[Congressional Record Volume 160, Number 99 (Tuesday, June 24, 2014)]
[Senate]
[Pages S3942-S3944]
From the Congressional Record Online through the Government Publishing Office [www.gpo.gov]

      By Mr. LEAHY (for himself and Mr. Cornyn):
  S. 2520. A bill to improve the Freedom of Information Act; to the 
Committee on the Judiciary.
  Mr. LEAHY. Mr. President, the Freedom of Information Act, FOIA, is 
one of our Nation's most important laws, established to give Americans 
greater access to their government and protect their ability to hold 
government accountable. In keeping with my commitment to support this 
law and expand its mission, today I join with Senator John Cornyn to 
introduce bipartisan legislation that will improve the implementation 
of FOIA.
  I have sought for decades to make our government more open and 
transparent. Senator Cornyn has been an important partner in these 
efforts, and our collaboration has resulted in the enactment of several 
improvements to FOIA: the OPEN Government Act, the first major reform 
to FOIA in more than a decade; the OPEN FOIA Act, which increased the 
transparency of legislative exemptions to FOIA; and the Faster FOIA 
Act, which responded to the concerns of FOIA requestors and addressed 
agency delays in processing requests.
  The FOIA Improvement Act we are introducing today will make 
additional improvements to the law. It will enshrine into law the 
presumption of openness that the President laid out on his first day in 
office. He said, ``The Freedom of Information Act should be 
administered with a clear presumption: In the face of doubt, openness 
prevails.'' Our bipartisan legislation will require that Federal 
agencies consider the public interest in the disclosure of government 
information before invoking a FOIA exemption. It will provide 
additional independence for the Office of Government Information 
Services, OGIS, created by the OPEN Government Act in 2007, and reduce 
the overuse of Exemption 5 to withhold information by adding a public 
interest balancing test.
  There has been significant progress in improving the FOIA process 
over the years, but I am concerned that the growing trend towards 
relying upon FOIA exemptions to withhold large swaths of government 
information is hindering the public's right to know. According to the 
OpenTheGovernment.org 2013 Secrecy Report, Federal agencies used 
Exemption 5 more than 79,000 times in 2012--an incredible 41 percent 
increase from the previous year. This does not exemplify the 
presumption of openness that we expect from our Government, and that is 
why Senator Cornyn and I are introducing the FOIA Improvement Act 
today.
  Both Democrats and Republicans understand that a commitment to 
transparency is a commitment to the American values of openness and 
accountability, and to the public's right to know what their government 
is doing. I value the strong partnership that I have formed with 
Senator Cornyn on open government matters. Ensuring an open government 
should be a nonpartisan issue, and I invite all Members to support the 
FOIA Improvement Act of 2014.
  Mr. President I ask unanimous consent that the text of the bill be 
printed in the Record.
  There being no objection, the text of the bill was ordered to be 
printed in the Record, as follows:

                                S. 2520

       Be it enacted by the Senate and House of Representatives of 
     the United States of America in Congress assembled,

     SECTION 1. SHORT TITLE.

       This Act may be cited as the ``FOIA Improvement Act of 
     2014''.

     SEC. 2. AMENDMENTS TO FOIA.

       Section 552 of title 5, United States Code, is amended--
       (1) in subsection (a)--
       (A) in paragraph (2)--
       (i) in the matter preceding subparagraph (A), by striking 
     ``for public inspection and copying'' and inserting ``for 
     public inspection in an electronic format'';
       (ii) by striking subparagraph (D) and inserting the 
     following:
       ``(D) copies of all records, regardless of form or format--
       ``(i) that have been released to any person under paragraph 
     (3); and
       ``(ii)(I) that because of the nature of their subject 
     matter, the agency determines have become or are likely to 
     become the subject of subsequent requests for substantially 
     the same records; or
       ``(II) that have been requested not less than 3 times; 
     and''; and
       (iii) in the undesignated matter following subparagraph 
     (E), by striking ``public inspection and copying current'' 
     and inserting ``public inspection in an electronic format, 
     and current'';
       (B) in paragraph (4)(A), by striking clause (viii) and 
     inserting the following:
       ``(viii)(I) Except as provided in subclause (II), an agency 
     shall not assess any search fees (or in the case of a 
     requester described under clause (ii)(II) of this 
     subparagraph, duplication fees) under this subparagraph if 
     the agency has failed to comply with any time limit under 
     paragraph (6).
       ``(II)(aa) If an agency determines that unusual 
     circumstances apply (as the term is defined in paragraph 
     (6)(B)) and the agency provides a timely written notice to 
     the requester in accordance with paragraph (6)(B), a failure 
     described in subclause (I) is excused for an additional 10 
     days. If the agency fails to comply with the extended time 
     limit, the agency may not assess any search fees (or in the 
     case of a requester described under clause (ii)(II) of this 
     subparagraph, duplication fees).
       ``(bb) If a court determines that exceptional circumstances 
     exist (as that term is defined in paragraph (6)(C)), a 
     failure described in subclause (I) shall be excused for the 
     length of time provided by the court order.'';
       (C) in paragraph (6)--
       (i) in subparagraph (A)(i), by striking ``making such 
     request'' and all that follows through ``determination; and'' 
     and inserting the following: ``making such request of--''
       ``(I) such determination and the reasons therefore;
       ``(II) the right of such person to seek assistance from the 
     FOIA Public Liaison of the agency; and
       ``(III) in the case of an adverse determination--

       ``(aa) the right of such person to appeal to the head of 
     the agency, within a period determined by the head of the 
     agency that is not less than 90 days after the receipt of 
     such adverse determination; and
       ``(bb) the right of such person to seek dispute resolution 
     services from the FOIA Public Liaison of the agency or the 
     Office of Government Information Services; and''; and

       (ii) in subparagraph (B)(ii), by striking ``the agency.'' 
     and inserting ``the agency, and notify the requester of the 
     right of the requester to seek dispute resolution services 
     from the Office of Government Information Services.''; and
       (D) by adding at the end the following:
       ``(8) An agency--
       ``(A) shall--
       ``(i) withhold information under this section only if--
       ``(I) the agency reasonably foresees that disclosure would 
     harm an interest protected by an exemption described in 
     subsection (b) or other provision of law; or
       ``(II) disclosure is prohibited by law; and
       ``(ii)(I) consider whether partial disclosure of 
     information is possible whenever the agency determines that a 
     full disclosure of a requested record is not possible; and
       ``(II) take reasonable steps necessary to segregate and 
     release nonexempt information; and
       ``(B) may not--

[[Page S3943]]

       ``(i) withhold information requested under this section 
     merely because the agency can demonstrate, as a technical 
     matter, that the records fall within the scope of an 
     exemption described in subsection (b); or
       ``(ii) withhold information requested under this section 
     because the information may be embarrassing to the agency or 
     because of speculative or abstract concerns.'';
       (2) in subsection (b), by amending paragraph (5) to read as 
     follows:
       ``(5) inter-agency or intra-agency memorandums or letters 
     that would not be available by law to a party other than an 
     agency in litigation with the agency, if--
       ``(A) in the case of deliberative process privilege or 
     attorney work-product privilege, the agency interest in 
     protecting the records or information is not outweighed by a 
     public interest in disclosure;
       ``(B) in the case of attorney-client privilege, the agency 
     interest in protecting the records or information is not 
     outweighed by a compelling public interest in disclosure; and
       ``(C) the requested record or information was created less 
     than 25 years before the date on which the request was 
     made;'';
       (3) in subsection (e)
       (A) in paragraph (1)--
       (i) in the matter preceding subparagraph (A), by inserting 
     ``and to the Director of the Office of Government Information 
     Services'' after ``United States'';
       (ii) in subparagraph (N), by striking ``and'' at the end;
       (iii) in subparagraph (O), by striking the period at the 
     end and inserting a semicolon; and
       (iv) by adding at the end the following:
       ``(P) the number of times the agency denied a request for 
     records under subsection (c); and
       ``(Q) the number of records that were made available for 
     public inspection in an electronic format under subsection 
     (a)(2).'';
       (B) by striking paragraph (3) and inserting the following:
       ``(3) Each agency shall make each such report available for 
     public inspection in an electronic format. In addition, each 
     agency shall make the raw statistical data used in each 
     report available in a timely manner for public inspection in 
     an electronic format, which shall be made available--
       ``(A) without charge, license, or registration requirement;
       ``(B) in an aggregated, searchable format; and
       ``(C) in a format that may be downloaded in bulk.'';
       (C) in paragraph (4)--
       (i) by striking ``Government Reform and Oversight'' and 
     inserting ``Oversight and Government Reform'';
       (ii) by inserting ``Homeland Security and'' before 
     ``Governmental Affairs''; and
       (iii) by striking ``April'' and inserting ``March''; and
       (D) by striking paragraph (6) and inserting the following:
       ``(6)(A) The Attorney General of the United States shall 
     submit to the Committee on Oversight and Government Reform of 
     the House of Representatives, the Committee on Judiciary of 
     the Senate, and the President a report on or before March 1 
     of each calendar year, which shall include for the prior 
     calendar year--
       ``(i) a listing of the number of cases arising under this 
     section;
       ``(ii) a listing of--
       ``(I) each subsection, and any exemption, if applicable, 
     involved in each case arising under this section;
       ``(II) the disposition of each case arising under this 
     section; and
       ``(III) the cost, fees, and penalties assessed under 
     subparagraphs (E), (F), and (G) of subsection (a)(4); and
       ``(iii) a description of the efforts undertaken by the 
     Department of Justice to encourage agency compliance with 
     this section.
       ``(B) The Attorney General of the United States shall 
     make--
       ``(i) each report submitted under subparagraph (A) 
     available for public inspection in an electronic format; and
       ``(ii) the raw statistical data used in each report 
     submitted under subparagraph (A) available for public 
     inspection in an electronic format, which shall be made 
     available--
       ``(I) without charge, license, or registration requirement;
       ``(II) in an aggregated, searchable format; and
       ``(III) in a format that may be downloaded in bulk.'';
       (4) in subsection (g), in the matter preceding paragraph 
     (1), by striking ``publicly available upon request'' and 
     inserting ``available for public inspection in an electronic 
     format'';
       (5) in subsection (h)--
       (A) in paragraph (1), by adding at the end the following: 
     ``The head of the Office shall be the Director of the Office 
     of Government Information Services.'';
       (B) in paragraph (2), by striking subparagraph (C) and 
     inserting the following:
       ``(C) identify procedures and methods for improving 
     compliance under this section.'';
       (C) by striking paragraph (3) and inserting the following:
       ``(3) The Office of Government Information Services shall 
     offer mediation services to resolve disputes between persons 
     making requests under this section and administrative 
     agencies as a non-exclusive alternative to litigation and may 
     issue advisory opinions at the discretion of the Office or 
     upon request of any party to a dispute.''; and
       (D) by adding at the end the following:
       ``(4)(A) Not less frequently than annually, the Director of 
     the Office of Government Information Services shall submit to 
     the Committee on Oversight and Government Reform of the House 
     of Representatives, the Committee on the Judiciary of the 
     Senate, and the President--
       ``(i) a report on the findings of the information reviewed 
     and identified under paragraph (2);
       ``(ii) a summary of the activities of the Office of 
     Government Information Services under paragraph (3), 
     including--
       ``(I) any advisory opinions issued; and
       ``(II) the number of times each agency engaged in dispute 
     resolution with the assistance of the Office of Government 
     Information Services or the FOIA Public Liaison; and
       ``(iii) legislative and regulatory recommendations, if any, 
     to improve the administration of this section.
       ``(B) The Director of the Office of Government Information 
     Services shall make each report submitted under subparagraph 
     (A) available for public inspection in an electronic format.
       ``(C) The Director of the Office of Government Information 
     Services shall not be required to obtain the prior approval, 
     comment, or review of any officer or agency of the United 
     States, including the Department of Justice, the Archivist of 
     the United States, or the Office of Management and Budget 
     before submitting to the Congress, or any committee or 
     subcommittee thereof, any reports, recommendations, 
     testimony, or comments, if such submissions include a 
     statement indicating that the views expressed therein are 
     those of the Director and do not necessarily represent the 
     views of the President.
       ``(5) The Director of the Office of Government Information 
     Services may submit additional information to Congress and 
     the President as the Director determines to be appropriate.
       ``(6) Not less frequently than annually, the Office of 
     Government Information Services shall conduct a meeting that 
     is open to the public on the review and reports by the Office 
     and shall allow interested persons to appear and present oral 
     or written statements at the meeting.''; and
       (6) by striking subsections (i), (j), and (k), and 
     inserting the following:
       ``(i) The Government Accountability Office shall--
       ``(1) conduct audits of administrative agencies on 
     compliance with and implementation of the requirements of 
     this section and issue reports detailing the results of such 
     audits; and
       ``(2) catalog the number of exemptions described in 
     subsection (b)(3) and the use of such exemptions by each 
     agency.
       ``(j)(1) Each agency shall designate a Chief FOIA Officer 
     who shall be a senior official of such agency (at the 
     Assistant Secretary or equivalent level).
       ``(2) The Chief FOIA Officer of each agency shall, subject 
     to the authority of the head of the agency--
       ``(A) have agency-wide responsibility for efficient and 
     appropriate compliance with this section;
       ``(B) monitor implementation of this section throughout the 
     agency and keep the head of the agency, the chief legal 
     officer of the agency, and the Attorney General appropriately 
     informed of the agency's performance in implementing this 
     section;
       ``(C) recommend to the head of the agency such adjustments 
     to agency practices, policies, personnel, and funding as may 
     be necessary to improve its implementation of this section;
       ``(D) review and report to the Attorney General, through 
     the head of the agency, at such times and in such formats as 
     the Attorney General may direct, on the agency's performance 
     in implementing this section;
       ``(E) facilitate public understanding of the purposes of 
     the statutory exemptions of this section by including concise 
     descriptions of the exemptions in both the agency's handbook 
     issued under subsection (g), and the agency's annual report 
     on this section, and by providing an overview, where 
     appropriate, of certain general categories of agency records 
     to which those exemptions apply;
       ``(F) offer training to agency staff regarding their 
     responsibilities under this section;
       ``(G) serve as the primary agency liaison with the Office 
     of Government Information Services and the Office of 
     Information Policy; and
       ``(H) designate 1 or more FOIA Public Liaisons.
       ``(3) The Chief FOIA Officer of each agency shall review, 
     not less frequently than annually, all aspects of the 
     administration of this section by the agency to ensure 
     compliance with the requirements of this section, including--
       ``(A) agency regulations;
       ``(B) disclosure of records required under paragraphs (2) 
     and (8) of subsection (a);
       ``(C) assessment of fees and determination of eligibility 
     for fee waivers;
       ``(D) the timely processing of requests for information 
     under this section;
       ``(E) the use of exemptions under subsection (b); and
       ``(F) dispute resolution services with the assistance of 
     the Office of Government Information Services or the FOIA 
     Public Liaison.
       ``(k)(1) There is established in the executive branch the 
     Chief FOIA Officers Council

[[Page S3944]]

     (referred to in this subsection as the `Council').
       ``(2) The Council shall be comprised of the following 
     members:
       ``(A) The Deputy Director for Management of the Office of 
     Management and Budget.
       ``(B) The Director of the Office of Information Policy at 
     the Department of Justice.
       ``(C) The Director of the Office of Government Information 
     Services.
       ``(D) The Chief FOIA Officer of each agency.
       ``(E) Any other officer or employee of the United States as 
     designated by the Co-Chairs.
       ``(3) The Director of the Office of Information Policy at 
     the Department of Justice and the Director of the Office of 
     Government Information Services shall be the Co-Chairs of the 
     Council.
       ``(4) The Administrator of General Services shall provide 
     administrative and other support for the Council.
       ``(5)(A) The duties of the Council shall include the 
     following:
       ``(i) Develop recommendations for increasing compliance and 
     efficiency under this section.
       ``(ii) Disseminate information about agency experiences, 
     ideas, best practices, and innovative approaches related to 
     this section.
       ``(iii) Identify, develop, and coordinate initiatives to 
     increase transparency and compliance with this section.
       ``(iv) Promote the development and use of common 
     performance measures for agency compliance with this section.
       ``(B) In performing the duties described in subparagraph 
     (A), the Council shall consult on a regular basis with 
     members of the public who make requests under this section.
       ``(6)(A) The Council shall meet regularly and such meetings 
     shall be open to the public unless the Council determines to 
     close the meeting for reasons of national security or to 
     discuss information exempt under subsection (b).
       ``(B) Not less frequently than annually, the Council shall 
     hold a meeting that shall be open to the public and permit 
     interested persons to appear and present oral and written 
     statements to the Council.
       ``(C) Not later than 10 business days before a meeting of 
     the Council, notice of such meeting shall be published in the 
     Federal Register.
       ``(D) Except as provided in subsection (b), the records, 
     reports, transcripts, minutes, appendixes, working papers, 
     drafts, studies, agenda, or other documents that were made 
     available to or prepared for or by the Council shall be made 
     publicly available.
       ``(E) Detailed minutes of each meeting of the Council shall 
     be kept and shall contain a record of the persons present, a 
     complete and accurate description of matters discussed and 
     conclusions reached, and copies of all reports received, 
     issued, or approved by the Council. The minutes shall be 
     redacted as necessary and made publicly available.''.

     SEC. 3. REVIEW AND ISSUANCE OF REGULATIONS.

       (a) In General.--Not later than 180 days after the date of 
     enactment of this Act, the head of each agency (as defined in 
     section 551 of title 5, United States Code) shall review the 
     regulations of such agency and shall issue regulations on 
     procedures for the disclosure of records under section 552 of 
     title 5, United States Code, in accordance with the 
     amendments made by section 2.
       (b) Requirements.--The regulations of each agency shall 
     include procedures for engaging in dispute resolution through 
     the FOIA Public Liaison and the Office of Government 
     Information Services.

     SEC. 4. PROACTIVE DISCLOSURE THROUGH RECORDS MANAGEMENT.

       Section 3102 of title 44, United States Code, is amended--
       (1) by redesignating paragraphs (2) and (3) as paragraphs 
     (3) and (4); and
       (2) by inserting after paragraph (1) the following:
       ``(2) procedures for identifying records of general 
     interest or use to the public that are appropriate for public 
     disclosure, and for posting such records in a publicly 
     accessible electronic format;''.

     SEC. 5. NO ADDITIONAL FUNDS AUTHORIZED.

       No additional funds are authorized to carry out the 
     requirements of this Act or the amendments made by this Act. 
     The requirements of this Act and the amendments made by this 
     Act shall be carried out using amounts otherwise authorized 
     or appropriated.

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