[Congressional Record (Bound Edition), Volume 149 (2003), Part 4]
[Senate]
[Pages 4627-4629]
[From the U.S. Government Publishing Office, www.gpo.gov]




     RULES OF THE SENATE: PERMANENT SUBCOMMITTEE ON INVESTIGATIONS

  Ms. COLLINS. Mr. President, Senate Standing Rule XXVI requires each 
committee to adopt rules to govern the procedure of the Committee and 
to publish those rules in the Congressional Record not later than March 
1 of the first year of each Congress. On February 26, 2003, a majority 
of the members of the Committee on Governmental Affairs' Permanent 
Subcommittee on Investigations adopted subcommittee rules of procedure.
  Consistent with Standing Rule XXVI, I ask unanimous consent to have 
printed in the Record a copy of the rules of the Permanent Subcommittee 
on Investigations.
  There being no objection, the material was ordered to be printed in 
the Record, as follows:

108th Congress Rules of Procedure for the Senate Permanent Subcommittee 
on Investigations of the Committee on Governmental Affairs as Adopted--
                           February 26, 2003

       1. No public hearing connected with an investigation may be 
     held without approval of either the Chairman and the Ranking 
     Minority Member or the approval of a majority of the Members 
     of the Subcommittee. In all cases, notification to all 
     Members of the intent to hold hearings must be given at least 
     7 days in advance to the date of the hearing. The Ranking 
     Minority Member should be kept fully apprised of preliminary 
     inquiries, investigations, and hearings. Preliminary 
     inquiries may be initiated by the Subcommittee majority staff 
     upon the approval of the Chairman and notice of such approval 
     to the Ranking Minority Member or the minority counsel. 
     Preliminary inquiries may be undertaken by the minority staff 
     upon the approval of the Ranking Minority Member and notice 
     of such approval to the Chairman or Chief Counsel. 
     Investigations may be undertaken upon the approval of the 
     Chairman of the Subcommittee and the Ranking Minority Member 
     with notice of such approval to all members.
       No public hearing shall be held if the minority Members 
     unanimously object, unless the full Committee on Governmental 
     Affairs by a majority vote approves of such public hearing.
       Senate Rules will govern all closed sessions convened by 
     the Subcommittee (Rule XXVI, Sec. 5(b), Standing Rules of the 
     Senate).
       2. Subpoenas for witnesses, as well as documents and 
     records, may be authorized and issued by the Chairman, or any 
     other Member of the Subcommittee designated by him, with 
     notice to the Ranking Minority Member. A written notice of 
     intent to issue a subpoena shall be provided to the Chairman 
     and Ranking Minority Member of the Committee, or staff 
     officers designated by them, by the Subcommittee Chairman or 
     a staff officer designated by him, immediately upon such 
     authorization, and no subpoena shall issue for at least 48 
     hours, excluding Saturdays and Sundays, from delivery to the 
     appropriate offices, unless the Chairman and Ranking Minority 
     Member waive the 48 hour waiting period or unless the 
     Subcommittee Chairman certifies in writing to the Chairman 
     and Ranking Minority Member that, in his opinion, it is 
     necessary to issue a subpoena immediately.
       3. The Chairman shall have the authority to call meetings 
     of the Subcommittee. This authority may be delegated by the 
     Chairman to any other Member of the Subcommittee when 
     necessary.
       4. If at least three Members of the Subcommittee desire the 
     Chairman to call a special meeting, they may file in the 
     office of

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     the Subcommittee, a written request therfor, addressed to the 
     Chairman. Immediately thereafter, the clerk of the 
     Subcommittee shall notify the Chairman of such request. If, 
     within 3 calendar days after the filing of such request, the 
     Chairman fails to call the requested special meeting, which 
     is to be held within 7 calendar days after the filing of such 
     request, a majority of the Subcommittee Members may file in 
     the office of the Subcommittee their written notice that a 
     special Subcommittee meeting will be held, specifying the 
     date and hour thereof, and the Subcommittee shall meet on 
     that date and hour. Immediately upon the filing of such 
     notice, the Subcommittee clerk shall notify all Subcommittee 
     Members that such special meeting will be held and inform 
     them of its dates and hour. If the Chairman is not present at 
     any regular, additional or special meeting, the ranking 
     majority Member present shall preside.
       5. For public or executive sessions, one Member of the 
     Subcommittee shall constitute a quorum for the administering 
     of oaths and the taking of testimony in any given case or 
     subject matter.
       Five (5) Members of the Subcommittee shall constitute a 
     quorum for the transaction of Subcommittee business other 
     than the administering of oaths and the taking of testimony.
       6. All witnesses at public or executive hearings who 
     testify to matters of fact shall be sworn.
       7. If, during public or executive sessions, a witness, his 
     counsel, or any spectator conducts himself in such a manner 
     as to prevent, impede, disrupt, obstruct, or interfere with 
     the orderly administration of such hearing, the Chairman or 
     presiding Member of the Subcommittee present during such 
     hearing may request the Sergeant at Arms of the Senate, his 
     representation or any law enforcement official to eject said 
     person from the hearing room.
       8. Counsel retained by any witness and accompanying such 
     witness shall be permitted to be present during the testimony 
     of such witness at any public or executive hearing, and to 
     advise such witness while he/she is testifying, or his legal 
     rights, Provided, however, that in the case of any witness 
     who is an officer or employee of the government, or of a 
     corporation or association, the Subcommittee Chairman may 
     rule that representative by counsel from the government, 
     corporation, or association, or by counsel representing other 
     witnesses, creates a conflict of interest, and that the 
     witness may only be represented during interrogation by staff 
     or during testimony before the Subcommittee by personal 
     counsel not from the government, corporation, or association, 
     or by personal counsel not representing other witnesses. This 
     rule shall not be construed to excuse a witness from 
     testifying in the event his counsel is ejected for conducting 
     himself in such a manner so as to prevent, impede, disrupt, 
     obstruct, or interfere with the orderly administration of the 
     hearings; nor shall this rule be construed as authorizing 
     counsel to coach the witness or answer for the witness. The 
     failure of any witness to secure counsel shall not excuse 
     such witness from complying with a subpoena or deposition 
     notice.
       9. Depositions.
       9.1 Notice. Notices for the taking of depositions in an 
     investigation authorized by the Subcommittee shall be 
     authorized and issued by the Chairman. The Chairman of the 
     full Committee and the Ranking Minority Member of the 
     Subcommittee shall be kept fully apprised of the 
     authorization for the taking of depositions. Such notices 
     shall specify a time and place of examination, and the name 
     of the Subcommittee Member or Members or staff officer or 
     officers who will take the deposition. The deposition shall 
     be in private. The Subcommittee shall not initiate procedures 
     leading to criminal or civil enforcement proceedings for a 
     witness' failure to appear unless the deposition notice was 
     accompanied by a Subcommittee subpoena.
       9.2 Counsel. Witnesses may be accompanied at a deposition 
     by counsel to advise them of their legal rights, subject to 
     the provisions of Rule 8.
       9.3 Procedure. Witnesses shall be examined upon oath 
     administered by an individual authorized by local law to 
     administer oaths. Questions shall be propounded orally by 
     Subcommittee Members or staff. Objections by the witness as 
     to the form of questions shall be noted for the record. If a 
     witness objects to a question and refuses to testify on the 
     basis of relevance or privilege, the Subcommittee Members or 
     staff may proceed with the deposition, or may, at that time 
     or at a subsequent time, seek a ruling by telephone or 
     otherwise on the objection from the Chairman or such 
     Subcommittee Member as designated by him. If the Chairman or 
     designated Member overrules the objection, he/she may refer 
     the matter to the Subcommittee or he/she may order and direct 
     the witness to answer the question, but the Subcommittee 
     shall not initiate procedures leading to civil or criminal 
     enforcement unless the witness refuses to testify after he/
     she has been ordered and directed to answer by a Member of 
     the Subcommittee.
       9.4 Filing. The subcommittee staff shall see that the 
     testimony is transcribed or electronically recorded. If it is 
     transcribed, the witness shall be furnished with a copy for 
     review pursuant to the provisions of Rule 12. The individual 
     administering the oath shall certify on the transcript that 
     the witness was duly sworn in his presence, the transcriber 
     shall certify that the transcript is a true record of the 
     testimony, and the transcript shall then be filed with the 
     Subcommittee clerk. Subcommittee staff may stipulate with the 
     witness to changes in this procedure; deviations from this 
     procedure which do not substantially impair the reliability 
     of the record shall not relieve the witness from his 
     obligation to testify truthfully.
       10. Any witness desiring to read a prepared or written 
     statement in executive or public hearings shall file a copy 
     of such statement with the Chief Counsel or Chairman of the 
     Subcommittee 48 hours in advance of the hearings at which the 
     statement is to be presented unless the Chairman and the 
     Ranking Minority Member waive this requirement. The 
     Subcommittee shall determine whether such statement may be 
     read or placed in the record of the hearing.
       11. A witness may request, on grounds of distraction, 
     harassment, personal safety, or physical discomfort, that 
     during the testimony, television, motion picture, and other 
     cameras and lights shall not be directed at him. Such 
     requests shall be ruled on by the Subcommittee Members 
     present at the hearing.
       12. An accurate stenographic record shall be kept of the 
     testimony of all witnesses in executive and public hearings. 
     The record of his own testimony whether in public or 
     executive session shall be made available for inspection by 
     witness or his counsel under Subcommittee supervision; a copy 
     of any testimony given in public session or that part of the 
     testimony given by the witness in executive session and 
     subsequently quoted or made part of the record in a public 
     session shall be made available to any witness at his expense 
     if he/she so requests.
       13. Interrogation of witnesses at Subcommittee hearings 
     shall be conducted on behalf of the Subcommittee by Members 
     and authorized Subcommittee staff personnel only.
       14. Any person who is the subject of an investigation in 
     public hearings may submit to the Chairman of the 
     Subcommittee questions in writing for the cross-examination 
     of other witnesses called by the Subcommittee. With the 
     consent of a majority of the Members of the Subcommittee 
     present and voting, these questions, or paraphrased versions 
     of them, shall be put to the witness by the Chairman, by a 
     Member of the Subcommittee or by counsel of the Subcommittee.
       15. Any person whose name is mentioned or who is 
     specifically identified, and who believes that testimony or 
     other evidence presented at a public hearing, or comment made 
     by a Subcommittee Member or counsel, tends to defame him or 
     otherwise adversely affect his reputation, may (a) request to 
     appear personally before the Subcommittee to testify in his 
     own behalf, or, in the alternative, (b) file a sworn 
     statement of facts relevant to the testimony or other 
     evidence or comment complained of. Such request and such 
     statement shall be submitted to the Subcommittee for its 
     consideration and action.
       If a person requests to appear personally before the 
     Subcommittee pursuant to alternative (a) referred to herein, 
     said request shall be considered untimely if it is not 
     received by the Chairman of the Subcommittee or its counsel 
     in writing on or before thirty (30) days subsequent to the 
     day on which said person's name was mentioned or otherwise 
     specifically identified during a public hearing held before 
     the Subcommittee, unless the Chairman and the Ranking 
     Minority Member waive this requirement.
       If a person requests the filing of his sworn statement 
     pursuant to alternative (b) referred to herein, the 
     Subcommittee may condition the filing of said sworn statement 
     upon said person agreeing to appear personally before the 
     Subcommittee and to testify concerning the matters contained 
     in his sworn statement, as well as any other matters related 
     to the subject of the investigation before the Subcommittee.
       16. All testimony taken in executive session shall be kept 
     secret and will not be released for public information 
     without the approval of a majority of the Subcommittee.
       17. No Subcommittee report shall be released to the public 
     unless approved by a majority of the Subcommittee and after 
     no less than 10 days' notice and opportunity for comment by 
     the Members of the Subcommittee unless the need for such 
     notice and opportunity to comment has been waived in writing 
     by a majority of the minority Members.
       18. The Ranking Minority Member may select for appointment 
     to the Subcommittee staff a Chief Counsel for the minority 
     and such other professional staff members and clerical 
     assistants as he/she deems advisable. The total compensation 
     allocated to such minority staff members shall be not less 
     than one-third the total amount allocated for all 
     Subcommittee staff salaries during any given year. The 
     minority staff members shall work under the direction and 
     supervision of the Ranking Minority Member. The

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     Chief Counsel for the minority shall be kept fully informed 
     as to preliminary inquiries, investigations, and hearings, 
     and shall have access to all material in the files of the 
     Subcommittee.
       19. When it is determined by the Chairman and Ranking 
     Minority Member, or by a majority of the Subcommittee, that 
     there is reasonable cause to believe that a violation of law 
     may have occurred, the Chairman and Ranking Minority Member 
     by letter, or the Subcommittee by resolution, are authorized 
     to report such violation to the proper State, local and/or 
     Federal authorities. Such letter or report may recite the 
     basis for the determination of reasonable cause. This rule is 
     not authority for release of documents or testimony.

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