to interested parties upon request. Notice to that effect shall be publ.ished in a periodical of general circulation in the juris- diction of the applicant... 11(c) Required submission of data by p ersons asserting that application is plainly inconsistent with generally available facts and data. Any person desiring to assert, in litigation or otherwise, that any portion of an application in accordance, with Section 570.3o6(b) is plainly inconsistent with generally available facts and data, other than Federal census data, is required to submit to H 'UD a precise description of the identity and location of documents containing the data upon which such person relies. Such submission may be 'made to HUD pr'ior to the submission of the application or any time thereafter but not later than 15@calendar days after the date of publication by the applicant of its notification that the application has been accepted by HUD for processing. The submission by such person shall specifically state with respect to each identified document which pages contain data upon which the person relies, and shall state with respect to each item of data the specific item in the application asserted to be plainly. inconsistent with such item or data." 86 Housing and Urban Development 14.218 B. Entitlement Grants, Application-Requirements, Certifications 14.219 Section 570-303(e)(4) (cont'd) 11(e) Certifications. The applicant shall submit certi- fications, Iin such forms as HUD may,prescr.lbe, providing assurances that ... 11(4) Prior to submission of. its application,,- the appli- cant has; "(I) Provide citizens with adequate information concern- Ing the amount of funds available for proposed community development and housing activities, the range of activities that may be undertaken, and other important program requirements; 11(ii) Held at least two public heari.ngs to obtain the views of citizen on community development and housing needs; and "(-III) Provided citizens an adequate opportunity to artic- late needs, express preferences about proposed activities, assist in th e selection or priorities, and otherwise participate in the development of the application. The Act provides that no part of this paragraph shall be construed to restrict the responsibility and authority of the applicant for the development of the application and the execution of its Community Development Program. Accordingly, the citizen participation requirements of this para- graph do not include concurrence by any Iperson or group involved in citizen participation in making final determinations concerning the findings and contents of the application. The sole responsi- bility and authority to make such final determina- tions rests exclusively with the applicant." (Note: This requirement applies also to all discretionary grants with the exception of the following categori 'e.s: Urgent Need Funds, New Communities, Inequities Funds and Innovative Projects. in addition, the requirement may be waived or postponed by the Secretary for Federally Recognized Disaster funds. Requirements for Innovative Projects are described below.) 87 Hous ing and Urban Development 14.218 C. Innovative Projects, Application Requirements 14.219 Section 507.406(c)(3) (cont1d) The certifications required by 570-303(e) except (4)'(6). in addition, the applicant must certify tha@ citizens likely to be affected by the project, particularly low and moderate income persons, have been provided an opportunity to comment on the application." .88 Department of the Inter ior (Bureau of Outdoor Recreation) OMB Catalog Program Title/Citizen Participation Requirement Number 15.400 Outdoor Recreation Acquisition, Development and Planning I., Source: Bureau of,Outdoor Recreation Manual, Grants-in-Aid Series;-Part 630 11. Requirements: A. Part 630-1.2D, "Participation in the Planning Processit "The planning process should develop and communicate infor- matton that will broaden the base of public.understanding of outdoor recreation needs and opportunities. It should include provision for active participation by program administrators, legislators, special interest groups, and the general public. Appropriate Federal, local, and other public-and private agencies should be consulted in the formulation and revision of the State outdoor recreation Iplan in order to secure: 11(l) An understanding and acceptance of the roles of these groups in the'total outdoor recreation effortwithin the State. "(2) Maximum coordination of specific r ecreation programs and activities. Illn addition to the Governor's review (see 630-1.2.F) the appropriate agencies and interests at the State, Federal and local levels and the private sector@should participate in plan development and revi-ew. Some examples: 'Private: Chamber of Commerce, Boy/Girl Scouts Federal: Corps of Engineers, Bureau of Reclamation', Soil Conservation Service, U.S. Fish and Wildlife Service, Department of Transportation, U.S. Forest Service, Department of Housing and Urban Development, Department of Health, Education and Welfare. State: -Departments of Industry and Trade, Tourism, Highways, Game and Fish, State Parks, Water @Board, River Authorities, State Forests. 89, Department of the Interior (Bureau of Outdoor Recreation) 15.400 "To insure this involvement and input., evidence of their (cont'd) consultation, review and comment.in the form.of official correspondence should be included.with the SCORP sub- Mission forofficial BOR review. Footnotes in the text could further document such coordination. The Regional Office and respective States would formally agree as to which agencies and interests would take part in this formulation and review process." B. Part 630-3.3B.(l)(e), "Establishment of State Eligibility." "Participation in Planning. The State must.show how it is providing for public participation, including minority population, in its planning efforts." 41 9V@ Law.Enforcement Assistance Administration' OMB Catalog Program Title/Citizen Participation Requirement Number' 16-500 Comprehens.ive Planning Grants 1 6-502@ Improving and Strengthening.L.aw Enforcement. 16-516 Juvenile Justice Delinquency Prevention, 1. Source: Section 203(a) oflitle Irof the Safe Streets Act of 1,968, as@amended 11. Requirements "The:State planning agency and 'any. reg,ional, p. I an p 1, n,g, un i t,,s within the State shall within thei.r respective jyri:sdic- tions, be representative of the law enforcement and criminal'. justice.agencies including agencies directly related to the prevention and control of juvenile delinquency, units of @general local government, and public agencies maintaining programs to reduce and contro.1 crime, and shall include representatives,of citizens, professional, and community organizations directly related to delinquency prevention." 4- Department of Labor OMB Catalog Program Title/Citizen Participation Requirement Number 17.207 Employment Service 17.225 Unemployment Insurance Grants to States 1. Source: Wagner-Peyser Act (48 State 113). (29 USC 49C-3,557); and PL 91-373 11. Requirements: A. Section 11(a) "The Secretary of,-Labor shall establish a Federal Advisory Council composed of men and women representing employers and employees in equal numbers and the public for the purpose of formulating policies and discussing problems relating to employment and insuring impartiality, neutrality and freedom from .,political influence in the solution of such problems ... The Secretary shall also require the organization of similar State advisory councils composed of men and women representing employers and employees in equal numbers and the public." This section was amended by Section 3 of the President's Reorganization Plan No. 2 of' 1949which conferred on the Federal Advisory Council the responsibility for advising the Secretary of Labor and the Director of the Bu,reau of Employment Security with respect to both unemployment insurance and employment service problems. C. Requirements as Stated.in the Employment Security Amendments of 1970, PL 91-373, August 10, 1970. "Section 908 (a) The Secretary of Labor shall establish a Federal. Advisory Council., of not to exceed 16 members including the chairman, for the purpose of reviewing the Federal State program of unemployment compensation and making recommendations to him for the improvement of the system,'(b) The Council shall be appointed by the Secretary without regard to the civi I service laws and consist of employers and employees in equal numbers, and the general public." (The State Councils are for both Employment Service and Unemployment Insurance. The Nattonal Council is separate). 92 Department of Labor OMB Catalog Program Title/Citizen Participation Requirement Number 17.232 Comprehensive Employment and Training Act 1. Source:. PL 93-203; 29 CFR 95 11. Requirements A. As stated in PL 93-203 1. Section 104 (Prime Sponsorls Planning Council) Each Prime Sponsor shall establish a planning council consisting, to the extent practical, of members who ..are representative of the client community and of organi,zations, the employment service, education and training agencies.and institutions, business, labor and, where appropriate, agriculture. The Prime Sponsor shall appoint the members of the council, designate the chairman, and provide profes- sional, technical, and clerical staff to serve the council. It is the function of the counc'il to submit recommendations regarding program plans and basic goals, policies and procedures, to monitorand pro- vide for objective evaluations of employment and training.programs conducted in the.prime sponsor's area, and to provide for continuing analyses of needs for employment, training, and related services in such area. Any final decision with respect to such recommendations-shall be made by the Prime Sponsor. 2. Section 107 (State Manpower Services Council) (1) Any State which desires to be designated as Prime Sponsor, shal,I establish a Manpower Services Council. (2) Such Council shall be composed of - (I) representatives of the units or combinations of un,its of general local government In such State who shall,-comprise at least one-third of the membership of the Council (ii) one representative each of the the State board of voca- tional education and the public employment service of such State; (iii) one representative of each such other State agency as the Governor may determine to have a direct interest In overall manpower training and utilization within the St'ate; (iv) representatives of organized labor; (v) representatives of business and industry; (vi) representatives of community- 'based organizations and of the clfent community to be 93 Department of Labor 17.232 served under this Act (includings where persons of (cont'd) limited English-speaking ability.represent a substantial portion of the client population, appropriate representation of such persons); and-_ (vil) representatives of the general public. The Council shall (i) review the plans of each prime sponsor and the plans of State agencies for the provision of services to such prime sponsors, and agencies for the provision of services to such prime sponsors, and make recommendations to such prime sponsors and agencies for the more effec- tive coordtnation of efforts to meet the overall manpower needs of the State; (H) continuously monitor the operation of programs conducted by each prime sponsor, andthe avail- ability, responsiveness, and adequacy of State ices, and make recommendations to the prime se rv sponsors, to agencies providing manpower services, and to the Governorand the general public with respect to ways to improve the effectiveness of such programs or services, and (ii!) make an annual report to the Governor which shail be a public document, and issue such other studies, reports, or documents as it*deems advisable to assist prime sponsors or to other-. wise help carry out the purposes of,CETA. 3. Section 105(c)(2) (Conditions for Receipt ofFinancial Assistance) requires that plans must be made public prior to submission to the Secretary. B. Requirements as stated in CETA Regulations published in 29 CFR 95: 1. Section 95-13 (Planning Process) The Prime Sponsor shall have a planning process for dev6lopment of its Comprehensive Manpower Plan. Thatprocess shall utilize the advisory councils and also assure the participation i.n program planning of.community based organizations and the population to be served. The Planning Council oil, Department of Labor shall advise the,prime sponsor in'the setting of basic (con',Vd) goals, policies, and procedures foe its program un-der. Title I and Title 11 of the Act. It shall make recom- mendations regarding program plans, and provide for continuing analyses of needs for employmerit.training and rela,ted.services in such areas. Planning Council should monitor,all manpower programs funded under A; Title I and'Title 11 of the Act and provide for objec- t,ive evaluations of other manpower and related programs -operating in the prime sponsor's area, for the purpose of improving the utilization and coordibation of the delivery of such services. 2. Section 95.13. State-Manpower ServicesCoun.ci]. @A-State Prime.@Spoh,sor shall establish in addition to its Planning Council a State Manpower Services Council.(SMSC), The Governor shall appoint.Counci.] members as''foll.ows,:,.' (i) at least one-third of the membership of the-Council shall be composed of representatives of.-Prime Sponsors; (ii) one representativelshall be appointed from each of the following: the State Board-of Vocational Education, the State Employment Service, any State agency the Governor believes has an interest in Manpower; (iii) representatives shall.,be appointed from organized labor, bus.iness and industry, the general public, community-based organizations and from the population to be served under the Act (including representation of women, persons of limited English-speaking ability, and other minority groups when such persons represent a significant portion of the client population). Council responsibilities shall include, b, ut not.be limited to: (i) Reviewing prime sponsor plans, proposed modifications; 010, Reviewing State .agency plans for providing services to Prime Sponsors; Oil) Making recommendations to Prime Sponsors, agencie .sproviding manpower serv'i6es, the Governor, and the general public, on'improv- ing the coordination,and effectiveness of manpower services within the State; 95 Department of Labor 17.232 (IV) Mo.nitoring continuously (A) the operation of.. (cont'd) programs conducted by prime sponsors in-the State,,and (B) the avallability, responsiveness, adequacy, and effective coordination of State services provid ed by all manpower-rel.ated agencies. (v) Submitting an ann ual report to.the.Governor which will be a public document, and issuing: such other studies, reports or documents to the Governor and prime sponsors as the SMSC believes necessary to effectively carry out CETA. 3-@ Sei:tibn.95.1@- (Comment and Publication Procedures Relating to Submission,of Grant Application). The Prime Sponsor is required to submit plans for comment through the A-95 clearinghouse and to labor unions. and also to publish summaries.of plans in newspapers, as specified. This affords the public a most acces- SLible means,of participation in the CETA planning process. C. Section 98, Subpart C (Hearings and Judicial Review) out- lines formal allegation procedures specifying how com- platnts may,be initiated and investigated. 4 96@ Department of Transportation. OMB Catalog Program Title/Citizen Participation Requirement Number 20.205 Highway Research, Planning and Construction 1. Source: Federal Aid.Highways Act, Title 23 Requirements: Sec. 128, Public hearings. ',(a) Any State highway department which submits,plans for.a Federal aid.highway project involving the the bypassing of, or going through, any city, town, or village, either incorporated or unincor- -porated, shall certify to the Secretary that it has had public hearings, or has.afforded the opportunity for.such hearIngs, and has con'sidered the economic and social effects-of such a location, its impact 66 the environment, and its consistency with the.goals and objectives of such urban plan- ning:as has been promulgated by the community. Any State highway department which submits plans for an Interstate System project shall certify to the Secretary that it has had public hearings at@a convenient location, or has afforded the opportunity for such hearings, for the purpose of enabliiig persons in rural areas through or contiguous to whose property the highway will.- pass to express any objections they may have to the proposed location of such highway. Such certification shall be accompanied by a report which indicates the consideration giv-en.to the ec,onom.Ic, social,'en,vironmental, and other effects of the plan or highway locat'ion or design and various alternatives which were raised during the hearing or which were otherwise considered. '@b) When hearings have been held under. subsection'(a), the State highway department shall submit a copy of the transcript of said hearings,to the Secretary, together with thecertificati6n and report." 97 Department of Transportation OMB Catalog Program Title/Citizen Participation Requirement Number 20.205 FHWA Highway Research, Planning and Construction 20.505 UMTA Technical Studies Grants 1. Source: Code of Federal Regulations., Joint Planning Regulations, 23 CFR 450 Subpart A (Also covers 49 CFR 613 Subpart A) II. Requirements: I 450.120(a)(3) Include provisions to ensure involvement of the public." Department of Transportation OMB Catalog ,.Program Title/Citizen Participation Requirement Number 20-500 Urban Mass Transportation Capital Improvement Grants 20-501 Urban Mass Transportation Capital Improvement Loans 20.504 Mass Transportation Technology 20-505 Urban Mass Transportation Technical Studies Grants 20-506 Urban Mass.Transportation Demonstration Grants 20-507 Urban Mass Transportation Capital and Operating Assistance Formula Grants 1. Source: Urban Mass Transportation Act of 1964, as amended through November 26, 1974. Title 49. 11. Requirements: 1602, Section 3 11(d) 'Any application for a grant or loan under'this Act to finance the acquisition, construction, reconstruction, or improvement of facilities or equipment which will substantially affect a community orits mass transportation service shall include a certification that the applicant 111(l) has afforded an adequate opportunity for public hearings pursuant to adequate prior notice, and has held such hearings' Unless no one with a significant economic, social,.or environmental .interest in the matter requests a hearing,; "(2) has considered the:economi c and social effects of the project and its impact on.the environ-1. ment; and has found that the project is consistent with official plans for the comprehensivedevelopment of the urban areas. "Notice of any hearings under this subsection shall include, a concise statement of the proposed project, and shall be published in a newspaper of general circulation in'the: geographic area to be served. If hearings have been held.,.a copy of the transcript of the hearings shall be submitted with the application." 99 Community Services Administration OMB Catalog Program Title/Citizen Participation Requirement Number 49.002 Community Services Administration Legisl ative Assessment on Citizen Participation Requirements 1. Source: Economic Opportunity Act of 1964, Section 211. (a) thru (f) as amended. 11. Reg u I remen ts Community Action Agencies and Boards 11sec. 211. (a) Each community action agency which is a State or a political subdivision of a State, or a combination of political subdivision,-shall administer Its program through a community action board.which shall meet the requirements of subsection (b). Each community action agency which is a public or private nonprofit agency or organization designated a State or political subdivision of a State, or combination of political subdivisionj or is an agency designated by the Director under section 210(d) shall have a governing board which shall meet the requirements of subsection (b). (b) Each board to which this subsection applies shall con- -sist of not more than fifty-one members and shall be so constituted that (1) one-third of the members of the board are elected public officials, or their representa- tiVes, except that if the number of elected officials reasonably available and willing to serve is less than one-third of the membership of the board, membership on the board of appointive public officials may be counted in meeting.such one-thirdrequirement, .(2) at least one-third of the members are persons chosen in accordance with democratic selection procedures adequate to assure that they are representative of the'poor in the area served, and (3) the remainder of the members are officials or members of businessi industry,, labor, religious, welfare, education, or other major groups and interests in the community. Each member of the board selected to represent a specific geographic area within a community must reside in the area he represents. No person selected under clause (2) or (3) of this subsection as a member of a board shall serve on board for more than five consecutive years, or more than a total of ten years. Community Services Administration 49.002 11(c) Where a community action agency places responsibility (cont'd) formajor policy determinations with respect to the character, funding, extent, and administration of and budgeting for programs to be carried on in a particular geographic area within the community in a subsidiary board, council, or similar agency, such board, council, or agency shall be broadly representative of such area, subject to regul.ations of the director which assure adequate opportunity.for membershi-p of elected public offici.als.on such board, council, or agency. Each community action agency shall be encouraged to make use of neighborhood-based organizations composed of residents of the area or members of the group served to.assist such agency in the planning,.conduc.t, and evaluation. of components:of the community action program. "(d) (1) Director-shall promulgate such standards or rules relating to t,[email protected] and,notice,o'f meetings, qubru,ms (which shall be not less than 50 per centum of th.e total membership),.procedures, e-stablis'hment-of committees,.and.simi]6r matters as he may deem necessary to assure that.boards which are subject,to subsection (d).provide a continuing and effective mechanism for securing broad, community involvement in programs assisted under this title and that all groups or elements represented on those boards have a.full and fair oppor- tunity to participate in decisions affecting those programs. Such standards or.ru.Jes shall not preclude any such board from appointing anexecutive committee or similar group, which fairly 'reflects the composition of the board,-to transact the board's business between its meetings. The quorum requirements for any such committee or group, whic'h.shall not be l.e'ss than 50 percent of the membership, shall be established by the board. (2) -The Director shall require community action agencies to establ Ash procedures under which community agencie's and- representative groups of the poor which feel themselves inadequately represented on the community action board or governing board may petition for adequate reoresen- tation. 11(e) The,powers of every community action agency governing board shall include the power to appoint persons to senior staff positions, to determine major personnel, 101 Community Services Administration 49.002 fiscal and program policies, to approve overall program (cont'd) plans and priorities, and to assure compliance with condition's of an approve proposals for financial assis- tance under this title. 11(f) Each community action board-referred'to in the first sentence of subsection (a) shall- (1) have a full opportunity to participate in the develop- ment and implementation of all program and projects designed to serve the poor or low-income areas with maximum feasible participation of residents of the areas and members of the groups served, so as to -best stimulate and take full advantage of capabili- ties for self-advancement and assure that those programs and projects are otherwise meaningful to and widely utilized by their intended beneficiaries. (2) have at least one-third of its members chosen in accordance with democratic selection procedures adequate to assure that they are representat.,ive of the poor in the area served; (3) be so established and organized that the poor and Tesidents of the area concerned will be'enabled to influence the character of programs affecting their interestsand regularly participate in the planning implementation of those programs; and (4) be a continuing and effective mechanism for secur- ing thistitle." 102 Environmental Protection Agency OMB Catalog Program Title/Citizen Participation Requirement Number 66,418 Construction Grants for Wastewater Treatment Works 66.419 Water Pollution Control State and Interstate Program Grants 1. Source: Federal Water Pollution Control Act, � 101(e), 4o CFR Parts 35 and 105. It. Requirements: One or more public hearings or meetings Should be held to obtain public advice at the beginning of The planning process. A public hearing shall be held prior to the adoption of the facilities plan by the implementing governmental units. The continuing agency program for public participation shall con- tain mechanisms or activity for each of the following elements-: (1) Information materia1s; (2) assistance to public; (3) con- sultation; (4) notification; (5) access to information-. (6) enforcement; (7) legal proceedings; and (8) rule making. (66.419). In addition to those stated above, the State water pollution control agency must hold hearings on river basin plans and continuing planning programs., 103 Environmental Protection Agency OMB Catalog Program Title/Citizen Participation Requieement Number 66.426 Water Pollution:Control Area Waste Treatment Management Planning Grants I., Source: Federal Water Pollution Contro I.Act, 20, 4o CFR Parts 35 and 105. 11. Requirements: The Governor of a State must comply'with the public partici- pation specified in Part 105 prior to designating management agencies and with OMB Circular A-95 prior to designating areawide planning agencies. 104 Environmental P.rotection Agency OMB Catalog Program Title/Citizen Participation Requirement Number .N/A Air Pollution Control State Implementation.Plans 1. Source: 'Clear Air Act, � 110; 40 CFR Parts 51 and 5,2 11. Requirements. A. Public hearings are required prior to the submittal of plans or promulgation:of Federal regulations as substitutes for a State plan. Subject matter of plans or regulations include! 1. Plans to attain ambient alir quality standards. 2. Designation of non-degradation regi ions. 3. Alrquality maintenance areas and plans. 4. Transportation control plans. 5. Variances granted pursuant to State implementation plans. B. Where conditions indicate that there may be a substantial air pollution problem and no standard for the pollutant has been.published, a'conference may be held to permit all interested partiesto be'heard. 105 Federal Energy Administration ..OMB Catalog Program Title Citizen Partici-pation kequirement Number, IC 93-319) Coal Conversion and Allocation amended I So u rc e': PL 93-319 June 22, 1974 as amended by PL 94-163 December 22, 1975, Section 2 II Requirements: ".Sec@ 2 '(a) The Fed eral Energy Administrator--- "(1) shall, by order, prohibit any powerp.lant, and "(2)'may, by order, prohibit any-major fuel burning. installation, other than a powerplant, from burning natural gas or petroleum products as its rimary energy source, if the,requirements of subsection (b3 Iare met and if (A) the Fe'deral,Energy Administrator determine's'such powerplant or installation on June 221, 1974, had, or thereafter acquires or is designed with, the capability and necessary plant equipment to burn coal or (B) such powerplant or installa- tion is required to me;t a desion or construction requirement undersubsection (c),. 11(b),The requirements referred to in subsection (a)@are as follows: "(1) An order under subsection (a) may not, be issue& with respect to a powerplant or installation unl-ess the Federal Energy Administrator finds (A) that the burning of coal by such plant or installation, fn lieu of petroleum products or natural gas, is practicable and consistent with the purposes of this Act, (B)-'that coal and coal trans- portati,on facilities will be available dur,ing,the period the orde r is in effect, and (C)'in, the case-of a nowerplant, that the proh.ibition under subsection (a) will not' impair the reliability of service'in the area served by such plant. Such an order shall be rescinded or modi'fied to the.extent the Federal Energy Administrator determines that any requirement described in subparagraph (A), (B), or'(C) of this paragraph is no longer met@, and such an order may at any time,be modified if the Federal Energy Administrator determines that such order, as modified, complies with the requirements of this section. 106 "(2)(A) Before i'ssuinq an order under subspction (a) which is applicable to a powerplaht or installation for a period ending on or before June 30, 1975, the Federal Energy Administrator (i) shall give notice to the public and afford interested persons an opportunity for written presentations of data, views, and arguments, (ii) shall consult with the Administrator of the Environmental. . _I* Protection Agency, and (iii) shall take into account the likelihood that the powerplant or installation will be permitted to burn coal after June 30, 1975. II(B) An order described in subparagraph (A) of this, paragraph shall. not become effective Until the,date which the Administrator of the Environmental Protection Agency certifies pursuant to section 119(d)(1)(A) of such Act is the earliest date that such plant or installation will be able to comply with the air pollution.requirements which will be-applicable to it. Such order shall not be effective for any period certified by the Administrator of.the Environmental Protection Agency pursuant to section 119(d)(3)(B) of such Act. "(3)(A) Before issuing an order'under subsection (a) which is applicable to a powerplant or installation after June 30, 1975 (or modif@yinq an order to which paragraph (2) applies, so as to apply such.order to a powerplant or installation after such date), the Federal Energy Administra- tor shall give notice to the public and.afford interested persons an opportunity for oral and written presentations of data, views, and arguments.,, 107 APPENDIX A CITIZEN PARTICIPATION READING LIST Aleshire, Robert A., "Organizing for Neighborhood Management," Public Management, Vol. 53', January, 1971. Alishuler, Alan A., Community Control (New York: .Western Publishing Company, 1970). Arnold, John E., "People Involvement, Participation to Restore Confidence," Public Management, Vol. 53, September, 1971. Bell, Daniel and Held, Virginia, "The Community Revolution," Public Interest Vol. 16, Summer 1969. Cahn, Edgar S. and Cahn, Jean C., "Maximum Feasible Participation: A General Overview," Edgar S. Cahn and Henry Passet (eds.), Citizen Participation (Trenton, NJ,.New Jersey Community Action Training Institute, 1969). Clamont, Valarie, New Directions for the Teaching Computer: Citizen Participat-ion in Community Planning, University of Illinois, Computer- based Education Research Laboratory CERL Report X-34. Davidoff, Paul, "Advocacy and Pluralism in Planning," Journal of the American .Institute of Planners, Vol. XXXI, 1968. Diamond, Mahrn, "On the Relationship of Federalism and Decentralization," in Daniel J. Elazar et a). (eds.), Cooperation and Conflict, Readings in American Federalism, (Itasca, Ill.: Peacock, 1969). Dishroom, A., "The Role of Citizens - Catalysts for Change," Bulletin of the Model Cities Service Center, Vol. 2, N 0 (Washington, DC, National League of Cities and U. S. Conference of Mayors, September, 1971). Hallman, H..,-"Federally Financed.Citizen Participation," 32 Public Administration Review 420, page 423, September, 1972 Hutcheson Jr., John D. and Steggert, Frank X., Organized Citizen Participation in Urban Areas, Emory'University: Center for Research in Social Change. Javos, Dean and BaerMichael A., "Participation as an Instrument of Expression: Some Evidence-from the States," American Journal of -Political- Scienc . Vol@ XVIII, No. 2, May, 1974. Kaufman, Herbert, "Administrative Decentralization and Political Power," 'Public Administration Review, Vol. 29, No. 7, January/February, 1969. 108 Mid-Atlantic Federal Regional Council, C- iti-zen@Participation, 600 Arch Street, Philadelphia, Pennsylvania, 0976). Mogulof, Melvin B., Citizen Participation: A,Review and Commentary on Federal Policies and Practices, (Washington, DC.: The Urban Institute, 1970). Mogulof, Melvin 8. Citizea Participation: The Local Perspective, (Washington, DC.: The Urban Institute (URI-80002). New York State Department of State, How to Hold a Public Hearing, February, 1976. Patzman, Carole, Participation and Democratic Theory. (New York: Cambridge University Press, 1970). U. S. Department of Health,.Education andWelfare, Citizen Organization: Increasing Client Control Over Services (R-1196), (Santa Monica, California: Rand Corporation, April, 1973). U. S. Department of Transportation,, Citizen Participation and the Role of the Public Hearing, (Virginia Highway and Transportation Research Council, Sept er, 1975). U. S. Environmental Protection Agency, Outline of Opportunities for Citizen Involvement, (New York, 1975). A 1.09 Appendix 8 The Poor In the Community Action Program. A Summary of Rights* Poor people in@the community',action program have a right to: 1. Organize themselves into workable and responsible nei.ghborhood or target area groups to take action on problems and issues of poverty that con- cerh them and to be given help (technical assistance, training, staff assistance and funds where possible) by the community action agency to st-rengthen their ability to act effectively toerase poverty. 2. Take part,in major policy decisions regarding the planning and operation of the community action agency and its delegate agencies through their' democratically-selected representatives on the Board. 3. Be fully informed about the policies and operations of all community action agency and delegate agency programs. 4. Expect the community action agency to provide a forum in which,they can make their views known to the community on the poverty problems of the community as they see them and can propose solutions to clear up those problems. 5. Attend and take part in all public board and public policy making com- mittee meetings;of the community action agency, its delegate agencies, and neighborhood or target area councils. 6. Be assured that the.-community actionis providing job and career develop- ment opportunities@for poor people through the community action agency an d@its delegate agencies. 7. Sugg est.ne6ded programs to--be considered for funds by the community action agency, the:Office of Economic Opportunity, and other local, State, or Federal sources of funds. (Funding proposals should be submitted through the community action agency.) 8. Obtain OEO instructions, guidance, and program handb ooks that have distri- buted to the community action,agencies and have an opportunity to comment on OEO draft instructions sent to community action agencies for opinions. (These comments should be attached to any response made'to the community action agency or to the Opportunity Office.) 9. Expect the community action agency to work for involvement of the poor in the planning and the conduct of other local public and private agencies or organizations serving the poor community. *This is a summary of OEO Instruction 6005-1. The Instruction should be looked to for the complete OEOpolicy on participation of the poor. V11 Appendix WHAT IS THE FEDERAL REGIONAI, COUNCIL? ,As a,follow-up step to the institution of Standard Federal Regional Bounda- ries' the Federal Regional Councils were established by Executive Order 11647 on February 10, 1972 to streamline Federal field office operations and to.- encourage Federal-State-Local'i'nterchange. A council was created for each of the,10 standard Federal regions, and an Under Secretaries Group for Regional Operations, chaired by the Deputy Director of the Office of Management and the Budget, was established to provide policy guidance to Federal Regional Councils. The FRC's are composed of the principal regional officers of the Departments of Health, Education and Welfare; Labor; Housing and Urban Development; Agriculture; Interior; Transportation; Commerce; the Community Services Administration; Environmental Protection Agency; Law Enforcement Assistance Administration; and the Federal Energy Administration. The Councils were mandated to improve coordination of the categorical grant system and to develop closer working relationships among themselves, and with State and local governments. The Under Secretaries Group for Regional Operations establishes policy with respect to the Federal Regional Council matters, provides guidance to Councils, responds to their initiatives, and seeks to resolve policy issues referred by the Councils. Federal Regional Council activities have included: (1) improving delivery of Federal grants by alleviating inconsistent planning requirements, by coordi- nating and integrating Federal planning grants, and by ensuring that direct Federal planning Is consistent with State and local plans; (2) assisting State and local governments to analyze and plan for events causing major regional changes; (3) mobilizing resources to organize new Federal.initiatives, such as establishing Federal' Energy Regional Offices during the energy crisis and delivering assistance in other C risis and disaster situations; (4) acting as the State and local communications channel for information concerning the Federal budget and other Federal programs; and (5) mobilizing Federal assis- tance to enhance the ability of States and localities to manage their affairs. 112 Appendix 0 -REGION JI FEDERAL REGIONAL COUNCJL MEMBERS Mr. S.,William Green, Chairman Regional Adm in I st ratoe U.S. Department of Housing and Urban Deve-lopment 26 Federal Plaza, Room 35418 New York, New York 10007 (212) 264-8068 Mr. Gerald M. Hansler, Vice Chairman Regional Administrator Environmental Protection Agency 26 Federal Plaza, Room 1009 New York, New York 10007 (212) 264-2525 Mr. Roger Sumner Babb Regional Representative U.S. Department of Inter ior JFK Building.@ Room 2003J Boston, Massachusetts 02203 (617) 223-5104 Ms. Be,rnice L. Bernstein Regional Director 'U.S. Department of Health, Education and Welfare 2&Federal Plaza, Room 3838 ..New York, New York 10007 (212) 264-4600 Mr. Stephen Blom Regional Director U.S. D.epartment of Labor 1515 Broadway, Room 3500 New Yo,rk,,New York 10007 (212) 399-@5252 Mr...Bayard S. Forster Secretarial Representative U.S. Department of Transportation 26 Federal Plaza, Room 2339 New York, New York 10007 (212) 264-2672 Mr. Alfred 'Kleinfeld Regional Administrator Federal Energy Administration 26 Federal Plaza, Room 3200 New York, New York 10007 (212) 264-1021 3 FEDERAL REGIONAL COUNCI IL MEMBERS (cont1d) Mr. Michael Lonergan Regional Representative U.S. Department of Agriculture, Regional D:lrector,@ Office of Investigation .6 26 Federal Plaza, Room 1707 New York, New York 10007 (212) 264-84oo Mr. Michael 'McManus, Jr Rep,resentative of the Secretary U.S. Department of Commerce 26 Federal Plaza, Room 1311B New York, New York 10007 (212) 264-5647 @Mr. Jules Tesler Regional Administrator Law Enforcement Assistance Administration 26 Federal Plaza, Room 1351 NewYork, New York 10007 (212) 264-4133 Mr.-William A. White Acting Regional Director' Community Services Administration 26 Federal Plaza, Room 3237 New York, New York 10007 (212) 264-61goo OFFICE OF MANAGEMENT ANDtUDGET REPRESENTATIVE Mr. Thomas Snyder Intergovernmental Relations and Regional Operations Division Office of Management and Budget New Executive Office Building, Room 9026 17th and Pennsylvania Avenue, N.W. Washingtoh,'D.C. 20503 (202) 395-6911 UNDER SECRETARIES REPRESENTATIVE Mr. John McGru'der Director, Office of Management Systems U.S. Department of Transportation WO 7th Street, S.W. Washington, D. C. 20590 (202).426-4774 114 REGION I'l FEDERAL REGIONAL COUNCIL STAFF Ms. Estelle Guzik Staff Director Federal Regional Council 26 Federal Plaza, Room 3543A New.York, New York 10007 (Z12) 26470723 Mr. Robert Preissner Special Assistant to the Chairman C/o U.S. Department of Housing and Urban Development 26 Federal Plaza, Room 3543 New York,,New York 10007 (212) 264-1705 Ms. Ann Loeb Special.Assistant to the Regional Administrator U.S. Department of Housing and Urban Development 26 Federal Plaza, Room 3541E New York, New York 10007 @(212) 264-4134 Mr. Mike K '. Hatam Special Assistant for Regional Council U.S. Department of Health, Education and Welfare 26 Federal Plaza, Room 3838 New York, New York 10007 (212) 264-4586 Ms. Charlotte Williams Special Assistant for Regional Council U.S. Department of La Ibor 1515 Broadway New York, New 'York 10036 (212) 399-5781 Lt. Commander Thomas Nunes, USCG Senior Staff Officer U.S. Department of Transportation 26 Federal Plaza, Room 2339 New York, New York 10007 (212) 264-2672 Mr. Alfred Funai, Jr. Deputy Representative of the.Secretary U.S. Department of Commerce 26 Federal Plaza, Room 1311 New York, New York. 10007 (212) 264-5648 115 FEDERAL REGIONAL COUNCIL STAFF (cont'd) Mr. Charles Tenerella Special Assistant for Regional Council Envi.ronmental.Protection Agency 26 Federal Plaza, Room 1009 New York, New York 10007 (212) 264-9382. .Mr. Peter Heerwagen Special Assistant for Regional Council Law Enforcement Assistance Administration 26 Federal Plaza, Room 1355 New York, New York 10007 (212) 264-5792 Mr. Edwin Safford Special Assistant to the Regional Director Community Services Administration 26 Federal Plaza, Room 3237 New York, New York 10007 (212) 264-19oo Ms. Lenore Ledman Federal Regional Council Liaison Officer Federal Energy'Administration 26 Federal Plaza, Room 3200 New York, New York 10007 (212) 264-io82 Mr. Frederick J. S.iepietowskii Staff Assistant to the Secretary U.S. Department of Interior JFK Building, Room 2003J Boston, Massachusetts 02203 (617) 223-5106 Mr. Werner C. Hietsch USDA Representative on FRC Staff Agriculture Marketing Service U.S. Department of Agriculture 26 Federal Plaza, Room 1653 New York, New York 10007 (212) 264-1145 Support Staff Ms. Alfreda Frazier Ms. Gloria Carr Mr. Larry Johnson I \,Y --J, 4Q 1111011111111110 3 6668 00002 3210