[Senate Prints 119-1]
[From the U.S. Government Publishing Office]
119th Congress } { S. PRT.
1st Session } COMMITTEE PRINT { 119-1
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EXPENDITURE AUTHORIZATIONS
AND REQUIREMENTS FOR
SENATE COMMITTEES
[GRAPHIC NOT AVAILABLE IN TIFF FORMAT]
JANUARY 3, 2025
Printed for the use of the
Committee on Rules and Administration
United States Senate
Available on http://www.govinfo.gov
__________
U.S. GOVERNMENT PUBLISHING OFFICE
57-246 WASHINGTON : 2025
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COMMITTEE ON RULES AND ADMINISTRATION
AMY KLOBUCHAR, Minnesota, Chairwoman
DEB FISCHER, Nebraska, Ranking Member
PREFACE
This committee print is intended to assist Senate committee
chairs, ranking members, and their staff with the drafting of
committee expenditure authorizations for the period covering
March 1, 2025 through February 28, 2027. This document also
provides Senate committees with detailed information about the
budgeting process, including the relevant laws, rules and
regulations; sample documents; and historic committee funding
levels. All standing committees of the Senate, select and
special committees of the Senate, and joint committees financed
by the Senate, with the exception of the Select Committee on
Ethics and the Committee on Appropriations, must follow the
procedures outlined in this document.
The Rules Committee staff is available to assist should you
or your staff have any questions or otherwise need assistance
with this process.
AMY KLOBUCHAR,
Chairwoman,
DEB FISCHER,
Ranking Member,
Committee on Rules and Administration.
C O N T E N T S
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Page
Committee expenditure authorizations:
Authority.................................................... 1
Fiscal year for expenditure authorizations................... 2
Submission date for resolutions.............................. 2
Format of resolutions........................................ 2
Consultants and staff training............................... 2
Division of funding and office space for the majority and
minority................................................... 2
Colloquy..................................................... 3
Joint leadership letter...................................... 4
Budgets and supporting materials............................. 4
Supplemental expenditure authorizations:
Authority.................................................... 5
Procurement of consultants by Senate committees:
Statutory authority.......................................... 6
Definition of ``consultant''................................. 7
Prerequisite for procurement................................. 7
Selection of consultants..................................... 7
Rules Committee responsibility............................... 7
Methods of procurement....................................... 8
Appointment of individual consultants........................ 8
Procurement of consultants by contract....................... 9
Training of professional staff:
Statutory authority.......................................... 10
Regulations governing training of professional staff of
Senate committees.......................................... 11
Additional information....................................... 12
Use of agency personnel by committees of the Senate--reimbursable
and non-reimbursable services:
Authority.................................................... 14
Procedure.................................................... 14
Compensation for committee staff................................. 16
Assistance with committee-related work........................... 17
Regulation to provide more effective control over payments made
from contingent fund of the Senate............................. 18
Regulations governing semi-annual contingent fund reconciliation. 19
Regulations governing payments and reimbursements from the Senate
contingent fund for expenses of Senate committees and
administrative offices......................................... 21
Policy on committee work and housing for committee staff......... 24
Special reserves................................................. 25
Appendix
Sample resolution forms:.........................................
Form 1--Requesting funding for expenditures (with or without
funds for consultants or training of professional staff)... 28
Form 2--Requesting supplemental funds solely for the
procurement of consultants................................. 31
Form 3--Requesting supplemental funds solely for general
expenditures............................................... 33
Form 4--Increasing the limitation on the portion of funds
authorized for the procurement of consultants and/or the
training of professional staff............................. 34
Budget request questionnaire forms............................... 35
Sample approval letter for consultants........................... 39
Sample contracts................................................. 40
Agreement on continued employment................................ 42
Senate and committee funding for the 117th Congress.............. 43
Senate and committee funding for the 118th Congress.............. 44
COMMITTEE EXPENDITURE AUTHORIZATIONS
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Committees of the Senate must request their operating funds
pursuant to the procedure set forth in paragraph 9 of rule XXVI
of the Standing Rules of the Senate. Each committee must report
one authorization resolution authorizing it to make
expenditures out of the contingent fund of the Senate to defray
its expenses, including the compensation of all members of its
staff, the procurement of consultants, the training of
professional staff, and all administrative expenses.
Authority
The portion of paragraph 9 that relates to authorizing
resolutions is as follows:
Paragraph 9 of Rule XXVI of the Standing Rules of the Senate \1\
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\1\ As amended, S. Res. 281, 96-2, Mar. 11, 1980, effective Jan. 1,
1981; S. Res. 479, 100-2, Sept. 30, 1988.
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9. (a) Except as provided in subparagraph (b), each
committee shall report one authorization resolution each year
authorizing the committee to make expenditures out of the
contingent fund of the Senate to defray its expenses, including
the compensation of members of its staff and agency
contributions related to such compensation, during the period
beginning on March 1 of such year and ending on the last day of
February of the following year. Such annual authorization
resolution shall be reported not later than January 31 of each
year, except that, whenever the designation of members of
standing committees of the Senate occurs during the first
session of a Congress at a date later than January 20, such
resolution may be reported at any time within thirty days after
the date on which the designation of such members is
completed.* * *
(b) In lieu of the procedure provided in subparagraph (a),
the Committee on Rules and Administration may--
(1) direct each committee to report an authorization
resolution for a two year budget period beginning on
March 1 of the first session of a Congress; and
(2) report one authorization resolution containing
more than one committee authorization resolution for a
one year or two year budget period.
* * * * *
Fiscal Year for Expenditure Authorizations
The Omnibus Committee Funding Resolution authorizes
committee funding for portions of three fiscal years. For the
119th Congress, the 2-year budget period will begin March 1,
2025, and span three fiscal years, ending February 28, 2027. A
committee's funds not spent in one authorization period expire
and the committee may not carry them over to a subsequent
period.
Submission Date for Resolutions
Expenditure authorization resolutions must be offered by
Senate committees not later than January 31. The only exception
is when during the first session of a Congress the designation
of the members of standing committees occurs later than January
20. In such case the resolution must be offered within 30 days
of the date on which the members of a committee have been
designated.
Format of Resolutions
Senate standing committees are required to follow, with any
necessary modifications, the sample Biennial Resolution Form 1.
Select and special committees should submit resolutions
which conform with the provisions of the resolutions by which
they were created. Senate Legislative Counsel can provide
assistance with such resolutions.
Consultants and Staff Training
Authorization for consultants or training for professional
staff must be included in the funding resolution.
Committees must follow the regulations on procurement of
consultants and on training of professional staff.
Division of Funding and Office Space for the Majority and Minority
The allocation of funds to the majority and minority has
been addressed in recent Congresses in a Colloquy and Joint
Leadership Letter. The Colloquy and Joint Leadership Letter
from the 118th Congress are provided to reference. A similar
Colloquy and Joint Leadership Letter are expected for the 119th
Congress. Minority participation in the appointment of
committee personnel is provided for in paragraphs 1, 2, and 3
of rule XXVII of the Standing Rules.
Paragraphs 1, 2, and 3 of Rule XXVII of the Standing Rules of
the Senate \2\
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\2\ As amended, S. Res. 281, 96-2, Mar. 11, 1980, effective Feb.
28, 1981.
1. Staff members appointed to assist minority members
of committees pursuant to authority of a resolution
described in paragraph 9 of rule XXVI or other Senate
resolution shall be accorded equitable treatment with
respect to the fixing of salary rates, the assignment
of facilities, and the accessibility of committee
records.
2. The minority shall receive fair consideration in
the appointment of staff personnel pursuant to
authority of a resolution described in paragraph 9 of
rule XXVI.
3. The staffs of committees (including personnel
appointed pursuant to authority of a resolution
described in paragraph 9 of rule XXVI or other Senate
resolution) should reflect the relative number of
majority and minority members of committees. A majority
of the minority members of any committee may, by
resolution, request that at least one-third of all
funds of the committee for personnel (other than those
funds determined by the chairman and ranking minority
member to be allocated for the administrative and
clerical functions of the committee as a whole) be
allocated to the minority members of such committee for
compensation of minority staff as the minority members
may decide. The committee shall thereafter adjust its
budget to comply with such resolution. Such adjustment
shall be equitably made over a four-year period,
commencing July 1, 1977, with not less than one-half
being made in two years. Upon request by a majority of
the minority members of any committee by resolution,
proportionate space, equipment, and facilities shall be
provided for such minority staff.
Colloquy
Mr. Schumer. Mr. President, in the 112th Congress, the
Senate adopted a new funding allocation for Senate committees.
This approach has served the Senate well for the five of the
past six Congresses, excluding last Congress when the evenly
divided Senate adopted a power-sharing agreement by resolution.
I believe this approach will continue to serve the interests of
the Senate and the public, regardless of which party is in the
majority, by helping to retain core committee staff with
institutional knowledge. This funding allocation is based on
the party division of the Senate, with 10 percent of the total
majority and minority salary baseline going to the majority for
administrative expenses. However, regardless of the party
division of the Senate, the minority share of the majority and
minority salary baseline will never be less than 40 percent,
and the majority share will not exceed 60 percent. It is my
intent that this approach will continue to serve the Senate for
this Congress and future Congresses.
Mr. McConnell. Mr. President, this approach has met our
needs for five of the past six Congresses, and I, too, would
like to see it continue. In addition, special reserves have
been restored to its historic purpose. We should continue to
fund special reserves to the extent possible in order to be
able to assist committees that face urgent, unanticipated,
nonrecurring needs. Recognizing the tight budgets we will face
for the foreseeable future, it is necessary to continue to
bring funding authorizations more in line with our actual
resources while ensuring that committees are able to fulfill
their responsibilities. I look forward to continuing to work
with the majority leader to accomplish this.
Ms. Cantwell. I further ask that the resolution be agreed
to and that the motion to reconsider be considered made and
laid upon the table with no intervening action or debate.
Joint Leadership Letter
We mutually commit to the following for the 118th Congress:
The Committee on Rules and Administration is to determine
the budgets of the committees of the Senate. The budgets of the
committees, including joint and special committees, and all
other subgroups, shall be apportioned to reflect the ratio of
the Senate as of this date, including an additional ten percent
(10%) from the majority and minority salary baseline to be
allocated to the chair for administrative expenses.
Special Reserves has been restored to its historic purpose.
Requests for funding will only be considered when submitted by
a committee chairman and ranking member for unanticipated,
nonrecurring needs. Such requests shall be granted only upon
the approval of the chair and ranking member of the Committee
on Rules and Administration. Funds for committee expenses shall
be available to each chairman consistent with the Senate rules
and practices.
The division of committee office space shall be
commensurate with this funding agreement. The chairman and
ranking member of any committee may, by mutual agreement,
modify the apportionment of committee funding and office space.
Budgets and Supporting Materials
Senate committees offering expenditure resolutions are
required to submit to the Rules Committee accompanying budgets,
together with supporting materials, in the form of letters or
memoranda. All submissions should be made electronically and in
the form of a signed original and two printed copies.
Budgets.--The budgets should be prepared on budget forms
obtainable from the Rules Committee.
Supporting materials.--Supporting letters or memoranda
should be signed jointly by the chair and ranking minority
member of requesting committees.
Questionnaires.--The completed questionnaires should be
signed jointly by the chair and ranking minority member or by
the staff director and minority staff director of the
committee, unless the minority does not concur with the
information supplied therein.
[Sample resolution and budget forms are provided in the
Appendix]
SUPPLEMENTAL EXPENDITURE AUTHORIZATIONS
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Any committees of the Senate requiring funds in addition to
those authorized in their expenditure authorization resolutions
may request such additional funds pursuant to the procedure set
forth in paragraph 9 of rule XXVI of the Standing Rules. A
supplemental expenditure authorization must be in the form of a
resolution amending an existing expenditure authorization
resolution, and must be accompanied by a report specifying with
particularity the purpose for the authorization and stating why
the funds now sought were not included in the committee's
original request. Note: This procedure has rarely been used in
recent years.
[Sample resolution forms are provided in the Appendix]
Authority
The portion of paragraph 9 that relates to supplemental
expenditure authorizations is as follows:
Paragraph 9 of Rule XXVI of the Standing Rules of the Senate
\3\
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\3\ As amended, S. Res. 281, 96-2, Mar. 11, 1980, effective Jan. 1,
1981; S. Res. 479, 100-2, Sept. 30, 1988.
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9. * * * After the annual authorization resolution of
a committee for a year has been agreed to, such
committee may procure authorization to make additional
expenditures out of the contingent fund of the Senate
during that year only by reporting a supplemental
authorization resolution. Each supplemental
authorization resolution reported by a committee shall
amend the annual authorization resolution of such
committee for that year and shall be accompanied by a
report specifying with particularity the purpose for
which such authorization is sought and the reason why
such authorization could not have been sought at the
time of the submission by such committee of its annual
authorization resolution for that year.
PROCUREMENT OF CONSULTANTS BY SENATE COMMITTEES
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Statutory Authority
The procedures and conditions under which standing
committees of the Senate may procure the services of individual
consultants or organizations are set forth in section 202(i) of
the Legislative Reorganization Act of 1946. The text of Section
202(i) is as follows:
Section 202(i) of the Legislative Reorganization Act of 1946
2 U.S.C. 4301 \4\
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\4\ As amended, Pub. Law 105-55, Oct. 7, 1997.
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(i)(1) Each standing committee of the Senate or House
of Representatives is authorized, with the approval of
the Committee on Rules and Administration in the case
of standing committees of the Senate, or the Committee
on House Oversight in the case of standing committees
of the House of Representatives, within the limits of
funds made available from the contingent fund of the
Senate or the applicable accounts of the House of
Representatives pursuant to resolutions which, in the
case of the Senate, shall specify the maximum amounts
which may be used for such purpose, approved by the
appropriate House, to procure the temporary services
(not in excess of one year) or intermittent services of
individual consultants, or organizations thereof, to
make studies or advise the committee with respect to
any matter within its jurisdiction, or with respect to
the administration of the affairs of the committee.\5\
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\5\ As amended, Pub. Law 104-186, Aug. 20, 1996.
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(2) Such services in the case of individuals or
organizations may be procured by contract as
independent contractors, or in the case of individuals
by employment at daily rates of compensation not in
excess of the per diem equivalent to the highest gross
rate of compensation which may be paid to a regular
employee of the committee. Such contracts shall not be
subject to the provisions of section 6101 of title 41
or any other provision of law requiring advertising.\6\
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\6\ As amended, Pub. Law 111-350, Jan. 4, 2011.
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(3) With respect to the standing committees of the
Senate, any such consultant or organization shall be
selected by the chairman and ranking minority member of
the committee, acting jointly. With respect to the
standing committees of the House of Representatives,
the standing committee concerned shall select any such
consultant or organization. The committee shall submit
to the Committee on Rules and Administration in the
case of standing committees of the Senate, and the
Committee on House Oversight in the case of standing
committees of the House of Representatives, information
bearing on the qualifications of each consultant whose
services are procured pursuant to this subsection, including
organizations, and such information shall be retained by that
committee and shall be made available for public inspection upon
request.\7\
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\7\ As amended, Pub. Law 104-186, Aug. 20, 1996.
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Definitions and Policy Determinations
DEFINITION OF ``CONSULTANT''
For the purposes of section 202(i), the term ``consultant''
shall be deemed to be a person (or an organization of persons)
possessing the necessary professional qualifications and
experience to assist a Senate committee in specialized areas of
its legislative responsibility, or in the administration of the
affairs of the committee.
PREREQUISITE FOR PROCUREMENT
Any Senate committee desiring to procure the services of
individual consultants or organizations must first seek and
obtain the required authority by including within its biennial
or supplemental expenditure authorization resolution an express
limitation on the amount of the committee's total funding in
such resolution which may be used for that purpose. A committee
may not exceed that limitation for the procurement of
consultants, but it may utilize unexpended funds within that
limitation for other authorized purposes.
SELECTION OF CONSULTANTS
Paragraph (3) of section 202(i) contains the stipulation
that ``any such consultant or organization shall be selected by
the chairman and ranking minority member of the committee,
acting jointly.'' Senate committees are requested to indicate
their compliance with the above provision of law by providing
that any required correspondence with the Rules Committee be in
the form of letters signed jointly by the chair and ranking
minority member of the full committee.
RULES COMMITTEE RESPONSIBILITY
Section 202(i) also requires (1) that Senate committees
desiring to appoint individual consultants to committee
payrolls or to procure the services of individuals or
organizations by contract as independent contractors must
provide the Rules Committee information bearing on the
qualifications of each consultant or contractor; and (2) that
such information be retained by the Rules Committee and made
available for public inspection upon request.
To assist the Rules Committee in considering requests for
consultants, letters from committees should contain:
(1) the proposed consultant's particular
qualifications with the specialized area the committees
plan to explore;
(2) the probable time period the consultant's
services will be required;
(3) the correlation between the proposed consultant's
qualifications and the specific committee activity;
(4) the per day consultant fee proposed to be paid;
and
(5) the method selected to secure the consultant's
services, and its appropriateness.
METHODS OF PROCUREMENT
Any Senate committee possessing the required authority
thereof may procure the services of consultants--
(1) by appointing individual consultants as temporary
committee employees (at daily rates of compensation not
exceeding the highest such rate which may be paid to a
regular committee employee); or
(2) by entering into contracts--
(a) between the full committee and individual
consultants as individual contractors, or
(b) between the full committee and
organizations of consultants.
Selection of the appropriate method depends on the nature
of the services to be performed--
(a) If the consultant's responsibilities
include services that would normally be the
regular or normal duties of staff members or if
the performance of the consultant's
responsibilities otherwise result in an
employer-employee relationship, the consultant
should be appointed as a temporary staff
employee. Generally, an employer-employee
relationship may be presumed where the
following factors are present to a significant
degree:
(i) performance of a full-time, continuous
job;
(ii) supervision of or by Senate committee
staff;
(iii) services are performed using facilities
provided by the Senate; and
(iv) work is performed on dates or at hours
established for Senate staff.
(b) If the consultant acts as an independent
contractor ``to make studies or advise the
committee with respect to any matter within its
jurisdiction, or with respect to the
administration of the affairs of the
committee,'' services may be procured through
contract.
The committee's notification of intent to appoint as a
consultant or request for approval of a contract shall state
that the committee has reviewed the services to be provided by
the consultant and shall certify to the Rules Committee that
the committee had determined the selected method (contract or
appointment) to be appropriate.
APPOINTMENT OF INDIVIDUAL CONSULTANTS
The notification of the committee's intention to appoint an
individual consultant to its staff and the information
concerning the qualifications of the proposed consultant must
be received by the Rules Committee at least five business days
in advance of the appointment date. If during that period the
requesting committee receives no notice of disapproval from the
Rules Committee, the appointment shall be deemed approved.
A copy of the letter should be sent to the Financial Clerk
of the Senate at the same time the letter is submitted to the
Rules Committee.
PROCUREMENT OF CONSULTANTS BY CONTRACT
Contracts for individual consultants or organizations must
be submitted to the Rules Committee for approval. Information
concerning qualifications should be submitted at the same time
the contract is sent for approval. Only full committees, not
subcommittees, may contract for consultants.
Letters from committees should--
(1) be signed jointly by the chair and ranking
minority member;
(2) outline the purpose of the contract, the dollar
amount, the term of the contract, and the name of the
contracting party;
(3) indicate that the committee has reviewed the
services to be provided by the consultant, and certify
that the committee has determined that securing such
services by contract is the appropriate method;
(4) be accompanied by the original, one electronic
copy and two printed copies. The original must be
signed jointly by the chair and ranking minority
member;
(5) include the background data supporting the
contractor's qualifications; and
(6) in the case of a fixed-fee product contract, be
accompanied by certification from the Congressional
Research Service for non-duplication of proposed study.
The contract itself should set forth in full the
obligations of the contractor and, where appropriate,
incorporate by reference the contractor's detailed proposal.
All contracts must, at a minimum, describe in reasonable detail
the services to be provided or the product to be acquired,
state a delivery date or period of performance, and establish a
clear limit on the Senate's financial obligations under the
contract by inclusion of either a fixed price or a ``not to
exceed $_____'' provision in contracts for which payments are
incremental.
Contracts and consultants' qualifications should be
received sufficiently in advance of the Period of Performance
to permit appropriate consideration at a regular meeting of the
full Rules Committee. When contracts are approved, notice will
be given in writing. Approval of a contract will be deemed to
include approval of a consultant's qualifications.
Examples of a firm fixed price contract \8\ and a service
contract \9\ are included.
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\8\ All funds shall be chargeable to the authorizing resolution in
effect on the date the contract was approved.
\9\ All cost for services shall be charged to funds available on
the date services are rendered.
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TRAINING OF PROFESSIONAL STAFF
----------
Statutory Authority
Authority for the training of professional staff of
standing committees of the Senate is contained in Section
202(j) of the Legislative Reorganization Act of 1946. The text
of Section 202(j) is as follows:
Section 202(j) of the Legislative Reorganization Act of 1946
2 U.S.C. 4301
(j)(1) Each standing committee of the Senate or House of
Representatives is authorized, with the approval of the
Committee on Rules and Administration in the case of standing
committees of the Senate, and the committee involved in the
case of standing committees of the House of Representatives,
and within the limits of funds made available from the
contingent fund of the Senate or the applicable accounts of the
House of Representatives pursuant to resolutions, which, in the
case of the Senate, shall specify the maximum amounts which may
be used for such purpose, approved by the appropriate House, to
provide assistance for members of its professional staff in
obtaining specialized training, whenever that committee
determines that such training will aid the committee in the
discharge of its responsibilities. Any joint committee of the
Congress whose expenses are paid out of funds disbursed by the
Secretary of the Senate or by the Chief Administrative Officer
of the House of Representatives, the Committee on
Appropriations of the Senate, and the Majority Policy Committee
and Minority Policy Committee of the Senate are each authorized
to expend, for the purpose of providing assistance in
accordance with paragraphs (2), (3), and (4) of this subsection
for members of its staff in obtaining such training, any part
of amounts appropriated to that committee.\10\
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\10\ As amended, Pub. Law 92-136, Oct. 11, 1971; Pub. Law 104-186,
Aug. 20, 1996; Pub. Law 105-55, Oct. 7, 1997.
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(2) Such assistance may be in the form of continuance of
pay during periods of training or grants of funds to pay
tuition, fees, or such other expenses of training, or both, as
may be approved by the Committee on Rules and Administration or
the Committee on House Administration, as the case may be.
(3) A committee providing assistance under this subsection
shall obtain from any employee receiving such assistance such
agreement with respect to continued employment with the
committee as the committee may deem necessary to assure that it
will receive the benefits of such employee's services upon
completion of his training.
(4) During any period for which an employee is separated
from employment with a committee for the purpose of undergoing
training under this subsection, such employee shall be
considered to have performed service (in nonpay status) as an
employee of the committee at the rate of compensation received
immediately prior to commencing such training (including any
increases in compensation provided by law during the period of
training) for the purposes of--
(A) subchapter III (relating to civil service
retirement) of chapter 83 of title 5,
(B) chapter 87 (relating to Federal employees group
life insurance) of title 5, and
(C) chapter 89 (relating to Federal employees group
health insurance) of title 5.
Regulations Governing Training of Professional Staff of Senate
Committees
(Adopted by the Committee on Rules and Administration on
October 20, 1971; amended July 26, 1979, and September 22,
1982)
Section 202(j) of the Legislative Reorganization Act of
1946, as amended by section 304 of Public Law 91-510, approved
October 26, 1970, provides for the expenditure of funds
available to standing committees of the Senate for the
specialized training of professional staff under certain
conditions enumerated therein, including the approval of the
Committee on Rules and Administration.
The Committee on Rules and Administration has determined
that attendance at conferences, seminars, or briefings by
authorized professional staff will not be considered as
training under the statutory provisions of section 202(j) when
the following conditions apply:
1. The sponsoring organization has been requested to
waive or reduce the attendance or registration fee for
Government participation;
2. The fee involved (actual or reduced) is not in
excess of $500; and
3. The duration of the meeting does not exceed 5
days.
When all three of the above limitations are met, fees and
traveling expenses involved may be incurred by authorized
standing committees without specific advance approval of the
Committee on Rules and Administration. A fee or time duration
for meetings in excess of the aforementioned must be approved
in advance by the Committee on Rules and Administration at
which time that Committee will determine the classification of
the proposed charges as either ``training'' which requires
compliance with all of the provisions of section 202(j), or
``non-training''.
Additional Information
While the provisions of section 202(j) and the regulations
issued by the Rules Committee are specific, Senate committees
desiring specialized training for any of their professional
staff members should note:
(1) As for consultants, committees desiring authority and
funds for the training of their professional staffs must
include a specific allotment for the same in their annual or
supplemental expenditure authorization resolutions.
(2) That portion of the committee's total funds which is
allotted for training may not be exceeded for that purpose. A
committee is not precluded, however, from expending funds from
that allotment for other authorized purposes.
(3) Approval by the Senate of a resolution containing such
a training allotment, however, does not complete the
requirements. Specific requests, on an individual basis and in
conformity with the regulations which follow below, must be
submitted to the Rules Committee for final approval.
(4) The Rules Committee will only consider requests for
training of professional staff that do not exceed a period of
30 days.
(5) While the Legislative Reorganization Act of 1970
limited the training privilege to standing committees (except
Appropriations), Public Law 92-136 (85 Stat. 378, Oct. 11,
1971) has extended the same privilege to joint committees, to
the Senate Appropriations Committee, and to the Senate Majority
and Minority Policy Committees. S. Res. 425, agreed to Aug. 12,
1982, extended this privilege to the Select Committee on
Ethics.
Under the authority granted to it to supervise staff
training, the Committee on Rules and Administration has adopted
the following definitions:
1. Training
Training means the process of providing for and making
available to an employee, and placing or enrolling the employee
in, a planned, prepared, and coordinated program, course,
curriculum, subject, system, or routine of instruction or
education, in scientific, professional or technical fields
which are or will be directly related to the performance by the
employee of official duties for the Senate, in order to
increase the knowledge, proficiency, ability, skill and
qualifications of the employee in the performance of official
duties.
2. Training Expenses
The following will be considered as ``Training Expenses'':
(a) Compensation paid an employee during training
periods in excess of 15 days. (Excludes the
compensation cost involved in seminar attendance within
the 2-week range. In these cases, the training expense
would be the fees involved and travel expenses
incurred, which would be processed on one voucher.)
(b) Travel expenses incurred in direct connection
with training.
(c) Tuition, matriculation and other required fees
incident thereto.
(d) Such other direct expenses as may be necessary
and as approved by the Rules Committee.
(e) Fund grants, in lieu of actual expenses, as
approved by the Rules Committee.
The following requirements shall be contained in the
agreements on continued employment (section 202(j)(3)):
1. Each request for approval of a training authorization of
more than 15 days duration shall be accompanied by a copy of
the agreement specifying a continued employment after training
period, as required by section 202(j)(3), signed by the
employee; and
2. Each such agreement shall contain a warranty by said
employee that a repayment of the training expenditure
(excluding compensation) on a pro rata basis commensurate with
the unexpired portion of the specified continuous employment
period may be required by said employee should he or she leave
the Government service prior to the full discharge of the
employee's obligation under said agreement. The Rules Committee
shall be notified immediately of any instance of default.
The separation of an employee from a committee for a
limited and specified period for the purpose of training, but
continuing that employee's benefits as specified by section
202(j)(4), shall also require advanced approval of the Rules
Committee.
A committee desiring to provide assistance for the
specialized training of one or more of its professional staff
shall submit its request, in writing, to the Rules Committee
sufficiently in advance of the proposed training date to allow
ample time for decision and reply. The requests shall contain
complete explanatory details and comply strictly with the
requirements of section 202(j) and these regulations.
The Rules Committee will consider only those requests for
the training of professional staff which do not exceed a period
of 30 days.
[A sample continued employment form is included in the
Appendix]
USE OF AGENCY PERSONNEL BY COMMITTEES OF THE SENATE--REIMBURSABLE AND
NON-REIMBURSABLE SERVICES
----------
Authority
The specific authority and conditions for the use of the
services of employees of other Government agencies by
committees of the Senate are contained in--
(1) Paragraph 4 of Rule XXVII of the Standing Rules of the
Senate;
(2) Section 2 of the Wherry Resolution, agreed to by the
Senate on June 28, 1945\11\; and
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\11\ S. Jour. 288, 79-1, June 28, 1945.
---------------------------------------------------------------------------
(3) Individual Senate resolutions authorizing funds for
committees.\12\
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\12\ Each portion of the omnibus resolution specifying a
committee's authority permits the detail or assignment of personnel
from other departments or agencies of the government to the staff of a
committee, on either a ``reimbursable'' or ``non-reimbursable'' basis.
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Paragraph 4 of Rule XXVII of the Standing Rules of the Senate
4. No committee shall appoint to its staff any
experts or other personnel detailed or assigned from
any department or agency of the Government, except with
the written permission of the Committee on Rules and
Administration.\13\
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\13\ Section 235(a) of the Legislative Reorganization Act of 1970
prohibits the assignment or detail of any employee of the Government
Accountability Office to full-time duty on a continuing basis with any
Senate or House committee or joint committee for a period in excess of
one year. Pub. Law 91-510, 84 Stat. 1171, Oct. 26, 1970.
---------------------------------------------------------------------------
Procedure
Under the usual procedure, the chair of a committee
desiring to secure the services of the employee of another
agency of the Federal Government shall request advance
approval, in writing, from the Rules Committee for the
expenditure of committee funds for such purpose. The chair's
letter should contain the following information:
(1) The individual's name, title, annual salary, and
GS grade and step;
(2) The general nature of the work to be performed;
(3) The period of time involved (not to extend beyond
the end of the succeeding February);
(4) A statement designating whether this is a
reimbursable or non-reimbursable detail.
(5) Identification and availability of the funds to
be allocated;
(6) Enclosure of the notification of the particular
Government agency's agreement to the temporary detail
of its employee; and
(7) Enclosure for each employee of a completed form,
``Agreement To Comply With the Senate Code of Official
Conduct'', which is available from the Select Committee
on Ethics.
The Rules Committee will reply promptly to all requests of
this type and send a copy of its decision to the Senate
Financial Clerk.
COMPENSATION FOR COMMITTEE STAFF
----------
Subsections (e)(3) and (f) of Section 105 of the Legislative
Branch Appropriations Act, 1968, as Amended \14\
2 U.S.C. 4575
(e) Gross rate of compensation of employee of committee of
Senate employed by joint committee, select committee, or
standing committee
---------------------------------------------------------------------------
\14\ Pub. Law 111-68, Oct. 1, 2009, as amended H.R. 5296, 115-2,
Mar. 15, 2018; Pub. Law 117-103, Mar. 15, 2022.
---------------------------------------------------------------------------
(1), (2) Repealed. Pub. Law 96-304, title I,
Sec. 112(b)(1), July 8, 1980, 94 Stat. 892.
(3)(A) In this paragraph--
(i) the term ``committee of the Senate''
means--
(I) any standing committee (including the
majority and minority policy committees) of the
Senate;
(II) any select committee (including the
conference majority and conference minority of
the Senate); or
(III) any joint committee the expenses of
which are paid from the contingent fund of the
Senate; and
(ii) an employee of a subcommittee shall be
considered to be an employee of the full
committee.
(B) Subject to adjustment as provided by law, no
employee of a committee of the Senate shall be paid at
a per annum gross rate in excess of basic pay in effect
for level II of the Executive Schedule under section
5313 of title 5.
(f) General limitation
No officer or employee whose compensation is
disbursed by the Secretary of the Senate shall be paid
gross compensation at a rate less than $3,293 \15\ or
in excess of the annual rate of basic pay in effect for
level II of the Executive Schedule under section 5313
of title 5, unless expressly authorized by law. The
limitation on the minimum rate of gross compensation
under this subsection shall not apply to any member or
civilian employee of the Capitol Police whose
compensation is disbursed by the Secretary of the
Senate.
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\15\ This amount is subject to periodic change pursuant to the
Salary Directive of the President pro tempore of the Senate.
--------------------------------------------------------------------------
ASSISTANCE WITH COMMITTEE-RELATED WORK
----------
Each Member of the Senate is authorized by section 111(c)
of the Legislative Branch Appropriation Act, 1978 (Pub. L. 95-
94, 91 Stat. 662-663, Aug. 5, 1977), to designate employees in
his or her office to assist in connection with membership on
committees of the Senate. With certain exceptions, an employee
so designated is to be accorded all privileges of a
professional staff member of the committee to which designated.
The text of section 111 of the Legislative Branch Appropriation
Act, 1978, as amended, is as follows:
Sec. 111. (a) Except as provided in subsection (b), the
aggregate of the gross compensation which may be paid to
employees in the office of a Senator during each fiscal year
under section 105(d) of the Legislative Branch Appropriation
Act, 1968, as amended and modified (2 U.S.C. 4575(d)), is
increased by an amount equal to three times the maximum annual
gross rate that may be paid to an employee of the office a
Senator.\16\
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\16\ Pursuant to Pub. Law 102-392, Oct. 6, 1992.
---------------------------------------------------------------------------
(b) Repealed, effective the first day of the 100th
Congress. (Pub. L. 100-137, Oct. 21, 1987)
(c)(1) A Senator may designate employees in his office to
assist him in connection with his membership on committees of
the Senate. An employee may be designated with respect to only
one committee.
(2) An employee designated by a Senator under this
subsection shall be certified by him to the chairman and
ranking minority member of the committee with respect to which
such designation is made. Such employee shall be accorded all
privileges of a professional staff member (whether permanent or
investigatory) of such committee including access to all
committee sessions and files, except that any such committee
may restrict access to its sessions to one staff member per
Senator at a time and require, if classified material is being
handled or discussed, that any staff member possess the
appropriate security clearance before being allowed access to
such material or to discussion of it. Nothing contained in this
paragraph shall be construed to prohibit a committee from
adopting policies and practices with respect to the application
of this subsection which are similar to the policies and
practices adopted with respect to the application of section
705(c)(1) of Senate Resolution 4, 95th Congress, and section
106(c)(1) of the Supplemental Appropriations Act, 1977.
(3) A Senator shall notify the chairman and ranking
minority member of a committee whenever a designation of an
employee under this subsection with respect to such committee
is terminated.
REGULATION TO PROVIDE MORE EFFECTIVE CONTROL OVER PAYMENTS MADE FROM
CONTINGENT FUND OF THE SENATE
(Adopted by the Committee on Rules and Administration on October 22,
1975, and amended on December 20, 2007)
----------
Each activity authorized to make expenditures from the
Contingent Fund of the Senate shall maintain an account of
funds so authorized and expended, which account shall be
reconciled at least semiannually with the account maintained
for such activity by the Senate Disbursing Office. Each
reconciliation shall also include an audit of any and all cash
advances made to the respective activity under authority of
Public Law 118, 81st Congress (2 U.S.C. 4333).
The Financial Clerk is directed to report to the Committee
on Rules and Administration each time the accounts are
reconciled and identify any exceptions arising from the account
reconciliation or audit of cash advances. All activities
subject to this regulation are hereby directed to complete the
first account reconciliation and audit of cash advances no
later than February 29, 1976.
The Auditor of the Committee on Rules and Administration
shall (1) maintain a record of the reports filed by the
Financial Clerk, (2) examine and investigate all reports
containing exceptions and report his findings to the Committee,
and (3) notify any activity that has not complied with this
regulation.
Activity as used in this regulation includes all standing
committees, subcommittees, joint committees, select and special
committees, offices and commissions, whether funded by an
appropriation or a Senate resolution.
REGULATIONS GOVERNING SEMI-ANNUAL CONTINGENT FUND RECONCILIATION
(Adopted by the Committee on Rules and Administration on December 20,
2007)
----------
The following are requirements for the semi-annual
contingent fund reconciliation:
1. All ledgers are to be maintained under the procedures
prescribed by the Disbursing Office, except as noted, for
electronic spreadsheet ledgers or ledgers maintained manually
as follows:
2. Require ledgers maintained manually be kept in ink.
3. Require all ledgers to be closed out on a monthly basis
consistent with the samples which are provided by the
Disbursing Office.
4. All outstanding vouchers on the office ledgers must be
supported by either the original voucher or copies of the
original vouchers which have been signed by the chairman or
Senate official. Every effort should be made to determine the
status of any unpaid voucher which is more than 90 days old
prior to the semi-annual reconciliation.
5. Any ledgers which are submitted for reconciliation which
have not been maintained in accordance with the procedures
which have been established will not be considered for
reconciliation and will be reported to the Committee on Rules
and Administration as not having been reconciled.
6. The Disbursing Office will provide ledger copies to all
committees or offices monthly. Every effort should be made by
the committee or office to reconcile their ledgers with the
information provided by the Disbursing Office. If there are any
discrepancies they should be resolved immediately.
7. Internal procedures should be established by each
committee or office to insure the accuracy, integrity and
neatness of their ledgers.
8. Posting errors for ledgers maintained by hand must be
corrected through the use of adjusting entries only. At no time
will white-out, tape or erasures be used to make corrections.
9. Statutory advances and repayments (travel or petty cash
advances) must be posted to the ledger.
10. Two copies of reconciled ledgers maintained by
electronic spread sheets are archived; one copy by the
committee or Senate office and one copy by the Disbursing
Office.
11. Committees or offices which maintain checking accounts
are required to present to the Disbursing Office at the time of
their account reconciliation the most recent reconciled bank
statement. The Disbursing Office may request canceled checks
and reconciled bank statements from prior months if necessary.
12. Running balances are to be maintained on available
balance column of both the manual or electronic spread sheet
ledgers.
13. Ledger headings, authorizations and page numbers are to
be completed for all manually maintained ledgers. The same
information should be incorporated into an electronic spread
sheet ledger.
14. Manual Ledgers are to be maintained on a 24-column
spread ledger available in the Disbursing Office. Electronic
spread sheet ledgers are to be maintained only on an approved
spread sheet authorized by the Committee on Rules and
Administration.
REGULATIONS GOVERNING PAYMENTS AND REIMBURSEMENTS FROM THE SENATE
CONTINGENT FUND FOR EXPENSES OF SENATE COMMITTEES AND ADMINISTRATIVE
OFFICES
(Adopted by the Committee on Rules and Administration on July 23, 1987
as authorized by S. Res. 258, 100th Cong., 1st sess., these regulations
supercede regulations adopted by the Committee on October 22, 1975 and
April 30, 1981)
----------
Section 1. Unless otherwise authorized by law or waived
pursuant to Section 6, herein, no payment or reimbursement will
be made from the contingent fund of the Senate for any official
expenses incurred by any Senate committee (standing, select,
joint, or special), commission, administrative office, or other
authorized Senate activity whose funds are disbursed by the
Secretary of the Senate, in excess of $50, unless the voucher
submitted for such expenses is accompanied by documentation,
and the voucher is certified by the properly designated staff
member and approved by the Chairman or elected Senate officer.
The designation of such staff members for certification shall
be done by means of a letter to the Chairman of the Committee
on Rules and Administration. ``Official expenses'', for the
purposes of these regulations, means ordinary and necessary
business expenses in support of a committee's or administrative
office's official duties.
Section 2. Such documentation should consist of invoices,
bills, statements, receipts, or other evidence of expenses
incurred, and should include ALL of the following information:
(a) date expense was incurred;
(b) the amount of the expense;
(c) the product or service that was provided;
(d) the vendor providing the product or service;
(e) the address of the vendor; and
(f) the person or office to whom the product or
service was provided.
Expenses being claimed should reflect only current charges.
Original copies of documentation should be submitted. However,
legible facsimiles will be accepted.
Section 3. Official expenses of $50 or less must either be
documented or must be itemized in sufficient detail so as to
leave no doubt of the identity of, and the amount spent for,
each item. However, hotel bills or other evidence of lodging
costs will be considered necessary in support of per diem
expenses and cannot be itemized.
Section 4. Documentation for services rendered on a
contract fee basis shall consist of a contract status report
form available from the Disbursing Office. However, other
expenses authorized expressly in the contract will be subject
to the documentation requirements set forth in these
regulations.
Section 5. No documentation will be required for the
following expenses:
(a) Salary reimbursement for compensation on a ``When
Actually Employed'' basis;
(b) reimbursement of official travel in a privately
owned vehicle;
(c) foreign travel expenses incurred by official
congressional delegations, pursuant to S. Res. 179,
95th Cong, 1st sess.;
(d) expenses for receptions of foreign dignitaries,
pursuant to S. Res. 247, 87th Cong., 2nd sess., as
amended; and
(e) expenses for receptions of foreign dignitaries
pursuant to Sec. 2 of Pub. L. 100-71 effective July 11,
1987.
Section 6. In special circumstances, the Committee on Rules
and Administration may require documentation for expenses
incurred of $50 or less, or authorize payment of expenses
incurred in excess of $50 without documentation.
Section 7. Cash advances from the Disbursing Office are to
be used for travel and petty cash expenses only. No more than
$5,000 may be outstanding at one time for Senate committees or
administrative offices, unless otherwise authorized by law or
resolution, and no more than $300 of that amount may be used
for a petty cash fund. The individual receiving the cash
advance will be personally liable. The Committee on Rules and
Administration may, in special instances, increase these
nonstatutory limits upon written request by the Chairman of
that committee and proper justification.
Section 8. Documentation of petty cash expenses shall be
listed on an official petty cash itemization sheet available
from the Disbursing Office and should include ALL of the
following information:
(a) date expense was incurred;
(b) amount of expense;
(c) product or service provided; and
(d) the person incurring the expense (payee).
Each sheet must be signed by the Senate employee receiving
cash and an authorizing official (i.e., someone other than the
employee(s) authorized to certify vouchers). Original receipts
or facsimiles must accompany the itemization sheet for petty
cash expenses over $50.
Section 9. Petty cash funds should be used for the
following incidental expenses:
(a) postage;
(b) delivery expenses;
(c) interdepartmental transportation (reimbursements
for parking, taxi, subway, bus, poa, etc.)
(d) single copies of publications (not
subscriptions);
(e) office supplies not available in the Senate
Stationery Room; and
(f) official telephone calls made from a staff
member's residence or toll charges incurred within a
staff member's duty station.
Petty cash funds should not be used for the procurement of
equipment.
Section 10. Committees are encouraged to maintain a
separate checking account only for the purpose of a petty cash
fund and with a balance not in excess of $300.
Section 11. Vouchers for the reimbursement of official
travel expenses to a committee chairman or member, officer,
employee, contractor, detailee, or witness shall be accompanied
by an ``Expense
Summary Report'' signed by such person. Vouchers for the
reimbursement to any such individual for official expenses
other than travel expenses shall be accompanied by an ``Expense
Summary Report--Non Travel'' signed by such person.
POLICY ON COMMITTEE WORK AND HOUSING FOR COMMITTEE STAFF
Pursuant to each committee's authorizing resolution, funds
are made available from the Contingent Fund of the Senate to
assist a committee in carrying out its powers, duties, and
functions under the Standing Rules of the Senate. These
responsibilities include holding hearings, reporting such
hearings, and making investigations as authorized by paragraphs
1 and 8 of rule XXVI of the Standing Rules of the Senate.
Therefore, committee staff may not engage in work other than
committee business.\17\
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\17\ Committee staff who are shared employees under 2 U.S.C. 4576
are permitted to engage in other Senate work that exists as a result of
their qualifying positions.
---------------------------------------------------------------------------
SPECIAL RESERVES
118th Congress
Previous funding resolutions have established a Special
Reserve within the funds in the account ``Expenses of Inquiries
and Investigations.'' Special reserve funds, if available, are
generally available to any committee funded by the funding
resolution ``on the basis of special need to meet unpaid
obligations incurred by that committee.'' Special reserves, if
available, are subject to a not to exceed amount and must be
jointly requested by the chair and ranking member of a
committees subject to the approval of the chair and ranking
member of the Rules Committee. The special reserve language
from the 118th Congress is provided to reference.\18\ Similar
special reserve language is expected for the 119th Congress.
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\18\ S. Res. 59, 118-1, Feb. 13, 2023.
---------------------------------------------------------------------------
SEC. 20. SPECIAL RESERVE.
(a) Establishment.--Within the funds in the account
``Expenses of Inquiries and Investigations'', there is
authorized to be established a special reserve to be available
to any committee funded by this resolution as provided in
subsection (b) of which amount--
(1) for the period March 1, 2023 through September 30,
2023, an amount shall be available, not to exceed 7
percent of the amount equal to 7/12th of the
appropriations for the account that are available for
the period October 1, 2022 through September 30, 2023;
(2) for the period October 1, 2023 through September
30, 2024, an amount shall be available, not to exceed 7
percent of the appropriations for the account that are
available for that period; and
(3) for the period October 1, 2024 through February 28,
2025, an amount shall be available, not to exceed 7
percent of the amount equal to 5/12th of the
appropriations for the account that are available for
the period October 1, 2024 through September 30, 2025.
(b) Availability.--The special reserve authorized in
subsection (a) shall be available to any committee--
(1) on the basis of special need to meet unpaid
obligations incurred by that committee during the
periods referred to in paragraphs (1), (2), and (3) of
subsection (a); and
(2) at the request of a Chairman and Ranking Member of
that committee subject to the approval of the Chairman
and Ranking Member of the Committee on Rules and
Administration.
APPENDIX
----------
Biennial Resolution Form 1
[Requesting funding for expenditures with or without funds for
consultants or training of professional staff]
119th CONGRESS
1st Session
S. RES.__
[Report No. 119-__]
Authorizing expenditures by the Committee on ______.
_______________________________________________________________________
IN THE SENATE OF THE UNITED STATES
______
____, from the Committee on ______, reported
the following original resolution; which was placed on the calendar
_______________________________________________________________________
RESOLUTION
Authorizing expenditures by the Committee ______.
Resolved,
SECTION 1. GENERAL AUTHORITY.
In carrying out its powers, duties, and functions under the
Standing Rules of the Senate, in accordance with its
jurisdiction under rule XXV of the Standing Rules of the
Senate, including holding hearings, reporting such hearings,
and making investigations as authorized by paragraphs 1 and 8
of rule XXVI of the Standing Rules of the Senate, the Committee
on [_____] (in this resolution referred to as the
``committee'') is authorized from March 1, 2025 through
February 28, 2027, in its discretion, to--
(1) make expenditures from the contingent fund of the
Senate;
(2) employ personnel; and
(3) with the prior consent of the Government department
or agency concerned and the Committee on Rules and
Administration, use on a reimbursable or
nonreimbursable basis the services of personnel of any
such department or agency.
SEC. 2. EXPENSES.
(a) Expenses for Period Ending September 30, 2025.--The
expenses of the committee for the period March 1, 2025 through
September 30, 2025 under this resolution shall not exceed
[$_____], of which amount--
(1) not to exceed [$_____] may be expended for the
procurement of the services of individual consultants,
or organizations thereof (as authorized by section
202(i) of the Legislative Reorganization Act of 1946 (2
U.S.C. 4301(i))); and
(2) not to exceed [$_____] may be expended for the
training of the professional staff of the committee
(under procedures specified by section 202(j) of that
Act).
(b) Expenses for Fiscal Year 2026 Period.--
The expenses of the committee for the period October 1,
2025 through September 30, 2026, under this resolution shall
not exceed [$_____], of which amount--
(1) not to exceed [$_____] may be expended for the
procurement of the services of individual consultants,
or organizations thereof (as authorized by section
202(i) of the Legislative Reorganization Act of 1946 (2
U.S.C. 4301(i))); and
(2) not to exceed [$_____] may be expended for the
training of the professional staff of the committee
(under procedures specified by section 202(j) of that
Act).
(c) Expenses for Period Ending February 28, 2027.--The
expenses of the committee for the period October 1, 2026
through February 28, 2027 under this resolution shall not
exceed [$_____], of which amount--
(1) not to exceed [$_____] may be expended for the
procurement of the services of individual consultants,
or organizations thereof (as authorized by section
202(i) of the Legislative Reorganization Act of 1946 (2
U.S.C. 4301(i))); and
(2) not to exceed [$_____] may be expended for the
training of the professional staff of the committee
(under procedures specified by section 202(j) of that
Act).
SEC. 3. EXPENSES AND AGENCY CONTRIBUTIONS.
(a) Expenses of the Committee.--
(1) In General.--Except as provided in paragraph (2),
expenses of the committee under this resolution shall
be paid from the contingent fund of the Senate upon
vouchers approved by the chairman of the committee.
(2) Vouchers not Required.--Vouchers shall not be
required for--
(A) the disbursement of salaries of employees paid at
an annual rate;
(B) the payment of telecommunications provided by the
Office of the Sergeant at Arms and Doorkeeper;
(C) the payment of stationery supplies purchased
through the Keeper of the Stationery;
(D) payments to the Postmaster of the Senate;
(E) the payment of metered charges on copying
equipment provided by the Office of the Sergeant at
Arms and Doorkeeper;
(F) the payment of Senate Recording and Photographic
Services; or
(G) the payment of franked and mass mail costs by the
Sergeant at Arms and Doorkeeper.
(b) Agency Contributions.--There are authorized to be paid
from the appropriations account for ``Expenses of Inquiries and
Investigations'' of the Senate such sums as may be necessary
for agency contributions related to the compensation of
employees of the committee--
(1) for the period March 1, 2025 through September 30,
2025;
(2) for the period October 1, 2025 through September
30, 2026; and
(3) for the period October 1, 2026 through February 28,
2027.
Format of Supplemental Resolutions
In the composition of supplemental resolutions, Senate
committees are requested to follow, with any necessary
modifications, one of the three sample resolution forms
(Resolution Forms 2, 3, and 4):
Resolution Form 2
[Requesting supplemental funds solely for the procurement of
consultants]
119th CONGRESS
1st Session
S. RES.__
Authorizing supplemental expenditures by the Committee on _________ for
the procurement of consultants.
_______________________________________________________________________
IN THE SENATE OF THE UNITED STATES
________
________, from the Committee on _________,
reported the following original resolution; which was _________
_______________________________________________________________________
RESOLUTION
Authorizing supplemental expenditures by the Committee on _________
for the procurement of consultants.
Resolved,
SECTION 1. SUPPLEMENTAL EXPENDITURES FOR CONSULTANTS.
Section _ (_) of S. Res. _ (119th Congress), agreed to on
_____, 2025 is amended--
(1) in the matter preceding paragraph (1), by striking
``$_____'' and inserting ``$_____''; and
(2) in paragraph (1), by striking ``$_____'' and
inserting ``$_____''.
Resolution Form 3
[Requesting supplemental funds solely for the procurement of general
expenditures]
119th CONGRESS
1st Session
S. RES.__
Authorizing supplemental expenditures by the Committee on _________.
_______________________________________________________________________
IN THE SENATE OF THE UNITED STATES
__________
__________, from the Committee on _________,
reported the following original resolution; which was _________
_______________________________________________________________________
RESOLUTION
Authorizing supplemental expenditures by the Committee on _________.
Resolved,
SECTION 1. SUPPLEMENTAL COMMITTEE EXPENDITURES.
Section _ (_) of S. Res. _ (119th Congress), agreed to
_____, 2025 is amended in the matter preceding paragraph (1) by
striking ``$_____'' and inserting ``$_____''.
[[Page 34]]
Resolution Form 4
[Increasing the limitation on the portion of funds authorized for the
procurement of consultants and/or the training of professional staff]
119th CONGRESS
1st Session
S. RES.__
Increasing the limitation on expenditures by the Committee on _________
for the [procurement of consultants/training of professional staff].
_______________________________________________________________________
IN THE SENATE OF THE UNITED STATES
__________
__________, from the Committee on _________,
reported the following original resolution; which was _________
_______________________________________________________________________
RESOLUTION
Increasing the limitation on expenditures by the Committee on
______ for the [procurement of consultants/training of
professional staff].
Resolved,
SECTION 1. INCREASED ALLOCATION FOR [CONSULTANTS/TRAINING OF
PROFESSIONAL STAFF].
Section _ (_) (_) of S. Res. _ (119th Congress), agreed to
_____, 2025, is amended by striking ``$_____'' and inserting
``$_____''.
[GRAPHICS NOT AVAILABLE IN TIFF FORMAT]
SAMPLE LETTER REQUESTING APPROVAL FOR CONSULTANT
Honorable ___________
Chair, Committee on Rules and Administration,
Room SR 305, Russell Senate Office Building
Washington, D.C. 20510
Dear Chair ___________:
In conformity with section 202(i) of the Legislative
Reorganization Act of 1946, as amended, and your
policies, we are notifying you of the intention of the
Committee on ________ to appoint _____ as a consultant,
effective _____, and enclose the required information
in respect to his/her qualifications.
[Include data requested in section entitled ``Rules
Committee Responsibility'' of this document.]
This appointment is made under the authority of S.
Res. _ (section No. _), agreed to ______.
The committee has determined that the appointment of
a consultant is the appropriate method to secure the
services to be provided by this individual.
Sincerely yours,
______________,
Chair
______________,
Ranking Minority Member
FIRM FIXED PRICE CONTRACT
CONTRACT AGREEMENT
THIS AGREEMENT is made and entered in this _ day of __, 20_, by and
between the (name of committee) of the United States Senate,
hereinafter referred to as the Committee, and (name of contractor),
hereinafter referred to as the Contractor, subject to the approval of
this agreement by the Committee on Rules and Administration of the
United States Senate.
It is hereby agreed that the Committee under authority of Section _
of Senate Resolution _, agreed to __, 20_, _ Congress, retains the
Contractor to furnish the Committee a study in accordance with the
attached Statement of Work.
The Committee agrees to pay the said Contractor the sum of $_____
to be paid upon delivery to the Committee not later than _____, 20_, of
the completed study in form and content satisfactory to the Committee,
provided, however, that such date may be extended by mutual agreement
of the parties to this agreement, and with the approval of the
Committee on Rules and Administration of the United States Senate. It
is understood, however, that the Committee reserves the right to
terminate this agreement at any time.
The Contractor further agrees and warrants that (it/he/she): \19\
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\19\ In appropriate circumstances, the Committee on Rules and
Administration may waive, or accept modifications to the following
provisions.
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1. Has not employed any person to solicit or obtain this
agreement for any commission, percentage, brokerage or
contingent fee;
2. Will save the Government harmless from liability in
performance;
3. Will release no information obtained in carrying out the
provisions of the contract without prior consent of the
Committee;
4. Will not subcontract or assign elsewhere any of the work
or services involved without prior consent of the Committee;
5. Will not discriminate in its performance of this agreement
because of race, color, religion, national origin, sex
(including sex-related characteristics), age (for individuals
age 40 or older), disability, genetic information, uniformed
service, or any other characteristic protected under applicable
federal law, and shall comply with all laws appertaining to the
compensation of labor;
6. Has no conflict of interest, direct or indirect, financial
or otherwise, which would be applicable to the performance
obligations covered by this agreement.
7. If an allegation of a conflict of interest under paragraph
6 is brought to the attention of the Committee, the Contractor
agrees to fully cooperate with any investigation of the
allegation(s), and will disclose to the Committee any other
contract(s) to which it/he/she is a party, public or private,
or which it/he/she undertakes during the period of this
contract (including contracts entered into during the period of
this contract which include duties to be fulfilled after the
termination of this contract.)
No Member or Delegate to Congress, or Resident Commissioner, shall
be admitted to any share or part of this contract or to any benefit
that may arise therefrom.
Approved by the Committee on
Rules and Administration of the
United States Senate
______________
Chair
Committee on _________
______________
Chair
______________
Ranking Minority Member
______________
Contractor
______________
Date
SERVICE
CONTRACT AGREEMENT
THIS AGREEMENT is made and entered into this _ day of ______, 20_,
by and between the (name of committee) of the United States Senate,
hereinafter referred to as the Committee, and (name of contractor),
hereinafter referred to as the Contractor, subject to the approval of
this agreement by the Committee on Rules and Administration of the
United States Senate.
It is hereby agreed that the Committee, under authority of Section
_____ of Senate Resolution __, agreed to ______, 20_, _ Congress,
retains the Contractor to render services in accordance with the
attached specifications.
The Committee agrees to pay the said Contractor for all such
contractual services rendered and expenses incurred in connection
therewith a sum not to exceed $_____. Such reimbursement to the
Contractor shall be paid from time to time on Committee vouchers upon
receipt of statements with supporting data for all expenses incurred,
and the Committee's judgment shall be final and conclusive with respect
to the validity of claims for reimbursement of such expenses, subject,
however, to the general authority of the said Committee on Rules and
Administration.
The Contractor agrees and warrants that it will fully complete
(its/his/her) services to the Committee hereunder no later than ______,
20_, unless said date shall be extended by mutual agreement of the
parties to this agreement, and with the approval of said Committee on
Rules and Administration.
The Contractor further agrees and warrants that (it/he/she): \20\
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\20\ In appropriate circumstances the Committee on Rules and
Administration may waive, or accept modifications to the following
provisions.
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1. Has not employed any person to solicit or obtain this
agreement for any commission, percentage, brokerage or
contingent fee;
2. Will save the Government harmless from liability in
performance;
3. Will release no information obtained in carrying out the
provisions of the contract without prior consent of the
Committee;
4. Will not subcontract or assign elsewhere any of the work
or services involved without prior consent of the Committee.
5. Will not discriminate in its performance of this agreement
because of race, color, religion, national origin, sex
(including sex-related characteristics), age (for individuals
age 40 or older), disability, genetic information, uniformed
service, or any other characteristic protected under applicable
federal law, and shall comply with all laws appertaining to the
compensation of labor;
6. Has no conflict of interest, direct or indirect, financial
or otherwise, which would be applicable to the performance
obligations covered by this agreement.
7. If an allegation of a conflict of interest under paragraph
6 is brought to the attention of the Committee, the Contractor
agrees to fully cooperate with any investigation of the
allegation(s), and will disclose to the Committee any other
contract(s) to which it/he/she is a party, public or private,
or which it/he/she undertakes during the period of this
contract (including contracts entered into during the period of
this contract which include duties to be fulfilled after the
termination of this contract).
No Member or Delegate to Congress, or Resident Commissioner, shall
be admitted to any share or part of this contract or to any benefit
that may arise therefrom.
Approved by the Committee on
Rules and Administration of the
United States Senate
______________
Chair
Committee on _________
______________
Chair
______________
Ranking Minority Member
______________
Contractor
______________
Date
AGREEMENT ON CONTINUED EMPLOYMENT
This agreement is made and executed this _ day of ______, 20_,
in Washington, D.C., between the ___________ Committee on ___________
of the United States Senate (hereafter referred to as the
``Committee'') and ___________ (hereafter referred to as the
``Employee''). The Committee and the Employee mutually agree as
follows:
1. The Committee agrees to pay the following expenses of the
Employee related to training received by him/her while enrolled
in ___________ ___________ at ___________ during the period
from ___________ through ___________:
(1)
(2)
(3)
(4)
(5)
2. The Employee agrees to continue in the employment of the
Committee for a period of _______ commencing after the Employee
completes the training referred to in paragraph 1 of this agreement,
unless such employment is terminated prior to the end of such period as
a result of (1) the death of the Employee, (2) disability of the
Employee, (3) the desire of the Committee to terminate the employment
of the Employee, or (4) the consent of the Committee to the appointment
of the Employee to another position in the United States Government.
Nothing in this agreement changes the at-will nature of the Employee's
employment with the Committee.
3. The Employee agrees that, if he or she is separated from
employment with the Committee for any reason other than one of the
reasons specified in paragraph 2 of this agreement, and such separation
occurs prior to the expiration of a period of continuous employment
equal in duration to the period specified in paragraph 2, he or she may
be required to make repayment to the United States Government of those
training expenses referred to in paragraph 1 (other than compensation)
on a pro rata basis commensurate with the portion of such period
remaining to be served by the Employee at the time of such separation.
For the purposes of this paragraph, employment with the Committee
includes employment with any other department, agency, or establishment
of the United States Government with the consent of the Committee.
4. The Committee and the Employee agree that this agreement shall
have no effect unless the training expenses referred to in paragraph 1
are approved by the Committee on Rules and Administration of the
Senate.
Witness our hands the day and year first written above.
Committee on _______
By: ______________
Chair
_______________
Employee
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